Job Family - Facilities Management...Job Family - Facilities Management Job architecture is a University initiative that creates transparency and understanding about how staff positions

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Job Family - Facilities Management

Job architecture is a University initiative that creates transparency and understanding about how staff positions are organized by job family, career track, and job level. A job family is a broad grouping of job profiles that span across the University, and use the same skills and knowledge to deliver a specific expertise type. A career track is a group of related job profiles in the same job family that represent the same nature of work with varying levels of contributions. This table of contents organizes job profiles in the Facilities Management job family by career track.

Career Track Career Track Definition Job Profile (with Link)

Athletic Facilities Management

Governs the management, operation, budget, and fiscal control of all indoor and outdoor athletic and recreational facilities. Conducts risk management, event management, security, scheduling, membership services, and equipment and vehicle maintenance related to these facilities.

Athletic Facilities Management, Manager

Athletic Facilities Management, Supervisor

Athletic Facilities Management, Operations Coordinator

Engineering & Utilities Management

Develops and coordinates improvement projects (such as construction, remodeling, renovation, and maintenance of buildings and facilities) to infrastructure capital, including facilities, utilities, and equipment. Completes projects in compliance with sound engineering practices, University standards, and governmental codes and regulations. Is responsible for the performance of all skilled trades and including electricians, carpenters, locksmiths, service crew, auto mechanical shops, facade repair projects, and residential apartment maintenance.

Engineering & Utilities Management, Sr. Manager

Engineering & Utilities Management, Manager

Engineering & Utilities Management, Supervisor

Engineering & Utilities Management, Sr. Specialist

Engineering & Utilities Management, Specialist

Engineering & Utilities Management, Sr. Analyst

Engineering & Utilities Management, Analyst

Engineering & Utilities Management, Technician

Equipment & Service Maintenance

Manages multiple service maintenance and skilled trades areas or groups. Implements standard operating procedures. Sets up, services, and repairs office machinery installed by the department. Conducts inspections of buildings, equipment and/or surrounding grounds for deficiencies and potential safety, health, or code problems.

Equipment & Service Maintenance, Manager

Equipment & Service Maintenance, Supervisor

Equipment & Service Maintenance, Sr. Technician

Equipment & Service Maintenance, Technician

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Facilities Project Delivery

Manages all resources of the capital projects delivery process from the design phase through commissioning and close-out. Is responsible for the construction and renovation of the University's physical assets and bringing assets online in the most efficient and effective manner.

Facilities Project Delivery, Director

Facilities Project Delivery, Sr. Manager

Facilities Project Delivery, Manager

Facilities Project Delivery, Supervisor

Facilities Project Delivery, Sr. Specialist

Facilities Project Delivery, Specialist

Facilities Project Delivery, Sr. Analyst

Facilities Project Delivery, Business Sr. Coordinator

Facilities Project Delivery, Business Coordinator

Inventory Control Manages the materials and services operation while supporting the efficient distribution of materials and services to job sites and other inventory stocking locations on campus. Develops and implements inventory control procedures.

Inventory Control, Manager

Inventory Control, Supervisor

Inventory Control, Business Sr. Coordinator

Inventory Control, Business Coordinator

Real Estate Operations

Manages all aspects of commercial real estate transactions for the University, including the search and acquisition of properties. Directs Campus and Residential Client Services and all activities related to the management of the University's campus, residential, and commercial property portfolio including building maintenance, rent collection, and lease management.

Real Estate Operations, Sr. Manager

Real Estate Operations, Manager

Real Estate Operations, Sr. Specialist

Real Estate Operations, Specialist

Real Estate Operations, Sr. Analyst

Real Estate Operations, Analyst

Real Estate Operations, Business Coordinator

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Space Planning & Sustainability Management

Manages space planning and/or space management activities. Coordinates all University initiatives related to environmental issues and sustainability and supports ongoing work of the Sustainability Council and associated workgroups. Develops and implements space planning and/or sustainability standards, policies and procedures.

Space Planning & Sustainability Management, Sr. Manager

Space Planning & Sustainability Management, Manager

Space Planning & Sustainability Management, Sr. Specialist

Space Planning & Sustainability Management, Specialist

Space Planning & Sustainability Management, Sr. Technician

Space Planning & Sustainability Management, Technician

Unit Facilities Management

Develops long- and short-range plans for facility development, maintenance, policies, procedures and expansion to support the strategic mission of the unit. Manages all aspects of facilities services, budgets and forecasting, safety, and maintenance. Plans and oversees new capital projects.

Unit Facilities Management, Director

Unit Facilities Management, Sr. Manager

Unit Facilities Management, Manager

Unit Facilities Management, Supervisor

Unit Facilities Management, Sr. Specialist

Unit Facilities Management, Specialist

Unit Facilities Management, Business Sr. Coordinator

Unit Facilities Management, Business Coordinator

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Job Profile: Athletic Facilities Management, Manager

Job Summary

The job manages a team of professional staff responsible for the operation, budget, and fiscal control of indoor and outdoor athletic and recreational facilities. Manages the risk management, event management, security, scheduling, membership services, and equipment and vehicle maintenance related to these facilities.

FLSA Status Role Impact

Exempt Non-Exempt People Manager Individual Contributor

Job Code Job Level

FAAFMM2 M2

Job Family Description Job Level Description

Responsible for acquisition, expansion, operation, and maintenance of all University-owned property, including academic spaces, shared facilities, and residential properties. Oversees property transactions for the University, as well as the execution of physical asset improvement projects.

Manages professional employees and/or supervisors. Is accountable for the performance and results of a team within own discipline. Adapts departmental plans and priorities to address resource and operational challenges. Decisions are guided by policies, procedures and business plan; receives guidance from manager. Provides technical guidance to employees, colleagues and/or customers.

Responsibilities

1. Manages the operations of the indoor and outdoor athletic and recreational facilities. 1. Manages the financial budget and fiscal control related to the athletic and recreational facilities including the

generation and management of the revenue in this area. Advises on construction and maintenance projects. 2. Manages a team responsible for event management, security and controlled access, scheduling, membership

services, marketing, facilities services, oversight of equipment maintenance, facilities preparations for the activities within the facilities, equipment room management, and aquatics management.

3. Develops and administers facilities and employee policies and procedures. 4. Performs other related work as needed.

Education, Experience and Certifications

Education

Minimum requirements include a college or university degree in related field. Experience

Minimum requirements include knowledge and skills developed through 7+ years of work experience in a related job discipline.

Licenses and Certifications

None.

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Job Profile: Athletic Facilities Management, Supervisor

Job Summary

The job supervises a team of support staff responsible for the operations of the indoor and outdoor athletic and recreational facilities. Responsible for employees who conduct risk management, event management, security, scheduling, membership services, and equipment and vehicle maintenance related to these facilities.



Job Code Job Level

FAAFMM1 M1



Supervises the daily activities of business or technical support or operations team. Sets priorities for the team to ensure task completion; coordinates work activities with other supervisors. Decisions are guided by policies, procedures and business plan; receives guidance and oversight from manager. Typically does not perform the work supervised.

Responsibilities

1. Supervises the daily management of the facilities including the opening, closing, and weekend operations. 2. Implements and enforces facilities and risk management policies and procedures. 3. Supervises students, union personnel, and a large part-time work force. Plans the implementation of employee

policies and procedures as well as ensuring adherence to union guidelines. 4. Accountable for peripheral responsibilities for event management, security and controlled access, scheduling,

membership services, marketing, facilities services, oversight of equipment maintenance, facilities preparations for the activities within the facilities, equipment room management, and aquatics management.

5. Performs other related work as needed.


Education


Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.


CPR/AED and First Aid certifications, Current valid driver's license.

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Job Profile: Athletic Facilities Management, Operations Coordinator

Job Summary

The job provides operations support, acting as an informal resource related to the operations of the indoor and outdoor athletic and recreational facilities. Responsible for employees who conduct risk management, event management, security, scheduling, membership services, and equipment and vehicle maintenance related to these facilities.



Job Code Job Level

FAAFMW3 W3



Has developed proficiency through job-related training and considerable on-the-job experience. Completes work with a limited degree of supervision. Likely to act as an informal resource for colleagues with less experience.

Responsibilities

1. Supports the daily management of the facilities including the opening, closing, and weekend operations. 2. Maintains facilities and risk management policies and procedures. 3. Supports the implementation of employee policies and procedures as well as ensuring adherence to union

guidelines. 4. Handles peripheral responsibilities for event management, security and controlled access, scheduling, membership

services, marketing, facilities services, and oversight of equipment maintenance. 5. Performs other related work as needed.


Education

Minimum requirements include vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).

Experience



None.

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Job Profile: Engineering & Utilities Management, Sr. Manager

Job Summary

The job manages multiple related teams of managers and professional staff responsible for improvement projects (such as construction, remodeling, renovation, and maintenance of buildings and facilities) to infrastructure capital, including facilities, utilities, and equipment. Manages projects in compliance with sound engineering practices, University standards, and governmental codes and regulations.



Job Code Job Level

FAEUMM3 M3



Provides leadership to managers and professional staff. Is accountable for the performance and results of multiple related teams. Develops departmental plans, including business, operational and/or organizational priorities. Decisions are guided by resource availability and functional objectives.

Responsibilities

1. Manages and ensures the development and implementation of the team's engineering and utility management plans. 2. Oversees the planning and construction of utility infrastructure projects. 3. Recommends energy conservation opportunities, develops energy purchase strategy, and negotiates purchasing

agreements with suppliers. 4. Develops utility use projections by monitoring the preparation of utility budgets. 5. Performs other related work as needed.


Education




None.

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Job Profile: Engineering & Utilities Management, Manager

Job Summary

The job manages a team of professional staff responsible for improvement projects (such as construction, remodeling, renovation, and maintenance of buildings and facilities) to infrastructure capital, including facilities, utilities, and equipment. Manages projects in compliance with sound engineering practices, University and Unit specific standards, and governmental codes and regulations.



Job Code Job Level

FAEUMM2 M2




Responsibilities

1. Manages the development and implementation of the team's engineering and utility management plans. 2. Manages the planning and construction of utility infrastructure projects. 3. Identifies energy conservation opportunities, develops energy purchase strategy, and negotiates purchasing

agreements with suppliers. 4. Monitors the preparation of utility budgets by formulating utility use projections. 5. Performs other related work as needed.


Education




None.

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Job Profile: Engineering & Utilities Management, Supervisor

Job Summary

The job supervises a team of support staff responsible for improvement projects (such as construction, remodeling, renovation, and maintenance of buildings and facilities) to infrastructure capital, including facilities, utilities, and equipment. Ensures that the staff completes projects in compliance with sound engineering practices, University and Unit specific standards, and governmental codes and regulations. Is responsible for the day-to-day operations of skilled-trade employees, including electricians, carpenters, locksmiths, service crew, auto mechanical shops, facade repair projects, and residential apartment maintenance.



Job Code Job Level

FAEUMM1 M1




Responsibilities

1. Provides training, prioritizes and schedules work assignments (daily management and long-range planning), inspects work, and provides guidance and technical assistance. Provides recommendations on hiring and disciplinary decisions.

2. Ensures the operations team minimizes energy and financial expenditures. Coordinates with other facilities services shops, architects, engineers and contractors.

3. Supervises the development and execution of operational improvements and preventative and predictive maintenance activities. Develops and uses performance measurement tools to improve processes. Ensures compliance with city building codes.

4. Develops and supervises relevant operating budgets, alterations and repair budgets and/or capital budgets. Orders materials and manages vendor contracts.



Education




City of Chicago Stationary Engineer's License, EPA Universal Refrigerant Certification, Current valid driver's license.

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Job Profile: Engineering & Utilities Management, Sr. Specialist

Job Summary

The job uses specialized knowledge and breadth of expertise to develop facilities improvement projects (such as construction, remodeling, renovation, and maintenance of buildings and facilities) to infrastructure capital, including facilities, utilities, and equipment. Completes projects in compliance with sound engineering practices, University standards, and governmental codes and regulations.



Job Code Job Level

FAEUMP4 P4



Requires specialized depth and/or breadth of expertise. Interprets internal or external University issues and recommends best practices. Solves complex problems; takes a broad perspective to identify innovative solutions. Works independently, with guidance in only the most complex situations. May lead cross-functional or divisional teams or projects.

Responsibilities

1. Provides and leads professional engineering development and implementation of capital improvement projects, such as construction, remodeling, renovation, and maintenance of buildings and facilities. Develops and executes engineering strategies that contribute to the master planning of building engineering systems.

2. Researches, designs, develops, tests, evaluates, and installs structures, systems, equipment, and/or components. Analyzes and develops solutions to technical problems and conducts tests to maintain quality. Implements specifications and documentation according to project requirements.

3. Conducts regular inspections of existing structures, systems, equipment, and/or components and prepares written reports of findings. Leads architects, contractors, other facilities work groups, and building users to ensure work is done in compliance with sound engineering practices, University standards, and governmental codes and regulations. Reviews and approves plans submitted by outside consultants or architects.

4. Provides training for technical staff, prioritizes and schedules work assignments (daily management and long-range planning), inspects work, and provides guidance and technical assistance. Evaluates staff and vendor performance. Manages relevant budgets. Manages purchase of materials and services. Negotiates vendor contracts.



Education




Illinois Professional Engineering License

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Job Profile: Engineering & Utilities Management, Specialist

Job Summary

The job uses best practices and knowledge of professional engineering activities for facilities improvement projects (such as construction, remodeling, renovation, and maintenance of buildings and facilities) to infrastructure capital, including facilities, utilities, and equipment. Completes projects in compliance with sound engineering practices, University standards, and governmental codes and regulations.



Job Code Job Level

FAEUMP3 P3



Requires in-depth knowledge and experience. Uses best practices and knowledge of internal or external University issues to improve products or services. Solves complex problems; takes a new perspective using existing solutions. Works independently, receives minimal guidance. Acts as a resource for colleagues with less experience.

Responsibilities

1. Provides professional engineering support in development and implementation of capital improvement projects, such as construction, remodeling, renovation, and maintenance of buildings and facilities.

2. Researches, designs, develops, tests, evaluates, and installs structures, systems, equipment, and/or components. Analyzes and develops solutions to technical problems and conducts tests to maintain quality. Performs development activities including drawing board layout and interpretation and implementation of project specifications and documentation requirements.

3. Conducts regular inspections of existing structures, systems, equipment, and/or components and prepares written reports of findings. Coordinates with architects, contractors, other facilities work groups, and building users to ensure work is done in compliance with sound engineering practices, University standards, and governmental codes and regulations. May review plans submitted by outside consultants or architects.

4. Provides technical training and assistance to staff. May evaluate vendor performance, manage relevant budgets, purchase materials or services, or negotiate vendor contracts.



Education




None.

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Job Profile: Engineering & Utilities Management, Sr. Analyst

Job Summary

The job performs professional engineering activities for facilities improvement projects (such as construction, remodeling, renovation, and maintenance of buildings and facilities) to infrastructure capital, including facilities, utilities, and equipment. Completes projects in compliance with sound engineering practices, University and Unit specific standards, and governmental codes and regulations.



Job Code Job Level

FAEUMP2 P2



Requires knowledge and experience in own discipline; still acquiring higher-level knowledge and skills. Builds knowledge of the organization, processes and customers. Solves a range of straightforward problems. Analyzes possible solutions using standard procedures. Receives a moderate level of guidance and direction.

Responsibilities

1. Participates in the development and implementation of capital improvement projects, such as construction, remodeling, renovation, and maintenance of buildings and facilities.

2. Researches, designs, develops, tests, evaluates, and installs structures, systems, equipment, and/or components. Analyzes and develops solutions to technical problems and conducts tests to maintain quality. Performs development activities including drawing board layout and interpretation and implementation of project specifications and documentation requirements.

3. Oversees construction, installation, operation, maintenance, and repair of existing structures, systems, equipment, and/or components. Conducts regular inspections of existing structures, systems, equipment, and/or components and prepares written reports of findings. Coordinates with architects, contractors, other Facilities work groups, and building users to ensure work is done in compliance with sound engineering practices, University and Unit specific standards, and governmental codes and regulations. May review plans submitted by outside consultants or architects.

4. Provides training for technical staff, prioritizes and schedules work assignments (daily management and long-range planning), inspects work, and provides guidance and technical assistance. Evaluates staff and vendor performance. Manages relevant budgets. Manages purchase of materials and services. May negotiate vendor contracts.



Education




None.

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Job Profile: Engineering & Utilities Management, Analyst

Job Summary

The job performs a broad range of operational business activities for facilities improvement projects (such as construction, remodeling, renovation, and maintenance of buildings and facilities) to infrastructure capital, including facilities, utilities, and equipment. Completes projects in compliance with sound engineering practices, University and Unit specific standards, and governmental codes and regulations.



Job Code Job Level

FAEUMP1 P1



Performs routine assignments in the entry level to a professional job progression. Typically requires a college or university degree or the equivalent work experience that provides knowledge and exposure to fundamental theories, principles and concepts. Develops competence by performing structured work assignments. Uses existing procedures to solve routine or standard problems. Receives instruction, guidance and direction from others.

Responsibilities

1. Provides professional engineering support in development and implementation of capital improvement projects, such as construction, remodeling, renovation, and maintenance of buildings and facilities.

2. May research, design, develop, test, evaluate, and install structures, systems, equipment, and/or components. Analyzes and develops solutions to technical problems and conducts tests to maintain quality.

3. Conducts regular inspections of existing structures, systems, equipment, and/or components and prepares written reports of findings. Coordinates with architects, contractors, other Facilities work groups, and building users to ensure work is done in compliance with sound engineering practices, University and Unit specific standards, and governmental codes and regulations. May review plans submitted by outside consultants or architects.

4. May provide training for technical staff, inspects work, and provides guidance and technical assistance. Assists in the evaluation of staff and vendor performance.



Education


Minimum requirements include knowledge and skills developed through less than 2 years of work experience in a related job discipline.


None.

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Job Profile: Engineering & Utilities Management, Technician

Job Summary

The job provides basic technical support activities related to infrastructure capital, including facilities, utilities, and equipment. Works within defined processes and procedures to complete projects, ensuring compliance with sound engineering practices, University standards, and governmental codes and regulations. Completes work with a moderate degree of supervision.



Job Code Job Level

FAEUMT2 T2



Expands skills in own work area within an analytical/scientific method or operational process. Maintains appropriate licenses, training and/or certifications, as needed. Applies experience and skills to complete assigned work within our area of expertise. Works within standard operating procedures and/or scientific methods. Works with a moderate degree of supervision.

Responsibilities

1. Provides technical support for the load-in, strike and changeovers for productions. 2. Works alongside student volunteer work crews in scenery construction and conducts carpentry assignments as

needed. 3. Works within defined processes and procedures to determine the appropriate approach for assignments. 4. Performs other related work as needed.


Education


Experience



None.

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Job Profile: Equipment & Service Maintenance, Manager

Job Summary

The job manages a team of professionals responsible for multiple service maintenance and skilled trades areas or groups. Implements standard operating procedures. Conducts inspections of buildings, equipment and/or surrounding grounds for deficiencies and potential safety, health, or code problems.



Job Code Job Level

FAESMM2 M2




Responsibilities

1. Manages employees by establishing annual performance goals, allocating resources, assessing annual performance, and determining individual merit, incentive and/or promotional increases.

2. Provides training, prioritizes and schedules work assignments (daily management and long-range planning), inspects work, and provides guidance and technical assistance. Conducts inspections of buildings, equipment and/or surrounding grounds for deficiencies and potential safety, health, or code problems.

3. Develops and uses performance measurement tools to improve processes. Implements standard operating procedures.

4. Develops and manages relevant operating budgets, alterations and repair budgets and/or capital budgets. May develop budget forecasts. Orders materials and manages vendor contracts. Negotiates contracts.



Education




None.

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Job Profile: Equipment & Service Maintenance, Supervisor

Job Summary

The job supervises and monitors a team of support staff responsible for multiple service maintenance and skilled trades areas or groups. Implements standard operating procedures. Conducts inspections of buildings, equipment and/or surrounding grounds for deficiencies and potential safety, health, or code problems.



Job Code Job Level

FAESMM1 M1




Responsibilities

1. Supervises employees by establishing annual performance goals, allocating resources, assessing annual performance, and determining individual merit, incentive and/or promotional increases.

2. Plans training, prioritizes and schedules work assignments (daily management and long-range planning), inspects work, and provides guidance and technical assistance. Conducts inspections of buildings, equipment and/or surrounding grounds for deficiencies and potential safety, health, or code problems.

3. Maintains and uses performance measurement tools to improve processes. Implements standard operating procedures.

4. Coordinates relevant operating budgets, alterations and repair budgets and/or capital budgets. Orders materials and manages vendor contracts. May help negotiate contracts.



Education




None.

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Job Profile: Equipment & Service Maintenance, Sr. Technician

Job Summary

The job conducts a range of technical processes and procedures in the set-up, servicing, and repair of office machinery installed by the department. Works within standard operating procedures to train customers and users on office machine maintenance and warranties. Expands knowledge in own work area by staying current on new products and technology trends in the industry. Works with a low degree of supervision.



Job Code Job Level

FAESMT3 T3



Has developed proficiency in a range of processes or procedures through job-related training and considerable on-the-job experience. Completes a variety of atypical assignments, as needed. Works within defined processes and procedures or methodologies and may help determine the appropriate approach for new assignments. Completes work with a limited degree of supervision. Likely to act as an informal resource for colleagues with less experience.

Responsibilities

1. Applies experience and technical skills to set-up, service, and repair copiers, fax machines, typewriter equipment, and other office machinery.

2. Advises customers on the cost, technical operation and replacement of office equipment. 3. Works to conduct technical equipment demonstrations and educate users on all functions related to the equipment. 4. Expands knowledge in own work area by proactively staying current on new products and technology trends in the

industry. 5. Performs other related work as needed.


Education


Experience



None.

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Job Profile: Equipment & Service Maintenance, Technician

Job Summary

The job provides technical support in the set-up, servicing, and repair of office machinery installed by the department. Works within standard operating procedures to train customers and users on office machine maintenance and warranties. Expands knowledge in own work area by staying current on new products and technology trends in the industry. Works with a moderate degree of supervision.



Job Code Job Level

FAESMT2 T2




Responsibilities

1. Uses moderate levels of experience and technical skills to set-up, service, and repair copiers, fax machines, typewriter equipment, and other office machinery.

2. Assists advising customers on the cost, technical operation and replacement of office equipment. 3. Works within standard operating procedures to conduct technical equipment demonstrations and educate users on

all functions related to the equipment. 4. Expands knowledge in own work area by staying current on new products and technology trends in the industry. 5. Performs other related work as needed.


Education


Experience



None.

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Job Profile: Facilities Project Delivery, Director

Job Summary

The job provides leadership and direction through managers responsible for the capital projects delivery process, from the design phase through commissioning and close-out. Is responsible for managing the construction and renovation of physical assets and bringing assets online in the most efficient and effective manner.



Job Code Job Level

FAFPDM4 M4



Provides leadership and direction through managers. Is accountable for the performance and results of related departments. Executes functional plans and contributes to the development of unit strategy. Decisions are guided by division, school or sub-function strategy and priorities.

Responsibilities

1. Oversees the development and implements the team's design and construction standards to ensure quality, compatibility with sustainability plans, and timeliness.

2. Ensures bidding and selection of outside contractors and development of budgets and project building plans. 3. Provides leadership for the maintenance and delivery of budgets and schedules on a daily basis. Provides and

ensures status updates and reports of active development projects. 4. Reviews the project closeout process including final punch list completion, as-built documentation, and transition to

Asset Management team through warranty period. 5. Performs other related work as needed.


Education




None.

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Job Profile: Facilities Project Delivery, Sr. Manager

Job Summary

The job manages multiple related teams of managers and professional staff responsible for the capital projects delivery process, from the design phase through commissioning and close-out. Is responsible for managing the construction and renovation of physical assets and bringing assets online in the most efficient and effective manner.



Job Code Job Level

FAFPDM3 M3




Responsibilities

1. Manages the development and implements the team's design and construction standards to ensure quality, compatibility with sustainability plans, and timeliness.

2. Oversees bidding and selection of outside contractors and development of budgets and project building plans. 3. Manages the maintenance and delivery of budgets and schedules on a daily basis. Provides and ensures status

updates and reports of active development projects. 4. Manages the project closeout process including final punch list completion, as-built documentation, and transition to



Education




None.

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Job Profile: Facilities Project Delivery, Manager

Job Summary

The job manages a team of professional staff responsible for the capital projects delivery process, from the design phase through commissioning and close-out. Is responsible for managing the construction and renovation of physical assets and bringing assets online in the most efficient and effective manner.



Job Code Job Level

FAFPDM2 M2




Responsibilities

1. Manages the development and implementation the team's design and construction standards to ensure quality, compatibility with sustainability plans, and timeliness.

2. Ensures the bidding and selection of outside contractors and development of budgets and project building plans. 3. Manages the maintenance and delivery of budgets and schedules on a daily basis. Provides status updates and

reports of active development projects. 4. Approves the project closeout process including final punch list completion, as-built documentation, and transition to



Education




None.

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Job Profile: Facilities Project Delivery, Supervisor

Job Summary

The job supervises and monitors a team of support staff responsible for the capital projects delivery process, from the design phase through commissioning and close-out. Is responsible for managing the construction and renovation of physical assets and bringing assets online in the most efficient and effective manner.



Job Code Job Level

FAFPDM1 M1




Responsibilities

1. Supervises the development and implementation of the team's design and construction standards to ensure quality, compatibility with sustainability plans, and timeliness.

2. Coordinates the bidding and selection of outside contractors and development of budgets and project building plans. 3. Prepares the maintenance and delivery of budgets and schedules on a daily basis. Provides status updates and

reports of active development projects. 4. Plans the project closeout process including final punch list completion, as-built documentation, and transition to



Education




None.

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Job Profile: Facilities Project Delivery, Sr. Specialist

Job Summary

The job applies deep knowledge and specialized expertise to coordinate and execute all phases of large capital projects. Leads the construction and renovation of physical assets and bringing assets online in the most efficient and effective manner.



Job Code Job Level

FAFPDP4 P4




Responsibilities

1. Works independently to manage project planning process, including facilitating and performing value engineering, soliciting or preparing construction cost estimates, and coordinating selection of vendors and contractors. Develops the master project schedule, defining the roles and responsibilities for the whole project team.

2. Leads the design and construction of spaces and buildings. Establishes and reviews project documentation, prepares monthly progress reports, and negotiates all additional services and contractors change order requests.

3. Provides expertise in Facilities Project Delivery leading others to develop and recommend process improvements relating to their work on larger, complex facilities projects.



Education




None.

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Job Profile: Facilities Project Delivery, Specialist

Job Summary

The job uses best practices and knowledge to coordinate and execute all phases of large capital projects. Leads the construction and renovation of physical assets and bringing assets online in the most efficient and effective manner.



Job Code Job Level

FAFPDP3 P3




Responsibilities

1. Works with minimal guidance to manage project planning process, including facilitating and performing value engineering, soliciting or preparing construction cost estimates, and coordinating selection of vendors and contractors. Assists in developing the master project schedule, defining the roles and responsibilities for the whole project team.

2. Guides the design and construction of spaces and buildings. Establishes and reviews project documentation, prepares monthly progress reports, and negotiates additional services and contractors change order requests.

3. Has a deep understanding in Facilities Project Delivery leading others to develop and recommend process improvements relating to their work on larger, complex facilities projects.



Education




None.

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Job Profile: Facilities Project Delivery, Sr. Analyst

Job Summary

The job performs a range of professional activities to help manage resources and the delivery of capital projects. With moderate direction from others, follows plans to bring assets online in the most efficient and effective manner.



Job Code Job Level

FAFPDP2 P2




Responsibilities

1. Project manages the design and construction of projects that are small or moderate in scope in terms of cost, space and complexity. Projects are of general institutional use and do not require specialized systems, processes, or construction systems. May work under the direction of a senior-level project management specialists on larger, complex projects.

2. Works with users to obtain programmatic and operating requirements and manages feasibility studies. Project manages that planning process, including reviewing design and construction documents for completeness, constructability, coordination of discipline and adherence to all University and regulatory agency guidelines; facilitating and performing value engineering; identifying and securing all resources; soliciting or preparing construction cost estimates; managing selection of consultants, vendors and contractors from request for proposal through contract negotiations and agreement; developing the master project schedule; defining the roles and responsibilities of the project team; developing the project budget; developing logistics and supporting plans (e.g. traffic, staging areas, parking); and managing the permit process.

3. Project manages the construction process, including overseeing owner's meetings, establishing and reviewing project documentation, overseeing and/or preparing monthly progress reports and managing the project budget (reconciling construction costs estimates; reviewing and negotiating all additional services requests; managing, reviewing and negotiating contractors change order requests; preparing and reviewing itemized breakdowns of additional project costs; reviewing and recommending contractors schedule of values; reviewing and approving contractor pay applications and preparing monthly budget reports).

4. Develops a commissioning and turnover plan, including managing a punch list, submitting warranties/guarantees, providing systems training, ensuring certificate of occupancy and approving final contractor pay applications.



Education




None.

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Job Profile: Facilities Project Delivery, Business Sr. Coordinator

Job Summary

The job acts as a lead for the business support to activities conducted in regards to the completion of capital projects with a limited degree of supervision. Is responsible for bringing assets online in the most efficient and effective manner.



Job Code Job Level

FAFPDB4 B4



Has developed expertise in a variety of work processes or activities typically developed through a combination of job-related training and considerable on-the-job experience. Typically acts as a lead, coordinating the work of others - but not a supervisor. Works autonomously within established procedures and practices.

Responsibilities

1. Develops and coordinates a range of business support activities, including scheduling project meetings, preparing meeting minutes, assisting with the preparation of presentations, maintaining issues tracking system and reporting mechanism and maintaining project documentation.

2. Prepares cost estimates, processes invoices, and changes orders. Coordinates flow of communications between project stakeholders. Assists in solicitation and evaluation of proposals for design, construction management, and other consulting services.

3. Uses considerable on-the-job experience to ensure that University standards and the project's design objectives are met.

4. Manages business support project activities under the direct supervision of a project management specialist. Acts as a formal resource for associates with less experience.



Education


Experience



None.

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Job Profile: Facilities Project Delivery, Business Coordinator

Job Summary

The job provides specialized business support for the completion of capital projects with a limited degree of supervision. Is responsible for bringing assets online in the most efficient and effective manner.



Job Code Job Level

FAFPDB3 B3



Has developed specialized skills or is multi-skilled developed through job-related training and considerable on-the-job experience. Completes work with a limited degree of supervision. Likely to act as an informal resource for colleagues with less experience.

Responsibilities

1. Helps develop and coordinate a range of business support activities, including scheduling project meetings, preparing meeting minutes, assisting with the preparation of presentations, maintaining issues tracking system and reporting mechanism and maintaining project documentation.

2. Prepares cost estimates, processes invoices, and changes orders. May coordinate flow of communications between project stakeholders. Assists in solicitation and evaluation of proposals for design, construction management, and other consulting services.

3. Uses considerable on-the-job experience to ensure that University and Unit specific standards and the project's design objectives are met.

4. May manage business support project activities under the direct supervision of a project management specialist. Acts as an informal resource for associates with less experience.



Education


Experience



None.

Table of Contents

Job Profile: Inventory Control, Manager

Job Summary

The job supervises a team of professional staff responsible for the materials and services operation while supporting the efficient distribution of materials and services to job sites and other inventory stocking locations on campus. Implements inventory control procedures.



Job Code Job Level

FAIVCM2 M2




Responsibilities

1. Ensures the team maintains shipping and receiving activities and records. Resolves related shipping, receiving, and distribution problems. Coordinates with vendors and Budget to ensure that quality and pricing of supplies and equipment meet expectations.

2. Hires, evaluates, and conducts performance evaluations. Plans and assigns work; exercises quality and quantity controls. Prepares routes and schedules for both inside and outside messengers.

3. Manages daily operation and regular maintenance of shipping & receiving equipment; authorizes purchase of operating necessities; determines need and orders repair service.

4. Recommends plans with manager regarding building management and maintenance. Places and monitors work requests. Advises projects, and serves as liaison to central facilities staff and outside contractors.



Education




None.

Table of Contents

Job Profile: Inventory Control, Supervisor

Job Summary

The job supervises a team of support staff responsible for the materials and services operation while supporting the efficient distribution of materials and services to job sites and other inventory stocking locations on campus. Implements inventory control procedures.



Job Code Job Level

FAIVCM1 M1




Responsibilities

1. Maintains shipping and receiving activities and records. Resolves related shipping, receiving, and distribution problems. Coordinates with vendors and Budget to ensure that quality and pricing of supplies and equipment meet expectations.

2. Hires, evaluates, and conducts performance evaluations. Plans and assigns work; exercises quality and quantity controls.

3. Responsible for daily operation and regular maintenance of shipping & receiving equipment; authorizes purchase of operating necessities; determines need and orders repair service.

4. Collaborates with manager regarding building management and maintenance. Places and monitors work requests. Supervises projects, and serves as liaison to central facilities staff and outside contractors.



Education




None.

Table of Contents

Job Profile: Inventory Control, Business Sr. Coordinator

Job Summary

The job provides specialized business support for the materials and services operations, aiding in the efficient distribution of materials and services to job sites and other inventory stocking locations on campus. Follows inventory control procedures with a limited degree of supervision.



Job Code Job Level

FAIVCB4 B4




Responsibilities

1. Leads inventory cycle counts and control activities as directed. Responsibilities consist of reporting inventory issues, assisting others in the transport of stock, and maintaining certain security and maintenance activities.

2. Tracks and influences correspondence with the Chicago Distribution Center regarding inventory matters and best practices. Coordinates with staff of client presses to achieve inventory goals. Responds to inquiries and proactively researches and resolves inventory issues.

3. Acts as a liaison with file storage services for campus offices and the inventory reduction program. Coordinates local deliveries of stock and arranges for storage of sensitive files.

4. Routinely meets with and samples inventory counts for visiting auditors. 5. Performs other related work as needed.


Education


Experience



None.

Table of Contents

Job Profile: Inventory Control, Business Coordinator

Job Summary

The job provides specialized business support for the materials and services operations, aiding in the efficient distribution of materials and services to job sites and other inventory stocking locations on campus. Follows inventory control procedures with a limited degree of supervision.



Job Code Job Level

FAIVCB3 B3




Responsibilities

1. Assists with inventory cycle counts and control activities as directed. Responsibilities consist of reporting inventory issues, assisting others in the transport of stock, and maintaining certain security and maintenance activities.

2. Tracks and influences correspondence with the Chicago Distribution Center regarding inventory matters and best practices. Coordinates with staff of client presses to achieve inventory goals. Responds to inquiries and proactively researches and resolves inventory issues.

3. Assists with file storage services for campus offices and the inventory reduction program. Coordinates local deliveries of stock and arranges for storage of sensitive files.

4. Routinely meets with and samples inventory counts to support visiting auditors. 5. Performs other related work as needed.


Education


Experience



None.

Table of Contents

Job Profile: Real Estate Operations, Sr. Manager

Job Summary

The job manages multiple teams of managers and professional staff responsible for managing the University's campus and residential property portfolio including building maintenance, rent collection, and lease management. Evaluates market analyses and establishes appropriate rent thresholds for University owned residential properties.



Job Code Job Level

FAREOM3 M3




Responsibilities

1. Plans campus and residential Client Services goals. Manages the implementation of campus and residential building management goals, policies and procedures.

2. Manages a team of managers and professionals who coordinate service delivery with administrators, tenants, and building users.

3. Manages the development of building standards, maintenance programs, and upgrade plans as needed for every campus and residential property. Plans services with other Facilities Services departments and other University offices.

4. Develops and recommends departmental budgets. Manages vendor relations and contracts. 5. Performs other related work as needed.


Education




Current valid driver's license.

Table of Contents

Job Profile: Real Estate Operations, Manager

Job Summary

The job manages a team of professional staff responsible for managing the University's campus and residential property portfolio including building maintenance, rent collection, and lease management. Evaluates market analyses and establishes appropriate rent thresholds for University owned residential properties.



Job Code Job Level

FAREOM2 M2




Responsibilities

1. Recommends campus and residential Client Services goals. Manages the implementation of campus and residential building management goals, policies and procedures.

2. Manages a team of professionals who coordinate service delivery with administrators, tenants, and building users. 3. Ensures and advises the development of building standards, maintenance programs, and upgrade plans as needed

for every campus and residential property. Plans services with other Facilities Services departments and other University offices.

4. Develops departmental budgets. Manages vendor relations and contracts. 5. Performs other related work as needed.


Education





Table of Contents

Job Profile: Real Estate Operations, Sr. Specialist

Job Summary

The job solves complex problems related to the maintenance of the University's campus and residential property portfolio including building maintenance, rent collection, and lease management. Works independently to conduct market analyses and establishes appropriate rent thresholds for University owned residential properties.



Job Code Job Level

FAREOP4 P4




Responsibilities

1. Provides expertise in the development of capital improvement project plans. Plans, procures and supervises property maintenance, renovations, remodeling, and rehabilitation projects.

2. Has full authority to manage tenant relations, ensuring requests and problems are handled in an efficient and courteous manner. Approves and monitors leases, conducts regular site inspections and coordinates tenant move-in and move-out programs.

3. Provides expertise to office, custodial, and maintenance staffs and contracted personnel. 4. Solves complex problems in preparing the budget, tracks expenditures, monitors collections, reviews and approves

bills and accounting statements and prepares financial reports. Selects vendors and manages vendor contracts. 5. Performs other related work as needed.


Education




None.

Table of Contents

Job Profile: Real Estate Operations, Specialist

Job Summary

The job uses best practices and knowledge of programs related to the maintenance of the University's campus and residential property portfolio including building maintenance, rent collection, and lease management. Works independently to conduct market analyses and establishes appropriate rent thresholds for University owned residential properties.



Job Code Job Level

FAREOP3 P3




Responsibilities

1. Has a deep understanding to assist in the development of capital improvement project plans. Plans, procures and supervises property maintenance, renovations, remodeling, and rehabilitation projects.

2. Has authority to manage tenant relations, ensuring requests and problems are handled in an efficient and courteous manner. May approve and monitor leases, conducts regular site inspections and coordinates tenant move-in and move-out programs.

3. May guide and provide expertise to office, custodial, and maintenance staffs and contracted personnel. 4. Prepares budgets, tracks expenditures, monitors collections, reviews and approves bills and accounting statements

and prepares financial reports. Assists with vendor selection and manages vendor contracts. 5. Performs other related work as needed.


Education





Table of Contents

Job Profile: Real Estate Operations, Sr. Analyst

Job Summary

The job provides professional support and solves straightforward problems related to the management of the University's campus and residential property portfolio, including building maintenance, rent collection, and lease management. Conducts market analyses and establishes appropriate rent thresholds for University owned residential properties.



Job Code Job Level

FAREOP2 P2




Responsibilities

1. Counsels faculty on their housing needs, provides general information on rental options and neighborhoods, and maintains information on available properties for rent in both University-managed and privately-managed buildings.

2. Performs assignments such as coordinating rental of a home or apartment. Works with the individual to understand their housing needs. Maintains knowledgeable on properties in the market and the greater Hyde Park area.

3. Plans own resources to lead tours of the property for clients, communicate client needs, provide a list of properties to be shown and inquire about other properties available.

4. Stays in touch with sales agents before showing houses when appropriate, and maintains a list of clients and completed rental agreements.



Education




None.

Table of Contents

Job Profile: Real Estate Operations, Analyst

Job Summary

The job performs routine activities related to the management of the University's campus and residential property portfolio, including building maintenance, rent collection, and lease management. Conducts market analyses and establishes appropriate rent thresholds for University owned residential properties.



Job Code Job Level

FAREOP1 P1



Performs routine assignments in the entry level to a professional job progression. Typically requires a college or university degree or the equivalent work experience that provides knowledge and exposure to fundamental theories, principles and concepts. Develops competence by performing structured work assignments. Uses existing procedures to solve routine or standard problems. Receives instruction, guidance and direction from others.

Responsibilities

1. Assists counseling faculty on their housing needs, provides general information on rental options and neighborhoods, and maintains information on available properties for rent in both University-managed and privately-managed buildings.

2. Performs routine assignments such as coordinating rental of a home or apartment. Works with the individual to understand their housing needs. Maintains knowledgeable on properties in the market and the greater Hyde Park area.

3. May arrange tours of the property for clients, communicate client needs, provide a list of properties to be shown and inquire about other properties available.

4. Meets with sales agents before showing houses when appropriate, and maintains a list of clients and completed rental agreements.



Education


Minimum requirements include knowledge and skills developed through less than 2 years of work experience in a related job discipline.


None.

Table of Contents

Job Profile: Real Estate Operations, Business Coordinator

Job Summary

The job provides specialized business support for the management of the University's campus and residential property portfolio, including building maintenance, rent collection, and lease management. Conducts market analyses and establishes appropriate rent thresholds for University owned residential properties.



Job Code Job Level

FAREOB3 B3




Responsibilities

1. Assists faculty on their housing needs, provides general information on rental options and neighborhoods, and maintains information on available properties for rent in both University-managed and privately-managed buildings.

2. Supports routine assignments such as coordinating rental of a home or apartment. Works with the individual to understand their housing needs. Maintains knowledgeable on properties in the market and the greater Hyde Park area.

3. Arranges tours of the property for clients, communicate client needs, provide a list of properties to be shown and inquire about other properties available.

4. Meets with and supports sales agents before showing houses when appropriate, and maintains a list of clients and completed rental agreements.



Education


Experience



None.

Table of Contents

Job Profile: Space Planning & Sustainability Management, Sr. Manager

Job Summary

The job manages multiple teams of managers and professional staff responsible for space and/or urban planning, space management, design activities, and/or sustainability initiatives. Manages the development of space planning, project plans, and sustainability projects to meet the short and long-range goals of the unit. Develops and implements space, urban planning, sustainability and/or management standards, policies and procedures.



Job Code Job Level

FASPSM3 M3




Responsibilities

1. Recommends and manages the development of space and urban planning initiatives. Plans space management, design activities, and/or sustainability projects. Develops strategies to meet the short and long-range goals of the unit.

2. Manages a team of managers and professionals responsible for the ongoing development and maintenance of space-related software and database systems, as well as monitoring quality assurance of documentation and data.

3. Monitors the development of functional/architectural design solutions. Manages, plans and participates in multi-unit teams addressing space use and space planning issues. Manages consultants and consultant selection process; negotiates and manages contracts and budgets.

4. Advises space planning and management of professional staff. Develops and ensures the regular tracking of appropriate performance measurements to support continuous improvement. Develops capital planning budgets as they are transitioned to capital renovation projects.



Education




None.

Table of Contents

Job Profile: Space Planning & Sustainability Management, Manager

Job Summary

The job manages a team of professional staff responsible for space planning and/or space management activities. Manages the development of space and project plans to meet the short- and long-range goals of the unit. Develops and implements space planning and/or management standards, policies and procedures.



Job Code Job Level

FASPSM2 M2




Responsibilities

1. Manages the development of space and urban planning initiatives. Plans space management, design activities, and/or sustainability projects. Develops strategies to meet the short and long-range goals of the unit.

2. Manages a team of professionals responsible for the ongoing development and maintenance of space-related software and database systems, as well as monitoring quality assurance of documentation and data.

3. Manages the development of functional/architectural design solutions. Manages, plans and participates in multi-unit teams addressing space use and space planning issues. Manages consultants and consultant selection process; negotiates and manages contracts and budgets.

4. Manages space planning and management of professional staff. Develops and ensures the regular tracking of appropriate performance measurements to support continuous improvement. Develops capital planning budgets as they are transitioned to capital renovation projects.



Education




None.

Table of Contents

Job Profile: Space Planning & Sustainability Management, Sr. Specialist

Job Summary

The job solves complex problems related to integrating sustainability principles and practices into the operational and academic focus of the University. Acts as a resource for Sustainability Council and associated workgroups. Researches and analyzes emerging environmental issues, keeps abreast of sustainability initiatives at peer institutions, and assesses the feasibility of new technology on campus.



Job Code Job Level

FASPSP4 P4




Responsibilities

1. Develops complex ideas to advance the University's sustainability commitment. Evaluates these opportunities for technical feasibility, cost effectiveness, and acceptability by the University community. Works independently to create detailed implementation plans. Collaborates with units to implement approved project plans.

2. Leads, plans, coordinates, and implements space and urban planning initiatives. Leads space management, design , and/or sustainability activities including but not limited to seminars, conferences, workshops, and internships that promote departmental initiatives at the University and in the community at large.

3. Leads and facilitates space and urban planning projects. May recommend process improvements for space management, design, and/or sustainability programs initiated by students, faculty, staff, and other community members. Develops and implements other special projects that will advance the University's sustainability efforts and raise awareness of sustainability-related projects being carried out in the neighborhood and surrounding community.

4. Works independently, with minimal guidance, to implement a communications plan for University sustainability efforts, and communicates successes and achievements. Plans, creates, and maintains materials for the Sustainability website.



Education




None.

Table of Contents

Job Profile: Space Planning & Sustainability Management, Specialist

Job Summary

The job manages programs and initiatives integrating space and/or infrastructure planning, space management, design, and/or sustainability principles and practices into the operational and academic focus of the University. Researches and analyzes emerging space and urban planning, space management, design activities, and/or sustainability issues. Keeps abreast of best practices initiatives at peer institutions, and assesses the feasibility of new technology on campus.



Job Code Job Level

FASPSP3 P3




Responsibilities

1. Develops ideas to advance the University's space and urban planning, space management, and design activities, as well as the sustainability commitment. Evaluates these opportunities for technical feasibility, cost effectiveness, and acceptability by the University community. Works independently to create detailed implementation plans. Collaborates with units to implement approved project plans.

2. Plans, coordinates, and implements space and urban planning, utilizing space management, design, and/or sustainability activities including but not limited to seminars, conferences, workshops, and internships to promote departmental initiatives at the University and in the community at large.

3. Fosters and facilitates space and urban planning projects. Develops space management, design, and/or sustainability programs initiated by students, faculty, staff, and other community members. Develops and implements other special projects that will advance the University's sustainability efforts and raise awareness of sustainability-related projects being carried out in the neighborhood and surrounding community.

4. Works independently, or with minimal guidance, to implement a communications plan for University space and infrastructure planning, space management, design, and/or sustainability efforts. Communicates successes and achievements emanating from efforts. Manages, creates, and maintains content for the departmental website.



Education




None.

Table of Contents

Job Profile: Space Planning & Sustainability Management, Sr. Technician

Job Summary

The job provides technical support for space planning management and/or in space management activities. Works within defined processes and procedures to implement project strategies, space planning, and/or management standards, policies, and procedures. Completes work with a limited degree of supervision.



Job Code Job Level

FASPST3 T3



Has developed proficiency in a range of processes or procedures through job-related training and considerable on-the-job experience. Completes a variety of atypical assignments, as needed. Works within defined processes and procedures or methodologies and may help determine the appropriate approach for new assignments. Completes work with a limited degree of supervision. Likely to act as an informal resource for colleagues with less experience.

Responsibilities

1. Provides technical graphic design support to the planning group responsible for special presentations and recommending space planning policies to administration.

2. Maintains CAD map, survey and electronic or paper documents for use by internal staff and consultants. Researches qualified consultants and background information for exterior signage projects and other projects as required.

3. Works within University and Unit specific standards and supervision to manage and maintain exterior signage. 4. Performs other related work as needed.


Education


Experience



None.

Table of Contents

Job Profile: Space Planning & Sustainability Management, Technician

Job Summary

The job provides technical support activities related to space planning management and/or in space management activities. Works within defined processes and procedures to implement project strategies, space planning, and/or management standards, policies, and procedures. Completes work with a moderate degree of supervision.



Job Code Job Level

FASPST2 T2




Responsibilities

1. Provides technical graphic design support to the planning group responsible for special presentations and recommending space planning policies to the University's administration.

2. Maintains CAD map, survey and electronic or paper documents for use by internal staff and consultants. 3. Works within University standards and supervision to manage and maintain exterior signage. 4. Performs other related work as needed.


Education


Experience



None.

Table of Contents

Job Profile: Unit Facilities Management, Director

Job Summary

The job provides leadership and direction through managers who are responsible for developing plans for facility development, maintenance, policies, procedures and expansion. Directs all aspects of facilities services, budgets and forecasting, safety, and maintenance. Oversees new capital projects.



Job Code Job Level

FAUFMM4 M4



Provides leadership and direction through managers. Is accountable for the performance and results of related departments. Executes functional plans and contributes to the development of unit strategy. Decisions are guided by division, school or sub-function strategy and priorities.

Responsibilities

1. Manages employees through subordinates, usually other managers. Establishes performance goals, allocates resources and assesses policies for the related departments managed.

2. Is accountable for the performance and results of multiple department trades and operations functions including; electrical, carpentry, locksmiths, decorating, sheet metal, roofing, care of grounds, service crew, auto mechanical shops, major façade repair projects, and residential apartment maintenance.

3. Executes functional business plans and contributes to the development of the strategic mission and priorities. 4. Establishes and oversees the execution of operating practices and procedures for effectiveness and efficiency,

recommending changes as needed. 5. Performs other related work as needed.


Education




None.

Table of Contents

Job Profile: Unit Facilities Management, Sr. Manager

Job Summary

The job manages multiple related teams of managers and professional staff responsible for developing plans for facility development, maintenance, policies, procedures and expansion. Directs aspects of facilities services, budgets and forecasting, safety, and maintenance. Advises new capital projects.



Job Code Job Level

FAUFMM3 M3




Responsibilities

1. Manages managers and professional staff. Establishes performance goals, allocates resources and assesses policies for direct subordinates.

2. Ensures the performance and results of multiple department trades and operations functions including; electrical, carpentry, locksmiths, decorating, sheet metal, roofing, care of grounds, service crew, auto mechanical shops, major façade repair projects, and residential apartment maintenance.

3. Executes functional business plans and contributes to the development of the strategic mission and priorities for facilities services.

4. Recommends and manages the execution of operating practices and procedures for effectiveness and efficiency, recommending changes as needed.



Education




None.

Table of Contents

Job Profile: Unit Facilities Management, Manager

Job Summary

The job manages a team of professional staff responsible for facility development, maintenance, policies, procedures and expansion to support the strategic mission of the unit. Manages day-to-day operations of facilities services, safety, and maintenance.



Job Code Job Level

FAUFMM2 M2




Responsibilities

1. Develops facilities maintenance policies and procedures. Plans renovation and other facilities-related projects, including ensuring projects are completed on time and within budget. Receives requests for facilities services and supervises delivery of appropriate services.

2. Monitors inspections of buildings, equipment and/or surrounding grounds for deficiencies and potential safety, health, or code problems. Reviews and authorizes written reports summarizing findings and recommends solutions.

3. Manages movement of equipment and materials, maintains building security, and maintains information on building blue prints, space utilization data and equipment.

4. Plans with staff from other units and reviews the work of contractors as well as facilities union and/or non-union staff. 5. Performs other related work as needed.


Education




None.

Table of Contents

Job Profile: Unit Facilities Management, Supervisor

Job Summary

The job supervises a team of support staff responsible for facility development, maintenance, policies, procedures and expansion to support the strategic mission of the unit. Supervises day-to-day operations of facilities services, safety, and maintenance.



Job Code Job Level

FAUFMM1 M1




Responsibilities

1. Develops facilities maintenance policies and procedures. Plans renovation and other facilities-related projects, including ensuring projects are completed on time and within budget. Receives requests for facilities services and supervises delivery of appropriate services.

2. Supervises inspections of buildings, equipment and/or surrounding grounds for deficiencies and potential safety, health, or code problems. Reviews and authorizes written reports summarizing findings and recommends solutions.

3. Supervises movement of equipment and materials, maintains building security, and maintains information on building blue prints, space utilization data and equipment.

4. Coordinates with staff from other units and supervises the work of contractors as well as facilities union and/or non-union staff.



Education




None.

Table of Contents

Job Profile: Unit Facilities Management, Sr. Specialist

Job Summary

The job uses specialized knowledge and breadth of expertise to develop long- and short-term plans for facility development and maintenance. Solves unique and complex problems related to policies and expansion to support the strategic mission of the unit. Leads all aspects of facilities services, budgets and forecasting, safety, and maintenance. Works independently to plan and coordinate new capital projects.



Job Code Job Level

FAUFMP4 P4




Responsibilities

1. Works independently to create and proactively maintain partnerships with clients, internal and third party service providers and other partners.

2. Uses specialized depth of knowledge in clients' business to collaborate with Facilities Services (FS) and increase the value they provide while minimizing the adverse impact FS projects may have on their activities and those of the entire University community.

3. Proactively identifies substandard conditions and services; recommends and implements corrective actions. 4. Interprets complex needs and gaps in service to collaborate with and recommend appropriate services to colleagues

and vendors. 5. Performs other related work as needed.


Education




None.

Table of Contents

Job Profile: Unit Facilities Management, Specialist

Job Summary

The job uses best practices and knowledge to develop long- and short-term plans for facility development and maintenance. Solves complex problems related to policies and expansion to support the strategic mission of the unit. Leads some aspects of facilities services, budgets and forecasting, safety, and maintenance. Works mostly independently to plan and coordinate new capital projects.



Job Code Job Level

FAUFMP3 P3




Responsibilities

1. Works mostly independently to create and proactively maintain partnerships with clients, internal and third party service providers and other University partners in an assigned campus area.

2. Uses depth of knowledge in clients' business to develop strategies to add organizational value and to minimize the adverse impact of facilities activities.

3. Proactively identifies substandard conditions and services and recommends corrective actions. 4. Interprets needs and gaps in service to collaborate with and recommend appropriate services to colleagues and

vendors. 5. Performs other related work as needed.


Education




None.

Table of Contents

Job Profile: Unit Facilities Management, Business Sr. Coordinator

Job Summary

The job provides specialized business support for facilities services, including preparing budgets and forecasting, ensuring safety and compliance, and performing routine maintenance. Provides support for new capital projects with limited supervision.



Job Code Job Level

FAUFMB4 B4




Responsibilities

1. Leads the coordination of maintenance of facilities, grounds and/or equipment. Receives requests for facilities services from unit employees and coordinates delivery of appropriate services. Utilizes specialized skills and on-the-job experience to conduct inspections of buildings, equipment and/or surrounding grounds for deficiencies and potential safety, health, or code problems.

2. Prepares written reports summarizing findings and recommends solutions. Typically coordinates package receipt and delivery; coordinates movement of equipment and materials, including ensuring proper and timely set up of employees in new office space; maintains building security, including maintaining building keys; and maintains information on building blue prints, space utilization data and equipment.

3. Assists in developing and managing facilities budget, purchasing supplies and equipment, developing facilities-related policies and procedures and coordinating renovation and other facilities-related projects. May assist in coordinating the work of contractors with a limited degree of supervision.

4. Supports the work of unit facilities unionized staff. Prioritizes and schedules work assignments, inspects work, and provides guidance and technical assistance. Positions at this level occasionally may perform the work of employees they oversee.



Education


Experience



None.

Table of Contents

Job Profile: Unit Facilities Management, Business Coordinator

Job Summary

The job provides specialized business support for facilities services, including preparing budgets and forecasting, ensuring safety and compliance, and performing routine maintenance. Provides administrative support for new capital projects with limited supervision.



Job Code Job Level

FAUFMB3 B3




Responsibilities

1. Supports the coordination of maintenance of facilities, grounds and/or equipment. Receives requests for facilities services and coordinates delivery of appropriate services. Utilizes specialized skills and on-the-job experience to conduct inspections of buildings, equipment and/or surrounding grounds for deficiencies and potential safety, health, or code problems.

2. Prepares written reports summarizing findings and recommends solutions. Typically coordinates package receipt and delivery; coordinates movement of equipment and materials, including ensuring proper and timely set up of employees in new office space; maintains building security, including maintaining building keys; and maintains information on building blue prints, space utilization data and equipment.

3. Assist in developing and managing facilities budget, purchasing supplies and equipment, developing facilities-related policies and procedures and coordinating renovation and other facilities-related projects. May assist in coordinating the work of contractors with a limited degree of supervision.

4. Supports the work of unit facilities unionized staff. Prioritizes and schedules work assignments, inspects work, and provides guidance and technical assistance.



Education


Experience



None.

Documents

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