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PRE-SUBMITTAL CONFERENCE
CENTRAL MESA LRT EXTENSIONENGINEERING SERVICES
RFQ No. LRT-10-141-MESADecember 3, 2009
PRE-SUBMITTAL CONFERENCE
CENTRAL MESA LRT EXTENSIONENGINEERING SERVICES
RFQ No. LRT-10-141-MESADecember 3, 2009
Meeting OverviewMeeting Overview
Sign-In Sheets: Be sure to sign in. Sign-In sheets will be available on the VMR website.
Questions: Please defer all questions until the designated Question and Answer period.
Opportunity: This conference is the sole opportunity to ask questions on the Request for Qualifications process and/or technical scope of work with VMR staff.
Post Pre-Submittal Conference: Questions must be submitted in writing per solicitation Section 15.
Pre-Submittal Conference ProcessPre-Submittal Conference Process
During the pre-proposal presentation, write your questions on the index cards provided.After the pre-submittal presentation, questions will be collected and read aloud.Where possible, verbal answers will be provided. Responses to all questions will be issued to all Record Holders by written addendum.Responses to questions that require further research will be included in a written addendum.
AgendaAgendaIntroductions / Opening Remarks
Russell Smith
Project OverviewAlvin Livingstone
Request for Proposal OverviewRussell Smith
Question and AnswersAlvin Livingstone
Russell Smith
Closing Remarks / AdjournRussell Smith
Project TeamProject TeamMETRO
Alvin Livingstone, P.E.Project ManagerDe’Nerika WardProject EngineerMarty SpongConstruction ManagerRussell A. SmithSenior Contract Administrator
Carla KahnPublic Involvement CoordinatorHoward SteerePublic Involvement Manager
City of MesaMike JamesTitle: Deputy DirectorJodi SorrellsTitle Outreach CoordinatorMichael SamerTitle: Supervising Engineer
Project OverviewProject Overview
Future High Capacity / Light Rail57-Mile System
Future High Capacity / Light Rail57-Mile System
Central Mesa LRT ExtensionCentral Mesa LRT Extension
PROJECT FUNDINGPROJECT FUNDING
Project Budget = $240 million (YOE)
51% Federal Transit Administration funds (5309, CMAQ)
49% Regional Public Transportation Fund (PTF)
Small Starts ProcessSmall Starts Process
Alternatives Analysis
Project Development
Project Construction Grant Agreement
Construction
Projected ContractsProjected Contracts
Preliminary Engineering (Initial NTP)
Final Design
Design Services During Construction*
Construction Administration Services*
* METRO reserves the right to suspend-authorize work in these phases depending upon consultants performance during Preliminary Engineering.
SCOPE ITEMSSCOPE ITEMS
TrackworkRoadwayUtilitiesRight of WayGeotechnicalTraffic SignalsArchitecturalStructuralCost Estimating
Scope Items (cont’d.)Scope Items (cont’d.)
ElectricalTraction Electrification SystemSignals and CommunicationsAutomated Fare CollectionCorrosion Control and Stray CurrentLandscapingDrainage
Traffic lane configuration in the Mesa downtownOn-street parkingTPSS locationStreet lighting and OCSLeft turn requirementsPedestrian access pointsPark & Ride sizing, layout and capacityStation designConstruction staging
Unresolved IssuesIssues
NOTICE TO PROPOSERSNOTICE TO PROPOSERS
Correspondence & CommunicationsCorrespondence & Communications
All correspondence, communications, and/or contacts regarding this RFQ shall be in writing and must be addressed to:
Manager of Contracts and ProcurementValley Metro Rail, Inc.101 N. 1st Avenue, Suite 1300Phoenix, AZ 85003FAX: 602-271-9361 Email: [email protected]
SOQ DELIVERY, DUE DATE & TIMESOQ DELIVERY, DUE DATE & TIME
SOQs shall be submitted to:Manager of Contracts and ProcurementValley Metro Rail, Inc.101 North 1st Avenue, Suite 1300Phoenix, Arizona 85003
The deadline for submission of SOQs is Thursday, February 11, 2010 by 3:00 p.m. (prevailing local time), hereinafter referred to as the “Submittal Date.”
Disadvantaged Business Enterprise (DBE) ProgramDisadvantaged Business Enterprise (DBE) Program
DBE GoalDBE Goal
For this RFQ there will be a 5.21% goal for the utilization of Disadvantaged Business Enterprises owned, operated, and controlled by socially and economically disadvantaged individuals. Rounding up will not be allowed.Bids submitted that do not meet or exceed the DBE Goal will be found non-responsive and will be removed from consideration.
DBE QuestionsDBE Questions
METRO fully intends to adhere to the DBE Program Plan Requirements. Questions regarding DBE compliance should be addressed to:
Paula BarocasCivil Rights Analyst
Labor Compliance Regulations
Labor Compliance Regulations
City of PhoenixLabor Compliance Office
City of PhoenixLabor Compliance Office
Monitors and enforces the federal labor standards on federally-funded Capital Improvement Construction
Applies to all federally-funded contracts in excess of $2,000 with few exceptions
All contractors and subcontractors, including lower-tiers, working on the project are subject to Davis-Bacon wages
DBRA(Davis-Bacon & Related Acts)
DBRA(Davis-Bacon & Related Acts)
Davis Bacon Act (DBA)
Copeland Anti-Kickback Act
Contract Work Hours and Safety Standards Act (CWHSSA)
Federal RegulationsFederal Regulations
Code of Federal Regulations, Title 29 Part 3 and Part 5
Applicable Federal Language
Wage Decision
Technical AssistanceTechnical Assistance
Contact the City of Phoenix Labor Compliance Office at (602) 261-8287
Online Resourceshttp://www.hud.gov/offices/olr/olrnew.cfm(HUD funding)http://www.dol.gov/dol/esa/programs/dbra/ (Non-HUD funding)
VALLEY METRO RAIL, INC.
REQUEST FOR QUALIFICATIONS (RFQ)
PROCESS
VALLEY METRO RAIL, INC.
REQUEST FOR QUALIFICATIONS (RFQ)
PROCESS
Proposal ProcessProposal Process
Request for Proposal documents are available byRequest via e-mail to [email protected];
Post Pre-Con: All questions regarding this Solicitation must be submitted in writing to Manager, Contracts and Procurement
by e-mail to [email protected]; or
by fax to 602.271.9361
RFQ Schedule of EventsRFQ Schedule of Events
Request for Qualifications (RFQ) SCHEDULE OF EVENTSThe solicitation, receipt and evaluation of SOQs, and the selection of the Offeror awarded to perform the Work, will conform to the following anticipated schedule:
Distribution/Advertisement: November 1, 2009Pre-Proposal Conference: December 3, 2009Last Date for Questions/Inquiries: December 18, 2009Final Addendum January 15, 2010Proposals Due February 11, 2010Notification of Selection April 1, 2010Notice of Intent to Award June 1, 2010Board Action June 16, 2010NTP June 18, 2010
Proposal ProcessProposal Process
Clarifications or modifications to RFQ DocumentsResult of issues requiring changes which were received at Pre-Proposal Conference or identified by the AgencyProjected date for final Addendum is January 15, 2010Addenda issued only to “Document Holders of Record” who obtained the RFP documents from METRO
SOQ DELIVERY, DUE DATE AND TIMESOQ DELIVERY, DUE DATE AND TIME
Timely receipt of a Statement of Qualifications will be determined by the date and time the SOQ is received at the above address. SOQsreceived after the Submittal Date shall be returned to Offeror(s) unopened and without further consideration by the Agency.
Offerors are encouraged to hand-deliver their SOQs. No facsimile or electronic submissions will be accepted.
Proposal FormatProposal FormatSection I – Introduction (maximum 2 pages)
Introductory Letter
Section II - Evaluation Criteria (maximum 18 pages)1. Project Manager’s Qualifications & Experience2. Personnel Qualifications & Experience3. Firm Qualifications & Experience4. Understanding/Approach to the Scope of Work
Section III – Additional Supportive Information (maximum 5 pages)1. Resumes, additional project descriptions, additional
references, graphs, charts, etc.Section IV – Required Inclusions (not included in page limits)
Required Documents & Acknowledgements
Required Documents & Acknowledgements
Attachment E Proposed Subcontractors
Attachment H Certification Regarding Lobbying
Attachment I Certification of Offeror regarding Debarment, Suspension, and Other Responsibility Matters
Attachment J Responsibility Questionnaire
Contract AwardContract Award
NOTICE OF INTENT TO AWARDEach Offeror shall be notified in writing of the Agency’s Intent to Award a Contract at least five (5) working days prior to award of the Contract.
PROTEST PROCEDURESPROTEST PROCEDURES
Protest ProceduresInterested parties have a right to seek resolution of any concerns, issues, or perceived wrongs associated with this procurement. Upon receipt of a written protest(s), issues of concern will be researched and a written final determination to the protesting party will be issued by the Chief Executive Officer of the Agency. In responding to this RFQ, the Offeror agrees that any legal action in any state or federal court relating to this procurement may not be commenced until the administrative Protest Procedures promulgated by the Agency have been exhausted.
Protests must be made in accordance with the Agency’s written protest procedures, which are available from the Manager, Contracts & Procurement, Valley Metro Rail, Inc. 101 North 1st Avenue, Suite 1300, Phoenix, Arizona 85003.
Public DisclosurePublic Disclosure
Proposals will not be publicly opened.
Proposals received are public records.
Subject to public inspection and copying after the procurement.
Offerors will specifically mark and clearly label “CONFIDENTIAL” any materials which are deemed to contain trade secrets or other proprietary information and which are exempt from public inspection and copying.
Post-Award Debriefing Post-Award Debriefing
Post-Award debriefings may include, at METRO’s discretion, the following information:
The Agency’s evaluation of the significant strengths and weaknesses or deficiencies in the offeror’sproposal in accordance with the evaluation criteria;Past performance information on the debriefed offeror but not the names of individuals providing reference information about an offeror’s past performance; A summary of the rationale for the selection decision;Reasonable responses to relevant questions about whether the evaluation procedures contained in the solicitation and other regulations were followed.
Post-Award Debriefing Post-Award Debriefing
Post-Award debriefings will not include:
Point-by-point comparisons of the debriefed offeror’s proposal with those of other offerors;
Specific numerical evaluation scores;
Confidential business information.
QUESTIONS & ANSWERSQUESTIONS & ANSWERS
