Know Your Benefits

New Hires Learning Module

April 1, 2017 – March 31, 2018

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Med Center Health

Benefit Programs and PlansWelcome to Med Center Health. Med Center Health offers

an exceptional benefit package with a wide range of

options to meet the changing needs of Med Center Health

employees.

Please read through the information carefully so that you

can make the best decisions for you and your family.

Employees in a regular full-time or regular part-time

position that are regularly scheduled to work a minimum

of 15 hours per week are eligible for the full range of Med

Center Health benefits.

Note: If you are unsure of your employment status, please contact your recruiter

in Human Resources at 270-745-1585.

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ALEX will explain your enrollment options and will help you make the right

enrollment decisions in the following plans:

ALEX will also explain Paid Time Off, Bereavement Leave, Tuition

Reimbursement and the Employee Assistance Program (EAP)

Click Here to talk to ALEX www.myalex.com/medcenterhealth/2017

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Medical Plan Dental Plan

Vision Plan Life Insurance

Flexible Spending Accounts Other Voluntary Benefits

Employee Health Medical Clinic

• Staffed by Nurse Practitioners, the Employee Health Medical Clinic is

available to all Employees and provides treatment for limited acute-type

illnesses or conditions, at no charge.

• This also includes physical exams.

Primary Care Clinic

• Staffed by a Physician, the Primary Care Clinic provides medical services to

employees and their adult dependents covered in the Med Center Health

Medical Plan. Services are provided at no cost.

Call Employee Health Services to make an appointment and to check office

hours.Med Center Health Employee Health Services

Medical Clinics

720 Second Street, Suite 207

Bowling Green, Kentucky 42101

(270) 745-1263 * Fax (270) 796-2528

EMPLOYEE HEALTH CLINICS

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How Do I Enroll in Benefits? You enroll on-line in myHRaccess within 31

days of your hire date!

IMPORTANT: You enroll in benefits in myHRaccess;

not with ALEX. If you do not make your benefit

elections in myHRaccess within 31 days of your date of

hire, you will not be enrolled and will not be able to

enroll again until the next Open Enrollment period

unless you have a qualifying event during the plan year.

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Benefit Plan ID Cards:

After you make your enrollment elections in myHRaccessand your elections are processed, your benefit I.D. Cards will be mailed to your home address.

1. Medical Plan ID Card from Med Center Health Medical Plan

(CoreSource)

2. Dental Plan ID Card from HRI

3. Vision ID Card from Avesis

4. Flexible Spending Account/Health Reimbursement Debit Card

(Benny Card).

a. If you set up a Flexible Spending Account, your Benny Card

will be mailed to you as part of your enrollment.

b. If you do not set up a Flexible Spending Account, your Benny

Card will be mailed to you when you earn deposits to your

HRA.

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You are not able to add, change or drop coverage during the plan year unless

you experience a “Qualifying Event” as defined by federal law:

- Marriage

- Divorce

- Birth of child- Adoption

- Loss of dependent through death or change in eligibility status

- Loss or gain coverage through loss or gain of spouse’s employment

You make your enrollment elections each year during Open Enrollment which

occurs each February or March with an April 1 effective date.

What If I Want to Make a Change in

My Elections During the Plan Year?

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What About Retirement

Benefits?

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403b and Retirement Savings Plan

403b: You are automatically enrolled at a 3% pre-tax contribution rate after 90 days in an eligible status. If you are a transfer and already participate in the 403b Plan, there will be no change

in your contribution rate.

You can enroll before 90 days (even immediately) and you can increase your contribution rate up to the maximum IRS limit or you can decrease your contribution rate to less than 3% (even to 0).

Med Center Health will match your 403b contributions at 50% up to 6% in the Retirement Savings Plan (RSP).

Med Center Health will also make an annual service-based contribution to RSP based on the following schedule:

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< 5 yrs. = 1% of pay 5 – 9 yrs. = 2% of pay

10 – 14 yrs. = 3% of pay 15 – 19 yrs. = 4%

20 or more years – 5% of pay

You are immediately vested in your contributions and you are 100% vested on the Med Center Health contributions after 3 years.

When you retire, you may elect to receive the full value of your benefit in either a lump sum or in periodic installments.

An information packet from BB&T will be mailed to your home address within 30 days of your automatic enrollment date. This packet will contain your username and password.

You use your username and password to manage your account on-line through the BB&T website (known as Plantrac).

Change your investment elections

Change your contribution percentage

You will need to complete and submit a Beneficiary Designation form for both plans. You can obtain the form in Citrix/HR_Payroll/HR Library/Benefit Plans/403b and RSP.

More information on the 403b Plan and the Retirement Savings Plan including Beneficiary forms, mandatory notices and Summary Plan Descriptions is found on-line in Citrix or by contacting the Human Resources Department at 270-745--1540.

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Leave of AbsenceWhat Do I Do If Need a Leave of Absence (LOA)

And/Or Need to Use My SWI Benefits?

Inform your supervisor

Call CIGNA, Med Center Health’s Leave Administrator

CIGNA will explain the leave of absence process and the actions needed from you and/or your medical provider

1-888-84-CIGNA (1-888-842-4462) or ext. 2580 to request a leave of absence and use of SWI (short term disability) benefits.

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Leave of Absence and SWI Benefits

1. CIGNA will obtain your medical information (medical facts, expected

duration, etc.) from your healthcare provider to determine your eligibility,

the medical necessity and expected duration of the leave.

2. If approved, CIGNA will communicate SWI/Leave of Absence approval to

your Manager and to Human Resources.

3. You can choose to use PTO during the 7 calendar day elimination period or

you can choose for this time to be unpaid. (Please note that if you do not

have enough PTO hours for the elimination period, this time will be

unpaid).

4. Your SWI check will be mailed to you from CIGNA.

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When you are ready to return to work, make an appointment with

Employee Health on or before your scheduled return to work date

and bring your Return to Work statement from your healthcare

(with or without medical restrictions or limitations).

If you are not able to return to work on your scheduled return to

work date, call CIGNA to request an extension for additional

leave.

Returning to Work After a LOA

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Med Center Health’s benefit plan documents, summary plan descriptions (SPD), plan amendments, Summary of Material Modification (SMM), Summary Annual Reports (SAR), the Medical Plan Summary of Benefit Comparisons (SBC) and other mandatory benefit notifications are maintained and distributed electronically. You can access these documents through the following link (if using a Med Center Health computer) or anytime through Citrix/HR_Payroll/HR Library/Benefit Plan Details. You will be notified through the Med Center Health email system (Outlook) of revisions to the Med Center Health benefit plans and when new documents have been posted. You can access the documents anytime through Citrix.

These documents contain important information that explain the terms and conditions of your benefit plans, including eligibility, coverage amounts and exclusions. If you want a paper version of these documents, please request one from the Human Resources Department by calling 270-745-1540 (ext. 1540). There is no additional charge for a paper version. If you have questions, please contact the Human Resources Department by calling 270-745-1540.

Access Through Citrix: Log into Citrix and click on the HR_Payroll icon, then click on HR Library, then click on Benefit Plan Details.

Once you have completed this CBL, click the “Take Test” button to complete the

acknowledgement requirements for the Med Center Health Benefit Plans.

By taking the test and selecting “I Agree” you acknowledge your acceptance of the

terms and conditions of the Med Center Health Benefit Plans and that your

acknowledgement will serve as your electronic signature for purposes of

administering the Med Center Health Benefit Plans for you and your dependents.

“Taking the Test” is necessary to complete your benefit plan enrollment. If you, for

some reason, do not think that you can select “I Agree”, please contact the Human

Resources Department at 270-745-1540 (ext. 1540). Your enrollment may be

delayed or possibly denied until you complete the “Take Test”.

Questions?

For benefits questions and assistance at any time,

please contact Human Resources at 270-745-1540.

You can always find up to date and detailed benefit

information on-line in Citrix/HR_Payroll/HR Library

(OR), calling the Benefits Hotline at 270-745-1540 or

emailing BenefitsHelpDesk@chc.net

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Thank you for completing the Med

Center Health Know Your Benefits

Learning Module

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