• Prayer Fr. Joe BarPastor

• Welcome/Introductions/Format Debra Bartgis Pastoral Council President

• Master Plan Overview Fr. Joe Barr

• Committee Reports (10 minute presentations with 5 minutes Q&A)

Cemetery Fr. Joe BarrWorship Julio EstebanParish Community Life Carole GibisonAdministrative/Housing Brian GobellSchool George TowleFacilities Dick Magnani

Closing Prayer Fr. Joe Barr

The Parish of the Immaculate Conception with special devotion to the Blessed Mother, our patroness, accepts God’s call to proclaim the Gospel though our commitment to evangelization, worship, education, service and stewardship.

To design/implement a master plan to meet the spiritual, educational, social needs of the parish with supportive considerations for the surrounding community.•Visionary Phase (current): Needs Assessment

•Tactical Phase•Implementation Phase

The five functional subcommittees are represented by parishioners with varied interests and expertise. •Administrative/Housing Chair: Brian Gobell•Cemetery Chair: Joe Hart•Facilities Co-chairs: Dick Magnani, Lou Baird•Parish Community Life Chairs: Carole Gibison, Jack McGrain, Lynn Lehneis•School Chair: George Towle•Worship Chair: Julio Esteban, Anne-Therese Bechamps

Foundation of a Master Plan•Over the summer months, the chairs and members met on numerous occasions developing a needs assessment for each of their respective functional committees

Cemetery Committee I. Established 13 Goals

Addressing specifics on how to improve our cemetery

II. Researched Secular & Church Cemeteries with Columbariums

2 catholic and 6 secular cemeteries that had columbariums 5 Churches (Catholic and Protestant) with columbariums

within a 5 mile radius Costs, fees, regulations

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Worship Committee I. Post-Mass Gathering

Need Larger Gathering Space Current narthex too small/congested Limited space for parish announcements

Need More Time for Socializing 30 minutes between Masses too restrictive Mass schedule affects religious education classes

Need Less Restrictive Parking Plan Stadium parking discourages lingering Garage ingress/egress problem for priests

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Worship Committee II. Sacristy

Need More Space for Clergy/Altar Servers Must accommodate multiple users

Need Adequate User-Friendly Storage Cabinets hard to reach; drawers shallow Insufficient space for needed materials Difficult/dangerous access to attic storage

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Worship Committee III. Children’s Programs  

Need Dedicated Space for Children’s Liturgy of the Word (CLOW) Shared space with Chapel creates conflict Inadequate learning environment 

Need Indoor CLOW Space at Church Time limited to liturgy

Need Child Care During MassesIII. Crying infants distract worshipers

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Worship Committee IV. Adoration Chapel  

Need to Re-dedicate Purpose Chapel has become multipurpose room Separate space for other devotions

Needs 24-7 Dedicated Parking Not enough current handicap spaces Night-time safety issue

Need to Reconfigure Sacristy/Chapel Spaces CLOW time limit requires space next to Church Chapel can stand alone

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Worship Committee V. Music Ministry  

Need Separate Rehearsal Spaces Three singing groups/different schedules Rehearsals in Church conflict with religious activities

Need Working Space for Ministry No current office space/facilities No space for meetings

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Worship Committee VI. Fellowship  

Need Facility to Host Large Events (300 +) Existing parish hall too small

Need Facility to Host Fund Raising Meals Inadequate parish hall kitchen

Need Hall Close to Church Existing parish hall too far to walk Hall to house/unite various parish functions

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Parish Community Life Committee I. Meeting Space Needs

Multi-purpose room to accommodate all youth activities

Movable sound-proof walls equipped with technology Adult Faith meetings range from 9 in Convent – 65

people Parish Hall Respect Life committee 20 people in Convent – up to

100 for sponsored speakers in Parish Hall Scouts (Boys/Girls) – weekly (afternoons/evenings)

during school year Social Functions – use Parish Hall

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Parish Community Life Committee II. Child Care Needs

During Mass adjacent to ChurchAdult Faith Committee and Respect Life near meeting

roomsChild-age equipment /technology Nearby restrooms

III. Library/Resource Room NeedsCurrently inadequate space for Scouts after school

programs, and as a technology center during school

IV. Storage NeedsDedicated storage for our participating ministries

and groups

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Parish Community Life Committee V. Religious Education Needs

School of Religion – 200 students weeklySacramental Preparation – September-May involving

175 students and parentsChildren’s Liturgy of the Word – year-round – up to 20

children per MassVacation Bible School – last two weeks of July – 200

students & adult volunteersRCIA – September-April one evening weekly

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Parish Community Life Committee VI. Youth Ministry Needs

Theme-based religious activities each week (Bible Study, Topic Night, Worship) – 35 students

Use Parish Hall, Gym, Cafeteria, Convent, Church Expansion into Middle School this FallExploring expansion into Young Adults

VII. Athletic Association (ICAA) NeedsUpgraded gymnasium

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Administrative and HousingI. Administration

Existing ConditionsI. Located in the basement and first floor of the Convent (second floor

storage only)

II. 7,000 square feet of space on two levels used for business; vacant convent housing on 2nd & 3rd floors used for storage

III. (9) full-time and (6) part-time staff members

Needs Assessment (based on survey results) Segregation of staff (by floor) is inefficient Additional offices for part-time staff Additional offices can be shared (day-evening) Large gathering space for 300+ is sometimes requested for

Archdiocesan events Business meeting spaces for 30 – 60 people

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Administrative and HousingII. Housing

Existing Conditions Located directly adjacent to the main Church 5,000 square feet of space on three levels (4) resident-priests + (1) seminarian suite

Needs Assessment (based on survey results)II. Spatially, current living quarters are adequateIII. Privacy is compromised due to central location on campusIV. Not handicap accessible; no elevatorV. Garage parking access for priests an issue due to parking for

Church/School functions

Other Purchase of nearby residence (house vs. apartment) Forecast of future priest staffing

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School I. Need to Create Premier Middle School

High outcomes support growth

STEM, Blue Ribbon Status potential, low student turnover

99% of ICS students accepted to first choice high schoolOnly parochial school in area growing in past 3 years

Significant opportunity for more students: need 750+ Currently at 540; as high as 650 in 2002 React to the demand now present in the market

I. Survey of parents with students leaving at 6th grade indicates 50% might have remained through 8th grade if ICS had: Gifted & Talented Honors program Athletic programs Variety of extracurricular activities

Requires dedicated Admissions/Recruitment and Marketing Staff 20

SchoolII. Need to Create First Class Pre-school/Kindergarten

Pre-k currently at Brown House, not integrated into school

Need to be seen as visible part of community Need to coordinate schedules; current schedules not appealing to ICS

parents Need a “one-stop” solution for parents

Vibrant Pre-K program is key feeder to ICSFinancial model requires 80-100 kindergarten students for a

solvent grade school Current only 50 students in kindergarten Kindergarten population should be “lock” for future students; we are

currently jeopardizing the school with only 50 students

II. Requires dedicated Admissions/Recruitment and Marketing Staff

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SchoolIII. Possible uses of TCHS building not recommended

Catholic Magnet School

Lack of interest from neighboring parishes

Regional Spiritual Life Center Lack of revenue stream to support costs Safety and security issues for ICS students in building and adjacent

school

Rental of Space Safety and security issues

III.Demolition of BuildingIII. Excessive Costs due to asbestos abatement

IV. Negative effect on current ICS

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FacilitiesI. Assets

Church BuildingAdoration ChapelRectory & GarageConventParish HallElementary SchoolFormer High SchoolBrown House

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Lower RectoryParish LibraryBell TowerParking LotsAthletic FieldPlaygroundCemeteryRoads & Sidewalks

Site Approximately 12 Acres

FacilitiesII. Procedure

Toured each building and walked campusReviewed available construction drawingsReviewed prior Master Plans dated 1998, 2002 & 2004Reviewed insurance replacement cost reports prepared

by SuncorpMet with Rubeling & Associates to discuss prior Master

Plans

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FacilitiesIII. Building Issues

Church/Rectory/Rectory Garage Well maintained and suitable for current use Minor repairs required

Convent Existing live load capacities limit reuse for other occupancy

types Wood construction of original 1920 building and 1952 addition -

fire protection concerns Asbestos and lead paint issues Electrical and plumbing issues No central HVAC system

Parish Hall Warming kitchen is undersized

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FacilitiesIII. Building Issues (continued)

Elementary School Undersized classrooms 29 total Functionally obsolete in large part New windows currently being installed Building is air conditioned and sprinkled Constructed in 1920, 1928, 1960 and 1998 Asbestos and lead paint

Former High School Constructed in 1952; 17 classrooms Grade school uses first floor on a daily basis, balance is vacant Neglected condition can be readily renovated Structurally sound building live load capacities will permit any use Needs to be brought up to code for Handicap access Needs some life/safety upgrades Plumbing, heating, electrical and HVAC systems need upgrading Asbestos and lead paint issues

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FacilitiesIII. Building Issues (continued)

Brown House, Lower Rectory and Library Physically and functionally obsolete - plumbing, electrical and HVAC

systems have exceeded life expectancy These buildings do not meet the current Building Codes in one

aspect or another Reuse as a residence rental property, offices for ICC use or rental

offices will require extensive renovations to bring the buildings up to code and to upgrade or replace internal systems

Preschool space in Brown House is not at grade

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FacilitiesIV. Site Issues How to get additional parking spaces Improve traffic circulation on campus Position of any new buildings Enhance the appearance of the campus

Make walking from parking areas to buildings an enjoyable experience

Site is now close to maximum impervious area ratio Additional storm water management issues will be

required for any new construction, buildings, or paving for both quantity and quality creative solutions will be required

Inadequate play areas for preschool, elementary and middle schools

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Next StepsI. Tactical Phase 11/30/11 – Meeting with chairs to incorporate

parishioner feedback into a final Master Plan needs assessment report

Communicated via 12/25/11 Bulletin January 2012 – Interview Architecture Firms with Master

Plan experience from an Archdiocesan approved list (select by February 2012)

February/March 2012 – Architecture Firm to meet with each Master Plan Sub-committee to further assess details of needs

Late Spring 2012 – Preliminary Master Plan to be unveiled at a Parish Town Hall meeting

Also via web site and bulletin

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Questions? Email masterplan@theimmaculate.org •Administrative/Housing: Brian Gobell

• Email:Bgobell@HCM2.com Phone: 443-451-2311

•Cemetery: Joe Hart• Email:jhart@gbmc.org Phone: 410-427-4715(McCarty)

•Facilities: Dick Magnani • Email: dmagnani@comcast.net Phone: 443-253-5721

•Parish Community Life: Carole Gibison• Email: carolegibison@aol.com Phone: 410-825-1960

•School: George Towle• Email: gtowle@comcast.net Phone: 410-853-7444

•Worship: Julio Esteban• Email: esteban_j@verizon.net Phone: 410-821-1635