K-12 TELEBRIEFING

COUNTY MONITORING LIST

•As of today (August 11, 2020), County of the San Diego (County) is still on the State’s County Monitoring List, based on an abnormal case rate (a case rate greater than 100 per 100,000 population), meaning schools cannot open

•However, Transitional Kindergarten (TK) - 6th grades can currently submit a waiver to open in-person education. The County’s waiver process is live

•Once the County is removed from the State’s County Monitoring List, schools (TK – 12th

grades) could open

•The following process to be removed from the State’s County Monitoring List must occur for schools to re-open:

•The County must have normal data for the State’s Six Metrics for 3 days to be removed from the State’s County Monitoring List•Once the County is officially off the list, the County must wait 14 consecutive daysbefore schools are able to open for in-person instruction

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COUNTY MONITORING LIST

1. County performs well on the State's 6 Metrics

County must show Normal Data for 3 consecutive days on the State's Six Metrics

2. County is off of the State County Monitoring List*Once off the list, Counties must continue to show Normal Data for 14 consecutive days before schools are able to conduct in-person education.

*Per the California Department of Public Health, Counties will not be removed from the State’s Monitoring List until issues with the State's electronic data reporting system are resolved.

3. Schools can conduct in-person education

On the 15th day (provided none of the State’s six metrics are abnormal), schools can re-open and in-person instruction can occur.

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COUNTY OF SAN DIEGO ELEMENTARY SCHOOL WAVIER IS NOW LIVE

As of 8/7/20

WAIVER PROCESS

Ensure that all 14

elements of the Waiver

are addressed in

your reopening

plan

Fill in the Waiver

Attestation Form

County team will review

application in 2 business

days

If all portions of the

application are included, it will be sent to the State for Approval

State will have 3 days to review the

Waiver Attestation

Form

If no response is

received from State,

Local Health Department has authority to approve

Waiver

County of San Diego Elementary School Waiver: https://app.smartsheet.com/b/form/6e26aab62d524d21b4a3f954f4198f64

COMPLETING YOUR WAIVER ATTESTATION FORM

GETTING STARTED Applications must be received at least 14-days from the date the application is submitted

Application must be submitted by superintendent or equivalent

A response will be given to each application within 5 business days

Your reopening plan and application will be posted on Coronavirus-sd.com/K12Schools

Consult the COSD Elementary School Wavier tool on our website prior to submitting your

waiver to ensure plan meets all criteria

RESOURCESCDPH Industry Guidance Schools and School Based Programs

COVID-19 and Reopening In-Person Learning Framework for K-12 Schools in California, 2020-2021 School Year

CDPH COVID-19 and Reopening In-Person Learning Elementary Education Waiver Process Overview

California Department of Public Health Schools Guidance FAQs

REOPENING PLAN

COMPLETING THE WAIVER ATTESTATION FORM Waiver Attestation Form will ask for Contact information, name(s) of

schools, select grades to be reopened, and for the total # of students in

reopening grades, and number of staff at reopening sites

Confirm that each criteria is in your plan before submitting

Enter the page and section where the criteria can be found in the COVID-19

Recovery and Prevention Plan

Provide the exact language used in the COVID-19 Recovery and Prevention

Plan that describes the criteria into the waiver attestation form

Ensure that your plan meets each element of criteria, some criteria have

multiple parts

14 ELEMENTS

UNDERSTANDING THE CRITERIA

There are 14 elements in the application that must be included in your

recovery plan

The orange text is the Requirement as asked on the Waiver Attestation

Form

The following slides provide examples of how to meet each criteria

LABOR CONSULTATION

NAME OF LABOR ORGANIZATION(S), DATE(S) AND

RESULTS/OUTCOMES OF CONSULTATION(S)

Name of Labor Organization(s), date(s) and results/outcomes of

consultation(s). If there is no labor organization that represents the

employees of the school, please describe the process that was used to

consult with staff

Letter of Support from Labor Organization, staff survey, list of signatures

of employees agreeing to reopen, minutes from a staff meeting where

reopening was discussed. Other proof(s) of support are acceptable.

PARENT CONSULTATION

NAME OF PARENT ORGANIZATION, DATE(S) AND RESULTS OF

CONSULTATION(S)

Letter of Support from Parent Organization, survey to families, list of

signatures of families agreeing to reopen, minutes from a meeting where

reopening was discussed. Other proof(s) of support are acceptable.

COMMUNITY CONSULTATION

NAME OF COMMUNITY ORGANIZATION, DATE(S) AND RESULTS

OF CONSULTATION(S)

Letter of Support from a Community Organization, survey to Community Organization agreeing to reopen, minutes from a meeting where reopening was discussed with community organization. Other proof(s) of support may be acceptable.

Examples of Community Organizations can include: Alumni Association,

Community Based Organizations, Contractors, and Faith Community

1. PUBLISHED ON WEBPAGE

THE SCHOOL(S) CORONAVIRUS DISEASE 2019 PREVENTION /

REOPENING PLAN(S) ARE PUBLISHED AT WEB ADDRESS LISTED

BELOW

The posted plan must include the same information of all 14 elements the

school submitted to the County of San Diego.

Example: Location of information is posted on front page of school

website. Information in reopening plan would include website and

were it is posted on website.

2. DISTANCE LEARNING

SCHOOL PLAN(S) SHOULD DESCRIBE HOW SCHOOL WILL

OFFER DISTANCE LEARNING BASED ON THE UNIQUE

CIRCUMSTANCES OF EACH STUDENT WHO WOULD BE PUT AT-

RISK BY AN IN-PERSON INSTRUCTIONAL MODEL

Example: A distance learning option will be provided to students and

families who do not feel comfortable returning to in-person instruction. This

option will be made available regardless of student’s health conditions.

3. PHYSICAL DISTANCING

THE SCHOOL(S) PLAN(S) DESCRIBE HOW SPACE AND ROUTINES WILL BE ARRANGED TO ALLOW FOR PHYSICAL DISTANCING OF STUDENTS AND STAFF, IN ACCORDANCE WITH CALIFORNIA DEPARTMENT OF PUBLIC HEALTH GUIDANCE The plan must state that they will practice

physical distancing, with a description of

how spaces and routines will be

arranged.

Ensuring staff maintain physical

distancing from each other is critical to

reducing transmission between adults.

Maximize space between seating and

desks. Distance teacher and other staff

desks at least six feet away from student

desks

Examples: Examples: six feet

between desks, where practicable,

partitions between desks, markings

on classroom floors to promote

distancing or arranging desks in a

way that minimizes face-to-face

contact. Distance teacher and other

staff desks at least six feet away

from student desks.

4. STABLE COHORTS

THE SCHOOL(S) PLANS DESCRIBE HOW STUDENTS WILL BE

KEPT IN SMALL, STABLE, GROUPS WITH FIXED MEMBERSHIP

THAT STAY TOGETHER FOR ALL ACTIVITIES (E.G., ENTER/EXIT

SCHOOL, INSTRUCTION, LUNCH, RECESS) AND MINIMIZE/AVOID

CONTACT WITH OTHER GROUPS OR INDIVIDUALS WHO ARE

NOT PART OF THE COHORT.

Example: Student cohorts (x number of students) will remain together

throughout the duration of the school day. These cohorts will be

maintained in classrooms, recess and lunch times. Recess and lunch

times will be staggered, and cohorts will get a designated lunch area on

campus. Pick up and drop off times will be staggered by cohorts to avoid

unnecessary gatherings and contact.

5. FACE COVERINGS AND OTHER ESSENTIAL PROTECTIVE GEAR

THE SCHOOL(S) PLANS DESCRIBE HOW CALIFORNIA DEPARTMENT

OF PUBLIC HEALTH’S FACE COVERING REQUIREMENTS WILL BE

SATISFIED AND ENFORCED Example: Following guidelines from the California Department of Public Health Industry

Guidance for Schools and School Based programs, all students in grades 3rd, 4th, 5th, and

6th will be required to wear a face covering throughout the duration of the day, except during

meal times and when outdoors if physical distancing can be maintained.

Grades TK, K, 1st and 2nd are strongly encouraged to wear a face covering. Face coverings

must cover the nose and mouth. We will exempt students from wearing a face covering if they

fall within the CDPH guidelines for individuals exempt. Individuals who refuse to wear a face

covering but who are not exempt will not be permitted to remain on campus and will be given

the option of distance learning. At check-in students will be reminded to wear their face

covering, avoid touching their face covering and to wash their hands frequently. Staff will be

trained before the start of school on their requirements to wear a face covering

6. CLEANING AND DISINFECTION

THE SCHOOL(S) PLANS DESCRIBE HOW SHARED SURFACES

WILL BE REGULARLY CLEANED AND DISINFECTED AND HOW

USE OF SHARED ITEMS WILL BE MINIMIZED

Example: The school will use, and will provide for use, soap and water

and cleaning and disinfectant products approved for use against COVID-

19, on the Environmental 2 Protection Agency (EPA) “List N:

Disinfectants for Use Against SARS-CoV-2” (“List N”) labeled to be

effective against emerging viral pathogens. Teachers will clean and

disinfect frequently touched surfaces and objects (examples: desks,

doorknobs, light switches etc.) between use such as during recess and

lunch breaks. A full disinfection protocol will take place one all the

students have gone home at the end of the day.

7. ENTRANCE, EGRESS, AND MOVEMENT WITHIN THE SCHOOL

THE SCHOOL(S) PLANS DESCRIBE HOW MOVEMENT OF STUDENTS, STAFF, AND PARENTS WILL BE MANAGED TO AVOID CLOSE CONTACT AND/OR MIXING OF COHORTS.

• Designate routes for entry and exit, using as many entrances as feasible. Put in place other protocols to limit direct contact with others as much as practicable.

Bussing

Maximize space between students and between students and the driver on school buses and open windows to the greatest extent practicable.

Ensure each bus is equipped with extra unused face coverings on school buses for students who may have inadvertently failed to bring one

REQUIREMENTS:

7. ENTRANCE, EGRESS, AND MOVEMENT WITHIN THE SCHOOL

THE SCHOOL(S) PLANS DESCRIBE HOW MOVEMENT OF STUDENTS, STAFF, AND PARENTS WILL BE MANAGED TO AVOID CLOSE CONTACT AND/OR MIXING OF COHORTS.

EXAMPLE: The school will have four entry and exist points for all staff, students and parents. Cohorts

of students will be assigned a timeframe for arrival and departure from an assigned point. Arrows and markings will ensure students and families maintain distance during arrival and screening. Parents are encouraged to remain in their vehicles and drop off older children at the designated drop off zones. Parents that need to escort younger children to their screening and during pickup will be required to wear a mask. Passing periods and break times will be staggered to avoid congestion.

To the greatest extent possible students will be spaced apart on the busses and masks will be required. Windows will be opened for increased air flow, weather permitting. Busses will be equipped with extra unused face coverings for students who forgot to bring one. Every student will be provided with hand sanitizer upon entry into the bus.

8. HEALTH SCREENINGS FOR STUDENTS AND STAFF

THE SCHOOL(S) PLANS DESCRIBE HOW STUDENTS AND STAFF WILL BE

SCREENED FOR SYMPTOMS OF CORONAVIRUS DISEASE 2019 AND HOW ILL

STUDENTS OR STAFF WILL BE SEPARATED FROM OTHERS AND SENT HOME

IMMEDIATELY.

Sick students and staff are encouraged to stay home and are also encouraged to stay home if there is member of their household who is sick. Upon arrival, all students and staff will be screened for symptoms, we will verbally ask them if they are experiencing symptoms and will take their temperature with a no-touch thermometer. If the student or staff answers ‘yes’ to any symptom or has a fever of 100.0 F or higher, they will be sent home. Students who need to wait to be picked up will be required to wear a face mask and wait in the isolation room. If a student or staff becomes ill during the school day they will be separated from the class and sent home immediately. The school will recommend to any who screen with symptoms, fever, or become sick to get a COVID-19 test with their healthcare provider or at a community testing site.

EXAMPLE:

9. HEALTHY HYGIENE PRACTICES

THE SCHOOL(S) PLANS DESCRIBE THE AVAILABILITY OF

HANDWASHING STATIONS AND HAND SANITIZER, AND HOW THEIR USE

WILL BE PROMOTED AND INCORPORATED INTO ROUTINES.

Consider portable handwashing stations throughout a site and near

classrooms to minimize movement and prevent congregating in bathrooms, to

the extent practicable.

Example: Students will be required to wash their hands before and after

recess and lunchtime and anytime they use the restroom. Staff will model

proper handwashing technique and will reinforce handwashing

throughout the day.

10. IDENTIFICATION AND TRACING OF CONTACTS

THE SCHOOL(S) PLAN(S) DESCRIBE THE ACTIONS THAT STAFF WILL TAKE WHEN

THERE IS A CONFIRMED CASE. CONFIRM THAT THE SCHOOL(S) HAVE

DESIGNATED STAFF PERSONS TO SUPPORT CONTACT TRACING, SUCH AS

CREATION AND SUBMISSION OF LISTS OF EXPOSED STUDENTS AND STAFF TO

THE LOCAL HEALTH DEPARTMENT AND NOTIFICATION OF EXPOSED PERSONS.

EACH SCHOOL MUST DESIGNATE A PERSON FOR THE LOCAL FOR THE LOCAL

HEALTH DEPARTMENT TO CONTACT ABOUT CORONAVIRUS DISEASE 2019.

EXAMPLE: The School Principal, Vice Principal, and School Nurse will be the

COVID-19 Team and will be responsible for responding to COVID-19

concerns. Staff will be trained and instructed to contact them should an issue

arise. The COVID-19 Team will document and track potential exposure, notify

local health officials, and notify parents via school email as soon as possible if

communication is warranted.

11. STAFF TRAINING AND FAMILY EDUCATION

THE SCHOOL(S) PLANS DESCRIBE HOW STAFF WILL BE

TRAINED, AND FAMILIES WILL BE EDUCATED ON THE

APPLICATION AND ENFORCEMENT OF THE PLAN, ADHERING TO

LINGUISTIC NEEDS OF THE COMMUNITY.

Example: Family received copy of plan, families receive covid-19

resource material(s), and students are given handwashing instructions.

At the beginning of the school year and at the monthly staff meetings,

staff will be trained on the Reopen Plan and Safety Protocols and be

provided with educational materials and tools for implementing the

protocols in their classrooms and with their students.

12. TESTING OF STUDENTS AND STAFF

THE SCHOOL(S) PLAN(S) DESCRIBE HOW SCHOOL OFFICIALS WILL ENSURE

THAT STUDENTS AND STAFF WHO HAVE SYMPTOMS OF CORONAVIRUS

DISEASE 2019 OR HAVE BEEN EXPOSED TO SOMEONE WITH CORONAVIRUS

DISEASE 2019 WILL BE RAPIDLY TESTED AND WHAT INSTRUCTIONS THEY WILL

BE GIVEN WHILE WAITING FOR TEST RESULTS. DESCRIBE HOW STAFF WILL BE

TESTED PERIODICALLY TO DETECT ASYMPTOMATIC INFECTIONS. AT A

MINIMUM, SCHOOLS WILL DIRECT STAFF TO CONTACT THEIR PRIMARY CARE

PROVIDER OR COMMUNITY TESTING SITE FOR TESTING.

Requirement: There is not a program in place to allow for systematic testing at this time.

Acknowledging that they will refer staff and students to testing is sufficient.

EXAMPLE: Students and staff with symptoms of COVID-19 will be encouraged to get a

test through their health care provider or community testing site. Asymptomatic students

and staff will be encouraged to receive regular COVID-19 tests once local testing

capacity allows.

13. TRIGGERS FOR SWITCHING TO DISTANCE LEARNING

THE SCHOOL(S) PLANS DESCRIBE THE CRITERIA THE

SUPERINTENDENT WILL USE TO DETERMINE WHEN TO PHYSICALLY

CLOSE THE SCHOOL AND PROHIBIT IN-PERSON INSTRUCTION

ADHERING TO THE CALIFORNIA DEPARTMENT OF PUBLIC HEALTH

GUIDELINES

Requirement: Acknowledging that they intend to work with local health

agency to determine if closure is needed is sufficient

EXAMPLE: Our school intends to work with County of San Diego public

health officials to determine triggers for switching to distance learning

and will be following the recommended measures outlined in the COVID-

19 and Reopening In-Person Learning Framework for K-12 Schools in

California, 2020-2021 School Year.

14. COMMUNICATION PLANS

THE SCHOOL(S) PLAN(S) DESCRIBE HOW THE SUPERINTENDENT(OR

EQUIVALENT) WILL COMMUNICATE WITH STUDENTS, STAFF, AND

PARENTS ABOUT CASES AND EXPOSURES AT THE SCHOOL,

CONSISTENT WITH PRIVACY REQUIREMENTS SUCH AS FAMILY

EDUCATIONAL RIGHTS AND PRIVACY ACT (FERPA) AND HEALTH

INSURANCE PORTABILITY AND ACCOUNTABILITY ACT (HIPAA).

Our school will email all families and staff should an urgent update be warranted

(such as potential exposure or school closure). The school will also post all necessary

information on our schools’ website. Information communicated to school families,

staff, public health officials and the community will maintain confidentiality as required

by FERPA, HIPPA and state law related to privacy of educational records

THANK YOU! PLEASE ASK ADDITIONAL QUESTIONS IN THE CHAT!

For more information please visit our webpageCoronavirus-sd.com/K12Schools

Or email us at

COVID-Education@sdcounty.ca.gov

7/27/2020