KDU Safety & Health Handbook_02032016 (1)

8/17/2019 KDU Safety & Health Handbook_02032016 (1)

1/38

SAFETY & HEALTH

HANDBOOK


2/38

l

1

CONTENT

INTRODUCTION

Objective & Mission 2

Our Commitment 2

Emergency Contacts 3

FIRE EMERGENCIES 4

VIOLATING OF SAFETY PROCEDURES 5

MEDICAL EMERGENCIES 7

FLOODING AND WATER RELATEDEMERGENCIES

8

BOMB THREATS 9

ROBBERY/ SHOPLIFTING/ THEFT SITUATION 10

CAMPUS VIOLENCE 11

LAB SAFETY 12

KITCHEN SAFETY 15

DRUGS AND ALCOHOL 17

SMOKING IN CAMPUS 18

HOUSEKEEPING 19

USING VIDEO DISPLAY UNIT (VDU) 20

MANUAL HANDING AND WEIGHT LIFTING 22

WORKING AT HEIGHT 24

PERSONAL PROTECTIVE EQUIPMENT (PPE) 26

PERSONAL SAFETY TIPS 27

EMERGENCY FLOW CHART

Appendix A 28 Appendix B 29

Appendix C 30

Appendix D 31

Appendix E 32

Appendix F 34

Appendix G 36


3/38

l

2

Our Objective and Mission toward Safety & Health

To establish and maintain a safe environment for staff and students.

To identify and eliminate hazards in order to prevent accidents. To promote safety consciousness and responsibility.

KDU aims to provide a safe, secure and healthy environment for its students, staff and

visitors within its campus.

KDU expects staff and students to comply with its Safety & Health policies, procedures

and guidelines, and to conduct themselves in a safe manner while on campus.

Our Commitment The KDU shall comply with all statutory Safety & Health regulatory requirements

and endeavours to achieve highest standards and adhere to best practices for

Safety & Health.

The KDU shall take all reasonable steps to acquaint its staff and students with

Safety & Health standards.

Where appropriate, the KDU shall establish policies and regulations to assist in

maintaining and enhancing Safety & Health on campus.

We shall investigate all serious Accidents, Incidents and Near Misses which occur

and will act on the findings of the investigation.

Your Commitment

All individuals on campus shall be responsible to ensure their own Safety & Health

and that of others on campus by complying with all Safety & Health rules and

regulations.

Report any Hazard, Non-compliance, Unsafe Act and Unsafe Conditions to HOD

or Supervisor.

Co-operate in the promotion of Safety & Health programs to all individuals.

Use any and all safety and protective equipment provided.


4/38

l

3

Emergency Contacts

1.1. Police Stations

No. Station Tel No.

1. Damansara Utama

(Jalan SS21/60, Damansara Utama, Petaling Jaya)

03 7722 2222

2. District Control Centre (IPD) Petaling Jaya 03 7955 9222

3. Mutiara Damansara 03 7725 2222

4. Sea Park

(Jalan SS2/60, Petaling Jaya)

03 7874 2222

5. District Control Centre (IPD) Shah Alam 03 5520 2222

1.2. Fire Brigades

No. Station Tel No.

1. Damansara Utama 03 7729 4444

2. Petaling Jaya 03 7958 4444

3. Taman Tun Dr Ismail 03 7728 4444

4. Shah Alam 03 5519 4444

1.3. Emergency Services Contact Numbers

No. Emergency Services

Contact

General KDU PJ KDU UG

1. Any kind emergencies 999

2. From mobile phone 112

3. Sunway Medical Centre 03 7491 9191

4. Guard House Ext. 7010

5. KDU 24 Hours Hotline No. 019 335 8123

For medication and first aid, please contact the Health and Wellness Centre.

(Operating Hours: Monday – Friday, 8.30 a.m. – 5.30 p.m.)

KDU University College, Utropolis, Glenmarie: 019 658 7688

KDU College, Damansara Jaya: 010 798 8969


5/38

l

4

FIRE EMERGENCIES

If you discover a fire:

Alert people in the area to evacuate (if you are trained on how to use the fire

extinguisher, you many help out to put out the fire if it is a small fire or get helpand evacuate).

Most fire extinguisher operate using the following P.A.S.S. technique:

1. PULL – Pull the pin. This will also break the tamper seal.

2. AIM – Aim low, pointing the extinguisher nozzle (or its horn or hose) at the base

of the fire.

3. SQUEEZE – Squeeze the handle to release the extinguisher agent.

4. SWEEP – Sweep from side to side at the base of the fire until it appears to be out.

Watch the area. If the fire re-ignites, repeat steps 2 – 4.

If you have the slightest doubt about your ability to fight a fire – EVACUATE

IMMEDIATELY!


6/38

l

5

Emergencies Evacuation – Evacuation Tips

1. On hearing the FIRE ALARM, leave the building through the nearest safe exit. Do

not stop to collect your belongings.

Note: Do not use the “LIFTS”

during a fire.2. Assist to the best of ability any person with a disability to leave the building.

3. Walk quickly and calmly to the designated assembly area for your building or as

advised by the Student & Alumni Centre (SAC) or Security.

4. Remain at the assembly point (in groups) until instructed to leave by an Emergency

Warden.

5. Do not re-enter the building until informed that it is safe to do so by an Emergency

Warden.

6. Do not enter a building when the alarm is still ringing.

If you are in lecture theatres, laboratories and classrooms

Lecturers or tutors shall be responsible to ensure that all students are evacuated in a

safe and orderly manner. The lecturers or tutors shall stay with their students at the

assembly point until released by the Fire Warden.

VIOLATING OF SAFETY PROCEDURES

Issue a warning letter to the student (by SAC) and Staff (by HR).

Penalty and disciplinary action will be taken. A fine amounting RM200 (maximum) will be imposed.


7/38

l

6

a) Assembly Point – KDU College, Damansara Jaya

b) Assembly Point – KDU University College, Utropolis, Glenmarie


8/38

l

7

MEDICAL EMERGENCIES

Medical emergencies may include any life-threatening situation, such as broken bones,

cessation of breathing, chest pain, excessive bleeding, unconsciousness and etc.

If you or someone sees a medical emergency, contact the Nurse at the KDU Healthand Wellness Centre, Campus Security or call for help. Unless you are properly trained,

do not try to perform any first aid activity.

If you experience or witness a Medical Emergency

a) Contact the Nurse at the Health and Wellness Centre KDU University College,

Utropolis, Glenmarie: 019 658 7688 or KDU College Damansara Jaya: 010 798

8969.

b) Remain calm.

c) Be prepared to provide information about the emergency.

d) Unless trained, do not render first aid – wait for emergency personnel.

e) If trained, use pressure to stop bleeding if there is bleeding.

f) Do not move a victim and keep the victim calm.


9/38

l

8

FLOODING AND WATER RELATED EMERGENCIES

1. Remain calm at all times.

2. Report a discovered water leak or flooding immediately to Security or SAC.

3. Avoid areas where there are sources of electricity in contact with water.

4. Evacuate the building or campus and do not return unless instructed to do so.

5. When it is safe to do so, protect or secure vital equipment, records, or other assets.

6. Do not go into flood areas if you are unsure about the depth of the water.

Note: Refer to Appendix A


10/38

l

9

BOMB THREATS

If you receive a bomb threat via telephone:

a) Remain Calm.

b) Listen carefully. Be polite and show interest. Try to keep the caller talking so thatyou can gather more information about the device, the validity of the threat, or

the identity of the caller. Listen carefully for background noises.

c) Note the phone number of the caller if your telephone has a display.

d) Gather as much information as possible.

e) Upon completion of the call, immediately call Campus Security Head and provide

as much details as possible.

f) Remain available to answer questions.

g) If the threat was received by another individual and he/she is relaying information

to you.

h) Dial 019 335 8123 immediately to notify KDU 24 Hours Hotline Number.

If you discover a suspicious object:

A suspicious object is defined as any package, parcel, container, or any object that

is suspected to be an explosive device because is it out of place or is unusual to be

located at the location and cannot be accounted for, or because a threat has been

received.

a) Do not touch the object.

b) Keep yourself and others away from the object.

c) Do not use cell phones or radio equipment within 150 meters of the suspicious

object.

d) Dial 019 335 8123 immediately to notify the KDU 24 Hours Hotline Number.

e) Campus Security will alert the management and call the police if needed.

f) If instructed to evacuate, move away from the building.

g) Do not re-enter the building until instructed by either KDU’s security personnel or

Fire/Police personnel.

h) Do not attempt to evacuate the building without the authorisation or assistance of

emergency personnel. Current emergency management guidelines caution against

automatic evacuation. In most cases, people are likely to be more secure in theiroffices, laboratories, or classrooms than in hallways that have not been searched

or outdoors where an actual threat may be even more likely to exist.

If a search of the building is conducted, you and other staff may be asked to

accompany the Police, (since you are more likely to notice something which is out of

place and help in the investigation).

Note: Refer to Appendix F


11/38

l

10

ROBBERY/SHOPLIFTING/THEFT SITUATION

If you are an involved in a robbery/shoplifting/theft situation within the campus, takesteps not to aggravate the situation and remain calm. When it is safe to do so, contactthe KDU 24 Hour Hotline Number 019 335 8123 or call the police and be prepared to

provide as much information as possible.

In a robbery/shoplifting/theft situation (out of Campus)a) Do what you are told without argument during a robbery.b) Tell others around you, to do what they are told.c) As soon as it is safe, Dial 019 335 8123 immediately to notify Campus Security and

provide as many details as possible including the number of people involved,description of person(s) involved, weapons displayed, threats made, etc. Do notattempt to negotiate or argue with the person(s) involved.

d) If there is more than one person present, have someone maintain visual contact

to provide direction of travel from a safe distance. If there was a weapon displayeddo not attempt to follow. e) Campus security will alert the management and call the police if needed.


12/38

l

11

CAMPUS VIOLENCE

Campus violence often begins with inappropriate behaviour or signs that, whendetected and reported, may help prevent its occurrence. The following information isa mini-guide for campus violence education and a safer, healthier campus for

everyone.

6.1. Risk factors that contribute to workplace violence.a) Termination of student.b) Disciplinary actions.c) On-going conflicts between other students.d) Domestic or family violence.e) Financial problems.

6.2. Preventing campus violence.

a) Be aware of what is going on around you at all times. Awareness is a provenmethod for increased personal safety.b) Inform your supervisor when you notice unusual or suspicious behaviour.c) Get help on “violence prevention” counselling or get your supervisor

advised.

6.3. Potential warning signs.a) Verbal, nonverbal, or written threats.b) Fascination with weapons or violence.c) New or increased stress at home or work.d) Expressions of hopelessness or anxiety.e) Insubordinate behaviour.f) Dramatic change in work performance.g) Destruction of property.h) Drug or alcohol abuse.

6.4. Reporting campus violence:Report ALL incidents of campus violence to KDU Campus Security Head/ SAC/HR Department or your supervisor.

Note: Refer to Appendix B


13/38

l

12

LAB SAFETY

a) General Laboratory Safety and Spill Rules The laboratory is an integral part of science education. It has been the site of

numerous inventions and discoveries and it is here that students test hypothesisand perform experiments. However, laboratories have chemicals and appliancesthat can be hazardous if not used properly. It is best to follow science laboratorysafety rules to avoid accidents.

Never work alone in the laboratory. Do not perform an experiment or procedureif you do not know it properly. Do not touch equipment or chemicals that you donot need to work with. Read the label and follow the instructions of equipmentthat you use. Tie your hair if it is long. Follow all written and verbal safety rules.Report any laboratory accident, however minor, to the supervisor or thelaboratory attendant immediately.

The following safety rules should help guide you in keeping our lab a safe placeto work:1. The science lab is used for serious work only. No horseplay will be permitted.2. Do not perform unauthorized experiments. Always obtain your teacher’s

permission before doing any experiments.3. Study your lab experiment carefully. If you are in doubt about any procedure,

ask your Supervisor.4. Use the safety equipment provided for you. Know their location and proper

use.

5. Safety glasses must be worn whenever any substance is being heated or whenmixing or pouring chemicals.

6. Report all accidents, injuries or incorrect procedures to your supervisor at once.7. If clothing should catch fire, smother it with a blanket or coat. Never run!8. If you spill acid or other chemical, wash with water or ask your teacher for

help.9. Never taste any chemical or transfer chemicals by mouth pipette.10. Never eat or drink in the lab.11. Never inhale chemicals.12. Keep combustible materials away from open flames.

13. Do not throw paper or other solid material into the sink.14. If glass is broken or spill, alert your supervisor for help.


14/38

l

13

Flammable Corrosive

Oxidising Explosive

Acute toxicity (severe) Gas cylinder

Irritant/ acute toxicity

(harmful)

Environmental

hazard

Health hazard

(e.g. respiratory, carcinogen, specific target organ toxicity)

Hazardous substances are marked with warning symbols

b) Engineering Lab Rules

The Engineering Laboratory is committed to providing a safe and healthy working

environment for its students & staff. The department requires its students & staff

to comply with basic General Laboratory Safety Rules. All laboratory operations

contain some elements of danger. Safe working habits are essential in

experimental work, good housekeeping, using the right tools for the right jobs,

avoiding hazards, keeping the lab area clean - all contribute to safe operations.

Accidents should be reported as soon as possible to the Engineering Help Desk

office. Students are not allowed to go into the lab without permission from the

supervisor or the technician. Students are required to sign in on a form provided

by the supervisor/ technician during any computer-based class whereby students

are responsible for the terminal and its associated interface/ accessories

throughout the whole class session.

Students are not to open the computer terminal and associated interface/

accessories unless authorized by the supervisor/ technician. Dismantling,

modifying and repairing are strictly prohibited. No equipment, tools, electronics

accessories, components, reports and display modules, etc. are not to be removed

from the Engineering Laboratories and workshop without prior authorization from

the Head Of School, Head Of Department or Supervisor. Students need to undergo

http://upload.wikimedia.org/wikipedia/commons/d/d5/GHS-pictogram-silhouete.svghttp://upload.wikimedia.org/wikipedia/commons/b/b9/GHS-pictogram-pollu.svghttp://upload.wikimedia.org/wikipedia/commons/c/c3/GHS-pictogram-exclam.svghttp://upload.wikimedia.org/wikipedia/commons/6/6a/GHS-pictogram-bottle.svghttp://upload.wikimedia.org/wikipedia/commons/5/58/GHS-pictogram-skull.svghttp://upload.wikimedia.org/wikipedia/commons/4/4a/GHS-pictogram-explos.svghttp://upload.wikimedia.org/wikipedia/commons/e/e5/GHS-pictogram-rondflam.svghttp://upload.wikimedia.org/wikipedia/commons/a/a1/GHS-pictogram-acid.svghttp://upload.wikimedia.org/wikipedia/commons/6/6d/GHS-pictogram-flamme.svg


15/38

l

14

orientation to understand and comply with basic rules and instruction went

handling or working in the Engineering Laboratories and Workshop.


16/38

l

15

KITCHEN SAFETY

There are three basic rules to remember when a student works in the kitchen. Be onthe lookout for potential hazards. They are always present. Use safe work procedures(KDU Kitchen rules and regulation) . Accidents can be prevented by doing things the

right way and not taking short cuts. Use protective equipment when needed. This willalso help to prevent accidents.

a) Hygiene and Personal Protective Equipment Always wash your hands before beginning work in the kitchen. Keep nails clean toprevent the spread of germs. Remove any jewelry that might get in the way andtie back hair. Never wear dangling sleeves that may get caught in appliances orcatch fire.

b) Lifting and Carrying

Use the proper lifting techniques when lifting and carrying heavy loads in thekitchen. Clear the path you intend to take. When lifting, bend the knees and usethe legs to lift. Be careful when carrying liquids, especially hot ones. Never liftbeyond your own lifting capacity.

c) KnivesKnives are one of the most useful tools in the kitchen, but also one of the mostdangerous. Always cut away from the body on a proper cutting surface. Keep theblade sharp and clean. Keep the knife grips clean. Never leave knives lying in wateras it can injure an unsuspecting dishwasher. If a knife should fall, do not try tocatch it. Pick it up after it has fallen.

d) Slip, Trip and Fall Always clean up messes and spills to prevent falls. Close cabinet doors and drawerswhen done. Use a sturdy step ladder to reach for things. Do not step on objectsthat are unstable. Anti-slip footwear should be worn and always ensure that thefloor is not slippery with oil that can cause a slip and fall hazard.

e) StovesStoves can be a source of many accidents in the kitchen. Always make sure thepilot lights are working on gas stoves. If they don’t, turn the dials to off and wait

for the gas to disperse before relighting. Never leave pan handles over burners.Keep hot dishes and crockery out of reach of others to avoid burns. The care andsafety of gas pipe (kitchen) is under Juru Gas.

f) FireKitchen fires can be serious. They often involve igniting combustibles and flare-upsof things being cooked. Defects in ovens, burners, electrical and gas connectionsare also hazardous.

Keep flammable materials away from range or stove. If the stove is near a window,

use short, flame-resistant curtains. Do not put napkins, towels or paper containers


17/38

l

16

on the range. Check that all burners and oven are off when finished and beforegoing out or retiring.

When a fire occurs, assess the situation. Always give yourself a place to escape. Ifit is possible to safely turn off the electricity or gas feeding the fire, do so. If a pan

is on fire, shut off the heat and tightly cover the fire with a lid. This should be doneonly if the fire is small. Never pour water on a pan fire involving grease, or try tocarry it to the sink or outdoors.

Fire blanket, fire extinguisher or baking soda can also be used to put out the fire.


18/38

l

17

DRUGS AND ALCOHOL

The use and abuse of drugs and alcohol are subjects of immediate concern in ourcampus. Therefore, it is unlawful to manufacture, distribute, dispense, possess or usea controlled substance or alcohol while in the Campus premises, or as part of any

KDU sponsored activities. Any employee or student violating this policy will be subjectto disciplinary action up to and including termination or expulsion and referral forprosecution.

Such drugs include but not limited to: 1. Heroin 2. Ecstasy 3. Marijuana 4. Cocaine 5. Methamphetamine

They also include - "legal drugs" which are not prescribed by a licensed physician. Each employee or student convicted of violating any criminal drug statute while in thecampus or as part of any KDU sponsored activity, he or she will be subject totermination or expulsion.

Any employee or student who unlawfully possesses, uses, sells, or transfers alcoholicbeverages to another person while in the Campus premise, or as part of any KDUsponsored activity, will be subject to disciplinary action up to and including terminationor expulsion and referral for prosecution. This is exception for the use in classes by

authorise personnel (lecturer, chef and etc.)

The term alcoholic beverage includes beer, wine, whiskey, and any other beveragelisted as alcohol.


19/38

l

18

SMOKING IN CAMPUS

In accordance with the KDU policy and to assure a safer and healthier environment

for everyone, smoking, burning incense and candles are not permitted in any building

throughout the campus and residence hall complex. The NO SMOKING policy doesinclude all student rooms. Residents who do smoke must do so outside the campus

compound. Smoking in or outside stairwells or in close proximity to student rooms are

not permitted.

"Smoking," as used in this handbook, means smoking any substance, including but

not limited to, tobacco, cloves, or marijuana. "Smoking Products" include, but are not

limited to, all cigarette products (cigarettes, bidis, kreteks, e-cigarettes, etc.) and all

smoke-producing products (cigars, pipes, hookahs, vape, etc.).

This policy applies to all employees, students, visitors, contractors and externally

affiliated individuals or companies renting university-owned space on university-

owned and operated property campus grounds.

Persons interested in assistance to quit smoking will find useful information available

at the Health and Wellness Centre.

Note: Refer to Appendix D


20/38

l

19

HOUSEKEEPING

Good housekeeping is essential to eliminate risks such as fire and accidents. Eachstudent is responsible for keeping their classroom and campus area clean and tidy.

In particular: Do not allow gangways, aisles and stairways to be obstructed.

Do not allow rubbish bins to remain full (inform cleaner).

Keep access to fire extinguisher and emergency equipment clear at all times.

Clear up any spills immediately.

Store goods and material in the approved manner to prevent obstruction ofpassageway.

Put tools and equipment away after use.

Report any problem areas to your supervisor as soon as possible.

Contact housekeeping staff for assistance when required.


21/38

l

20

USING VIDEO DISPLAY UNIT (VDU)

VDU is used to describe a visual display device for a computer. For example, a flatpanel monitor , and a projector are all examples of VDUs. VDU is most commonly usedto describe a standard CRT monitor .

If a computer workstation is not set up correctly, it can lead to health problem suchas back pain, aching arms, wrist pain, eyestrain, headaches, fatigue and upper limbdisorders. This can be a significant risk if computers are used for prolonged periods oftime.

Simple steps can be taken to reduce the chance of ill-health. Information such asbelow tips can be used to reduce this health problem

http://www.computerhope.com/jargon/m/monitor.htmhttp://www.computerhope.com/jargon/m/monitor.htmhttp://www.computerhope.com/jargon/p/projecto.htmhttp://www.computerhope.com/jargon/p/projecto.htmhttp://www.computerhope.com/jargon/c/crt.htmhttp://www.computerhope.com/jargon/c/crt.htmhttp://www.computerhope.com/jargon/m/monitor.htmhttp://www.computerhope.com/jargon/m/monitor.htmhttp://www.computerhope.com/jargon/m/monitor.htmhttp://www.computerhope.com/jargon/c/crt.htmhttp://www.computerhope.com/jargon/p/projecto.htmhttp://www.computerhope.com/jargon/m/monitor.htm


22/38

l

21

Take a BreakTake a break for 10 minutes after every uninterrupted 60 minutes of computer work. Short,frequent breaks are more beneficial than occasional, longer breaks

Computer Screens

Most PC monitors swivel and tilt for comfortable viewing.

Lighting

Screen glare can be an issue in well-lit areas. Blinds are excellent where glare fromsunlight may be a problem.

Posture - Sit Correctly and Stay Comfortable Adjust your chair so that: Your lower back is supported. Your knees are level with your hips. Your feet are flat on the floor. Your eye level is just above the top of the screen.

Eye StrainSymptoms of eye strain can include: Headaches Itching/painful eyes Burning sensation in the eyes Blurred vision Nausea Fatigue.


23/38

l

22

MANUAL HANDLING AND WEIGHT LIFTING

Poor lifting techniques can lead to permanent back sprains and strains. If possible,manual handling should be avoided. Where this is not possible, a self-assessment ofthe risk of injury should be done which allows practical measures to be identified toreduce the risks.

Inform your supervisor of any medical condition which may affect your ability to carryout manual handling and lifting tasks safely.

Make full and proper use of equipment/systems of work provided to assist in manualhandling and lifting activities and report any defects in such equipment. If manuallifting is to be carried out, following these simple rules should reduce the risk of harmfrom lifting and carrying any goods;

• Stop and think• Use personal protective equipment as necessary, e.g. gloves, back support.• Stand as close to the load as possible – create a stable base;• Bend your knees and keep your back in a natural line;• Grip the load firmly;• Raise your head as you start to lift;• Lift with your legs, not your back;• Keep close to the load, heaviest side of the load next to your body.• Maintain the same controls when lowering and releasing the load.

Correct Lifting method

If necessary, get help and use two or more people to lift heavy objects.

Follow these guidelines when you move things:

• Do not work above the maximum height you can reach;• If you need to lift something which is above head height use a working platform –

do not climb on other objects;• Ask somebody to help if necessary.

If you are unsure how to move something, or the load is difficult to handle, then useteam lifting or ask your supervisor for advice or help.


24/38

l

23

When using team lifting:

• Work with someone of similar build and height, if possible;

• Choose one person to call the signals;

• Lift from the hips at the same time, then raise the load to the desired level;

• Move smoothly and in unison.


25/38

l

24

WORKING AT HEIGHT

Falls from height are responsible for many serious and fatal injuries every year. If aperson falls from a height above three metres the likelihood is that they will sustainserious injury. Many work activities involve working at height. Working from ladders,scaffolds and platforms are obvious examples, but there are many more activitieswhere people are required to work at height.

The main hazards associated with working at height are people falling and objectsfalling onto people below. These may occur as a result of inadequate edge protection,or from objects in storage being poorly secured.

1. Using of ladders

a) General Ladder

• Never use a defective ladder.• All ladders must have a rubber stopper at the foot of the ladder to prevent

them from slipping.

• Place a ladder in such a way that the horizontal distance is about ¼ of the

ladder length between supports. (As shown in the figure).

• Do not use a ladder in a horizontal position as runaways or as scaffolds.

Single and extension ladders are designed for use in a nearly vertical

position and cannot be safely used in a horizontal position.

• Never place a ladder in front of a door that opens toward the ladder unless

the door is locked, blocked or guarded.• Do not place a ladder against a windowpane or sash (frame). Never lean

it against unsafe backing such as loose boxes or barrels.

• Place a portable ladder so that both side rails have secure footing. Do not

place the ladder feet on movable objects and make sure to provide solid

footing when placing a ladder on soft ground.

• When using a ladder for access to high places, securely lash or otherwise

fasten the ladder to prevent it from slipping.

• Do not place a ladder close to live electrical wiring or against any

operational piping (acid, chemical, sprinkler system, etc.) where damagemay be caused.

• On ascending or descending ladders, hold on with both hands. If material

must be handled, raise or lower it with a rope either before going down or

after climbing to the desired level.

• Be sure that your shoes are not greasy, muddy or slippery before you

climb.

• Do not climb higher than the third rung from the top on straight or

extension ladders or the second tread from the top on stepladders.

• While using a stepladder, be sure it is fully open and the divider lockedbefore you start to climb it.


26/38

l

25

b) A Frame Ladder

Before positioning the ladder, check if the surface is even. Do not place aladder on top of another object.

Make sure to adjust the footpads in a way that the ladder will have aneven contact with the ground.

It is very important that you wear the proper footwear when climbing A-frame ladders. The ladder's rungs can become too wet or oily during longerperiod of time.

Before starting to climb on the ladder, make sure that there are no cracksor dentures. These minor details may lead to a tragic fall or accident.

Make sure that the brace of the ladder is locked in place. Uneasy ladderscan cause a fall, which could result to serious injuries or even death.

Choose A-frame ladders that can carry a workload of 300 lbs. maximum.

The ladder will be able to support employee and his equipment in a stablemanner.

Check if the ladder has all applicable “Certification” compliance standards.If it does not have any safety labels, employee’s safety will be at risk.

Check what material the ladder is made of? Ladders can be made fromaluminum or fiberglass. Choose a ladder that can best serve what it will beused for.

For easy storage and safekeeping, aluminum A-frame ladders are the bestchoice. Folding A-frame ladders are available, making it more portable andconvenient to carry. Never stand on the top step of your A-frame ladders.This can cause the ladder to wobble and become unstable.

Make sure that anything that employees carry are not stuck with the rungsof the ladder. If employees are going to use a ladder to install lighting,stacking material or any work at height, an A-frame ladder can work wellwith you. Employee’s safety in using A -frame ladders does not just rely onthe product features but greatly depends on how they use it.

Never build your own ladder (wooden or steel ladders), it is a violation oflaw.


27/38

l

26

PERSONAL PROTECTIVE EQUIPMENT (PPE)

Where PPE is required as a control measure in any process or procedure, students arerequired to wear these and to report any defect found. Staff shall ensure that the PPEis appropriately worn (this will require instructions), stored, regularly inspected forwear/defect and cleaned after use. Any student not wearing the PPE provided at anytime, will be counselled by the staff members supervising in the first instance.Subsequent failures by the student to wear PPE will be reported to the head of subjectarea for action.

Where signs and notices indicate the use of PPE, it means that their use isMandatory. Your technician will be able to give advice and guidance on the correcttype, use (including the correct way to wear the PPE) and storage of the availablePPE.

Mandatory Signage

Other signs may be evident that may indicate warning. Staff will explain to students,as part of student induction, the meaning of such signage.

Hand Protection Required Ear Protection Re uired E e Protection Re uired

Res irator Protection Re uired Foot Protection Re uired


28/38

l

27

PERSONAL SAFETY TIPS

These are some basic precautions that everyone should follow for crime preventionand personal safety awareness.

These precautions include: Walk with a friend as much as possible. At night, wait for buses with other people.

If in doubt, call for a taxicab. Never hitchhike or get away and help from someoneof authority.

If you are driving, never give a ride to a stranger. Park your car in well lightedparking structures or on streets where there are many people. Lock your car anduse an alarm system. If you feel uneasy, particularly at night, ask someone towalk with you to your car before you open it.

Look at the map or GPS and decide on your directions before you start walkingin an unfamiliar city. If you need directions, ask someone in a store or restaurant.

Avoid asking strangers on the street for directions. To bring only sufficient money that you need.

If you are sick and cannot come to class, ask a friend or staff to inform yourlecturers. If you are taking a trip, let your roommate or friend know where youare going. If you will be gone for more than two days, call your parents and tellthem where they can reach you.

Avoid using outdoor ATM machines, particularly at night.

Keep your apartment or room door locked at all times, and do not give anyoneyour key. Ask for identification if someone says they need to enter your room,and then tell them to come back later if you are alone. Do not let anyone stay

overnight in your apartment unless they are a close friend or relative. Avoid arguments with strangers. If you feel someone is verbally or physically

abusing you, get away and ask someone of authority.

Enjoy group activities with your friends but if you think something the groupwants to do is wrong, don’t be afraid to say no. If you feel uneasy, tell yourfriends you have to go home.

Stand behind rails while waiting for bus/taxi – prevent snatch theft etc. Alwayswalk facing oncoming traffic. A snatch thief will usually come from behind youwhen you are not looking. If you notice someone suspicious following/ stalkingor approaching you, just scream.

Hold on to rails while walking down stairs. Do not run in the campus compound duringwet weather.

Dress for safety – no slippers, preference is for toes to be covered No sitting on or stay away from railings or barricades at stairs in the campus Do not walk while texting Drive slowly while entering the campus’ main gate and follow the guard’s

instruction.

Watch out for and report trip hazards e.g. lose or creased carpet. Be careful when holding hot drinks and walking etc. No smoking at places near gas tanks/volatile solvents e.g. kitchen/lab.


29/38

l

28

EMERGENCY FLOW CHART

Appendix A

Emergency

Standard Operation Procedure

Flood

Approved by

Reviewed by

Effective Date

Revision

Pages

Process FlowDetail

DescriptionResponsible

byDoc/Record

Assesssituation;car

trapped,studenttrapped,or blackout?

InformSAC/ Security

about thepresentingproblemdue to theflood.

SAC/Security/

F&M

Informsecurityabout thecondition.

SAC/ F&M/ A&B

Call firebrigade forrescueaction ifthere arestudentstrapped.

Fill upincident

reportform andsend it torelevantdepartments.

SACExecutive

IncidentReportForm

Follow-upwithaffectedpartiesafter oneweek on

thecondition.

Flood

Student

Tra ed

Follow-up with

Affected Person

Fill up Incident Report

form

Call Fire

Brigade for

rescue action

Car

Tra ed

Black-out

Inform

SAC F&M

Inform

SAC F&M Inform

SAC F&M

Inform

Securit

Inform

Security

Inform

Securit


30/38

l

29

Appendix B

Emergency


Fighting / Violence

Approved by

Reviewed by

Effective Date

Revision

Pages

Process FlowDetail


byDoc/Record

InformSecurity/F&M.

Security/F&M

Record in

IncidentReport.

SAC

(Student)/HR (Staff)

Assess theincidentwhetheranyinjuries.

SAC(Student)/HR (Staff)

Incidentassessmenton whether

behaviourhas brokenthe schoolrules /countrylaw.


Fill upincidentreportform.


Incidentreport

7 daysafter theincident,call thestudent tofollow uptheconditions.


Fighting

Send to Health &

Wellness

Inform Security

Inform SAC (Student)/ HR

(Staff)

Injuries Assessment

Fill up incident

report form

Yes

Incident

assessment

No

Follow-up


31/38

l

30

Appendix C

Emergency


Sexual Harassment

Approved by

Reviewed by

Effective Date

Revision

Pages

Process FlowDetail


byDoc/Record

Informcounsellor.

Counsellor

Assistrespondingcounsellorto provide

sufficientdetails forscreening.

Counsellor

Mentalstatusassessment

Counsellor

Determinethe natureof sexualharassment

Counsellor

Send to

hospital forphysicalexamination, if thevictim wasraped.

Hospitalwill makepolicereport.

Fill upincident

reportform.

CounsellorIncidentreport

7 daysafter theincident,call thestudent tofollow uptheconditions.

CounsellorCounselling

Session

Walk in (Victim or Friend

of victim)

Send to Hospital for

examination

Report to Counsellor

Screening

Was thestudent

ra ed?

Fill up

Incident

Report form

No

Yes

Follow-up with

counselling sessions


32/38

l

31

Appendix D

Emergency


Smoking/ Vaping in thecampus

Approved by

Reviewed by

Effective DateRevision

Pages

Process FlowDetail


byDoc/Record

Inform SAC(Student)/HR (Staff).

Providesufficientdetails to

identify thestudent/staff whosmoke/vape in thecampus.

SAC

(Student)/HR (Staff)

Verbalwarning bySACexecutive/authorizedpanel.


Issuewarningletter to thestudent.


WarningLetter

A fineamountingMaximumofRM200.00will beimposed.

All fine to

be madeat A & Bdepartment.

SAC(Student)/HR (Staff)/

A&B(Collection of

Payment)

Summon

Report the incident

Warning Letter

Verbal warning

Second

episode?

No

Yes

Continue

monitor

Fine


33/38

l

32

Appendix E

EmergencyStandard Operation Procedure

Mental Health Incidents

Approved by

Reviewed by

Effective Date

Revision

Pages

Process FlowDetail


byDoc/Record

Identify theperson ispanicattacks/psychosis/Posttrauma

tic StressDisorder/Self- Harm/Depression/ThreatingOthers /Drug oralcoholabuse.

Do notleave theperson

alone. Talk to the

person andreassurethe person.

Tell themthat youwill staywill themuntilassistancearrives and

engage theperson bytalking.

Ask if thereis someoneyou couldcall tocome andbe withthem.

If theperson isthreating to

others,warn the

Counsellor

Assess the situation

If in the event of not

immediate threat and

Do not leave the

erson alone

Immediate threat and

danger

Inform SAC/ Counsellor

Threatening to

self

Call police and ambulance if the incident

leads to immediate threats

Fill up incidentre ort form

Threatening to

others

Ask the person

to leave and

stay away

Follow-up


34/38

l

33

person andask theperson toleave.

If theperson

does notleave, stayaway andimmediatereport toSAC,counsellorsor anystaffs.

Assistreferral tocounselling

service(ext. 03 -5565 0460or 03 -79536652).

Counsellor

Call policeand send tohospital ifnecessary.

Counsellor

Fill upincident

reportform.

CounsellorIncidentReport

Form

Follow upwithcounselling.

If you aredisturbedby thismentalhealthincident,seekdebriefingassistancesfrom thecounsellors.

CounsellorCounselling

forms


35/38

l

34

Appendix F

EmergencyStandard Operation Procedure

Bomb Threat

Approved by

Reviewed by

Effective Date

Revision

Pages

Process FlowDetail


byDoc/Record

Identify thebombthreat.

Keep theareasclean.

Inform thesecurity thebomblocation,time set toexplore.

Do nottouch theobject.

Do not usemobilephone or

electronicequipmentthat maytrigger adevice.

SAC/Lecturer/

F&M

Informbombthreat indetails.

SAC

Beprepared toevacuate

and waitfor Securityinstruction.

Leave allyourbelongingsduringevacuations.

Do notreturn tocollect yourbelongings.

SAC / F&M

Identify the threat

By letter

Inform SAC

By phone Object is found

Inform security

Clear the area

Evacuation?

Call Police

Yes

No

Fill up Incident

Re ort form


36/38

l

35

Raise theemergencyalarm.

Informpolice.

Fill up

incidentreportform.

SACIncident

report form


37/38

l

36

Appendix G

Emergency


Suicide

Approved by

Reviewed by

Effective Date

Revision

Pages

Process FlowDetail

Description

Responsible

byDoc/Record

Determinewhethersuicide isattemptedorattempting

.• If the

person isattemptingsuicide,talk to theperson,and do notleave thepersonalone.

If it is an

attemptedsuicide,engagethe nursefrom theHealth &Wellnesscentre foremergencyrescue.

SAC

Call police.

InformSAC aboutthesituation.

Informparents ifthestudent’sidentity isidentified.

SAC

Suicide

Debriefing for

Students

Call Police

Inform SAC

Attempting

Suicide

Attempted Suicide

Talk to the person

Engage someone

to inform SAC

Engage H&W for

emergency

rescue.

Call police, and

engage nurse

Hospitalization

Inform Parents

Fill in Incident

Report form

Refer to

Counsellor

Inform Parents.

Fill up Incident

Report form


38/38

l

Fill upincidentreportform.

Debriefing

to otherstudentsaffected ifvictimcompletedsuicide.

Refer tocounsellorif it is anattemptedsuicide.

Documents

KDU Safety & Health Handbook_02032016 (1)