Embed Size (px)
Citation preview
Dr. Ansgar Berger
Department of Work & Organ. Psychology
University of Trier
++49 651 201 2914
Job applications for positions in EU Institutions Vilnius Januar, 26th, 2016 Dr. Ansgar Berger Dept. of Work & Organisational Psychology University of Trier, Germany
Dr. Ansgar Berger
Department of Work & Organ. Psychology
University of Trier
++49 651 201 2914
Ge#ng&started…&Preliminary*remarks:*
• You&will&receive&all&of&the&slides&and&handouts&a7er&the&seminar&
• You&will&get&a&photo&book&of&all&other&flipcharts&and&drawings&
• Everybody&is&invited&to&give&feedback&or&to&ask&ques@ons&any&@me&
&
• Everybody&agrees&on&confiden@ality&• Did&you&bring&your&CVs&and&vacancy&no@ces?&• Everyone&will&get&individual&feedback&on&his&CV.&&&
Dr. Ansgar Berger
Department of Work & Organ. Psychology
University of Trier
++49 651 201 2914
About&me...&&&As&a&work&psychologist&&I&deal&a&lot&of&@me&with:&&&
Leadership&
Source: Die Zeit, Nr. 44, October 2012 Photos: Norman Konrad
Dr. Ansgar Berger
Department of Work & Organ. Psychology
University of Trier
++49 651 201 2914
Communica@on&
Dr. Ansgar Berger
Department of Work & Organ. Psychology
University of Trier
++49 651 201 2914
Self&Management&
Dr. Ansgar Berger
Department of Work & Organ. Psychology
University of Trier
++49 651 201 2914
Workplace&Conflicts&
Dr. Ansgar Berger
Department of Work & Organ. Psychology
University of Trier
++49 651 201 2914
A&brief&overview…&
Time*
9.00& Start,&Ge#ng&started,&Introduc@on&
Applying&for&EU&Jobs:&A&personal&approach&&
10.30U11.00& Coffee&Break&
Applying&for&EU&Jobs:&A&professional&approach&&
12.30U14.00& Lunch&Break&
Work&on&CVs,&Mo@va@onal&leZers,&Vacancy¬es,&Input&on&Europass&standard&
15.30U16.00& Coffee&Break&
Feedback,&Open&ques@ons&
17.30& End&
Dr. Ansgar Berger
Department of Work & Organ. Psychology
University of Trier
++49 651 201 2914
Our&goal…&
Producing&quality&job&applica@ons:&&What&is&needed?&
Time&
Mo@va@on&
Knowledge&of...&&SelfUconfidence&
Clarity&about&strenghts&and&weaknesses&
...job&requirements&
...Job&profiles&
...the&selec@on&procedure&
Honesty&
Adaptability&
...&your&target&employer&
Courage&
Perseverance&Support&from&
others&
Dr. Ansgar Berger
Department of Work & Organ. Psychology
University of Trier
++49 651 201 2914
Crossing&the&Rubicon…&
Reasoning Planning Acting Evaluating
Rubicon
open, pre-decisional
thinking
selective, post-decisional
thinking
No Information processing
open, thinking, avoiding
dissonance
(Source: Gollwitzer & Heckhausen, 1991, 1996)
Dr. Ansgar Berger
Department of Work & Organ. Psychology
University of Trier
++49 651 201 2914
The&Treasure&Chest&
Ressources
Achievements
Awards
Experiences
Skills
Competencies
Publications
Memberships Referees
Dr. Ansgar Berger
Department of Work & Organ. Psychology
University of Trier
++49 651 201 2914
Knowing&your&target…&
Selec1on*Procedure*
EU*Ins1tu1ons*
EU**Agencies*
EU*Consultancies*
EPSO%Compe+on%/„Concours“%
Yes& Rarely& No&
Own%Selec+on%Compe++on%
No& Some@mes& Rarely&
CV%&%Interview%based%Selec+on%
Some@mes& Yes& Yes&
Differences&in&selec@on&procedures&between&employers&&&
(Source:&Online&EU&Training,&Andras&Baneth)&
Dr. Ansgar Berger
Department of Work & Organ. Psychology
University of Trier
++49 651 201 2914
The&EPSO&Example&• From&Knowledge&to&Competencies…&The&new&selec@on&procedure&
is&based&on&competencies,&extracted&from&du@es,&which&EU&employees&carry&out.&
• Du1es:*Support&the&decisionUmakers&in&fulfilling&the&mission&of&their&ins@tu@on&or&body.&The&main&du@es&involved,&include:&&– Design,&implementa@on,&followUup&and&control&of&programmes&and&
ac@on&plans&&– Management&of&resources&including&staff,&finances&and&equipment&&– Assis@ng&decisionUmakers&by&means&of&wriZen&or&oral&contribu@ons&– Dra7ing&policy&analysis&briefings&– External&communica@on&as&well&as&internal&repor@ng&and&
communica@on&– Interservice&and&interins@tu@onal&coordina@on&and&consulta@on,&as&
well&as&rela@ons&with&external&stakeholders.&&
• Based&on&a&detailed&job*analysis&of&EU&officials,&EPSO&created&a&list&of&7+1&competencies.&These&are&the&following:&
Dr. Ansgar Berger
Department of Work & Organ. Psychology
University of Trier
++49 651 201 2914
The&EPSO&Example&1. Analysis*and*Problem*Solving:**
Iden@fies&the&cri@cal&facts&in&complex&issues&and&develops&crea@ve&and&prac@cal&solu@ons&
2. Communica1ng:*Communicates&clearly&and&precisely&both&orally&and&in&wri@ng&
3. Delivering*Quality*and*Results:*Takes&personal&responsibility&and&ini@a@ve&for&delivering&work&to&a&high&standard&of&quality&within&set&procedures&
4. Learning*and*Development:*Develops&and&improves&personal&skills&and&knowledge&of&the&organisa@on&and&its&environment&
5. Priori1sing*and*Organising:*Priori@ses&the&most&important&tasks,&works&flexibly&and&organises&own&workload&efficiently&
6. Resilience:*Remains&effec@ve&under&a&heavy&workload,&handles&organisa@onal&frustra@ons&posi@vely&and&adapts&to&a&changing&work&environment&
7. Working*with*Others:*Works&coUopera@vely&with&others&in&teams&and&across&organisa@onal&boundaries&and&respects&differences&between&people&
8. Leadership:-Manages,&develops&and&mo@vates&people&to&achieve&results&
Dr. Ansgar Berger
Department of Work & Organ. Psychology
University of Trier
++49 651 201 2914
The&EPSO&Example&
Case*study* Group*exercise*
Structured*Interview*
Oral*presenta1on*
Analysis*and*Problem*Solving* x* x*Communica1ng* x* x*Delivering*Quality*and*Results* x* x*Learning*and*Development* x* x*Priori1sing*and*Organising* x* x*Resilience* x* x*Working*with*Others* x* x*Leadership* x* x*
Competency Matrix for AC exercises (AD5)
Source: Official Journal of the EU, Vol. 57, March 2014
Dr. Ansgar Berger
Department of Work & Organ. Psychology
University of Trier
++49 651 201 2914
What&does&it&take&to&make&it?&• Successful&respondents&spend&1&to&2&hours&per&day,&3&to&4&days&
per&week&preparing&for&the&tests&in&the&preUselec@on&(or&admission)&phase&of&the&exam.&&
• This&represents&an&average&of&21&hours&of&studying&and&prepara@on&per&month.&&
(Source:&Online&EU&Training,&Andras&Baneth)&
Dr. Ansgar Berger
Department of Work & Organ. Psychology
University of Trier
++49 651 201 2914
Analysing&a&Vacancy&no@ce…&Some@mes&Vacancy&no@ces&are&very&complex&and¬&easy&to&understand.&Try&get&a&sufficient&understanding&of&the&important&details.&&Important*points*to*look*for:**• Eligibility&Criteria:&Is&there&any&reason,&that&you&can‘t&apply&for&
this&job?&E.g.&required&years&of&work&experience&or&coming&from&a&par@cular&ins@tu@on&
• Applica@on&deadline:&Is&there&enough&@me&to&prepare&and&apply?&
• Understand&the&Job&role&and&requirements.&What&competencies&are&needed&to&do&the&job?&Are&there&any&connec@ons&to&your&own&experiences?&
• Does&this&job&offer&really&fit&to&your&needs&and&strenghts?&
Dr. Ansgar Berger
Department of Work & Organ. Psychology
University of Trier
++49 651 201 2914
What&is&a&CV?&A&CV&(curriculum%vitae,%US=résumé)&is&a&brief*account*of&your&&&&
• work&experiences,&• educa@on,&• training,&&• achievements,&• qualifica@ons,&&• skills&
&and&should&present&your&personal&informa@on&in&a&&focused,&wellSstructured,&and&aTrac1ve&way.&&
Dr. Ansgar Berger
Department of Work & Organ. Psychology
University of Trier
++49 651 201 2914
How&to&write&a&CV…&Prepara1on&• List&for&yourself&all&of&your&experience,&achievements,&work&
experience,&prizes,&awards,&involvement&in&socie@es,&sports&and&clubs&and&your&other&interests&and&skills&(Treasure&chest).&
• Read&the&job&adver@sement&or&job&descrip@on&and&look&at&the&organisa@on’s&website,&publicity&material&and&recruitment&literature.&Iden@fy&the&skills&and&competencies&required&for&the&role.&&
• From&your&list,&select&your&most&relevant&examples&that&demonstrate&the&skills&and&competencies&required&for&the&role.&
• Target&your&CV&to&each&posi@on&applied&for.&• Select&the&format&of&CV.&If&the&target&wants&a&certain&format,&&
use&it.&If&the&target&is¬&clear,&choose&a&flexible&format.&
Dr. Ansgar Berger
Department of Work & Organ. Psychology
University of Trier
++49 651 201 2914
How&to&write&a&CV…&Style&• Take&care&that&the&layout&is&well&balanced,&with&effec@ve&use&of&
space,&using&the&full&width&of&the&page&• Are&your&key&points&easily&to&find?&Avoid&wri@ng&in¶graphs…&• Avoid&the&use&jargon,&acronyms&and&technical&details&which&may&
not&be&understood&or&provide&too&much&detail&• You&CV&is&a&record&of&your&past&ac@vi@es.&So,&use&past&tense&for&
completed&tasks&and&ac@vi@es&• Use&bullet&points&to&highlight&and&package&informa@on&• Use&ac@on&words*such&as&analysed,&created,&recommended,&
managed&or&led&for&star@ng&bullet&points&• Fonts&(type&and&size)&should&be&used&consistent&&
and¬&too&small&(11pt&minimum)?&
Dr. Ansgar Berger
Department of Work & Organ. Psychology
University of Trier
++49 651 201 2914
How&to&write&a&CV…&Content&• Keep&it&to&one&or&two&full&pages!&• Choose&pdf&format&with&less&than&4MB&file&size&• Avoid&too&much&excessive&detail&or&unfocused&material.&Does&the&
most&relevant&informa@on&occupy&the&most&space?&• Provide&evidence&of&your&contribu@on&and&impact.&&
Use&numbers,&percentages&and&values&to&quan@fy&your&impact?&• Focus&on&“ac@ons&taken”&rather&than&“responsibili@es”&to&
showcase&your&skills&• Arrange&dates&reverse&chronological&if&you&are&using&the&
tradi@onal&type&of&format.&• &Update&your&content.&Is&the&content&consistent&with&other&
sources&of&informa@on,&e.g.&linkedin&profile,&website?&• Are&there&any&gaps&in&your&history?&Explain&them!&&
Dr. Ansgar Berger
Department of Work & Organ. Psychology
University of Trier
++49 651 201 2914
How&to&write&a&CV…&Look*out*for*target*specific*rules*Example:&Important&informa@on&hidden&in&a&footnote&in&a&vacancy¬e&/&tender&for&an&AD&14&–&Director&posi@on_&&„In&their&CV‘s&applicants&should&indicate&management&experience&in&terms&of:&&
(1)&@tle&and&role&of&management&posi@ons&held,&&(2)&numbers&of&staff&overseen&in&these&posi@ons,&&(3)&the&size&of&budgets&managed,&and&&(4)&numbers&of&hierarchical&layers&above&and&below&and&numbers&of&peers.&„&&
Conclusion*Ask&yourself:&Does&it&look&good?&Would&you&want&to&read&it?&Would&an&employer&want&to&read&it?&
&
Dr. Ansgar Berger
Department of Work & Organ. Psychology
University of Trier
++49 651 201 2914
What&is&a&Mo@va@on&LeZer?&A&Mo@va@on&leZer&introduces&and&markets&you&effec@vely&by&complemen1ng*the*CV.&The&cover&leZer&gives&scope&to&showcase&interests*and*enthusiasm*for&an&organisa@on&and&the&role.&*Structure*• The&posi@on&applied&for&• Your¤t&situa@on&• Your&reasons&for&wan@ng&the&job&• Closing¶graph&• Signature&
Dr. Ansgar Berger
Department of Work & Organ. Psychology
University of Trier
++49 651 201 2914
How&to&write&a&LeZer?&Prepara1on&• Make&the&leZer&different&each&@me.&If&you&insert&another&
company’s&name,&does&the&leZer&s@ll&read&the&same?&• Are&you&clear&and&posi@ve&about&why&you&want&the&job?&
Style&• Do&you&use&plain&language?&Is&your&text&easy&to&understand?&&• Are&there&any&sec@ons&that&are&hard&to&read&or&follow?&If&yes,&try&
to&simplify&the&language,&use&shorter&sentences&or&take&out&that&sec@on&completely.&
• Avoid&beginning&every&sentence&with&“I”?&
Dr. Ansgar Berger
Department of Work & Organ. Psychology
University of Trier
++49 651 201 2914
How&to&write&a&LeZer?&Content&• Do&you&address&the&target&person&personally&by&his/hers&name?&&• Is&there&a&name&for&the&posi@on&you&apply&for?&Is&there&a&
reference&code?&• Men@on&your¤t&posi@on&and&try&to&relate&it&to&the&new&
posi@on&• Give&evidence&for&all&your&claims&• Outline&the&quali@es&and&skills&that&you&believe&you&can&bring&to&
the&job&or&organisa@on.&• Don’t&repeat&your&CV.&
Dr. Ansgar Berger
Department of Work & Organ. Psychology
University of Trier
++49 651 201 2914
WebgateUApplica@on&• EUApplica@on&via&webgate&
Dr. Ansgar Berger
Department of Work & Organ. Psychology
University of Trier
++49 651 201 2914
Useful&Links&EPSO*:&Online&applica@on&for&EPSO&accounts,&informa@on&and&test&examples&
&hZp://europa.eu/epso/index_en.htm**hZp://www.facebook.com/pages/EUUCareers/298387676087&
&
Youtube*Channel*EU*Careers*Summary&by&David&Bearfield&(Director&EPSO)&hZps://www.youtube.com/watch?v=jGtWUq686_4&Inside&EU&Careers:&External&rela@ons&hZps://www.youtube.com/watch?v=wCwcSIU561Y&Trainee&Applica@on&hZp://ec.europa.eu/stages/&
&
&Online*EU*Training*/*14*Tips*hZps://www.youtube.com/watch?v=KGlbjSblHcU&*
University*of*Oxford,*Career*Service**hZp://www.careers.ox.ac.uk&&
Preparing*for*Interviews:*Power*Posing*hZps://www.youtube.com/watch?v=KsU_Mh1QhMc&&
BIP*S*WorkSrelated*competencies*test*hZp://www.unifr.ch/ztd/HTS/in7est/WEBUInforma@onssystem/en/4en001/40e3d854425447858a94b079e2d27db5/examples.htm&
Dr. Ansgar Berger
Department of Work & Organ. Psychology
University of Trier
++49 651 201 2914
