Library Committee Meeting – 31 January 2007

Approval PlanApproval Plan

Ap

pro

val Plan

Ap

pro

val Plan

Approval PlanApproval Plan

An agreement/tool used

between the library and the book vendor

for acquiring library materials

in an efficient way

within specific subject

and budgetary limitations

ObjectivesObjectivesTo cooperate with faculties to build and

maintain their core collections for teaching and research activities

To guide and develop a multidisciplinary library collection

AdvantagesAdvantagesFaculties/Centers coordinate with the Library Faculties/Centers coordinate with the Library

for collection developmentfor collection development

Library receives the wanted new titles timelyLibrary receives the wanted new titles timely

Library lowers the acquisition costs and Library lowers the acquisition costs and simplifies the acquisition procedures simplifies the acquisition procedures

Advantages (II)Advantages (II)Library has the priority in the event of Library has the priority in the event of

short print-runsshort print-runs

Faculty/Centers and Library will benefit from the Faculty/Centers and Library will benefit from the bibliographic information of the publishing world bibliographic information of the publishing world offered by the book vendors offered by the book vendors

– – latest publishing news, a team of latest publishing news, a team of

experienced bibliographers, etc.experienced bibliographers, etc.

ImplicationsImplications An approval plan needs to set aside a certain % An approval plan needs to set aside a certain %

of library annual budget to do itof library annual budget to do it

Delivery cost is high at the beginning because of Delivery cost is high at the beginning because of returning inappropriate materialsreturning inappropriate materials

Faculty members and librarians have to spend Faculty members and librarians have to spend time on profile creation and continuing time on profile creation and continuing evaluationevaluation

ImplementationImplementationSelect Vendor for an Approval Plan

Approval Library Profile Set Up

New Titles Received TIMELY and REGULARLY from vendors

Any Unsuitable Titles RETURNED to vendors

by Acquisition Librarians

Agreement Signed

Vendor Selection Vendor Selection

Level of Details of Approval Plan ProfileLevel of Details of Approval Plan Profile

Vendor ReputationVendor Reputation

Book Delivery TimeBook Delivery Time

Postage / DiscountPostage / Discount

Access to Vendor’s DatabaseAccess to Vendor’s Database

Summary ReportsSummary Reports

Customer ServiceCustomer Service

Evaluation Criteria

Library ProfileLibrary Profile

To work closely with all interested parties, including faculties members

To reflect the Library’s Collection Policy

Publishers

Publishing Years

Book Subjects

LanguagesTarget readers

Others

Assigned Budgets

Library ProfileLibrary Profile

Vendors will send their representatives to visit Faculty Members and Library

in order to design a Library Profile of Approval Plan

in a collaborative way.

Way ForwardWay Forward

Do a pilot study with a certain Faculty or a Do a pilot study with a certain Faculty or a certain subject areacertain subject area

Anybody interested?

Q & A

Thank youThank you !!!!!!