Maricopa County Community College District Governing … · Dr. Toni Rodriguez retired after 31 years as faculty of Gateway Community College’s ... No wonder she was an effective

_____________________ The Maricopa County Community College District endeavors to make all public meetings accessible to persons with disabilities or individuals with Limited English Proficiency. To ensure the provision of appropriate or reasonable accommodations, please submit your request within 24 hours of the posting of the agenda. A copy of all agenda materials will be available on the Friday preceding the scheduled meeting. Without advance notice we are unable to guarantee the accommodations of choice. For a literal translation of this agenda, right click on the web page located at https://district.maricopa.edu/board-operations/current-agenda.php and select “Translate to English” from the pull down menu. A new dialog box will pop up and you may choose the appropriate language for translation. For more information, please contact the Board Assistant at (480) 731-8889.

Maricopa County Community College District Governing Board Agenda

March 27, 2018

vision A Community of Colleges—Colleges for the Community—working collectively and responsibly to meet the life-long learning needs of our diverse students and communities.

mission The Maricopa Community Colleges provide access to higher education for diverse students and communities. We focus on learning through: University Transfer Education, General Education, Developmental Education, Workforce Development, Student Development Services, Continuing Education, Community Education, Civic Responsibility, and Global Engagement.

EXECUTIVE SESSION 4:30 p.m. District Support Services Center | 2411 West 14th Street | Tempe, AZ 85281 Legal Conference Room 634—Sixth Floor

CALL TO ORDER

APPROVAL TO GO INTO EXECUTIVE SESSION 1. Discussion or consultation with the attorneys of the Board in order to consider its position and

instruct its attorneys regarding the Board's position regarding contracts that are the subject of negotiations, in pending or contemplated litigation, or in settlement discussions conducted in order to avoid or resolve litigation—ARS §38-431.03.A.4—SMCC North Campus Complex (former Hope school building)

2. Discussion with designated representatives for the Board to consider its position and instruct its representatives regarding negotiations for the purchase or lease of real property—ARS §38-431.03.A.7—SMCC North Campus Complex (former Hope school building)

3. Discussion or consultation with the attorneys of the Board in order to consider its position and instruct its attorneys regarding the Board's position regarding contracts that are the subject of negotiations, in pending or contemplated litigation, or in settlement discussions conducted in order to avoid or resolve litigation—ARS §38-431.03.A.4—FEC v MCCCD

ADJOURNMENT UNTIL REGULAR BOARD MEETING AT 5:30 P.M.

REGULAR MEETING 5:30 p.m. District Support Services Center | 2411 West 14th Street | Tempe, AZ 85281 Governing Board Room (M200)—Second Floor

GENERAL 1. Call to Order

https://district.maricopa.edu/board-operations/current-agenda.php

Governing Board Agenda | Febraury 27, 2018 Page 2

2. Pledge of Allegiance 3. Substitutions 4. Student Life Reports—GateWay Community College 5. Emeritus, Awards, and Recognition (1)

Faculty Emeritus Distinction—GateWay Community College – Dr. Toni Rodriguez 6. Chancellor Report

Transformation Plan Update

CITIZENS INTERIM This is an opportunity for members of the public to address the Governing Board. In compliance with the

Open Meeting Law, the Governing Board will neither discuss nor take action on issues raised during this portion of the agenda. When necessary, issues will be taken under advisement and placed on subsequent agenda. Presenting concerns to the Board and the free expression of ideas should be communicated with Decorum and respect. Uncivil or disorderly conduct is not permitted. The use of derisive or insulting language or the direction of remarks that defame, attack, or harass an individual may serve as cause for the Board’s President to direct that the speaker immediately conclude his or her remarks.

CONSIDERATION OF CONSENT AGENDA All items with an asterisk are consent matters unless they are removed from the Consent Agenda at this time. Any item may be removed from the agenda by the Chancellor as a matter of administrative prerogative, or by the Governing Board upon motion duly made, seconded, and approved. Consent Agenda items will be approved by one motion and there will be no specific discussion of these items. Items removed from the Consent Agenda will be approved during the consideration of the Non-Consent Agenda.

ACTION

7. BOARD/CHANCELLOR *7.1 Approve—Faculty Emeritus Distinction—GateWay Community College—

Dr. Toni Rodriguez *7.2 Approve—Maricopa Governance Policies – Process - Investment 8. ACADEMIC AFFAIRS *8.1 Approve—New Grant Award – Corporation for Public Broadcasting –

Community Service Grant (KJZZ) *8.2 Approve—New Grant Award – Corporation for Public Broadcasting –

Community Service Grant (KBAQ 9. BUSINESS SERVICES *9.1 Approve—Agreements for Use of Office Space at Colleges by Arizona’s

Public Universities *9.2 Approve—Districtwide Facility Condition Survey and Plan *9.3 Approve—Intergovernmental Agreement with the State of Arizona,

Department of Public Safety

NON-CONSENT 10. BOARD 10.1 Review Mileage Reimbursement for Dana Saar 10.2 Review Travel Request for Reimbursement to Attend ACTE for Dana Saar

INFORMATION ITEMS 11. HUMAN RESOURCES 11.1 Review Employments (Regular, Short-Term, and Specially Funded)

(February 2018) and Separations (February 2018)

Governing Board Agenda | Febraury 27, 2018 Page 3

MONITORING REPORTS 12. BUSINESS SERVICES 12.1 Review Final Budget Analysis Report, Fund 1—General Unrestricted Fund

for the Seven Months Ended February 28, 2018

FACULTY REPORTS 13. Faculty Executive Council Report 14. Adjunct Faculty Report

COMMUNITY LINKAGE 15. GOVERNING BOARD REPORTS

ESTABLISHMENT OF NEXT MEETING DATES, TIMES AND PLACES 16. April 24, 2018, 6:30 p.m., Regular Board Meeting, Governing Board Room

ADJOURNMENT

Funding

Source

Account Information

CONSENT AGENDA

ACTION ITEM

Governing Board Agenda Meeting Date: March 27, 2018

Item Number Item Title Responsible Agents

7.1 Emeritus Distinction GateWay

Community College

Dr. Maria Harper-Marinick

Dr. Steven Gonzales

Recommendation

In accordance with the Governing Board Policy, it is recommended that the Governing Board

award Emeritus Distinction to Toni Rodriguez for her meritorious contributions to the students

of the Maricopa Community College District (MCCCD).

Justification

Dr. Toni Rodriguez retired after 31 years as faculty of Gateway Community College’s

Respiratory Care Program. Her distinguished service is marked by leadership roles in the

college and in the community as well as nationally and internationally in the profession.

Most of her time in Respiratory Care, she was the Program Director. She shifted roles to

Clinical Director as needed to serve the good of all. Toni represented Maricopa Community

Colleges as coordinator of the CPR training center for the American Heart Association over

a period of 17 years with status of Regional Faculty and Instructor Trainer. As District Chair

for the Technology Users Group, she was instrumental in the introduction of internet to

MCCD. In 2008 she was named GWCC Woman of Distinction. Her role in Faculty Senate

led to numerous committee responsibilities including College Accreditation. Her Vision as

Clinical Coordinator and Program Director has facilitated expansion of programs including

Pulmonary Rehabilitation in the HUG clinic, Community Education to clinical partners,

Respiratory Care Student Conferences on Campus and a COPD Specialist Course in

partnership with the American Lung Association. Due to her involvement in the Arizona

Society for Respiratory Care and American Association for Respiratory Care, she has

provided mentorship and encouraged educational opportunities for students and other

faculty. Serving as President of the AARC she represented GWCC and Maricopa

Community College internationally and was rewarded with Life Membership as well as a

Fellowship (FAARC) due to the many positions held and the motivational speeches she was

constantly asked to provide. No wonder she was an effective Chair of the AARC Leadership

Institute and Co-Chair of the AARC 2015 and Beyond Committee. Toni has 10 publications

to her name from 1997 to 2014. Her experience in operation, coordination of clinical

rotations and expertise in policy, didactic and laboratory courses has made Gateway’s

Respiratory Care Program one of the most respected in the nation. Toni’s dedication to her

students, colleagues and profession and her selfless service to all of humanity even in her

personal community service to the homeless makes her deserving of the Emeritus

Distinction.

Funding Source

Account Information

CONSENT AGENDA ACTION ITEM

Governing Board Agenda Meeting Date: ___________________


Recommendation

Justification

PROPOSED AMENDMENTS

MARICOPA GOVERNANCE POLICIES GOVERNANCE PROCESS

4.12 Governance Investment

C. Costs will be prudently incurred, but sufficient to ensure the

development and maintenance of superior governance. Budgeting

considerations will include:

i. Board training, including publications and workshops.

ii. Board Member travel to professional meetings and conferences

directly related to the Board’s role and responsibilities.

THESE PROFESSIONAL MEETINGS AND CONFERENCES SHOULD BE

TARGETED TO AN AUDIENCE OF BOARD MEMBERS OR ROUTINELY

ATTENDED BY BOARD MEMBERS. EXCEPTIONS MAY BE GRANTED BY

THE BOARD PRESIDENT WHEN A RATIONALE HAS BEEN PROVIDED TO

DEMONSTRATE THE VALUE TO THE INSTITUTION.

Such travel will be approved in advance by the Board President. When

the Board President plans to travel, such requests will be approved in

advance by the Board Secretary. Should a travel request be denied, the

Member may appeal the decision to the full Board.

iii. Board Members will be reimbursed at the same rates as district

employees for mileage incurred for authorized travel or for necessary

expenses incurred while on district business at conferences or

professional meetings.

AUTHORIZED TRAVEL INCLUDES MILEAGE REIMBURSEMENT FOR

ATTENDING MEETINGS OR EVENTS AT THE DISTRICT OFFICE OR AT

THE COLLEGES AND MEETINGS AND EVENTS DIRECTLY RELATED TO

THE BOARD’S ROLE AND RESPONSIBILITIES AT NON-DISTRICT

LOCATIONS. MILEAGE REIMBURSEMENT WILL NOT BE ALLOWED FOR

ATTENDANCE AT PARTISAN POLITICAL MEETINGS/EVENTS OR FOR

STRICTLY SOCIAL ACTIVITIES. EXCEPTIONS MAY BE GRANTED BY THE

BOARD PRESIDENT WHEN A RATIONALE HAS BEEN PROVIDED TO

DEMONSTRATE THE VALUE TO THE INSTITUTION.

Mileage reimbursement and travel reimbursement will be approved by

the Board President, or in the case of the Board President, by the Board

Secretary. The Board President may establish reasonable limits on the

amount of mileage reimbursement Members may receive.

Funding

Source

Account Information

CONSENT AGENDA

ACTION ITEM



8.1 New Grant Award

Corporation for Public Broadcasting --

Community Service Grant (KJZZ)

Dr. Karla Fisher

Dr. Chris Bustamante

Recommendation

We recommend that the Governing Board accept a grant from the Corporation for Public

Broadcasting totaling $575,535. Approval of the two-year allowable expenditure period is

requested for October 1, 2017 through September 30, 2019.

Justification

This is the 48th year of funding from CPB for KJZZ. Funds are provided to assist local

public radio stations in meeting their operating and program acquisition costs. The grants are

intended to enhance and supplement the efforts of the station, rather than to replace licensee

support.

Project Budget Summary

Salaries

Two Senior Field Correspondents

61% FTE each

Four On-Air Announcers

64% FTE each

Four Program Producers

64% FTE each

$62,163

$138,350

$109,487

$ 310,000

Benefits

Full Time Fringe Benefits

$114,572

$ 114,572

Equipment

$ 0

Travel

$ 0

Materials and Supplies

$ 0

Participant Support

$ 0

Consultants and Contracts

Broadcast License Agreements (to pay for

on-air programming)

.

$150,963

$ 150,963

Indirect Costs $ 0

Total $575,535.00

Funding

Source

Account Information

CONSENT AGENDA

ACTION ITEM



8.2 New Grant Award

Corporation for Public Broadcasting --

Community Service Grant (KBAQ)

Dr. Karla Fisher

Dr. Chris Bustamante

Recommendation

We recommend that the Governing Board accept a grant from the Corporation for Public

Broadcasting totaling $214,361. Approval of the two-year allowable expenditure period

is requested for October 1, 2017 through September 30, 2019.

Justification

This is the 24th year of funding from CPB for KBAQ. Funds are provided to assist local

public radio stations in meeting their operating and program acquisition costs. The grants

are intended to enhance and supplement the efforts of the station, rather than to replace

licensee support.

Project Budget Summary

Salaries

On-Air Announcers

46% FTE each

$54,817

$ 54,817

Benefits

Full Time Fringe Benefits

$24,250

$ 24,250

Equipment

$ 0

Travel

$ 0

Materials and Supplies

$ 0

Participant Support

$ 0

Consultants and Contracts

IGA to ASU

Broadcast License Agreements (to pay for

on-air programming)

.

$79,067

$56,227

$ 135,294

Indirect Costs $ 0

Total $214,361

Funding Source

Account Information




Recommendation

Justification

Funding

Source: Operating Funds

Account Information: DSTWD-DISTWIDE-110-801980-tbd

fpdexternal$/CDAC & Gov Board/Gov Board/mccd.Facilities Conditions Survey Awd

CONSENT AGENDA

ACTION ITEM



9.2 Districtwide Facility Condition Survey and Plan

Mr. Elliott Hibbs

Recommendation

We recommend that the Governing Board approve a purchase order to

Sightlines to provide facility condition survey and plan recommendations for all District owned facilities, with a fee not to exceed $650,000 including reimbursable expenses.

Justification The Capital Development Advisory Council (CDAC) reviewed this item at its March 20, 2018 meeting and recommended that it be submitted for Governing Board action. While a few Phoenix College buildings date back to the late 1930’s, the majority of District’s growth started in the mid-1960’s to early 1970’s with construction of MCC, GCC and SCC. The District currently has more than 6.3 million square feet of facilities. Nearly 60% of the District’s buildings are older than twenty years, and nearly 50% are over thirty years old. Even the District’s youngest college, Estrella Mountain, completed its initial construction more than 25 years ago. The District has prioritized growth and with newer buildings has not needed or chosen to make substantial investments in building renewal. The District now needs to start re-investing in our existing buildings, to stop and reverse the aging and deterioration of buildings and infrastructure. It is essential to align limited capital resources by producing a multi-year investment plan that supports institutional mission and mitigates risk of building and system failures. The Sightlines study will assist in making informed decisions regarding the stewardship of our facilities. It will answer the basic questions, (a) What is the current condition of our facilities? (b) How much do we need to invest to stop the aging and decline over time; and, how much more would be needed to reverse the decline? (c) What would our priorities be for each college and at a Districtwide level, including options based upon different levels of funding? How do we plan and select work by priorities, not just picking projects? The study will begin with reviewing existing information, building walk-throughs, and interviews at each campus. This will be followed by creating building and needs based “portfolios”; developing multi-year capital plans and project selections based upon the priorities and mission of each campus; and creating college and location specific plans. Last, utilizing the prioritized projects developed by each college, District-level portfolios will be created to group projects according to highest need and financial capacity. Funding, as it becomes available, will be allocated based on these college and Districtwide plans and priorities. A number of colleges with immediate needs had already contracted with Sightlines for these studies. By making this a Districtwide effort, a Districtwide view and funding perspective can be developed. The colleges that have already started will be rolled into this larger study and agreement at a reduced cost.

Sightlines is available to MCCCD through the contract CNR-01409 available through the E&I Cooperative, a national purchasing cooperative for education and institutional clients. Funding for the Facilities Condition Survey and plan will be provided from Operating funds.

Funding Source

Account Information




Recommendation

Justification

Funding

Source x

Account Information x

NON-CONSENT

ACTION ITEM



10.1 Mileage Reimbursement for Dana Saar Mr. Dana Saar

Recommendation

It is recommended that the Governing Board review Dana Saar’s Mileage Reimbursement

dated March 1, 2018.

Justification

4.12 Governance Investment

iii. Board Members will be reimbursed at the same rates as district employees for mileage

incurred for authorized travel or for necessary expenses incurred while on district business at

conferences or professional meetings. MILEAGE REIMBURSEMENT AND TRAVEL

REIMBURSEMENT WILL BE APPROVED BY THE BOARD PRESIDENT, OR IN THE

CASE OF THE BOARD PRESIDENT, BY THE BOARD SECRETARY. THE BOARD

PRESIDENT MAY ESTABLISH REASONABLE LIMITS ON THE AMOUNT OF MILEAGE

REIMBURSEMENT MEMBERS MAY RECEIVE.

Funding Source x

Account Information x

NON-CONSENT ACTION ITEM


Item Number Item Title Responsible Agents 10.2 Travel Request for Reimbursement to

Attend ACTE for Dana Saar Mr. Laurin Hendrix

Recommendation It is recommended that the Governing Board review Dana Saar’s Travel Request for Reimbursement to attend ACTE Conference in Tucson from July 12-18, 2018. Justification The President requests reconsideration of the January 22, 2018 approval of Mr. Saar’s Travel Request to attend the ACTE conference. Reconsideration of this travel request is appropriate for the following reasons:

1. The requests cites as a justification Mr. Saar’s role as Chair of the Policy Committee, which oversees workforce development. However, at its January 23, 2018 meeting, the Board repealed Governing Board Policy 4.9 in its entirety, thus eliminating all Board committees.

2. On February 27, 2018, the Board approved changes to Governing Board Policy, which incorporated new standards for approval of Board travel. Specifically, Board travel must now be “directly related to the Board’s roles and responsibilities.” Governing Board Policy 4.12(2)(C)(ii).

3. Additionally, the Governing Board changed rule 4.12 to provide that the Governing Board President would approve all travel (except that by the Board President, which is to be approved by the Secretary).

Funding

Source

Account Information

INFORMATION ITEM

Governing Board Agenda Meeting Date: _March 27, 2018


11.1 EMPLOYMENTS & SEPARATIONS

(New Hires, Specially Funded, and

Short-Term)

Ms. LaCoya Shelton

Recommendation

In accordance with employee group policies, the following personnel actions were approved.

Budget approvals have been granted and are on file for the recommended personnel actions in

this item (February, 2018)

Justification

MCCCD Hires - February 2018

Start Date Name Location Job Title Employee Catagory Annual Rt FTE New/Replacement

2/26/2018 Blevins,Samantha E. Distict Support Services Center Associate General Counsel Sr Management, Admin, Tech 142,566.74$ 1.00 Replacement

2/12/2018 Cedeno,Cesar Alberto Chandler-Gilbert Community College Custodian Maintenance & Operations 30,000.00$ 1.00 Replacement

2/12/2018 Ruan,Jose Daniel Gateway Community College Electrician Craft 50,502.40$ 1.00 Replacement

2/12/2018 Gadey,Sampurna Distict Support Services Center Business Systems Analyst Management, Admin, Tech 61,117.00$ 1.00 Replacement2/26/2018 McGuire Sr,Kenneth Darrell Mesa Community College Police Officer Public Safety 64,001.60$ 1.00 Replacement

5 Regular Classified Hires for February 2018

5 Total Hires for February 2018

1

MCCCD Separations - February 2018

Name Location Job Code Last Day Worked Action

Akella,Sumana District Support Service Center Software Engineer 2/7/2018 Separation

Kellom,Chantee Monique District Support Service Center Fiscal Specialist Senior 2/1/2018 Separation

Hernandez IV,Miguel District Support Service Center Associate Vice Chancellor 2/2/2018 Separation

Cheung,Amy District Support Service Center Program Manager 2/16/2018 Separation

Fulton,Ann E. District Support Service Center Student Services Specialist 2/2/2018 Retirement

Mayorga,Rosa M. Glendale Community College Custodian 6/30/2016 Separation

Roberts,BeJaye P. Gateway Community College Student Services Specialist Sr 2/16/2018 Separation

Silva,Enrique Adrian Gateway Community College Student Services Specialist Sr 2/1/2018 Separation

Connolly,Cynthia L. Mesa Community College Administrative Specialist 2/9/2018 Retirement

Kaye,Marcie L Mesa Community College Administrative Specialist 2/12/2018 Separation

Pflugrad,Robin R. Phoenix College Athletic Head Coach 2/20/2018 Separation

Alonzo,Darla J Paradise Valley Community College Administrative Specialist 1/31/2018 Retirement

Fugmann Brongo,Sylvia Paradise Valley Community College Administrative Specialist 2/2/2018 Retirement

Bracamonte Jr,Ernesto M. Chandler-Gilbert Community College Student Services Specialist 2/2/2018 Separation

Cambron Patrick,Della E. Chandler-Gilbert Community College Administrative Specialist 2/20/2018 Retirement

Kirkpatrick,Kelley R. Chandler-Gilbert Community College Photography 2/27/2018 Retirement

Lopez,Alex L. Rio Salado Community College Property Materials Manager 2/6/2018 Separation

Scott,Patricia Rio Salado Community College Student Services Specialist 2/16/2018 Separation

Stanley,Louis Rio Salado Community College Program Director 2/9/2018 Retirement

Miller,Ruby P. Rio Salado Community College Associate Dean 2/9/2018 Retirement

Marrinan,Timothy David Scottsdale Community College Student Services Specialist 2/25/2018 Separation

Johnson,Alexis Phyllis Scottsdale Community College Library Specialist 2/8/2018 Separation

Lockmiller,Mary Catherine South Mountain Community College Library Specialist Senior 2/19/2018 Separation

23 seperations for February 2018

1

Funding

Source

Account Information

MONITORING REPORT CHANCELLOR LIMITATIONS

FINANCIAL CONDITION AND ACTIVITIES; FINANCIAL PLANNING AND BUDGETING

Governing Board Agenda Meeting Date: _March 27, 2018


12.1

Budget Analysis Report

Fund 1: General Unrestricted Fund

For the Eight Months Ending 2/28/2018

Mr. Elliott Hibbs

Expenditure Summary: $414.4M (year to date); projected expenditure at year end: $669.4M

Typically evenly spread across each month, as the majority is payroll and benefits which are recorded

every two weeks.

56.5% of expenditures have been recognized year to date (versus 53.8% in 16/17, 54.2% in 15/16,

and 50.9% in 14/15).

17.3% of the budget remains unexpended or unencumbered (versus 21.1% in 16/17, 17.5% in 15/16,

and 20.1% in 14/15).

Revenue Summary: $473.5M (year to date); projected revenue at year end: $671.2M

The two major revenues, property taxes and tuition, are collected in cycles. Tuition revenue is

generally collected at the beginning of each semester while property tax revenue is mostly collected

in the fall and spring when semi-annual payments are due from property owners.

69.0% of the budgeted revenue has been recognized year to date (versus 67.0% in 16/17, 67.2% in

15/16, and 67.1% in 14/15).

Fund Balance and Financial Stability Requirements

Projections are for the Fund 1 balance to increase by ~$1.8M (from $177.9M to $179.7M) in FY

17/18.

MCCCD is required to maintain a financial stability balance equal to 8% of the annual projected

revenue. This currently equates to $53.7M. The remaining fund balance of $126.0M is comprised of

college carryforward, designations for future operations, minimum financial condition measure for

future years, allowance for student bad debt, priority initiatives, capital master planning, reserves for

potential claims/contingency, enrollment growth/retention, and a projected undesignated balance of

$1.2M.

Financial activities of the District comply with the Governing Board Policies, Chancellor

Interpretations 2.4 and 2.6, though Restricted Fund revenue collection often lags behind expenditures

given that the nature of grants and financial aid is one of reimbursement for expenditures and awards.

The Governing Board contingency beginning balance is $900,000. The remaining balance as of

2/28/18 is $900,000.

Items of Particular Interest: Abnormal Deviations from Budget or Expectations

None.

More information on the Budget Analysis Report access: https://business.maricopa.edu/financial-

reporting/financial-reports/

This report is also provided to the Audit & Finance Committee quarterly.

https://business.maricopa.edu/financial-reporting/financial-reports/

https://business.maricopa.edu/financial-reporting/financial-reports/

MARICOPA COUNTY COMMUNITY COLLEGE DISTRICTBUDGET ANALYSIS REPORT

FUND 1 - CURRENT UNRESTRICTED FUNDFebruary 2018

EXPENDITURE ANALYSIS Percent Percent Percent Percent Unencumbered Percent of Amount Expended Expended Expended Expended Amount Balance Budget

By Function: Budget (a) Expended 17-18 16-17 15-16 14-15 Encumbered Available Available

INSTRUCTION 277,798,955 174,622,665 62.9 59.2 57.4 58.9 78,388,770 24,787,520 8.9PUBLIC SERVICE 4,107,326 2,798,106 68.1 62.8 56.5 61.9 1,382,590 -73,371 (1.8)ACADEMIC SUPPORT 85,230,273 51,725,266 60.7 55.4 59.8 59.4 23,729,377 9,775,630 11.5STUDENT SERVICES 83,353,132 49,492,721 59.4 54.3 59.9 58.3 23,303,887 10,556,524 12.7INSTITUTIONAL SUPPORT 151,763,493 84,141,672 55.4 50.8 52.8 43.1 42,229,245 25,392,577 16.7OPERATION/MAINTENANCE OF PLANT 66,455,520 39,150,610 58.9 62.6 58.0 63.1 23,147,878 4,157,032 6.3STUDENT FINANCIAL ASSISTANCE 19,140,121 12,432,267 65.0 63.8 53.4 60.1 690 6,707,164 35.0CONTINGENCIES 45,332,902 0 0.0 0.0 0.0 0.0 0 45,332,902 100.0

TOTAL OPERATIONAL 733,181,722 414,363,307 56.5 53.8 54.2 50.9 192,182,437 126,635,978 17.3

By Account:

PERSONNEL SERVICES 393,514,385 246,016,799 62.5 58.3 59.5 60.5 130,290,395 17,207,191 4.4EMPLOYEE BENEFITS 116,748,351 74,760,058 64.0 60.6 62.4 61.7 27,312,588 14,675,705 12.6CONTRACTUAL SERVICES 59,428,262 39,981,658 67.3 73.2 74.6 61.2 20,176,389 -729,785 (1.2)SUPPLIES, MATERIALS, PARTS 10,627,181 5,507,561 51.8 47.5 69.1 53.9 2,277,315 2,842,306 26.7CURRENT FIXED CHARGES 9,708,255 7,938,586 81.8 80.8 80.5 71.3 1,089,794 679,874 7.0COMMUNICATIONS AND UTILITIES 20,809,072 10,304,133 49.5 44.2 40.1 51.0 7,754,156 2,750,783 13.2TRAVEL 4,895,826 2,603,603 53.2 64.3 96.0 66.0 2,142,295 149,928 3.1STUDENT AID AND MISCELLANEOUS 33,231,738 18,078,349 54.4 54.4 42.7 42.8 1,139,505 14,013,884 42.2TRANSFERS-INTRAFUND 25,428,620 0 0.0 0.0 0.0 0.0 0 25,428,620 100.0TRANSFERS TO OTHER FUNDS 23,457,130 9,172,560 39.1 55.1 45.3 49.3 0 14,284,570 60.9CONTINGENCIES 35,332,902 0 0.0 0.0 0.0 0.0 0 35,332,902 100.0

TOTAL OPERATIONAL 733,181,722 414,363,307 56.5 53.8 54.2 50.9 192,182,437 126,635,978 17.3

(a) Represents budget as amended by approved transfers.

1



ProjectedPercent Percent Percent Percent Variance

Recognized Recognized Recognized Recognized Projected Over/(Under)REVENUE ANALYSIS ( a ) Budget ( b ) Recognized 17-18 16-17 15-16 14-15 Revenue Budget Comments

PROPERTY TAX 457,339,611 287,998,260 63.0 61.7 61.8 60.5 453,423,109 -3,916,502 Projected, see (a)STATE AID 0 0 0.0 0.0 0.0 75.0 0 0 Per State BudgetIN LIEU TAX, SALT RIVER PROJECT 9,065,516 4,474,365 49.4 49.7 49.4 49.7 9,065,516 0 Based on budgetGENERAL TUITION 196,258,020 162,496,751 82.8 78.7 76.5 78.0 185,000,000 -11,258,020 Projected, see (c)OUT-OF-STATE TUITION 15,160,346 11,956,123 78.9 67.6 96.5 98.6 15,160,346 0 Based on budgetOUT-OF-COUNTY TUITION 302,202 155,468 51.4 52.1 6.3 57.6 302,202 0 Based on budgetOTHER FEES AND CHARGES 4,593,128 4,007,203 87.2 88.2 91.6 86.4 4,593,128 0 Based on budgetINVESTMENT INCOME 505,000 1,188,715 235.4 74.7 141.0 92.3 1,000,000 495,000 Based on budgetMISCELLANEOUS AND OTHER 2,623,899 1,224,280 46.7 42.6 43.8 50.4 2,623,899 0 Based on budget SUBTOTAL REVENUES 685,847,722 473,501,165 69.0 67.0 67.2 67.1 671,168,200 -14,679,522BUDGETED USE OF FUND BALANCE 47,334,000 0 0.0 0.0 0.0 0.0 47,334,000 0 Based on budget

TOTAL SOURCES 733,181,722 473,501,165 64.6 62.9 63.3 59.9 718,502,200 -14,679,522

FINANCIAL CONDITION ANALYSIS

Total projected revenues 671,168,200Less total projected expenditures ( c ) -669,394,912 % of ProjectedProjected increase / (decrease) in fund balance 1,773,288 Revenues Beginning fund balance (audited) 177,941,660Projected ending fund balance 6/30/18 179,714,948 27%

Less projected designations for future operations 3.5% college carry forward 22,068,000 Additional allocations 15,241,609 Total budgeted designations: 37,309,609Less minimum financial condition measure ( d ) 53,693,456 8%Less minimum financial condition measure for future years 6,592,724 Less allowance for student bad debt 3,000,000Less priority initiatives (Transformation) 31,000,000Less capital master planning 5,000,000Less life without bond transfers 6,000,000Less reserves for potential claims/contingency 18,848,518Less enrollment growth/retention 17,062,300Projected undesignated balance 1,208,341

(a) See specific revenue analysis by type on page 4

(b) Represents adopted budget, as amended by approved budget transfers.(c) Projections based on college actuals, district office averages, and assumptions regarding transfers and reserve lines. (d) The financial condition measure represents that portion of the undesignated general fund balance equal to 8% of the annual projected revenues. This measure represents the minimum level of the undesignated general fund balance that must be continuously maintained to ensure continued operations in the event of unforeseen circumstances and contingencies.

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EXPENDITURE COMMENTS

By FunctionInstruction

Public Service

Academic Support

Student Services

Institutional Support

Operation/Maintenance of Plant

Student Financial Assistance

Contingencies

By Account

Personnel Services

Employee Benefits

Contractual Services

Supplies, Materials, Parts

Current Fixed Charges

Communications and Utilities

Includes amounts carried from one fiscal year to the next by the colleges and district office units, amount of property tax levied but not collected, basic contingency for unexpected needs as prioritized by the Governing Board.

Includes salaries and wages for all employees in all types of positions such as full-time, part-time, temporary, permanent, all employee groups, etc. Percent recognized is consistent with prior year.

Includes all employer paid costs of employee health insurance, retirement contributions, social security and Medicare, life insurance, workers compensation, unemployment, etc. Percent recognized is consistent with prior year.

Includes all costs relating to telephone, postage, electricity, water, sewer, etc. Increase in percent recognized s due to the budget for Electricity decreasing slightly, while the expenditures increased.

Expenditures have been selected for comment (1) if the percent of budget expended varies from the prior year by at least five percentage points or (2) if transactions or activities during the month are unusual. Some of these variations result from fluctuations in budget amounts allocated from year to year. Others are the result of timing differences for annually recurring expenditures.

Includes expenditures for facilities rentals, liability and property insurance, subscriptions, etc. Percent recognized is consistent with prior year.

Includes expenditures for activities established primarily to provide non-instructional services beneficial to individuals and groups external to the District. Increase in percent recognized is due to an increase in salaries and benefits for Community Affairs and Radio Station Operations.

Includes expenditures such as funding for professional services, advertising, marketing, etc. Decrease in percent recognized is due to the budget increasing while the expenditures decreased slightly.

Includes the cost of classroom and office supplies and materials, software, audiovisual aids, etc. Percent recognized is consistent with prior year.

Includes expenditures allocated for the operation and maintenance of the physical plant, such as utility costs and staff responsible for the maintenance of buildings and grounds for all units. Percent recognized is consistent with prior year.

Maricopa funded scholarships such as the President's scholarship, and honors awards. Percent recognized is consistent with prior year.

Includes expenditures directly related to instruction including credit courses and vocational and technical courses. Percent recognized is consistent with prior year.

Includes activities to support the District's primary mission, such as student computing and library services. Increase in percent recognized is due to Educational Services Partnership being coded to Academic Support in FY18, while it had previously been coded to Instruction.

Includes activities that contribute to the students' emotional and physical well being; to promote intellectual, cultural, and social development outside the context of the formal classroom; and to facilitate student enrollment in courses. Examples are Admissions and Records, student activities, financial aid, counseling, etc. Increase in percent recognized is due to a timing difference of posting Salaries and Benefits in FY18.

Includes activities that provide safety, security, printing, travel, marketing, insurance, management, business and human resource operations, and planning. Percent recognized is consistent with prior year.

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Travel

Student Aid and Miscellaneous

Transfers-Intrafund

Transfers to Other Funds

Contingencies

REVENUE COMMENTS

Property Tax

State Aid

In Lieu Tax, Salt River Project

General Tuition

Out-of-State Tuition

Out-of-County Tuition

Other Fees and Charges

Investment Income

Miscellaneous and Other

Budgeted Use of Fund Balance

Effective in FY2016, the State of Arizona no longer provides financial support to the Maricopa County Community College District.

Includes transfers for programs accounted for in other funds of the district, such as the Maricopa and Southwest Skill Centers, mandatory match associated with federal programs (financial aid and Small Business Development Center), etc. Effective in FY2018, the District no longer transfers funds for Meet and Confer to the colleges, thus causing a decrease in percent recognized. In addition, the Life Without Bond funding allocation was done in FY2017.

Includes statutory waivers, employee and dependent waivers, non-capital equipment, bad debt expense relating to student accounts, etc. Percent recognized is consistent with prior year.

Includes amounts carried from one fiscal year to the next by the colleges and district office units, amount of property tax levied but not collected, basic contingency for unexpected needs as prioritized by the Governing Board.

Includes allocations for enrollment growth funding (reserved to help fund additional courses for increased student enrollment), funds for incremental costs from capital development facilities, etc. Transfers will be made near the end of FY2018.

Primary property taxes levied and collected for use in current operations without restrictions. The projected variance under budget is made up of the estimated uncollected tax levy of $3,916,502. Percent recognized is consistent with prior year.

Includes mileage, in and out of state travel, international travel, registration, hotel, airfare, etc. Decrease in percent recognized is due to an increase in the budget for Out of State Travel, while the expenditures increased slightly. The budget increased due to the consolidation of multiple classifications of professional growth, which resulted in an increase in the amount earmarked for travel.

Includes budget capacity to allow colleges and district office divisions to carry forward up to 3.5% of operating budgets from one fiscal year to the next, enrollment growth funding for the colleges, and contingencies for unanticipated expenses.

Idle monies of the District are invested per Governing Board policy and the income is available for operating purposes. Based on accounting standards, the District adjusts the value of its investments monthly to that of the market and these adjustments are reflected in the investment income line. Therefore, the actual amount for this revenue line can fluctuate up and down over the course of the year. The projected revenue is what the District expects the final income amount to be at the end of the fiscal year regardless of the increases and decreases that can occur monthly.

Monies paid to the District by SRP for use in current operations as a substitution for property taxes. Percent recognized is consistent with prior year.

Tuition and fees received from students whether directly or from a third party. Percent recognized is consistent with prior year.

Tuition and fees received from students who do not reside within the state or are not otherwise eligible for in-state tuition, whether directly or from a third party. Increase in percent recognized is due to a timing difference in recording Educational Service Partnership adjustment for FY16.

Counties that do not have a community college district provide monies for operations to the districts where their students attend. Percent recognized is consistent with prior year.

Includes funds recovered from previously written off student debts as well as other small types of revenues. Percent recognized is consistent with prior year.

Includes funds received from students for various fees such as registration, transcripts, evaluation by examination registration fees, music lessons, etc. Percent recognized is consistent with prior year.

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Documents

Maricopa County Community College District Governing … · Dr. Toni Rodriguez retired after 31 years as faculty of Gateway Community College’s ... No wonder she was an effective