Library Learning Resource Center Construction … Weekly...Weekly meeting to address construction and administrative issues. ... JHA Completion . ... 061914 fencing going up around

Purpose: Weekly meeting to address construction and administrative issues. Notes: These meeting minutes reflect the understanding of the preparer and inaccuracies should be brought to her/his attention at the next weekly construction meeting. Meeting Attendees: Company Present

David Sorlie (DS) ARCADIS (ARC)

Thomas Johns (TJ) ARCADIS

Timothy Spaeth (TS) ARCADIS

Joelle Morisseau-Phillips (JP) ARCADIS

Frank Behlau (FB) IOR

Ben Howell (BH) Vertex (VER)

Ralph Smith (RS) Vertex (VER)

Bill Thorn (BT) Vertex (VER)

Kaveh Amirdelfan (KA) DLR Group (DLR)

Mervin Villar (MV) DLR Group

Ivan Clarke (IC) LAHC IT

Bill Englert (BE) LAHC Facilities Director

Harland Herndon (HH) Arcadis – Safety

Afshan Afshar (AA) Build-LACCD ADA Compliance

Molly Doogan (MD) Build-LACCD FF&E

Steve Fraser (SF) Build-LACCD Safety

Mark Degenaars (MDG) Vertex

CLARIFICATION TO JUNE 19TH ATTENDEES: MERVIN WAS ONLINE BY TELCON (not Kaveh) AND JR & MOLLY WERE IN ATTENDANCE. Meeting Visitors: Company Discipline Email

Meeting Title Construction Weekly Meeting

Location: ARCADIS Office

Date: June 26th, 2014 at 8:30 AM (Sm Conf Rm)

Library Learning Resource Center Construction Weekly # 199

1 of 26 Print Date: 11/20/2014

Item Number

Topic Title Description Due Date

Complete On

1.00 Site Safety Discuss site safety issues

1.02 051310 Site Safety Site Safety Person

011212 All items discussed prior to 121511 have been archived. See MM #84 for archived info.

011911 Nate continues to be on-site safety person. 031413 Ralph is the on-site safety person.

On-going

1.03 051310 Site Safety Safety Program

082213 All items discussed prior to 082213 have been archived. See MM # 166 for archived info.

010914 All safety requirements continue after substantial completion is obtained.

On-going

1.05 051310 Site Safety Badging/Parking


082312 Reissue of parking permit to Construction parking. Return by 9/6/12. Passes 01-50 issued to LLRC project. Kemp will return to ARCADIS for processing to the Sheriff.

082213 DS reminder that H and South for contractor parking.

On-going

1.09 081910 Site Safety Housekeeping

121511 All items discussed prior 120811 have been archived. See MM #80 for archived info.

122211 Site is greatly-improved and SM thanked for his personal attention.

122911 Housekeeping ongoing. 011212 Ongoing doing better. 011912 on-going 050213 There is a need for housekeeping inside the building. 072513 Time to do housekeeping. 080113 Final cleaning is in progress. DS advises that housekeeping is not the same as final cleaning.

010214 Vertex advises they believe final cleaning has been completed (see 2.102 below).

VERTEX COMMENT (Via Email on 1/07/14): VERTEX performed the second final cleaning (EDGE performed the first one in the summer/fall of 2012) per the construction schedule in August. Project delays on schedule for reference, see 2.01 below.

On-going

1.25 090111 Site Safety Roof Safety


011212 Roof sub safety meeting requested by MB. Very slippery conditions.

031512 Rolling scaffold being utilized on roof for PV erection. PH requested protection for roofing membrane.

On going

1.27 101311 Site Safety Weekly Tailgate

Safety Meeting 071912 All items discussed prior to 031512 have been archived. See MM# 111. Open

1.31 042612 Site Safety JHA Completion

MB reported trades are not completing daily JHA forms and sharing with trades.

080813 JHA submittals are not a concern. Open

1.33 052412 Site Safety Power Tools

Insure GFCI plugs are in place when plugging tools into the wall outlets.

072513 Ensure GFCI plugs in place when using outlets. 080813 SF notes GFI plugs are being used.

Close

1.37 Site Safety Fencing

011614 The contractor will take the fencing down on Thursday January 23rd, 2014.

012314 Fencing still installed. Will be down on substantial completion date. Substantial completion date TBD.

020614 All work is to be enclosed with danger tape. 061914 fencing going up around the adjacent site on June 20th, 2014

Ongoing

2.00 Construction Schedule and Issues

Review of Construction Issues and Schedule

2.01 051310

Construction Schedule 3-week schedule


062013 Schedule reviewed new substantial completion date: 8/30/13. Vertex COMMENT: ASI 36R1 continues to drive schedule completion. Vertex Comment made after 6/20/13

Close

2 of 26 Print Date: 11/20/2014

Item Number


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meeting via email (updated 8/22/13): Vertex continues to wait for written authorization to proceed.

071813 11/14/13 is new substantial completion date. Vertex comment (updated 8/22/13): “…and this date is currently being driven by ASI53R1.”

080813 New substantial completion date is 11/21/13. Vertex comment ( updated 8/22/13): “…and is still driven by ASI53R1).”

081513 New substantial completion date is 12/4/13. Vertex COMMENT: Substantial completion driven by ASI 53R1.

082213 New substantial completion is 12/3/13. Vertex Comment: They believe ASI53R1 drives end of project.

082913 Revised substantial completion is 12/2/13. Vertex Comment: They believe ASI53R1 drives end of project.

090513 Vertex Comment: BH states that ASI 53R1 drives end of project per the schedule. Vertex Comment (updated 9/12/13) Vertex requested response to RFI and COR for ASI 53 R1 work.

091213 New substantial completion is 12/6/13. 091913 New substantial completion is 12/13/13 092613 BH responds, substantial completion is pending due to ASI 53. Vertex Comment: ASI 53R1 is critical to project completion. This ASI and the RFIs 335 through 335.9 continue the discussion and design, then COR process of the Dirt door system and the ingress/egress through the sliding doors.

100313 New substantial completion is 01/02/14 101013 Vertex COMMENT: Substantial completion date is 1/2/13 and is currently driven by ASI 53R1 (in email 10/10/13)

101713 New substantial completion is 01/02/14 102413 101713 New substantial completion is 02/14/14. Vertex Comment: (via email 103013) The date extended due to a 3-week schedule not being provided the previous week and time inserted to price recently released RFI changes for door hardware.

103113 New substantial completion is 02/18/14 110713 New substantial completion is 02/25/14 Vertex Comment: (via email 112013): Add “… and this is being pushed by ASI 53R1 work.”

112113 c VERTEX COMMENT (Via Email on 12/4/13): And date continues to move as a result of ASI 53R2. ASI53R1 is incorrectly asserted above.

VERTEX COMMENT (Via Email on 12/1213): 120513 Substantial completion is schedule for 02/25/14 and this is driven by ASI 53R2

121213 Occupancy/Substantial completion of January 17th, 2014 is being targeted.

010214 Occupancy/Substantial completion of January 17th, 2014 is still being targeted and necessary requirements in LAH were discussed (Vertex 3-week LAH indicates a March 3, 2014 target date).

010914 Dates to be adjusted for actual occurrences. VERTEX COMMENT (Via Email on 1/07/14): The approved project schedule indicates a March 3 substantial completion. What project requirements or work activities are to be deleted, ignored, or performed out of sequence to change the achieve substantial completion 6 weeks earlier?

011614 Substantial completion expected for Thursday January 23rd, 2014.

020614 3 week look a head schedule was not provided. Punchlist items are on going.

VERTEX COMMENT (Via Email on 02/06/14): Work is substantially complete and contractor is working on punchlist items.

3 of 26 Print Date: 11/20/2014

Item Number


Complete On

2.02 051310

Construction Issues SWPPP


061313 Upcoming deadline of 9-1-2013 for report. 081513 Vertex COMMENT: BH advises report to be provided within next week. BT comments in 8/12/13 email for campus information. Vertex comment (updated 8/22/13): BH requests that next week changed to required timeline.

082213 BT to confirm SMARTS update released to LRP. BT notes dirt in fire lane not due to their project.

082913 LRP needs to provide access to SMARTS for Vertex. 091213 Vertex uploaded two SMARTS. DS to follow up with LRP.

091913 LRP has no concerns at this time 092613 Vertex Comment: The state considers this campus and the various projects on it as one site. Three projects have operated, and continue to operate with absolutely no BMPs in place. VERTEX has expressed our concern that we could be included by default in any citations by the State, or any other entities involved in water quality issues

112113 SWPPP consultant is filing Notice Of Termination (NOT).

010914 Bill Englert to provide status. 022714 DS will review open items in the SMARTs system with Bill Englert.

031314 HH will review with Bill Englert. 052914 BE provided info that was sent to Vertex’s consultant, who responded that BE should be able to close the SWPPP (DS to follow up).

061914 LRP response returned to Vertex.

On-going

2.03 051310

Construction Schedule

Campus Coordination

All items discussed prior to 102413 have been archived. See MM #178 for archived info

102413 From (7/25/13) PV interconnect to be coordinated with the campus. No further grinding required

020614 signage is in progress. Installation to occur next week. 022714 PV signage is in progress. Roof top signage remains to be installed

030614 Librarians will be using the buildings to retrieve books. 041014 The building is occupied 061914 Occupancy issues being reported to contractor.

On -going

2.08 051310

Construction Issue

Site Delivery Hours


On-going

2.32 081910

Construction Issue Client Concerns

All items discussed prior to 020614 have been archived. See MM #194 for archived info.

021314 First Fire to provide point matrix and DS to provide to Convergint.

022014 Updated matrix provided to First Fire. 022714 Update matrix received from First Fire. 030614 Matrix returned to First Fire for completion of IP addresses and CCTV.

031314 Sewer line issue. Bernards will make the video available once it is received. I mentioned this in the LLRC meeting this morning.

It would also be beneficial to trace out how far north the sewer line goes. The IB that was issued, and their red lines, suggest the line was installed up to approximately 3 feet south of the tunnel between Astronomy and Old Science with a clean out at the end. That would put the end of the line in the grass area between the hammerhead and the sidewalk between Astronomy and Science. No clean out is evident. Unless this line is confirmed to be in the location indicated, Bernards will need to cut through the hammerhead

On-going

4 of 26 Print Date: 11/20/2014

Item Number


Complete On

to extend the sewer to the north to pick up the SSA building that the LLRC project was supposed to do, at additional cost to the project. The sewer line under or through the Astronomy/Science Tunnel was de-scoped from the LLRC project some time back due to the difficulty in dealing with the tunnel.

040314 Curb on the west side of the building is a concern to the campus. DLR to come up with solution to this problem.

061914 DLR developing solution 062614 DLR provided solution to DS.

2.52 021011

Construction Issue

Construction Schedule


091913 August schedule is submitted. 092613 BH notes that August schedule was not submitted. 100313 DS provided response. VERTEX COMMENT: BH comments in 10/10/13 email. August update is forthcoming.

101013 August will be submitted 101713 August schedule has been submitted. 102413 Vertex Comment (via email 10/24/13) 110713 Vertex submitted September schedule. Vertex Comment: (via email 112013): Add “And October is forthcoming.”

112113 Sept submitted and Oct pending. 120513 October has been submitted. Awaiting response for September and August.

121913 / 010214 (Update as below and necessary requirements to be further discussed) - Items necessary for substantial completion on January 17th, 2013

041014 Notes moved to commissioning Section 10.

On going

2.53 031711

Construction Issue

Book Stack Coordination

All items discussed prior 021314 have been archived. See MM #189 for archived info.

021314 Sign type 21 additional information was provided. Sign type 22 is still in review.

022714 All items discussed prior to 021314 have been archived. Trespa end panel to be replaced.

030614 Sign type 21 in progress by FF&E. DLR issued ASI for sign type 22 to DS. AA reviewing sign type 22 ASI.

031314 AA reviewed sign type 22. ASI 103r.2 will be submitted to DS. DS to review. Pending shop drawings for sign type 21. PO was issued.

041314 Sign type 22 is not installed. 042414 BT to review status of sign type 22 050114 ASI 103 for sign type 22 was issued. 061914 ASI 103rev1 for sign type 22 was previously issued. 062614 ASI 103r.2 has been issued.

Open

2.60 080411

Construction Issue FF&E



042414 Smartgate manager software is to be installed on April 28th, 2014. GST AV and Bibliotecha training is complete. RS is investigating room 117 screen and to advise when GST site visit is required. DS to update Biblotheca on progress of cameras. RS to review O&M information for Bibliotecha system including software.

050114 Smartgate installation in progress. 061914 Campus IT is working with Bibliotecha. RFID security glass on reorder.

2.89 053112

Construction Issue Punch List

082213 All items discussed prior to 061313 have been archived. See MM #166 for archived info. 061313 AOR has 2 responses remaining to address after which Vertex will request review for curtain wall and north window Punch list. 062013 Vertex stated they are proceeding with the water test in the provisions of the warranty. Vertex stated Manufacturer

Open

5 of 26 Print Date: 11/20/2014

Item Number


Complete On

has no issues with current installation. 062713 DS advises that contract requirements including AAMA 501.2 must be met prior to water testing. DLR to respond to Vertex letter and is tracking hours. Vertex comment (updated 8/22/13): “Vertex requested direction from Arcadis regarding 100 sf limit set by AAMA 501.2 for testing. It is Vertex’s understanding that remaining punchlist items are Change Order related and/or Arcadis is unable to pinpoint the concern.” 071813 DLR letter provided to Vertex. All window systems to be punched next Thursday and Vertex to provide lift. 072513 Punch is in progress. 081513 Window punch list has been returned to Vertex. Vertex responded to punch list. 082213 DS notes open items on punchlist. DS also notes that SM advised Arcadis water test was not acceptable. Vertex considers this issue closed. 82913 DLR and Jacobs to meet with BT to review various window issues. 090513 Jacobs met with BT; DLR to meet with BT. 091213 Mark commented Vertex will submit letter requesting substantial completion walk this week. Vertex COMMENT (updated 9/19/13): Vertex will contact Ann and Bill regarding execution of the appropriate release form. 091913 Vertex has requested substantial completion inspection. Mark notes intent is not to assign dates but for Vertex and ARCADIS to work together to get ahead on the punch list. 092613 Punchlist will start today 100313 Punch list in progress. VERTEX COMMENT: BH comments in 10/10/13 email. It still is not noted that Vertex provided a request for substantial completion.

101013 AA/DS/FB will review concrete requirements VERTEX COMMENT: via email (10/17/13) Vertex requested timeline for substantial completion punchlist to be released. DS stated that ARCADIS is pushing to release by month end. VERTEX COMMENT (Via Email on 1/07/14): WHAT HAPPENED HERE ? 101713 AA/DS/FB will review concrete requirements at 10 this morning 102413 No further grinding required. Security, hardware, and signage consultants are waiting for completion of work. Vetex Comment (via email on 10/24/13) 103113 Exterior punchlist cancelled for today and to be rescheduled. Lift supply to be resolved. BH provided email prior to meeting. Vertex Comment (Via Email on 10/31/13) First Email: Lift was cancelled due to inspecting parties did not meet the Safety requirements to be on the lift. Email provided by Vertex details requirements for access per Article 10 of the General Conditions. Vertex Comment (Via Email on 10/31/13) Second Email: Lift was cancelled due to inspecting parties did not meet the Safety requirements to be on the lift. Email provided by Vertex details requirements for access per Article 10 of the General Conditions. DS stated that Arcadis is shooting to have punchlist ready in 1-2 weeks. Final civil punchlist was received yesterday and DS will provided after his review. VERTEX COMMENT (Via Email on 1/07/14): WHY DID THIS NOT HAPPEN AS SCHEDULED? 112113 Vertex also requested advance copy of landscaping punchlist items. This Item 2.89 is to be rolled into the Item 2.101 as it is updated. VERTEX COMMENT (Via Email on 12/4/13): We are currently in the eleventh week since the punch list was requested. When will it be provided?

6 of 26 Print Date: 11/20/2014

Item Number


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120513 The District will contract separately for the required access and issue a deductive change. VERTEX COMMENT (Via Email on 12/1213): Vertex requested specification section noting Contractor’s obligation to provide a lift for punchlist. An email was sent detailing the specifications and noted that only equipment available on site should be provided. 010914 The seven items for substantial completion are in progress VERTEX COMMENT (Via Email on 1/07/14): We are in our seventeenth week since the punch list was provided. When will it be issued to the Contractor ? Access to the work is covered in General Conditions 3.16 ACCESS TO THE WORK. “District, Inspectors of Record, Design Consultants and District Consultants, and their representatives, and such other persons as authorized by the College Project Manager, shall at all times have access to the Work, either in preparation or in progress. (Emphasis mine) There are no requirements for a lift in the documents. 011614 - 9 substantial completion punchlist items are in progress 021314 Vertex advised that the punch list is complete. 022014 DLR and DS are reviewing procedures. 022714 1) Copied from 2.89 (which is now closed): “022014 DLR and DS will perform preliminary review of punchlist completeness. Areas not yet punched now released for punching: All signage except Type 22, PV system, and Doors/hardware/frames/etc (except functional testing, current work such as programming and emergency button, and pending work such as privacy button being checked against TOO).” 2) New issue: BT to provide of Vertex’s incomplete items to DLR and DS. 030614 1) Areas ready to be punched: All signage except Type 22, PV system, and Doors/hardware/frames/etc (except functional testing, current work such as programming and emergency button, and pending work such as privacy button being checked against TOO).” Exterior building has been punched and list forthcoming. 2) Areas to be back punched: All areas already punched. 031314 DLR will start back punching today. 041014 DLR back punched the building 061914 First Fire PM onsite next week. 062614 First Fire PM was onsite and list of activities was developed. PV signage still not installed.

2.91 060712

Construction Issue

Utility Cost and Invoicing

082213 All items discussed prior to 080813 have been archived. See MM #166 for archived info. 080813 DS to provide payee for check and signatory. Check in Vertex office. 081513: VERTEX COMMENT: BH has comments in 8/11/13 email. Vertex comment (updated 8/22/13): Vertex has requested previous comment be struck and replaced with the following: “Vertex does not need a payee. Vertex requested DS to provide part authorized to execute a release for payment. 082913 DS to work with Jon Hudson to determine who has signature authority to receive payment. 090513 DS notes signature authority is Bill Englert or Ann Tomlinson. 091913 Waiting on check 101013 VERTEX COMMENT: via email (10/17/13) Vertex provided contact information for Raquel Orozco at Vertex’s Irvine office. Raquel has check and is waiting for the release to be executed.

Open

7 of 26 Print Date: 11/20/2014

Item Number


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101713 DS to check with Jon Hudson regarding release. 102413 DS asked BH via email to provide copy of release. 103113 Check was provided 110713 Utilities for Feb. 20, 2012 to be determined.

2.93 010313

Construction Issue

Rusting on Columns South Face

082213 All items discussed prior to 062013 have been archived. See MM #166 for archived info. 062013 Vertex states rust may now be staining the paint. VERTEX COMMENT: Vertex is waiting on direction from Arcadis. Unless direction received, Vertex considers item closed. 062713 DLR providing response and is tracking hours. 080113 DLR response provided to Vertex. 080813 Vertex believes this is a closed issue. Vertex also stated Surety suggests Owner backcharge the contract if Owner feels this is a contractor issue. 081513 VERTEX COMMENT: BH and BT had comments in 8/11/13 email. BH confirms that their statement of 8/8/13 is their final response. Vertex comment (updated 8/22/13): Vertex has requested previous comment be struck and replaced with the following: “Vertex stated that the Owner should complete the work that they feel is not installed in accordance with the contract documents. The Owner should backcharge the Contract and this issue could be resolved at a later date. Otherwise, Vertex considers the issue closed. 091913 DS notes this is still an open issue

Open

2.100 022813

Construction Issue Lighting Use

082213 All items discussed prior to 060613 have been archived. See MM #166 for archived info. 060613 Contract general Conditions mention relamping prior to turnover of the building if usage is excessive. DS and BH to look into this and discuss at next meeting. VERTEX COMMENT: Vertex will replace any lighting as directed. 091913 Vertex replaced the lobby lighting 092613 Vertex Comment: Lobby lights replaced and breaker shut off so the new bulbs will not be used. 103113 Vertex Comment (Via email on 10/31/13): 103113 Vertex maintains minimal lighting to perform work on a daily basis. VERTEX COMMENT (Via Email on 1/07/14): Lighting utilized for FFE vendors move in and should be included as part of any discussion. 042414 Complaint from FMO that light bulbs are burning out to fast.

Open

2.105 Construction issue Sewer Cleaning

052914 The contractor will clean the sewer line on the west side of the new LLRC building. RS will send a schedule to DS, so Willie (Campus plumber) can meet with the contractor. The contractor will also camera the line at the east side and remove any debris. DS asked contractor to camera line downstream of manhole to ensure no debris passes through. WM is ok with jetting if above occurs, otherwise, he highly-recommends vacuum be used.

061914 SF reviewing safety alternative OCIP requirements. RS reviewing cleaning alternatives.

062614 Cleaning did not occur as scheduled.

Open

3.00 RFI / Submittals /Design Issues

Review of Outstanding and Urgent RFIs and Submittals

3.02 051310 Submittals Urgent Submittals

040413 All signage submittals back with Vertex (no signage resubmittal known at this time). Signage structure with DLR.

041113 Interior signage with sub to include ASI 91 information. Exterior signage submitted to DSA for structural approval of the installation. All items discussed prior 040413 have been archived. See MM #148 for archived info.

041813 Signage is currently an urgent issue. 042513 All signage except exterior (CCD #004 in DSA) and

Open _

8 of 26 Print Date: 11/20/2014

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Evacuation/Stairwell signage, is complete. Evac and Stairwell under review with Fire.

050213 Quantum Controller at DLR consultant for review. Evacuation signage at Fire Marshal for final review. Exterior signage submitted under CCD #004.

051613 Due to Vertex Non-participation this item was not discussed, however, the following was discussed. Quantum returned to Vertex for correction, completion and resubmittal.

052313 Due to Vertex Non-participation this item was not discussed.

053013 Due to Vertex Non-participation this item was not discussed; however, the following item was discussed. There are several submittals Vertex needs to submit.

060613 Submittals forthcoming from Vertex: CCD#001 aluminum support; O&M for Lenel system, Quantum resubmittal.

061313 Status: Quantum submittal back at Herzog. O&M with First Fire. CCD#001 additional info for SEOR at AOR for review.

062013 Status: Quantum submittal back at Herzog. O&M with First Fire. CCD#001 approved by DSA.

062713 Quantum submittal back at Herzog. O&M with First Fire.

VERTEX COMMENT: The submittal is at the specified supplier Lutron, for revision. It will be returned to our subcontractor, then resubmitted to Arcadis.

071113 TAB testing review needed Tuesday; Prelim list issued by email.

VERTEX COMMENT: The submittal is at the specified supplier Lutron, for revision. It will be returned to our subcontractor, then resubmitted to Arcadis.

071813 Review held and preliminary list issued. List to be reviewed Wednesday by BT/DS.

080813 BT DT/DS still to review submittals. 082913 BT/DS still to review submittals BH specifically requested clear copy of film submittal that has been approved.

Vertex Comment (updated 9/12/13): Vertex needs direction for interior signage. Vertex requested clean copy of submittal almost 20 days prior.

092613 Vertex Comment: the 9/12 comment was regarding the window film submittal, not signage.

110713 BT/DS reviewed submittal log and will work on clearing it out.

112113 BT/DS met with JMP and Frank Rodriguez who will provide list of open submittals.

VERTEX COMMENT (Via Email on 12/4/13): VERTEX is not aware of any outstanding submittals. This discussion is more of a housekeeping exercise within Proliance.

3.10 072210 RFI Critical RFIs


061313 Above RFIs were responded to and closed. VERTEX COMMENT: Fire lane RFI responses are incomplete such as 989 and 969.1.

062713 Open RFIs are 996, 994, 995, and 993. RFI 335.4 pending clarification. Vertex comment (updated 8/22/13): “Vertex is concerned that the design team is closing RFIs without providing clarification or direction.”

071113 Open RFIs are: 999, 995, 994, 827.4, 335.5, 335.2 072513 White Board coordination in progress by DLR 080113 Trending RFI is needed. Vertex Comment (updated 9/12/13) All open RFIs are critical and Vertex asked when Arcadis will release pending RFI responses.

Open

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091913 DS will review all unanswered RFIs. 092613 Vertex Comment: The RFI process is non functional, see attached spread sheet showing days open, as well as durations of topics since first opened. This is unacceptable by any standard for public works construction.

100313 RFI’s reviewed. VERTEX COMMENT: BH comments in 10/10/13 email. All RFIs were reviewed and it was noted that many are not released to the contractor that are answered by the AOR. Vertex requested for these to be released to the contractor. All RFIs are critical for completion.

101013 VERTEX COMMENT: via email (10/17/13) Vertex provided spreadsheet detailing open RFI’s and length of time open for each.

102413 RFI were reviewed. 103113 Card reader compatibility with remainder of campus to be verified.

Vertex Comment (Via Email on 10/31/13): FF stated that system will function; however, the cards are not the same standard for all other parts of the campus.

110713 MV to review card type 112113 RFIs were reviewed. VERTEX COMMENT (Via Email on 12/4/13): The RFI process continues to be delayed by the CPM. Many complete RFI responses provided by the AOR languish in Proliance prior to release to the Contractor.

120513 RFI’s were reviewed. VERTEX COMMENT (Via Email on 12/1213): All RFIs are critical.

010214 Camera cables on rooftops to be measured by BT for DS to review with Mark Schoeppner for response to RFI 1016.

010914 50 ft of cable available VERTEX COMMENT (Via Email on 1/07/14): 50 feet of low voltage cabling provided on roof

030614 Curb height around building to be reviewed for code requirements by DLR. DS issued RFI 993, 1016, and 1019 by email. RFI 1012 – to be closed by DLR. BT to review box location at south reference desk.

061914 RFI 1020 is complete. RFI 335.10 has been previously responded by AOR via email. RFI 758.6 has previously been responded by email.

062614 RFI 1004 (ACOUSTIC BAFFLE DISCUSSION) is only open RFI (pending resolution - See 3.32). Proliance shows 5 others, all of which have been handled as above until updating in Proliance can be done.

3.31 080212 Submittal/RFI TAB Testing


060613 Date confirmation contingent upon HHW/CCH test results. Thermostats requiring relocation identified.

061313 DS and BT to review required Thermostat relocation. 062013 DS to review landing grilles. 071813 DS provided Ralph with landing grille RFI. 081513 BT requested PHAC to discuss with MEOR. 082213 BT asks can toggle switch be eliminated. Switch opens and closes damper. DS to consult with MEOR.

091213 RFI 869 to be followed for landing grilles. 091913 Pending installation 100313 Boilers repairs are in progress. VERTEX COMMENT: BH comments in 10/10/13 email. David Sorlie stated that he did not know how many pumps were damaged or the requirements to feed the LLRC Project. He also noted that he would provide the needed information. Vertex stated that this is affecting the Contractor’s ability to commission the building.

101713 Boilers repairs are still in progress.

SJ

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102413 The chemicals are being installed into the system 110713 Heating and hot water testing report is being clarified. 112113 HHW test report confirmed as acceptable. Vertex has done their own independent testing and will submit.

VERTEX COMMENT (Via Email on 12/4/13): The referenced report has two categories in the yellow caution highlighting indicating that the test results are out of the specified range.

The report is only on the HHW side of the system, the CHW was not provided and is equally important. VERTEX arranged for both CHW and HHW to be tested, the results were provided to Arcadis in currently open RFI 758.6.

120513 Testing submitted and MEOR is reviewing 121913 MEOR response is expected today. 010214 MEOR reviewing Vertex’s water quality concerns with campus treatment company.

010914 Water complete Tab testing to begin next week. VERTEX COMMENT (Via Email on 1/07/14): Open RFI 758.6 needs to be answered including new parameters for all categories tested. Monthly reports need to be forwarded to the Contractor for warranty verification.

020614 Tab is complete, but formal report is required 041014 The report was submitted. 050114 Tab report being reviewed and cooling condition in building being investigated.

3.32 030713 Submittal Baffles

Vertex requesting status of AOR response for installed baffles and submitted letter. AOR to provide response.

031413 Letter response in progress that preliminarily is confirming that the baffles do not meet the Contract Documents.

032813 Letter forthcoming. 041113 Vertex requested meeting to review Baffle issue. ARCADIS to respond after reviewing request with AOR.

041813 Meeting request is under review (detailed discussion held in meeting). Vertex will not be replacing the baffles as they believe they submitted and installed the correct product. Vertex requests CN or directive to replace despite continuous advisement having been provided already. Vertex 4/23/13 ADDED COMMENT: Vertex will replace the baffles; however, requests directive from the Owner detailing requested product.

042513 DLR sent spec to manufacturer and received sample as specified. Armstrong substituted product does not resemble Lamvin product. Further discussion was had with Vertex, AOR and ARCADIS.

050213 Vertex collecting various letters from manufacturers for submission to the Owner for response. DS to review Vertex email responses.

050913 DS has not received anything. 051613 Due to Vertex Non-participation this item was not discussed, however the following was discussed. The current IOR has not accepted the installed baffles. Vertex has been advised that additional consultant services are required.



060613 Letter LLRC-036 issued to Surety on behalf of Vertex and response is “no”. A formal response forthcoming. It is Vertex’s position that the Baffles are installed per plan.

061313 DLR to determine next steps. The contract requirements for withholding will be followed.

062713 DLR to respond and is tracking hours. 072513 ARCADIS issued DLR’s response. Vertex advises they will not be providing baffles that they feel would be additional.

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080813 RFI has been submitted. Vertex advises that they will also be providing a change order request for what they believe is an accepted substitution.

Vertex Comment (updated 9/12/13): Vertex will provide a COR when Owner provides written directive for exact product.

Vertex COMMENT (updated 9/19/13): DS stated that building cannot be occupied with current baffles and replacement is a requirement for substantial completion.

092613 Vertex Comment: per our discussions in Owner's meetings, VERTEX produced RFI 1004 requesting a definitive specification for what LAHC would like the baffles to be. This RFI is 55 days old; the baffle discussion in general has gone on for 474 days.

103113 The CPM is with holding $108,500 and response to RFI 1004 is pending. Vertex asks for resolution. DS notes this is being discussed in separate meeting as well. Vertex Comment (Via Email on 10/31/13): Vertex considers this matter urgent and the amount withheld is 5x that of the SOV.

120513 Vertex is awaiting resolution VERTEX COMMENT (Via Email on 1/07/14): The baffles still exactly match the approved submittal. User group comments should not trump the approved product.

3.34 031413 Submittal Bathroom Tiles

082213 All items discussed prior to 062713 have been archived. See MM #166 for archived info. 062713 Flood testing indicated nominal ponding in men’s downstairs public restroom; DS to check with FMO for acceptability. 091913 FMO has not accepted the ponding. Vertex and IOR to identify ponding area for replacement. 101713 New tile subcontractor to be shown area upon arrival. Vertex Comment (Via Email on 10/31/13): 103113 Vertex submitted a substitution request for TT Commercial today. VERTEX COMMENT (Via Email on 12/4/13): When will Build/LACCD approve the substitution for the tile contractor? 120513 BT to schedule Inland Pacific for flood testing VERTEX COMMENT (Via Email on 12/1213): District provided notification to use new tile contractor as requested by Vertex on 10/25/13 010214 Floor has been flood tested and tile reworked to create positive drainage as observed by IOR but still needs to be grouted. VERTEX COMMENT (Via Email on 1/07/14): Special order grout expected this week. 020614 bathroom tiles are grouted. RS to confirm whether all tiles have been sealed. 031314 BT will follow up with the grout and seal. 042414 RS advises manufacturer’s specs says not to seal the grout. 050114 RFI to be submitted.

Open

3.35 050212 Design Design Completion

082213 All items discussed prior to 062713 have been archived. See MM #166 for archived info. 060613 Vertex requested to know when the design changes will be complete. ASIs and RFIs could happen to the end of the project. 062713 Vertex comment (updated 8/22/13): “Vertex requested Arcadis not produce directives or ASIs for work not required for substantial completion. Vertex further mentioned that the design team, end user, and any other group have had ample time to make building changes.” 81513 VERTEX COMMENT: BH has comments in 8/11/13 email. Vertex comment (updated 8/22/13): Vertex has requested previous comment be struck and replaced with the following: “Vertex asked if Owner had a timeline for occupying the building.”

Open

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082913 Requirements for building opening to be reviewed. 091213 Lists have been exchanged and Mark and Tom to review. 101013 TJ/ MDG will update the list and discuss on October 16th, 2013 at 3 PM via conference call. 101713 Conference call to be held weekly 102413 Conference call being held weekly 110713 Conference call format being reviewed 112113 Conference call not currently being held.

4.00 Outreach/ OCIP/PLA Review of Outreach/PLA/OCIP requirements

4.01 051310

Outreach/ OCIP/PLA PLA Contact


060613 No issues. 102413 LACCD has issued letter regarding PLA concerns 112113 Vertex notes that they submit a complete package to Build monthly.

022714 LACCD has issued letter regarding PLA concerns

On-going

4.02 051310 OCIP OCIP

050511 All items discussed prior to 031011 have been archived. See MM #49 for archived info. The district’s new OCIP provider is Alliant Insurance. The point of contact is now Jay Zuhlke, Program Manager: 909-230-2737 [email protected] and Sabrina Rosario, Lead Administrator: 619-849-3896 [email protected] 082213 All items discussed prior to 060613 have been archived. See MM #166 for archived info.

060613 JG to extend Builder’s Risk and contact appropriate agent.

082913 TRJ extending Builder’s Risk today. 090513 OCIP is extended. VERTEX COMMENT (Via Email on 1/07/14): Is OCIP on board with the Owner occupying the LLRC with testing, commissioning, and project completion status?

020614 OCIP is extended 061914 (HH) to confirm if renewal is needed.

On-going

5.00 Administrative Issues Review of Administrative Issues

5.16 060211

Administrative Item LEED

020713 Vertex submitted partial updated MRc4.1and 5.1 spreadsheet to JG. Currently under review with LEED consultant. All items discussed prior 020713 have been archived. See MM #139 for archived info.

022113 JG and BH to review Scorecard today. 022813 Scorecard updating is in progress. 040413 040413 A review of the Commissioning documentation status took place today.

041113 Vertex to respond. 041813 BH & JG to meet next Thursday early morning. 042513 BH and JG met to review the LEED Scorecard status and JG identified areas that still required information.

050213 Jesse is addressing this item. Approximate two week time for draft spreadsheet.


052313 Due to Vertex Non-participation this item was not discussed; however, the following item was discussed. LEED status Meeting held and next meeting scheduled for 6/12/13 @ 11:30 am. Vertex deliverable of MRc4.1 and MRc5.1 spreadsheet still outstanding.


060613 Score Sheet forthcoming. Vertex to submit MRc4.1 and MRc5.1 spreadsheet by next Thursday.

061313 BH to have Vertex supply the most current version of the MRc4.1 and 5.1 LEED Spreadsheet. Vertex notes that

On-going

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mailto:[email protected]

mailto:[email protected]

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they believe that they have achieved Silver rating with their previously submitted information.

062713 Spreadsheet submitted and under review. 072513 DS to coordinate with JG. 082913 JG requested waste reports via email; BT requested from sub.

092613 Vertex Comment: The referenced demolition tickets were sent to JG by RS on 8/29/13.

10/31/13 Vertex Comment (Via Email on 10/31/13): 103113 DS to review building blow-out requirements with LEED Consultant. BT to provide RFI for air testing and stated that building air has been circulating for 1 ½ years.

VERTEX COMMENT (Via Email on 12/4/13): RFI 1018 provided by VERTEX 11.1.13, still open.

VERTEX COMMENT (Via Email on 1/07/14): RFI 1018 still open.

5.22 091312

Administrative Item AOR Site Review

082213 All items discussed prior to 060613 have been archived. See MM #166 for archived info. 060613 AOR on site to review several items after this meeting. VERTEX COMMENT (Via Email on 1/07/14): Are these items closed by the AOR?

061914 MV onsite next week. [general review meeting with IOR etc.]

061904 MV reviewing potential CCD’s, etc with IOR.

On-going

5.23 071113

Administrative Item Claims Status

071113 Seven claims have been submitted. DS & BH to review status. 092613 7 claims submitted to date. Claim review process is still ongoing. Vertex Comment: Reference to claims should be moved down to 5.23 100313 VERTEX COMMENT: BH comments in 10/10/13 email. David Stated that claims are still being reviewed by the District. 101013 Claims are being reviewed by hill International VERTEX COMMENT (10/17/2013 email): Open claims are

1. ASI 55 Submittal Review – Vertex submitted 4/5/2013 and ARCADIS has not responded.

2. UCO #4 Claim – Submitted 2/23/21013 and Vertex fulfilled document request on 5/14/2013

3. Compensable Delay Claim – Submitted 3/6/2013 and Vertex fulfilled document request on 5/10/2013

4. UCO #5 Claim – Submitted 3/29/2013 and Vertex fulfilled document request on 5/10/2013

5. COR 163 & 164 – Submitted 4/1/2013 and Vertex is waiting for T&M to fulfill the document request.

6. Stair Riser Claim – Claim is in meet and confer stage. 7. Flooring Claim – Vertex is finalizing document

request to substantiate specification discrepancies. 103113 Vertex Comment (Via Email on 10/31/13): Status is on-going. 120513 Meet and confer demands for items 1-4. Vertex is awaiting information of book stack original bid requirements. Fire lane claim forthcoming. VERTEX COMMENT (Via Email on 12/1213): DS noted that meet and confer letters are currently with the District’s attorney. 121913 Fire lane claim received 021314 Meet and confer on Wednesday on fire lane claim 022714 Meet and confer held and remains open.

On-going

6.00 Payment Applications Review of Payment Applications

6.01 051310

Payment Applications Pay App Req

Progress Payment Application approval Requirements: - Updated schedule - Current as-built (Plan) - Conditional and Unconditional Waivers - Redline / AutoCAD updates

On-going

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- Safety Summary, Exhibit1 082213 All items discussed prior to 080813 have been archived. See MM #166 for archived info.

080813 Vertex was advised that payment would be received mid-August.

091213 Pay App returned to DS from Build. Vertex COMMENT (updated 9/19/13): Vertex requested for pay app to be returned and was concerned about the timeline for rejection.

091913 ARCADIS to respond to Pay App. 092613 Payment response is forth coming 101013 Pay app 31 was reviewed and responded on 10/10/13 VERTEX COMMENT (10/17/2013 email): “DRAFT” in front of Pay App

101713 Pay App 31 has been submitted. 102413 Pay App 31 is rejected. 103113 Vertex has asked for Payment Application 31 to be processed unilaterally.

110713 Payment App 31 is being processed unilaterally 112113 Payment App 32 is being processed unilaterally 020614 Vertex will be submitting Payment App 33. VERTEX COMMENT (Via Email on 02/06/14): Vertex will submit payment application in accordance with 9.3.5 and 9.3.7 of the General Conditions. All field orders will be invoiced and all work will be invoiced to 100%.

7.00 Change/Field Orders Review of Change Order and Field Orders

7.01 051310 Change Order Change Order

Meetings

NN stated that we will have monthly meetings to discuss change order status.


060613 Meeting date and time to remain the same. Vertex Comment (updated 9/12/13) COR Meeting took place post meeting at 11 am.

112113 Vertex asked to advise whether all CORs have been submitted for current ASIs, RFIs, etc.

VERTEX COMMENT (Via Email on 12/4/13): Vertex stated that all open CORs, RFIs, and FOs are impacting the Contractor’s ability to complete the project. All work is considered extra work is critical.

121913 Vertex again asked to advise whether all CORs have been submitted for current ASIs, RFIs, etc.

VERTEX COMMENT (Via Email on 1/07/14): New work still being addressed via RFI responses, and ASIs to be issued. Security camera locations and signage type 22 are pending.

042414 RS will review sewer cleanout extension pricing. 050114 Pending $0 change for the camera system.

On-going

7.09 062812

Change Orders/ Field

Orders

Outstanding CORs and FOs


062713 VERTEX COMMENT: Vertex is concerned that Field Orders and COR responses are taking longer than 3 weeks and 30 days, respectively.

091913 FO 49 with Vertex for response 092613 Vertex provided response today 103113 Vertex Comment (Via Email on 10/31/13): DS stated that all FOs and COs are either with Vertex or LACCD for processing.

Vertex Comment: (via email 112013): Add “110713 Vertex requested signature on FOs before being provided to Contractor. This is the arrangement made by Paul late last year. Without signature the impact of the change cannot be determined.”

VERTEX COMMENT (Via Email on 12/1213): 120513 – 5 FOs are awaiting signature by the District.

121913 5 Field Orders have been provided to Vertex.

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010214 BT to expedite pricing for a new COR on doors. VERTEX COMMENT (Via Email on 1/07/14): Pricing for modules to allow the card readers and AD 300 door hardware to communicate received from First Fire and will be forwarded to Arcadis.

020614 VERTEX COMMENT (Via Email on 02/06/14): Vertex requested FO log showing all open amounts. Maybe this can be provided with the change order log.

031314 FO for doors are at the district 042414 DS to follow up with FOs for labor for DIRTT door buttons and door 154 accessibility at the district.

061914 Dirtt door button FO issued. First Fire to review door 154 next week.

7.13 040413

Change Orders/ Field

Orders Status

Vertex confirmed the following: - New CORs pending for ASIs & RFIs (e.g. fire lane) and

Credits - No authorizations needed for any current CORs

submitted that are not in a CO - Field Order Status to be updated (should just be 031

and 034 not yet issued to Vertex – 035 is cancelled) - Vertex expressed that authorization is required for

work contained in Proposed Change Orders #006 and #007.

082213 All items discussed prior to 060613 have been archived. See MM #166 for archived info. 060613 FOs and COs on-going. VERTEX COMMENT (Via Email on 12/4/13): ASIs, RFIs should be reviewed by Arcadis/LAHC, some should be modified or cancelled. ASIs 99 and 89 are examples. It serves no purpose to price work that will not be performed. VERTEX COMMENT (Via Email on 1/07/14): See 12/4 note above and please provide direction.

Open

8.00 Inspection Issues and Concerns

8.14 011311

Inspection Issues and Concerns

RFI/FCD/CCD 021314 All items discussed prior to 020614 have been archived. See MM #188 for archived info.

On-

going

8.17 020311


Notice of Non-Compliance

041014All items discussed prior to 041014 have been archived. See MM #192 for archived info. 041014 Roof warranty accepted. No open NNCs.

Open

8.22 081111


Code Issue


060613 IOR states no issue this week. 9/26/13 Review of Inspection Concerns and Outstanding Issues

020614 Access control for interior sliding doors code to be reviewed. Are the sliding office doors egress or access doors? DLR is going to reinforce their position in a letter. IOR will discuss with Robert Liu (DSA Inspector).

VERTEX COMMENT (Via Email on 02/06/14): 021314 FTN #7 issued for doors 022714 Field Order is in progress to address FTN #7 041014 Field Order issued. 062614 Buttons to be tested after remaining work on doors are completed

On-going

8.28 122211


Building Envelope

071212 Report to be issued today. Water test for windows to proceed on 7/17/12.

071912 Water Test postponed until after Window Punch List. Window Punch List incomplete due to readiness issues. Partial issues list will be released to Kemp for review and correction, then reschedule of Punch list. All items discussed prior to 070512 have been archived. See MM# 111.

110812 RJ requested a meeting to review all waterproofing

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issues with Jacobs and AOR. Possible to schedule after weekly meeting next week.

121312 DS to follow up and locate photos requested by Vertex for the dirt in the Curtain wall windows.

122712 BT to review latest SOR by Jacobs (issued approx. 4-weeks ago) and advise when ready to hold meeting with Jacobs.

030712 Meeting held 3/5/13. 032113 Vertex has been asked to meet the overall contract requirements.

050213 Vertex provided manufacturer letter and is requesting response. Photos were also transmitted to Vertex.



053013 Due to Vertex Non-participation this item was not discussed; however, the following item was discussed. Water test by 3rd Party tester was discussed. Testing to occur once Punchlist items have been satisfied. Testing performed per RFI 811. AOR to advise as to the locations in question for obscurity (clarity?) from previous site review. TJ requested KA to address the AOR created Punchlist items. KA to advise DS by end of day 5/30/13.

060613 IOR states no issue this week. 101013 DS states dirt in windows is an open issue. Vertex states dirt in window is not an open issue. VERTEX COMMENT (10/17/2013 email): Added “and manufacture provided warranty and said the debris is a function of the system.”

8.36 051712


Correction Notices


082213 Open NNCs: 9 ; CNs: 1 082913 Open CNs – 1; 6 NNCs 091913 CN:1 NNC: 4 101013 CN:1 – Labeling is still open per IOR. 012314 NNC #81 – NW stair way exterior gate (door) #G04 Landing outside door. Door to be blocked off until compliant. -ADA door controls at NE entry installed but not working correctly. -Sliding magnetic doors have been tested to fire alarm and failed (doors did not open).

020614 NNC #81 – NW stair way exterior gate (door) #G04 Landing outside door. Ramp in progress -ADA door controls at NE entry complete but not programmed. DLR reviewing exterior access. -Sliding magnetic doors have been successfully tested to fire alarm and failed (doors did open).

021314 NNC #81 – NW stair way exterior gate (door) #G04 Landing outside door. Ramp is complete. NNC is closed -ADA door controls at NE entry complete but not programmed. DLR reviewing exterior access. -Sliding magnetic doors have been successfully tested to fire alarm and failed open (doors did open). 022714 CN #17 for Sliding Magnetic Doors is open. 062614 CN #17 buttons to be tested after remaining work on doors are completed

On going

8.37 053112


ADA Requirements


060613 IOR states no issue this week. 062713 Updated ADA issued. 091913 signage and back door landing are open 101013 ADA list to be reviewed next week 110713 MV to respond to 21 and 36. Vertex to confirm completion of list.

Open

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120513 DLR also to review 29. BT to review 37 onward and respond if ready for AA’s check or if design input is needed. FB to review landing in item 37. FB and BT will review item 37, section 1117B.5 and all other issues in item 37. AA/FB/BH to review open items.

012314 ADA signage installed up some are not compliant 020614 ADA signage back punching in progress. 021314 DLR’s ADA punchlist to be back punched by FB and MV today. AA needs to back punch her list as well.

022714 Five ADA issue are outstanding. 042414 Item 29 (openings greater than 1/2in in exterior walkway boxes/etc). -Item 31 (floor box at ref desk - ASI being reviewed by DLR) -Item 47 (work at Door 154 so to be reviewed by AA) -Item 48 (FFE item done so to be reviewed by AA) -Item 49 (FFE item done so to be reviewed by AA)

062614 AA reviewed and Items 47-48 are still open.

8.39 081612


FLS ADA District Sign off

IOR to create and maintain log related to items of concern related to Fire Life Safety and ADA Compliance.

122712 FB to review form and meet with DS/JG. 010313 IOR will not issue Beneficial Occupancy document until firm Substantial Completion is identified for the project.

011013 IOR issued list via email 1/7/2013. 012413 Update to be released every two weeks. 030713 March update forthcoming. 050213 April update forthcoming. 051613 Due to Vertex Non-participation this item was not discussed, however, the following was discussed. The IOR released the May 2013 List via email.



060613 IOR states no issue this week. 010914 six FLS issues to be tracked and updated. VERTEX COMMENT (Via Email on 1/07/14): ADA route to the DP stalls across existing site work is not compliant as noted in RFI series 938. Stalls installed as part of this project. No work to Contractor has been issued to mitigate.

012314 FB discussed list of all FLS/ADA/Structural up-dates in meeting.

020614 to be reviewed next meeting 021314 AA’s ADA log reviewed and there are no open construction issues (just FFE). FB to issue updated FLS/ADA/Structural list.

022714 only open issue on the list is NNC#17 062614 CN #17 buttons to be tested after remaining work on doors are completed. PV signage needed.

Open

8.49 081612


Roof top Equipment Labeling

IOR reported that equipment labeling is not visible and needs to be corrected. Ultra Violet lighting inside the AHUs needs to be identified outside the unit with signage for safety concerns.

082312 Correction Notice will be issued. 090612 Correction Notice issued with reference to Spec section for requirements.

110812 Controls subcontractor still has labeling to install on equipment.

122712 – Sign for UV lights needs to match AOR direction. 030713 Signage incomplete, additional approved wording required.

050213 Signage not installed. 051613 Due to Vertex Non-participation this item was not discussed.

052313 Due to Vertex Non-participation this item was not

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discussed. 053013 Due to Vertex Non-participation this item was not discussed.

060613 IOR states no issue this week. 091913 The energy management system needs permanent exterior labeling to meet specifications.

120513 Sign for EMS is complete. The signage for the PV subpanel box.

020614 The signage for the PV subpanel box is complete. DWP PV signage is in progress. FB to provide letter of confirmation that the system is ready to be energized for DS to provide for DWP.

031314 In progress 061914 Vertex need to install sign.

8.50 100412


As-Built Review


060613 IOR states no issue this week. 091913 As-Builds appear to be acceptable per IOR. 101013 IOR to review as-builts upon resubmittal of pay request.

103113 Vertex Comment (Via Email on 10/31/13): IOR stated that as-builts and specifications appeared to be up to date.

VERTEX COMMENT (Via Email on 12/4/13): As builts scanned, disc available for DLR pick up upon next site visit.

120513 Vertex to submit CD today. 021314 Vertex submitted the pdf to DLR. 061914 DLR has responded and Vertex has asked for clarification.

On-going

8.53 111512


DSA FTNs

IOR requested status of all FTNs as released by Robert Liu. 112912 AOR provided response letter to IOR via JG, via email.

122712 To be reviewed next meeting. 011013 FTN #4 issued to project by DSA Field Inspector on 1/9/13.

020713 FTN #4 formally responded to and submitted to DSA. 051613 Due to Vertex Non-participation this item was not discussed.



060613 IOR states no issue this week. 082213 FB to provide summary of any open FTN issues. 091913 FB to confirm for next meeting. 103113 FB will send all responded FTNs to HH. Vertex Comment (Via Email on 10/31/13): IOR mentioned that Robert Liu (spelling?) detailed his last report as building being substantially complete.

020614 FB to submit FTNs to HH. 021314 FB submitted FTNs #7 to HH. 031314 FTN is pending installation of the emergency push button.

Open

8.54 120612


IOR on Part time


062713 FB notes beginning tomorrow working 20 hrs weekly on project.

010914 FB will be off on January 15-20. Rodney Norris will take over as IOR.

050114 starting May 5th Frank will generally be offsite for mornings but available for inspection requests.

Open

9.00 Close-Out Review & Status of Items for Project Close-out

9.01 051310 Close-Out Requirements

Close-Out Documentation Requirements: - As-built (Plan and Specifications) - Operations and Maintenance Manuals - Warranties

On-going

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- Samples - DSA Forms - Record Set 092012 Record drawings being updated by Kemp. 040413 A review of the Commissioning documentation status took place today.



053013 Vertex is reminded of close-out requirements. Currently only 10% of the close-out documents have been received.

060613 JP to return and discuss. 091913 JM-P and RS to meet. 101013 JM-P and RS met on last week Friday. 101713 DS requests HH, JMP and JG to be involved in closeout discussions.

112113 Requirements for submittal of asbuilts via Proliance questioned by BT.

120513 JMP to compile the list of required closeout documents and email to all parties.

VERTEX COMMENT (Via Email on 12/1213): . District will accept 3 hard copy O&M’s and an electronic version in lieu of the specified 9 copies.

030614 Will be updated on the Districts DSA Checklist and DSA tracker.

9.04 110311 Close-out Main Project

JR to provide a close-out checklist for ARC to review. 081612 SR to look into this further and advise ARCADIS regarding their understanding of the deliverables.

090612 DK reported As-built drawing status under review by Kemp to prepare for final close-out. This activity in progress. Attic stock follow up.

091312 DSA 102 Form for removal of EDGE and insertion of Kemp as the assigned completion contractor.

050213 DSA Form 102 required for Surety. DSA Form 6-C required at end of project when 100% complete.


052313 Due to Vertex Non- participation this item was not discussed.


060613 DSA Form 102 submitted for Surety by AOR. DSA Form 6-C to be completed at completion of project including change orders.

062013 JM-P reviewed closeout forms and provided District Closeout Checklist.

040314 Need an update for the as-builts from the AOR. 061914 AOR has responded. 062614 Vertex has previously-requested clarification.

Open

9.05 Close-out DSA Closeout 041014 To be discussed next meeting 062614 DSA Documents to be added. Open

10.00 Cx Review & Status of Items for Commissioning

10.01 Commissioning In Progress that Jacobs still needs to oversee

a)HVAC: • TAB - Cx is complete except TAB pencil copy only

received and now formal copy has been previously-requested from PHAC and to be provided to Arcadis/Jacobs/P2S. 030614 Vertex submitted additional information to Jacobs. Filter bypass information and coil discharge information questions are still to be answered. In progress. 042414 Vertex to submit the TAB as a submittal for approval. HVAC readings to be taken on Tuesday.

• Trending - Climatec provided preoccupancy

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operating trending data to P2S who took no exception. Climatec now to provide post occupancy operating trending data to P2S. 042414 DS to check with MA regarding her requirements. 061914 MA previously provided requirements - Hardware/Security/Doors (related systems tbd, such as RFID system): Cx to be completed once work is completed (card readers, Convergint, etc.) 030614 FO’s are in progress. First Fire must complete the convergint matrix and submit to ARCADIS. 042414 DS is coordinating convergint and campus IT before involving Vertex/First Fire. 061914First Fire PM onsite next week - Lighting Controls – Quantum installation is complete (Cx testing still to follow with remaining Cx). 030614 BT to review lobby LRC niches and periodical room light operations. 042414 BT advised installation was per plan. DS to review LLRC niches and periodical room light operations. - PV – PV Cx to be scheduled in conjunction with above (signage is in progress and interconnect agreement status being reviewed by DWP). 030614 Darryl Brown is reviewing the DWP signage Tuesday. IOR and MEOR are reviewing the PV system today. 031314 IOR and MEOR will review the PV system. 042414 P2S/DLR to provide ASI for roof top signage. 061914 Vertex needs to install signs

b) WBCx Activities: - Whole Building Activities are still to be performed (to be reviewed by Vertex – the table in Specifications shows all activities to be performed. Jacobs only oversees the 4 items above). District Spreadsheet (covers work in construction contract not administered by Jacobs) to be reviewed next meeting (blank copy previously-issued and RS to find populated version, if it exists). Spreadsheets provided by Build should be a reflection of the spec requirements but needs to be confirmed (Jake/Vertex/ARCADIS should also review how to populate the spreadsheet). 030614 Spreadsheet to be reviewed next week. 042414 Spreadsheet reviewed previously and to be finalized by SM.

c) Documentation: - Systems Manuals

- HVAC: Operating Instructions/SOO/Asbuilt single lines (not plans). - Other: To be reviewed. 030614 In progress

- O&M’s - Update to be provided by Joelle (Lutron Quantum, etc.). 030614 in progress. 042414 O&Ms submitted for review.

- As Built’s - Jake to review. 030614 In progress. 042414 DLR reviewing CD copy of As-Builts. HH to follow up with Jake.

D) Occupancy Items [To be condensed]; Commissioning – HVAC and Door commissioning. Pending trending, trending analysis, TAB, and TAB analysis. 3500cf per sq.f of outside air quality. Doors

- ADA signage – Once Vertex verifies signage consultant, and AA will walk signage for ADA corrections. 010214 Update: ADA punch of signage performed (BT to look at lists). 010914 Signs currently in place will not affect occupancy.

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Complete On

VERTEX COMMENT (Via Email on 1/07/14): In progress 011614 To be back punched Monday January 20th, 2014. 022714 AA has back punched signs for ADA. DLR remaining ADA item is the column signs. 031314 BT advised that the signage was complete. Signage ASI for the book stacks were submitted to ARCADIS. 042414 DS to review status of sign punching. 061914 DLR has completed their sign punch.

- Doors: a) Sliding magnetic doors have not been tested at this time to power shut down or fire alarm, and b) Doors do not meet maximum 5lbs door pressure. 010214 Update: 8.5lbs allowable for exterior doors and 5lbs for interior doors per IOR. DIRTT doors should integrally have door positioning systems that control swing and slides. Increased HVAC pressure not expected to significantly affect door opening force. 010914 If Automatic ADA are functioning then exterior door are allowed to be at 8.5 lbs, and other doors are allowed to be at 5 lbs max. Door testing to be performed on January 17th or January 20th, 2014. VERTEX COMMENT (Via Email on 1/07/14): Dirtt door pushbuttons in procurement of materials following recent issuance of Field Order 52. Testing to follow completion of this design modification. 011614 FB to test doors on Wednesday January 22nd, 2014. VERTEX COMMENT (Via email on 1/24/14) Our concern is that occupying the LLRC prior to completion of Owner provided programming by Convergent, and in the abscence of the pushbutton override switch (PB2) provided in ASI 53R1, confirmed in RFI 335.5, and removed from the project in the note from the CPM on the AOR's response to RFI 335.6. The removal from the project was not based on design, it was prompted by the Owner's rejection of COR 196.1. Whether the button is provided by this project, or by some other avenue, occupancy of the offices with the magnetic locks energized in the abscence of card readers (pending Owner programming), and emergency egress provisions the PB2 would provide in case of component failure, is occupancy with incomplete life/safety protection. The Theory of Operation in the most recent (RFI 335.9) direction to the Contractor is also not met with the abscence of card reader function (Owner programming). The keyed override button is not designed for daily, repeated use for locking, and unlocking the mag lock as proposed currently. The Tof O describes it as an "emergency entrance" component. Inadvertant locking of staff, students, and public with no means of releasing the lock without outside help (if available) is quite likely. Regardless of code interpretations or other input, this is unacceptable.

22 of 26 Print Date: 11/20/2014

Item Number


Complete On

Occupancy at this time should only be done with the power to the magnetic locks shut down inside 021314 Magnetic sliding doors were tested. The NE staff entrance auto opening is being reviewed by DLR 031314 Field Directive was submitted to the district. 061914 First Fire PM onsite next week. 062614 First Fire onsite and list of remaining work developed

- 011614 Total Building Power Outage - to occur on Wednesday January 22nd, 2014. (DS) to coordinate. 020614 DS to distribute findings 061914 No further power outage to be conducted 062614 CLOSED

10.02 Commissioning Flush Out – per contract

Pre-occupancy flush completed and post-occupancy to occur once occupancy occurs (Climatec to provide air data for pre-occupancy for submission to LEED and post-occupancy once performed at 100% o/s air). 042414 Flush to occur once HVAC temperature issues are resolved.

10.03 Commissioning Jacob’s SOR

Still to be reviewed with Joshua May and Steve Martin. 030614 Telecom will occur at 1pm 031314 DS to update status

40314 Steve Martin will be onsite on April 8th and 9th. 042414 SM will be onsite May 6th, 2014

10.04 Commissioning Training

To be reviewed relative to occupancy (Tim Spaeth has matrix to be reviewed with RS, agenda/sign-off-sheets/videos/etc to be updated by RS/Joelle/TS, and scheduling prior to occupancy). 042414 DS and RS to review remaining requirements. RS to review list today. 061914 RS provided list.

10.05 Commissioning 3 week look ahead

The Cx portion of the 3 week look ahead is to be reviewed and updated for the next construction meeting (March 1st, 2014) 042414 RS to provide a commissioning schedule.

10.06 Commissioning Systems Manuals 030614 Will be discussed in next week’s meeting 031314 Will be discussed in next week’s meeting

CONTRACT TIME CONSTRUCTION NTP: May 13, 2010 CURRENT SUBSTANTIAL COMPLETION: February 20, 2012 DAYS REMAINING: -705 Calendar Days / -527 Working Days / -107 Calendar Weeks ** Items closed prior to December 11th, 2013, have been removed from the current meeting minutes. ** *** Currently closed/removed item numbers are: 2.04 Project Sign 3.01 Trkg

Procedure 8.01

T & I Sheets

1.04 Site Entrce

2.05 Use Cmps Pwr

5.02 Commissioning

6.02 Steel

7.02 CO #1 8.02 Sub List

9.02 Mod Team Room

1.06 Daily Acty Bookls

2.06 FA Disconnection

3.03 Subtl Pkg

4.03 Union Organ

5.03 Auto CAD Files

6.03 Pay App #4

7.03 COR 19 Series

8.03 IOR Insp Request

9.03 O&M

1.01 Site Safety Plan

2.07 Water

3.04 DSA Curt Wall

4.04 Elect

5.04 Vac Sched

6.04 Pay App 11/10

7.04 CO process

8.04 RFI 105

1.07 Break Area

2.09 Grad Ceremony

3.05 RFI #83

5.05 bsln Sch

6.05 Pay App 12/10

7.05 CO #2 8.05 DSA From 5

1.08 Sand bag Cond

2.10 Site Demo 3.06 RFI #75

5.06 Proliance

6.06 Pay App 01/11

7.06 CO #03

8.06 Pre Con Mtgs

1.10 Camp Out Furn

2.11 Decom Business Bldg.

3.07 RFI #110

5.07 Mtg Reschedule

6.07 Pay app 03/11

7.07 CO #4 8.07 Modulars

1.11 Main W Fence

2.12 BB Field Utilities

3.08 FS Dif Apvl

5.08 HVAC Sub

6.08 Pay App 06/11

7.08 COR 8.08 Over Ex Deep Ftg

1.12 Safety BBQ

2.13 Wkly #5 Rev Commnts

3.09 DSA Elev Sub

5.09 Proj schedule

6.09 12/11 Pay App

8.09 Over EX Pre Con

1.13 Tren Crossing

2.14 Wkly #6 Comnts

5.10 C/O AOR

6.10 01/12 Pay App

7.10 CO #5 8.10 Pay App

23 of 26 Print Date: 11/20/2014

1.14 Steel Crane

2.15 Main Site 3.11 Wkly RFI Disc

5.11 Hlday Vac

6.11 Feb Pay app

7.11 CO #6 8.11 Precon FLS/HVAC

1.15 Rain Trench

2.16 90 Day Schedule

3.12 HVAC Pkg

5.12 ASI Tracking

6.12 Mar pay App

7.12 CO #7 8.12 Red Concrete

1.16 T&M Fall Protc.

2.17 Wkly #7 Comnts

3.13 Mail pick-up

5.13 wkly #32 mtg

6.13 Apr Pay App

8.13 Steel trk & Insp

1.19 Crane Safety

2.18 Time Capsule Rock

3.14 Stamp Page

5.14 Project Impact

6.14 Pay App May

1.18 Crit Lift Crane

2.19 Wkly #8 comnts

3.15 Rsd Fl Sub

5.15 Rain Dam Claim

6.15 Pay App June

8.15 Site Condition

1.19 Safety BBQ

2.20 Isolation of F.W.

3.16 Elec Litg

5.17 Pro Team Cont

6.16 Pay App July

8.16 Weld Inspection

2.21 Schedule Status

3.17 Non DSA Curt

5.18 Cx Comments

6.17 Pay Apps

8.18 Rev of NNC Log

1.20 Vela System


3.19 RFID .5.19 Cx CPM Review

8.19 RFI 037 HVAC

1.21. Toe Boards


3.20 Signage

5.21 EDGE trans Out

8.20 Insp Docs

1.22 Scis Lift Load

2.24 Bk Stck Shop Drwgs

3.21 Elev Cab

5.23 ContrPart

8.21 Insul Moist Cntrl

1.23 2nd Fl Del point

2.25 Shut Down Liability

3.22 Raised Flr

5.23 MM Timely rel

1.24 Int Lighting


3.23 New Roof Prod

5.24 Site Clsr

8.23 Corr Notice

1.26 2nd fl Load


3.24 Accs Flr Subtl

8.25 Dmgd Fire dmpr

1.28 Slab Grabber

2.28 Signage Format

3.25 Contractr Submitl Status

8.26 Mech piping

1.29 Hang Scaffold

2.29 Mtg Loc 3.26 FCD DIRTT DR

8.27 Out Seq Act

1.30 raised fl screw


3.27 RFI 836

8.29 IT Fiber

1.32 First Aid


3.28 POT Fire Lane

8.30 Rex Units

2.33 Asbestos Main Site

3.29 RFI 827

8.31 Bk Sck Ped cflk

1.34 ARC Sfty Walk

2.34 Modular Access

3.30 Elect Flr Box

8.32 roof drn pipe

1.35 Safety Glasses

2.35 Softball 8.33 Mock-up review

1.36 Exterior Signage on Building

2.36 Plumbing 8.34 DSA FT #2

1.37 Fire Access


3.33 Wood workg ltr

8.35 AE Team Rpts

1.38 Elctrl Rm Unattnded

2.38 RFID System

8.24 Roofing Mechanical Fasteners

1.39 Site Safety

1.41 Cord Management

2.40 Wkly #20 Look Rev.

8.38 FW BF Prvtr

1.40 – General Campus Notice

2.41 wkly#23 Rev Commts

8.51 Signage FCD/CCD

2.42Wkly #29 Rev Commts

8.52 Electrical transformer

2.43 Multi GC 8.55 Curb s

24 of 26 Print Date: 11/20/2014

Coord. Plntr 2.44 SK-S005 8.56

Construction Change Directives (CCD)

2.45 RFI 325 8.57 Forms 8.57Toggle Bolt installation

2.46 Anchor Bolt Loc.

8.58 Fax Machine

2.47 Elev Bolt Replcmt

8.59 NW Roof Drain

2.48 Room Numbering

8.24 Roofing Mechanical Fasteners

2.49 Spring Break 2.50 Astron

Coord

2.51 Campus pwr out

2.54 Elec Slv

Plcmt

2.55 Curtain Wall 2.56 PV 2.57 Pwr Out 2.58 Lab Relo 2.59 FF&E Prod

Cut Shts

2.61 DWP Outg 2.62 Guardrail/

Handrail Welding

2.63 Sci Pwr out 2.64 Wet

Insulation

2.65 DIRTT DR 2.66 DWP PV DX

2.67 Mock-up 2.68 Elev Cab 2.69 Eqp. Del. 2.70 Water

Intrusion NE Crn

2.71 Fire Ext Cab 2.73 Cons Keys 2.74 Raised Floor 2.101

Punching

2.75 Raised FLR edge test

2.95 Room 153 Server Rack

2.76 Low Volt 2.96 Maintenance Period Watering Schedule

2.77 Patch Panel 2.88 Cood Sign

off

2.90 Const. Trailer

2.94 Maintenance during Construction

2.98

25 of 26 Print Date: 11/20/2014

Network Energzn Switch

2.92 Carpet @ Stairs

2.97 Signage Fire Marshal

2.99 UPS Life 2.72 Slope on

South Fire Lane

2.102 Cleaning

26 of 26 Print Date: 11/20/2014