Manual2013 pr (1)

Faculty of Management Studies

PREPARATION OF PROJECT REPORT

A MANUAL

For the use of

final year MBA students [ IV Semester]

Dr MGR Educational and Research Institute

UNIVERSITY (Declared u/s 3 of UGC Act, 1956)

NH-4, Periyar EVR Road Adayalampattu-Maduravoyal

Chennai - 600 095 :: Tamilnadu


PREPARATION OF PROJECT REPORT – A Manual

CONTENTS

1. General

2. Number of Copies to be submitted

3. Size of Project Report

4. Arrangement of Contents

5. Page Dimension and Margin

6. Preparation of Draft Report

7. Instructions for Typing/Printing

8. Method of Numbering

9. Specifications for Binding

10. Appendix 1 > Wrapper Page

11. Appendix 2 > Title Page

12. Appendix 3 > Declaration

13. Appendix 4 > Bonafide Certificate

14. Appendix 5 > Detailed Typing Instructions

15. Appendix 6 > Acknowledgement

16. Appendix 7 > Contents

17. Appendix 8 > List of Tables

18. Appendix 9 > List of Figures

19. Appendix 10 > Details of Chapters

20. Appendix 11 > Sample Page

21. Appendix 12 > Review/Viva Voce

22. Appendix 13 > Approval for Main Project

23. Appendix 14 > Mechanism of Evaluation

24. Appendix 15 > Interim Progress Report

25. Appendix 16 > Certificate of Conformity Compliance


1. General

The manual is intended to provide broad guidelines to the MBA students in the preparation of the project report. In general, the project report shall have, in an organised and scholarly fashion an account of original study of the students leading to the discovery of new facts or techniques or findings or correlation of facts already known (analytical, experiments, conceptual, etc.)

2. Number of Copies to be submitted

Students should submit FOUR copies to the Head of the Department concerned on or before the specified date. The Head of the Department should send (i) One copy to the Department library (ii) One copy to the Company where the student did the Project. (iii) One copy to the Guide and (iv) One copy to the student concerned.

3. Size of Project Report

The size of project report should be between 80 - 120 pages of typed matter

reckoned from the first page of Chapter I to the last page.

4. Arrangement of Contents

The sequence in which the project report material should be arranged and bound

as follows :

1. Title page 2. Declaration 3. Letter from the Company [Original] 4. Bonafide Certificate 5. Acknowledgement 6. Table of Contents 7. List of Tables 8. List of Figures 9. Executive Summary 10. Chapters 11. Appendices 12. References 13. Bibliography 14. Questionnaire

The Tables and Figures shall be introduced in the appropriate places.


5. Page Dimension and Margin

The dimensions of the final bound copies of the project report should be 290mm x

205mm. Standard A4 size (297mm x 210mm) paper [70 gsm] may be used for preparing

the copies.

All four copies of the project report (at the time of submission) should have the

following page margins :

Top edge : 30 to 35 mm

Bottom edge : 25 to 30 mm

Left side : 35 to 40 mm

Right side : 20 to 25 mm

Tables and figures should conform to the margin specifications. Large size

figures should be photographically or otherwise reduced to the appropriate size

before insertion.

6. Preparation of Draft Report

The students shall supply a typed draft copy of the manuscript to the Guide for

the purpose of approval. In the preparation of the manuscript, care should be

taken to ensure that all textual matter is typed to the extent possible in the same

format as may be required for the final project report.

Hence, some of the information required for the final typing of the project report is

included also in this section.

The headings of all items 2 to 11 listed section 4 should be typed in capital

letters without punctuation and centered 50mm below the top of the page. The

text should commence 4 spaces below this heading. The page numbering for all

items 1 to 8 should be done using lower case Roman numerals and the pages

thereafter should be numbered using Arabic numerals.

6.1 Title page – A specimen copy of the title page project report is given in

Appendix 2

6.2 Bonafide Certificate – Using double spacing for typing the Bonafide

Certificate should be in the format. [Vide Appendix 4]


6.3. Executive Summary – Abstract should be an essay type of narrative not

exceeding 600 words, outlining the problem, the methodology used for

tackling it and a summary of the findings.

6.4. Acknowledgement – It should be brief and should not exceed one page

when typed double spacing. . [Vide Appendix 6]

6.5. Table of contents – The table of contents should list all material

following it as well as any material which precedes it. The title page,

Bonafide Certificate and Acknowledgement will not find a place among

the items listed in the table of contents but the page numbers of which are

in lower case Roman letters. One and a half spacing should be adopted

for typing the matter under this head. [Vide Appendix 7]

6.6. List of Tables – The list should use exactly the same captions as they

appear above the tables in the text. One and a half spacing should be

adopted for typing the matter under this head. [Vide Appendix 8]

6.7. List of Figures – The list should use exactly the same captions as they

appear below the figures in the text. One and a half spacing should be

adopted for typing the matter under this head. .[Vide Appendix 9]

6.8 Chapters – The chapters may be broadly divided into 3 parts (i)

Introductory chapter, (ii) Chapters developing the main theme of the

project report, and (iii) Concluding chapter. [Vide, Appendix 10]

The Report will be divided into several chapters and each chapter may be

further divided into several divisions and sub-division.

Each chapter should be given an appropriate title.

Tables and figures in a chapter should be placed in the immediate vicinity of the reference where they are cited.

6.9. Appendices – Appendices are provided to give supplementary

information, which if included in the main text may serve as a distraction and cloud the central theme under discussion.

Appendices should be numbered using Arabic numerals, e.g.

Appendix 1, Appendix 2, etc. Appendices, Tables and References appearing in appendices should

be numbered and referred to at appropriate places just as in the case of chapters.

6.10. List of References – If any work of other researcher is used either

directly or indirectly, the origin of the material thus referred to at


appropriate places in the project report should be indicated. A paper, a monograph or a book may be designated by the name of the first author followed by the year of publication, placed inside brackets at the appropriate place of reference. The citation may assume any one of the following forms.

Examples of citation

1 OLAP is actually a general term for several categories of data warehouse and data mart access tools [Dyche, 2000]. 2 The first discussion of relational-database design theory appeared in an early paper by Codd [1970]. 3 Textbooks discussions of concurrency control and recovery are given by Bernsteirn et al [1987] and Papadimitriou [1986].

4 See Brobst et al [1999] for more details on the pros and cons of using dates for key range partitioning. 5 Bontempto and Saracco [1996] discuss how to combine join indexing with bitmap indexing to speed up processing of certain types of join indexes.

The listed items cited should be typed 4 space below the heading

“REFERENCES” in single spacing left-justified. The reference material should be listed in the alphabetical order of the first author. The name of the author/authors should be immediately followed by the year and other details. A typical illustrative list given below relates to the citation examples quoted above.

REFERENCES

1 Bernstein A, V Hadzilacos, and N Goodman 1987. Concurrency Control and Recovery in Database Systems, Addison-Wesley, Reading, MA.

2 Bontempo, CJ, and CM Saracco 1996. “Accelerating Indexed Searching”. Database Programming & Design 9 [July]: 37-43 3 Brobst S, S Gant, and F Thompson 1999.”Patitioning Very Large Database Tables with Oracle8”. Oracle Magazine [March/April]: 123-26 4 Codd EF, 1970. “A Relational Model for Large Shared Data Banks”. Communications of the ACM, Volume13, Number 6 [June 1970] : 377-

387 5 Dyche, J 2000. e-Data: Turning Data into Information with Data Warehousing. Addison-Wesley, Reading, MA.


6 Papadimitriou CH 1986. The Theory of Database Concurrency Control,

Computer Science Press, Rockville, MD.

6.11. Tables and Figures – By the word Table, is meant tabulated data in the

body of the project report as well as in the appendices. All other material

used in the body of the project report and appendices such as charts,

graphs, maps, photographs and diagrams may be designated as figures.

A table or figure including caption should be accommodated within the prescribed margin limits and appear on the page following the page where their first reference is made.

Tables and figures on half page or less in length may appear on the same page along with the text. However, they should be separated from the text both above and below by triple spacing.

All tables and figures should be prepared on the same paper or material used for the preparation of the rest of the project report.

For preparing captions, numerals, symbols or characters in the case of tables or figures, the Computer should be used.

Two or more small tables or figures may be grouped if necessary in a single page.

Whenever possible, the entire photograph(s) may be reproduced on a full sheet of photographic paper.

Photographs, if any, should be included in the colour xerox form only. More than one photograph can be included in a page.

Samples of Fabric, Leather, etc., if absolutely necessary may be attached evenly in a page and fixed/pasted suitably and should be treated as figures.

7. Instructions for Typing [Vide, Appendix 5]

7.1 General

This section includes additional information for final typing of the project

report. Some information given earlier under ‘Manuscript preparation’

shall also be referred to.

The impressions on the typed copies should be black in colour.

Uniformity in the font of letters in the project report shall be observed.

A sub-heading at the bottom of a page must have at least two full lines

below it or else it should be carried over to the next page.

The last word of any page should not be split using a hyphen.

One and a half spacing should be used for typing the general text.

Single spacing should be used for typing:


(i) Long Tables (ii) Long quotations (iii) Multiline captions (iv) References

All quotations exceeding one line should be typed in an indented space –

the indentation being 15mm from either margin.

Double spacing should be used for typing the Declaration, Bonafide

Certificate and Acknowledgement.

7.2. Chapters

The format for typing chapter headings, divisions headings and sub division headings are explained through the following illustrative examples.

Chapter heading : Chapter I

Chapter Title : INTRODUCTION

Division heading : 1.1 Objectives

Sub-division heading : 1.1.2. Primary Objective

1.1.3. Secondary Objective

The word Chapter without punctuation should be centered 50mm down

from the top of the page. Two spaces below, the title of the chapter

should be typed centrally in capital letters. The text should commence 3

spaces below this title. [Vide, Appendix 11]

The division and sub-division captions along with their numberings should

be left-justified. The typed material directly below division or sub-division

heading should commence 2 spaces below it. Within a division or sub-

division, paragraphs are permitted. Even paragraph should commence 2

spaces below the last line of the preceding paragraph.

8. Method of Numbering

8.1. Page Numbering

All pages numbers (whether it be in Roman or Arabic numbers) should be

typed without punctuation at the bottom-centered 20mm from top. The

preliminary pages of the project report (such as Title page,


Acknowledgement, Table of Contents etc.) should be numbered in lower

case Roman numerals. The title page will be not numbered. The page

immediately following the title page shall be numbered (i) and it should

appear at the bottom-centered as already specified. Pages of main text,

starting with Chapter I should be consecutively numbered using Arabic

numerals.

8.2 Numbering of Chapters, Paragraphs and Sub-paragraphs

The numbering of paragraphs and sub-paragraphs should be done,

using Arabic numerals only and further decimal notation should be used

for numbering the paragraphs and sub-paragraphs within a chapter. For

example, sub-paragraph 4 under paragraph 3 belonging to chapter IV

should be numbered as 4.3.4. The caption for the sub-paragraph should

immediately follow the number assigned to it.

Every chapter beginning with the first chapter should be serially

numbered using upper case Roman numerals. Appendices included

should also be numbered in an identical manner starting with Appendix 1.

8.3 Numbering of Tables and Figures

Tables and Figures appearing anywhere in the project report should bear appropriate numbers. The rule for assigning such numbers is illustrated through an example. Thus if as figure in Chapter II, happens to be the fourth then assign 2.4 to that figure. Identical rules apply for tables except that the word Figures is replaced by the word Table. If figures (or tables) appear in appendices then figure 4 in Appendix 2 will be designated as Figure A 2.4. If a table to be continued into the next page this may be done, but no line should be drawn underneath an unfinished table. The top line of the table continued into the next page should, for example read Table 3.1 (continued) placed centrally and underlined.

8.4 Numbering of Equations

Equations appearing in each Chapter or Appendix should be numbered

serially, the numbering commencing a fresh for each Chapter or

Appendix. Thus for example, an equation appearing in Chapter III, if it

happens to be the eighth equation in that Chapter should be numbered

(3.8) thus:

C(s) G1 G2

----- = ----------------- (3.8)

R(s) 1 + G1 G2 H


While referring to this equation in the body of the project report it should

be referred to as Equation (3.8).

9. Specifications for Binding

Project report submitted should be bound using flexible cover of thick white art paper. The spine for the bound volume should be of black Calico of 20mm width. The cover should be printed in black letters and the text for printing should be identical to what has been prescribed for the title page.


Appendix 1

A Critical Study of Indian Mutual Funds with special reference to Unit Trust of India

Project Report

Submitted by

Name of the student

[Reg. No. 081512101001]

In partial fulfillment of the degree

of Master of Business Administration

Under the


April 2012

Dr MGR Educational and Research Institute

UNIVERSITY (Declared u/s 3 of UGC Act, 1956)

NH-4, Periyar EVR Road Adayalampattu-Maduravoyal

Chennai - 600 095 :: Tamilnadu


Appendix 2

A Critical Study of Indian Mutual Funds with special reference

to Unit Trust of India

Project Report Submitted by

Name of the student

[Reg. No. 081512101001]

In partial fulfillment of the degree

of

Master of Business Administration

in

Finance

Dr MGR

Educational and Research Institute

UNIVERSITY (Established u/s 3 of UGC Act, 1956)

N.H.4, Periyar EVR Road

Maduravoyal, Chennai - 600 095


Appendix 3

DECLARATION

I declare that the Project Report entitled “----- ---

-----------------------------------------” submitted by me for the

degree of Master of Business Administration is the record of

work carried out by me during the period from-------- to ---------

in [Company’s Name]___------------------------ under the

guidance of----------------------------------------and has not formed

the basis for the award of any degree, diploma, associateship,

fellowship, titles in this or any other University or other similar

institution of higher learning.

Date: Signature

[Name]

Counter Signature of the GUIDE


Appendix 4

BONAFIDE CERTIFICATE

We certify that the Project entitled “ “ submitted for the

degree of Master of Business Administration by Mr/Ms [Reg. No.

] is the bonafide record of Project Work carried out by him/her during the period

from to under the guidance and supervision of ---------

------------------------------------- and, that this work has not formed the basis for the

award of any Degree, diploma, associateship, fellowship or other titles in this

University or other similar institution of higher learning.

Guide Head of Dept.

Date: Date:

--------------------------------------------

[Signature of the External Examiner]


Appendix 5

Detailed Typing Instructions

Items Guidelines/Instructions

Paper / Size A4 ; Copier Paper [70 gsm]

Printing Computer or Laser Printing ; ONLY one side

Font Ariel

Font Size 10 ; 11 ; 12 ; 14

Bold Can be done wherever necessary

Italics Can be done wherever necessary

Underlining Can be done wherever necessary

Spacing Running matter - 1.5 ; Between paragraphs - 2

Running Matter Font Size 12

Tables Tables that are absolutely necessary, during analysis & interpretation should be placed in the appropriate place in the respective chapters; ALL other tables should be in Appendix in the order of chapterization in seriatim; no colours are permitted

Figures/Graphs Figures/Graphs that are absolutely necessary, during

analysis & interpretation should be placed in the appropriate place in the respective chapters; ALL other tables should be in Appendix in the order of chapterization in seriatim; no colours are permitted

Cross-reference Any mention of the Tables/Graphs in the analysis/discussion, should be referred to the respective Appendix [Eg: Vide, Appendix 6, Page 51]; corresponding cross-reference in the respective Appendix 6 should be made [Eg: Vide, Chapter V, Page 36]

Amount [Rs.] Should be mentioned ONLY in Millions or in

Thousands throughout the Project Report [no lakhs or

crores]


Appendix 6

ACKNOWLEDGEMENT [Order of Acknowledgement – optional selection] Founder-Chancellor Preident Vice-Chancellor Dean – Management Studies Head – Management Studies Project Coordinator Guide/Supervisor Company Coordinator Any others

[Name of the Student]


Appendix 7

CONTENTS

Declaration i

Bonafide Certificate ii

Acknowledgement iii

List of Tables iv

List of Figures vi

Executive Summary viii

Chapter I 1

Chapter II 17

Chapter III 39

Chapter IV 51

Chapter V 85

Appendix 1 91

Appendix 2 93

.

.

.

Reference 95

Bibliography 97

Questionnaire 99


Appendix 8

LIST OF TABLES

1.1 Description [Title] 11

1.2 ,, 16

2.1 ,, 21

2.2 ,, 29

2.3 ,, 34

.

.

.

.

.

.

.

.

.



Appendix 9

LIST OF FIGURES


1.2 ,, 17

2.1 ,, 24

2.2 ,, 30

2.3 ,, 37

.

.

.

.

.

.

.

.

.



Appendix 10

Details of Chapters

Details Containing Pages

Chapter I

INTRODUCTION

Introduction, Objectives, Scope, Limitation, etc.,

5 -10

Chapter II

THEORITICAL

FRAMEWORK

Industry Profile, Company Profile, Product Profile

15-20

Chapter III

RESEARCH

METHODOLOGY

Sampling Design, Methods of data collection,

Tools to be used, etc.,

20-25

Chapter IV

ANALYSIS OF DATA

Analysis of data, Interpretation & Inferences of

data

30-50

Chapter V

RESULT

Findings, Suggestions, Recommendations,

Conclusion

10-15


Appendix 11

SAMPLE PAGE

Chapter – II

ENTITY- RELATIONSHIP MODEL

Basic Concepts – Design Issues – Mapping Constrains - Keys – Entity-Relationship Diagram – Weak Entity Sets - Extended E-R Features – Design of an E-R Database Schema – Reduction of an E-R Schema to Tables [Font 10 & Bold]

The entity-relationship [E-R] data model is based on a perception of a real world

that consists of a set of basic objects called entities, and of relationships among

these objects. It has developed to facilitate database design by allowing the

specifications of an enterprise schema, which represents the overall logical

structure of a data base.

2.1 Basic Concepts [Font size 12 & bold]

There are three basic notions that the E-R data model employs: entity sets,

relationship set and attributes.

2.1.1 Entity Sets [Font size 11 & bold]

An entity is a ‘thing’ or ‘object’ in the real world tht is distinguishable from all other

objects. xxx xxx xxx [Para 1]

Xx cccc bbbbbb nnn ddddddddddd ooooooooooooo hhhhhhhhhhh

gggggggggggg ttttt yyyyy

11 & bold] ppppppp [Para 2]

2.1.2 Relationship Sets [Font size

A relationship is an association among several entities. For example, we can

define a relationship that associates customer Hayes with loan L-15. This


relationship specifies that Hayes is a customer with loan number L-15. xx

xxxxxxx xx ccc

2.2 Design Issues [Font size 12 & bold]

The notions of an entity set and a relationship set are not precise, and it is

possible to define a set of entities and the relationships among them in a number

of different ways. In this section, we examine basic issues in the design of an

E-R database schema. The design process is covered in further detail in Section

2.7.4.

2.2.1 Use of Entity Sets or Attributes [Font size 11 & bold]

Consider the entity set employee with attributes employee-name and telephone-

number. It can easily be argued that a telephone is an entity in its own right with

attributes telephone-number and location [the office where the telephone is

located]. If we take this cccccccccc vvvvvvvvvvvv mmmmmmmmmm

mmmmmm

Note:

This is a model page, for the purpose of illustration 1.5 spacing is given between the lines

1.5 spacing is given between the paragraphs

Font size 12 is used for the body of the chapter

Chapter – II >> Font size 10 and bold Title >>> Font size 14 and bold


Appendix 12

Review / Viva-Voce

Materials/Items to be produced during Review/Viva-Voce [as applicable]

01 Permission Letter from the Company

02 Completion Letter from the Company

03 Brochure, Pamphlet, Leaflet, etc, from the Company

04 Any other related material from the Company

05 Questionnaire duly executed/completed

06 Photographs, any material objects, etc.,

07 Draft typed Project Report [as per format]

08 Interim Progress Reports duly counter-signed by Guide &

Coordinator

09 Conformity compliance from Guide & Coordinator


Appendix 13

Approval for Main Project

Name of the Student

Register No.

Email Mobile Number

Name of the Guide

Name of the Project Coordinator

Area of Specialization

Area of Study

Tentative Title

Name of the Company

Address of the Company

Approval obtained [Yes / No] Attached / Will be produced later

Student

Guide Project Coordinator


Appendix 14

Mechanism of Evaluation

Code No. MMG702

Credits 9

Total

Marks

300

External* > 150

Internal > 150

Panel Project Coordinator, Faculty & HoD

*Parameters

[150]

Title = 10; Objective = 15; RM = 25; Analysis = 40;

Clarity = 20; Depth = 20; PPT =20

Other Parameters

1. Title

2. Objectives

3. Relation between Objectives, Analysis, Findings

4. Industry experience/exposure

5. Understanding of the problem

6. Conformity of format

7. Appropriateness of questionnaire

8. Application of class room learning

9. Presentation

10. Appropriateness of statistical tools used

11. Sampling – Basis or reason of choosing a particular sample


Appendix 15

Interim Progress Report ONE [First Fortnight]

Name of the Student: Reg. No.

Name of the Company

Full Address

Name of the Coordinator Designation

His/Her Email

His/Her Contact Number

Area of Study Marketing / HR / Finance / Systems

Possible Title of the Project

Nature of work / Job assigned in the company, if any [describe].


Interim Progress Report TWO [Second Fortnight]


Activities till


Interim Progress Report THREE [Third Fortnight]


Activities till


Interim Progress Report FOUR [Fourth Fortnight]


Activities till


Appendix 16

Certificate of Conformity Compliance

Certified that the Project Report submitted on __________________________________

by Mr/Ms [name of the student] having Reg. No.

is in conformity with the laid down instructions/guidelines and, that it strictly adheres to

the given format.

Student Guide Project Coordinator

Approved for Submission

Head – Mgt Studies

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Manual2013 pr (1)