LTCT & Hospital Quarterly Meeting September 29,2011 9:00am – 11:30am PST

LTCT & Hospital LTCT & Hospital Quarterly MeetingQuarterly MeetingLTCT & Hospital LTCT & Hospital

Quarterly MeetingQuarterly MeetingSeptember 29,2011September 29,2011

9:00am – 11:30am PST9:00am – 11:30am PST

LTCT & Hospital Quarterly Meeting – September 29, 2011Webinar

9:00AM – 11:30AM

1. Director Intro– Julie York 3. School Calendar - LTCT Budget Note Work group 4. Due Dates

5. New Service Plan format2. Funding 6. Monthly Student Level Data

- How ODE receives 7. Title 1 N/D Counts State school funds 8. SPR&I Fall Trainings

- How ODE disperses State school funds

Ashland SD InterMountain ESD NW Regional ESD

Central Point SD Klamath Falls SD Pendleton SD

Clackamas ESD La Grande SD Portland Public Schools

Dallas SD Lincoln Co. SD Salem-Keizer SD

Douglas ESD LBL ESD Springfield SD

Eugene SD Medford SD Three Rivers/Josephine SD

Grants Pass SD Multnomah ESD Tigard Tualatin SD

High Desert ESD North Bend SD Willamette ESD

Hood River SD North Wasco SD

Director’s Corner

• Questions for Julie York

Interagency Educational Services Director of Interagency Educational Services

(503) 947-5786

[email protected]

How does ODE receive funds for

Hospital Programs?

• ORS 343.243 (2) To meet the requirements of

ORS 343.261, the department shall receive from the State School Fund an amount that is equal to the product of the following:

How does ODE receive funds for Hospital Programs cont.?

(a) The average net operating expenditure per student of all school districts during the preceding school year; and

How does ODE receive funds for Hospital Programs cont.?

(b) The number of slots available for students in the hospital programs under ORS 343.261, as determined by the department for the school year.

How does ODE disperse the funds

to the Hospital programs?

1. Establish student –staff ratio’s for programs based on slot numbers

2. Applied Avg. teacher costs for mid-range experience including benefits for 12 months

How does ODE disperse the funds to the

Hospital programs cont.?

3. These costs applied to the programs would establish the base-level funding

4. Subtract base-level funding from total dollars available

How does ODE receive funds for LTCT Programs?

• 343.243 (3) To meet the requirements of

ORS 343.961, the department shall receive from the State School Fund an amount that is equal to the product of the following:

How does ODE receive funds for LTCT

Programs cont.?

(a) The average net operating expenditure per student of all school districts during the preceding school year; and

How does ODE receive funds for LTCT

Programs cont.?(b) The number of slots available for

students in long-term care and treatment programs under ORS 343.961, as reported to the Department of Education by the Department of Human Services and the Oregon Youth Authority for the school year.

How does ODE disperse the funds

to the LTCT programs?

• OAR 581-015-2572• The Department of Education shall

provide funding to education programs based on the following:

How does ODE disperse the funds to the LTCT

programs cont.?

(1) For the purpose of allocation of state funds under this rule, the

following definitions apply:


programs cont.?

• (a) "Net operating expenditures (NOE)" means the sum of expenditures as defined in ORS 327.006(6), divided by the average daily membership of the school district, or in the case of an ESD, its districts, which contracts for education services offered in the program;


programs cont.?

• (b) "Service level factors" means: • (A) 1.75 for students in Psychiatric

Day Treatment Programs; or • (B) 2.00 for students in Psychiatric

Residential Treatment Facilities.


programs cont.?

• (c) “State agency slots" means the number of slots available for students in education programs under ORS 343.961, as reported to the Department by a state agency for the school year;


programs cont.?

• (2) The Department shall use the following formula for distribution of funding:


programs cont.?• (Service level factors) x • [(the contracting district's NOE in

year one) x (state agency slots for year one) + (the contracting district’s NOE in year two) x (state agency slots for year two)] = total state

funding contract amount;


programs cont.?• (3) If the total state funding available for

all LTCT programs is less than the total state funding needed to fully fund each LTCT contract, the amount of state funding in each contract determined

under paragraph (b) of this subsection will be prorated.


programs cont.?• (4) A special needs fund is

established at the Oregon Department of Education which will be up to five percent of the total state monies made available for the LTCT program during a biennium:


programs cont.?

• (a) Individual applications may be made to the Department for this fund to cover unexpected, emergency expenses;

LTCT & Hospital

Due Dates

Document and Report Timeline: Start Date End Date

Final Submission

Date

LTCTMonthly Student Level Data Collection (cumulative, due monthly) 8/12/2011 9/16/2011 10/14/2011 11/18/2011 12/16/2011

1/13/2012 2/18/2012 3/16/2012 4/13/2012 5/18/2012 6/30/2012

First Period Cumulative ADM 11-12 (7/1 - 10/3) 9/29/2011 10/28/2011

Service Plans 10/20/2011 10/20/2011

1st Quarter Invoice October, Invoice, Expenditure Report 10/20/2011

NCLB Title 1D: CSPR 11-12 Data Part 1 11/28/2011 11/28/2011

NCLB Title 1D: October Caseload 11-12 Districts Part 2 10/28/2011 10/28/2011

December Special Education Child Count (SECC) 11-12 11/23/2011 12/9/2011 12/9/2011

Second Period Cumulative ADM 11-12 (7/1 - 12/30) 12/15/2011 1/13/2012

Staff Assignment 11-12 11/17/2011 12/17/20112nd Quarter Invoice January, Invoice, Expenditure Report 1/20/2012

Staff Position 11-12 12/8/2011 2/3/2012

3rd Quarter Invoice April, Invoice, Expenditure Report 4/20/2012

Third Period Cumulative ADM 11-12 (7/1 - 5/1) 4/26/2012 5/25/2012

IDEA Annual Application for Federal Funds 12-13 (Paper) 4/27/2012 6/1/2012 6/1/2012

June Special Education Exit Collection 11-12 5/3/2012 6/29/2012

Annual Cumulative ADM 11-12 (7/1 - 6/30) 5/17/2012 7/13/2012

4th Quarter Invoice July, Invoice, New Indirect Rate, Budget, Expenditure Report 6/30/2012

HospitalService Plans 10/20/2011 10/20/2011

1st Quarter Invoice October, Invoice, Expenditure Report 10/20/2011

2nd Quarter Invoice January, Invoice, Expenditure Report 1/20/2012

3rd Quarter Invoice April, Invoice, Expenditure Report 4/20/2012

IDEA Annual Application for Federal Funds 12-13 (Paper) 4/27/2012 6/1/2012 6/1/2012

4th Quarter Invoice July, Invoice, New Indirect Rate, Budget, Expenditure Report 6/30/2012

Monthly Student Level Data due dates

LTCT and Hospital Program Due Dates 2011/12

ODE LTCT Due Dates

• http://www.ode.state.or.us/search/results/?id=362

Monthly Student Level Data

• Monthly Student Level Data Collection Form

ResdDistInstID

• ODE assigned Institution Identifier that usually represents the school district in which the parent or guardian resides.

ResdSchlInstID

ODE assigned Institution Identifier for the Resident School: the school responsible for the education of the student, and the basis on which the State School Fund, the Common School Fund, and the County School Fund are distributed

to local districts.

Are you an ESD?

• Resident District – ODE LTCT District #3559

• Resident School – ODE LTCT District #3559

Are you an ESD cont.?

• Attending District – LTCT Education Program Contractor ID# - School District or ESD

• Attending School – LTCT Institution ID #

Title 1 N/D

Desk Audit will not be completed yearly

Site visit once every five years Student count

- October 20,2011- Facility has an average stay of 30

days- All students in the facility, 20 years

old and younger

Title 1 N/DContinued

• Student count continued– Students enrolled in a regular education

program for a minimum of 20 hrs per week.

– Students can not be past the 12th grade

• Form for Student Count• Title I Neglected 2011 October Child Count

Title 1 N/DContinued

• Consolidated State Performance Review (CSPR)– CSPR form

http://www.ode.state.or.us/search/page/?id=918

SPR&I Fall 2011

Trainings

2011 SPR&I ANNUAL TRAINING SCHEDULEOnline Registration

Dates

Event Date & Required County Attendance

VenueStart Date (8:00 AM)

End Date (5:00 PM)

Monday10/10/11

9:00 AM - 5:00 PM (Clackamas, Hood River,

Multnomah, & Wasco counties)

Clackamas C.C19600 S. Molalla Ave.Oregon City, OR 97045503-657-6958http://www.clackamas.edu/inside.asp?content=0120

8/29/11 10/3/11

Tuesday10/18/11

9:00 AM - 5:00 PM(Crook, Deschutes, Gilliam, Grant, Harney, Jefferson,

Sherman, & Wheeler counties)

Eagle Crest Resort1522 Cline Falls HighwayRedmond, OR 97756541-923-9644http://www.eagle-crest.com/

9/5/11 10/7/11

Thursday10/20/11

9:00 AM - 5:00 PM (Baker, Malheur, Morrow,

Umatilla, Union, & Wallowa counties)

Blue Mt. Conf. Ctr. 404 12th StreetLa Grande, OR 97850541-593-0234http://www.blmtcc.org/index.html

9/5/11 10/7/11

Tuesday10/25/11

9:00 AM - 5:00 PM(Benton, Coos, Curry, Lane,

Lincoln, & Linn counties)

Valley River Inn1000 Valley River WayEugene, OR 97401541-743-1000http://www.valleyriverinn.com/location/location.cfm

9/12/11 10/17/11

Thursday10/27/11

9:00 AM - 5:00 PM(Douglas, Jackson, Josephine,

Klamath, & Lake counties)

Southern Oregon University (SOU)1250 Siskiyou Blvd.Ashland, OR 97520541-552-6428http://www.sou.edu/

9/12/11 10/17/11

Monday10/31/11

9:00 AM - 5:00 PM(Clatsop, Columbia, Tillamook,

& Washington counties)

Pacific University2043 College Way, UC A-144Forest Grove, OR 97116503-352-2240http://www.pacificu.edu/

9/19/11 10/21/11

Wednesday11/2/2011

9:00 AM - 5:00 PM(Marion, Polk, & Yamhill

counties)

Keizer Renaissance Inn5188 Wittenberg LaneKeizer, OR 97303503-390-4733http://www.keizerrenaissanceinn.com/Location.html

9/19/11 10/21/11

2011 SPR&I ANNUAL TRAINING SCHEDULE Online Registration

Dates

Event Date & Required County Attendance Venue

Start Date (8:00 AM)

End Date (5:00 PM)

Monday 10/10/11

9:00 AM - 5:00 PM

(Clackamas, Hood River, Multnomah, & Wasco counties)

Clackamas C.C 19600 S. Molalla Ave. Oregon City, OR 97045 503-657-6958 http://www.clackamas.edu/inside.asp?content=0120

8/29/11 10/3/11

Tuesday 10/18/11

9:00 AM - 5:00 PM

(Crook, Deschutes, Gilliam, Grant, Harney, Jefferson, Sherman, &

Wheeler counties)

Eagle Crest Resort 1522 Cline Falls Highway Redmond, OR 97756 541-923-9644 http://www.eagle-crest.com/

9/5/11 10/7/11

Thursday 10/20/11

9:00 AM - 5:00 PM

(Baker, Malheur, Morrow, Umatilla, Union, & Wallowa counties)

Blue Mt. Conf. Ctr. 404 12th Street La Grande, OR 97850 541-593-0234 http://www.blmtcc.org/index.html

9/5/11 10/7/11

Tuesday 10/25/11

9:00 AM - 5:00 PM

(Benton, Coos, Curry, Lane, Lincoln, & Linn counties)

Valley River Inn 1000 Valley River Way Eugene, OR 97401 541-743-1000 http://www.valleyriverinn.com/location/location.cfm

9/12/11 10/17/11

Thursday 10/27/11

9:00 AM - 5:00 PM

(Douglas, Jackson, Josephine, Klamath, & Lake counties)

Southern Oregon University (SOU) 1250 Siskiyou Blvd. Ashland, OR 97520 541-552-6428 http://www.sou.edu/

9/12/11 10/17/11

Monday 10/31/11

9:00 AM - 5:00 PM

(Clatsop, Columbia, Tillamook, & Washington counties)

Pacific University 2043 College Way, UC A-144 Forest Grove, OR 97116 503-352-2240 http://www.pacificu.edu/

9/19/11 10/21/11

Wednesday 11/2/2011

9:00 AM - 5:00 PM

(Marion, Polk, & Yamhill counties)

Keizer Renaissance Inn 5188 Wittenberg Lane Keizer, OR 97303 503-390-4733 http://www.keizerrenaissanceinn.com/Location.html

9/19/11 10/21/11

Questions?

Have a Wonderful Have a Wonderful School Year!!School Year!!

Have a Wonderful Have a Wonderful School Year!!School Year!!

Julie YorkJulie YorkCherisse LoopCherisse LoopMindy AddisonMindy Addison

Documents

LTCT & Hospital Quarterly Meeting September 29,2011 9:00am – 11:30am PST