March Release 3.1

March 24th, 2008

Person Management1911 The system will now allow for the Tribal

reference number to also allow for the reference number to start with 0, as well as include letters.

Person Management3221 When doing an edit on a person's address,

the name and the case ID will be displayed, making it easier to remember whose address workers are editing

Assignment Management24135 While managing assignments, names will be

sorted in alphabetical order. Before this release, names in all caps were sorted before names in lower case.

Assignment Management23846 When a supervisor or worker makes a final

screen in decision on an access report that does not already have a primary assignment, a primary assignment will automatically be created.

Automated Messaging22606 Additional automated messages were added,

as well as the addition of the descriptions and the definitions of the distribution list. demo

Search2070 When doing a utilities search, the focus will

now be set on the last name for the case, person, provider and worker tab. demo

Approvals22206 When a worker does work on a Safety

Assessment and Plan that has already been sent for approval, they will now receive a “do you want to recall” message, as they do with other pieces of pending work.

Imaging22819 Workers will now have the ability to upload

imaging documents to providers. This is for "Resource Family Disaster Plan”, the emergency preparedness document for foster parents.

Imaging22971 TIFF files will now be an accepted file

extension in the file cabinet.

Home Provider8494 Address can now be modified the same day

that the provider record was created.

Private Provider236 When adding a new Private Provider, if a

Search is done and no one is found, the name will be auto-filled from the Search page to the Maintenance page.

Access23387 Mandated Reporter letters will be able to be

created and editable after the referral is screened.

Access23215 When creating an access report with an AM

relationship to victim with a role of certified family home provider, the worker will no longer be forced to do a provider search.

Maintain Case23152 Workers will now have the ability to delink an

Access Report from a case after it has been linked to an Initial Assessment or Child Welfare Assessment. The Delink Access Report/Assessment page

is launched from the Maintain Case page by selecting ‘Delink Access Report/Assessment’ from the Options dropdown.

Maintain Case23152 continued The worker must have the security to delink

Access Report/Assessment If the user has selected an Access Report

that has not yet been associated with an Assessment, the system will delink the Access Report from the case and will assign the Access Report to the user requesting the delink.

Maintain Case23152 continued Assessments/Access reports not eligible for

delinking If the Assessment has been submitted to a

supervisor for approval, or has reached final approval status.

If person specific work has been created after the access report was linked.

If any secondary pieces of work have been saved to the assessment

Maintain Case23714 The system will no longer allow a TPR when

a pending Out of Home Safety Plan exists.

Maintain Case22035 Enhancement to change current case type

values, and automate the selection of the case types. demo

Maintain Case22035 continued Case types that have been removed

Courtesy Interview CPS Family CPS Family /Juvenile Justice CPS – Other Stepparent Adoption Family Support Guardianship CPS – Secondary caregiver Intra-State

Maintain Case22035 continued Renamed case types

CPS-DCFS Lic/Cert Provider---- renamed ‘CPS – Licensed / Certified Provider

Kinship Care -------- renamed ‘Voluntary Kinship Care’

Maintain Case22035 continued Newly added case types

Child Welfare & Juvenile Justice CPS Family – Initial Assessment CPS Family - Ongoing CPS Family & JJ – Initial Assessment CPS Family & JJ – Ongoing DHFS Guardianship – County Custody ICPC Pre-Adoptive Child (for additional

information please see CR# 23277 – ICPC Workflow)

Maintain Case22035 continued Case types with no change

Subsidized Guardianship Adoption – ICAMA Adoptive Home ICPC Pre-Adoptive Child Juvenile Justice

Outliner23892 The Approval Date will be added to the

Outliner for Adoption Family Placement Agreement

Outliner21872 Indented on the outliner. Examples would

include the pieces of work listed under Assessment (IA-Primary, Safety Assessment & Plan) and the Rate Settings beneath the associated placements.

Close Case23847 The case closure date, and a closed

assignment, will be inserted when screening out an access report

Assessment23884 The system will now allow for multiple

mandated reporters to be selected when sending the mandated reporter letter from Assessment. This will be helpful in situations where multiple referrals come in for the same incident, with different mandated reporters.

Assessment23930 Serious Egregious Report was added to

assessment Serious Incident Notification will be added to

the Options dropdown on the Assessment page - Results tab

Assessment23816 On the Child Welfare Report, the Summary of

Referral section is pre-filling the first time the template is created, and then is user-editable.

Risk/Needs Assessment23407 Updated the Relative Assessment to coincide

with other safety changes. Section 9 was added to address Present Danger in Placement Homes.

Out of Home Placements21904 In Home service page will display the same

message as out of home placements when user changes service category.

Out of Home Placements10164 The name of the child and the provider will

now be displayed on the placement ending page.

Out of Home Placements1166 The target population on the OHP window will

default to blank, instead of CHIPS-OTHER, and is a required field.

Out of Home Placements23717 We reactivated the placement setting of

Supervised Independent Living in eWiSACWIS. Starting January 1, 2008 children are eligible for Medicaid coverage for an additional 3 years IF they were in an OHC placement setting at the time they age out of care.

Standard Program Services23533 Enhancement to add necessary fields so all

HSRS CORE data can be captured for all children receiving services, not just the children in an out-of-home placement. demo