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McGill Office of Sustainability 1010 Sherbrooke Street West, Suite 1200 Montreal, Quebec H3A 2R7 Tel: 514-398-2268 TO: Senate FROM: Michael Di Grappa, Vice-Principal, Administration and Finance/ Martin Krayer von Krauss, Manager, Office of Sustainability SUBJECT: Vision 2020: A Sustainability Strategy for McGill University DATE: April 23, 2014 DOCUMENT #: D13-61 ACTION INFORMATION APPROVAL/DECISION REQUIRED: ISSUE: Presentation of McGill University’s Sustainability Strategy, developed through Vision 2020, a community engagement process. BACKGROUND & RATIONALE: Working within the mandate of McGill’s Sustainability Policy (2010), Vision 2020 was initiated by McGill’s Office of Sustainability in February 2012 to broadly engage the McGill community in developing the following: i) a vision, ii) goals and iii) actions for sustainability at McGill. Vision 2020: A Sustainability Strategy for McGill University (Appendix A) recently approved by McGill’s senior team consisting of the Principal, Provost and Vice-Principals – includes one vision, 23 goals, and 14 actions for a sustainable McGill. The Strategy is presented across five categories: Research, Education, Connectivity, Operations, and Governance & Administration. The vision and goals describe an ambitious future state for sustainability at McGill and are intended to orient the University’s sustainability efforts. The actions describe concrete projects for the period 2014-2016. The Sustainability Strategy will be updated in 2016 to include new priority actions. A companion document to the Sustainability Strategy titled Priority Action Briefs 2014-2016 (Appendix B) has also been prepared in consultation with implementing partners. This document clarifies the context for each of the 14 actions, the relevant implementing partners, and establishes a set of deliverables for the period 2014-2016. All partners implicated in the implementation of specific actions have approved their respective action briefs. The Vision 2020 process was notable for the degree to which it engaged and energized a broad cross-section of the McGill community. While sustainability efforts at McGill have increased over the years, McGill is now equipped with a Sustainability Strategy to guide action and to ensure meaningful progress toward sustainability goals. Over the next two years, the McGill Office of Sustainability will support and coordinate partners involved in the Memorandum McGILL UNIVERSITY SENATE

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Page 1: McGILL UNIVERSITY Memorandum · 2014. 8. 12. · Vision 2020 demonstrated a creative model for consultation with the McGill community through a strategic, generative, inclusiveand

McGill Office of Sustainability 1010 Sherbrooke Street West, Suite 1200

Montreal, Quebec H3A 2R7 Tel: 514-398-2268

TO: Senate

FROM: Michael Di Grappa, Vice-Principal, Administration and Finance/ Martin Krayer von Krauss, Manager, Office of Sustainability

SUBJECT: Vision 2020: A Sustainability Strategy for McGill University

DATE: April 23, 2014

DOCUMENT #: D13-61

ACTION INFORMATION APPROVAL/DECISION REQUIRED:

ISSUE:

Presentation of McGill University’s Sustainability Strategy, developed through Vision 2020, a community engagement process.

BACKGROUND & RATIONALE:

Working within the mandate of McGill’s Sustainability Policy (2010), Vision 2020 was initiated by McGill’s Office of Sustainability in February 2012 to broadly engage the McGill community in developing the following: i) a vision, ii) goals and iii) actions for sustainability at McGill. Vision 2020: A Sustainability Strategy for McGill University (Appendix A) – recently approved by McGill’s senior team consisting of the Principal, Provost and Vice-Principals – includes one vision, 23 goals, and 14 actions for a sustainable McGill. The Strategy is presented across five categories: Research, Education, Connectivity, Operations, and Governance & Administration. The vision and goals describe an ambitious future state for sustainability at McGill and are intended to orient the University’s sustainability efforts. The actions describe concrete projects for the period 2014-2016. The Sustainability Strategy will be updated in 2016 to include new priority actions. A companion document to the Sustainability Strategy titled Priority Action Briefs 2014-2016 (Appendix B) has also been prepared in consultation with implementing partners. This document clarifies the context for each of the 14 actions, the relevant implementing partners, and establishes a set of deliverables for the period 2014-2016. All partners implicated in the implementation of specific actions have approved their respective action briefs. The Vision 2020 process was notable for the degree to which it engaged and energized a broad cross-section of the McGill community. While sustainability efforts at McGill have increased over the years, McGill is now equipped with a Sustainability Strategy to guide action and to ensure meaningful progress toward sustainability goals. Over the next two years, the McGill Office of Sustainability will support and coordinate partners involved in the

Memorandum

McGILL UNIVERSITY SENATE

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implementation of the 14 priority actions, and report back on progress in 2016. MOTION OR RESOLUTION FOR APPROVAL:

N/A

PRIOR CONSULTATION:

Vision 2020 demonstrated a creative model for consultation with the McGill community through a strategic, generative, inclusive, and exciting engagement process. Over two years, more than 1500 students, faculty, and staff came together at 35 events, sharing their ideas for McGill’s sustainable future. A Steering Committee, comprised of key actors from within the McGill community (see Appendix C of Appendix A), has been consulted on a regular basis. Priority actions were selected in consultation with the Vision 2020 Steering Committee and implementing partners, taking into consideration feedback from engagement events. The Senate Committee on Physical Development (SCPD), the Joint Board-Senate Committee on Equity (JSBCE), and the JSBCE Subcommittee on Women have been consulted during the Vision 2020 process. The vision and goals included in the Sustainability Strategy were endorsed in 2012 by the Students’ Society of McGill University, the Macdonald Campus Students’ Society, the McGill Association for Continuing Education Students, and the Post-Graduate Students’ Society. The senior team consisting of the Principal, Provost and Vice-Principals, approved the Sustainability Strategy on March 21st, 2014.

NEXT STEPS: • Presentation of Vision 2020: A Sustainability Strategy for McGill University to McGill’s Board of Governors in May 2014.

• Official media launch of Vision 2020: A Sustainability Strategy for McGill University in fall 2014.

• Implementation of the 14 priority actions by partners (see Appendix B) in 2014 – 2016, with support and coordination provided by the McGill Office of Sustainability.

APPENDICES: Appendix A: Vision 2020: A Sustainability Strategy for McGill University Appendix B: Priority Action Briefs 2014-2016 Appendix C: Supplementary Materials

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VIS ION  2020 :

A  SUSTA INABIL ITY  STRATEGY  FORMCGILL  UNIVERS ITY  

D13-61 Appendix A

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Final  Version  -­‐  March  2014   2  

“MCGILL  UNIVERSITY  ASPIRES  TO  ACHIEVE  THE  HIGHEST  POSSIBLE  STANDARDS  OF  SUSTAINABILITY  ON  ITS  CAMPUSES  AND  IN  ITS  DAY-­‐TO-­‐DAY  ACTIVITIES  THROUGH  ITS  ACADEMIC  PRACTICES,  IN  ITS  

FACILITIES  AND  OPERATIONS,  AND  BY  ITS  OUTREACH  TO  THE  BROADER  COMMUNITY.”  

 MCGILL  SUSTAINABILITY  POLICY,  2010  

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ABSTRACT  

Sustainability  at  McGill  has  come  a  long  way  in  the  past  several  years.  The  McGill  Sustainability  Strategy  emerged  

out  of  a  need  to  coordinate  and  scale  up  the  sustainability   initiatives  already  underway  at  the  university,  and  to  provide   a   framework   for   future   endeavours.   In   alignment   with   the   McGill   Sustainability   Policy   (2010)   and   the  

product   of   extensive   community   engagement,   the   Sustainability   Strategy   presents   one   enduring   vision   for  sustainability  at  McGill,  23  long-­‐term  goals,  and  14  priority  actions  for  the  period  2014-­‐2016.  The  goals  and  actions  

are   presented   across   five   categories:   Research,   Education,   Connectivity,   Operations,   and   Governance   &  Administration.  The  Sustainability  Strategy  will  be  updated  in  2016  to  include  new  priority  actions.    

   

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CONTENTS  

INTRODUCTION  .........................................................................................................................................................  5  

BENCHMARKING  OUR  SUSTAINABILITY  PERFORMANCE  ..........................................................................................  6  

DEFINING  SUSTAINABILITY  .......................................................................................................................................  7  

FIVE  CATEGORIES  OF  SUSTAINABILITY  AT  MCGILL  ...................................................................................................  8  

DEVELOPING  THE  STRATEGY  ....................................................................................................................................  9  

THE  SUSTAINABILITY  STRATEGY  .............................................................................................................................  10  

MCGILL’S  SUSTAINABILITY  VISION  ..........................................................................................................................  11  

RESEARCH  ...........................................................................................................................................................  12  

EDUCATION  ........................................................................................................................................................  13  

CONNECTIVITY  ....................................................................................................................................................  14  

OPERATIONS  .......................................................................................................................................................  15  

GOVERNANCE  &  ADMINISTRATION  ...................................................................................................................  16  

MOVING  FORWARD  ................................................................................................................................................  17  

CONCLUSION  ..........................................................................................................................................................  18  

 

   

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INTRODUCTION  

What  role  will  McGill  University  play  in  creating  a  future  where  both  people  and  the  planet  can  flourish?  How  can  

we,  as  an  institution,  as  a  community,  and  as  individuals,  move  toward  that  more  sustainable  future?  

The  answers  to  these  questions  can  be  glimpsed  in  many  places  around  McGill’s  campuses.  Some  of  us  catch  sight  

of  them  as  we  discover  Quebec-­‐grown  food  in  the  cafeterias,  or  when  we  tackle  real-­‐world  problems  in  classrooms  designed  for  collaboration.  Others  see  them  when  renovation  projects  enable  creative  energy  savings  or  research  

equipment   is  purchased  with   lifecycle  costs   in  mind.  And  many  see  the  less  tangible  sustainable  developments  –  connections  and  relationships  -­‐  being  created  by  diverse  groups  of  students,  faculty,  and  staff  who  congregate  to  

relax  and  learn  after  classes  or  push  together  for  positive  change.    

Sustainability   is  not  a  new  concept   for  McGill.  Grassroots  action,  paired  with  administrative  support,  has  been  a  

key  driver  of  progress  and  policy  changes  since  the  1990s.  Yet,  until  recently,  many  sustainability  initiatives  lacked  a  sense  of  connection,  shared  purpose,  and  broader  support.  Sustainability  priorities  have  been  emergent,  actions  

have  been  decentralized,  and  progress  has  occurred  in  the  absence  of  an  over-­‐arching  strategy  for  and  from  the  whole  university  community.    

This  is  changing.  In  the  past  several  years,  McGill’s  students,  staff,  and  faculty  have  worked  together  to  establish  

McGill’s   Office   of   Sustainability,   create   the   flagship   Sustainability   Projects   Fund,   and   adopt   a   comprehensive  

Sustainability   Policy.   Over   this   period,   there   has   been   a   groundswell   of   projects   and   initiatives   around  sustainability,   spanning  McGill’s   downtown   campus   in   the  heart   of  Montreal,   our  Macdonald   campus   in   Sainte-­‐Anne-­‐de-­‐Bellevue,  and  the  networks  that  connect  us  with  communities  near  and  far.    

The  people  behind  sustainability  initiatives  on  campus  are  working  harder  than  ever  to  address  the  full  scope  of  sustainability  -­‐  social,  

economic,   and   environmental   –  while   honouring   and   connecting  with   the  efforts  of  many  others.  As  momentum  builds,  many  are  

beginning  to  see  themselves  as  part  of  a  loosely  woven  movement  that   spans   societal   and   professional   boundaries.   Perhaps   most  

importantly,   sustainability   is   gradually   being   recognized   as  fundamental  to  McGill’s  mission  and  value  in  society.      

There  remains,  however,  a  lot  of  ground  to  cover.  And  so  while  the  Sustainability   Strategy   has   emerged   as   a   result   of   a   slow   culture  

shift,   it   is  also  presented  as  a  catalyst   for   its  quickening.  With  no  time   to   lose   and   an   enormous   amount   of  work   to   be   done,   this  

strategy   will   provide   an   important   touchstone   for   progress   on  sustainability   in   the   coming   years.   Developed   by   the   McGill  

community  as  one  element  of  an  ongoing  community  engagement  process,  the  vision,  goals,  and  actions  included  here  were  written  

with   the   aim   of   integrating,   institutionalizing,   and   scaling   up   the  culture  of  sustainability  at  McGill.  Here  we  go.  

WHY  A  SUSTAINABILITY  STRATEGY?  

This   strategy   fulfills   a   directive   of  McGill’s   Sustainability   Policy   (2010),  which   calls   for   “a   sustainability   plan  with   specific   goals   and   objectives”.   It  also   provides   a   conceptual   framework  that  may  inform  and  support  the  future  application   of   guiding   documents   at  McGill   that  integrate  sustainability  as  a  priority—e.g.,   Achieving   Strategic  Academic   Priorities   (2012),   the  Strategic   Research   Plan   (2013),   the  Master   Plan   Principles   Report   (2008),  the  Procurement  Policy  (2013),  and  the  Student  Services  Core  Values  &  Goals.  

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BENCHMARKING  OUR  SUSTAINABILITY  PERFORMANCE  

Before   developing   this   strategy,   McGill   completed   a   comprehensive   Situational   Analysis1  to   benchmark   our  

sustainability   performance   relative   to   peers   and   best   practices.   The   primary   framework   used   to   assess  McGill’s  performance   -­‐   the   AASHE   STARS2  framework—is   the  most  widely   endorsed   system   for   tracking   sustainability   at  

universities  in  North  America.  McGill  earned  a  rating  of  mid-­‐range  silver  when  it  reported  to  AASHE  STARS  for  the  first  time  in  2012.    

Based  on  these  results,  it  would  be  easy  to  conclude  that  McGill’s  sustainability  performance  is  in  the  middle  of  the  pack.  Generally  speaking,  this  is  true.  However,  digging  a  little  deeper  reveals  a  more  complex  story.  In  some  areas,  

McGill   is  setting  the  bar   -­‐   for  example  with  the  $840,000  per  year  Sustainability  Projects  Fund,  the  campus  food  system,  and  efforts  to  green  and  pedestrianize  the  campuses.  However,  in  other  areas  we  lag  substantially  behind  

our  peers  -­‐  for  example  in  energy  efficiency  and  green  buildings.    

To  better  understand  McGill’s  sustainability  performance,   it   is   important  to  keep   in  mind  that  context  matters—the  areas  where  McGill   is   leading  and  lagging  are  deeply  tied  with  the  culture  and  characteristics  of  McGill  as  an  

institution.   We   have   37,000   students   hailing   from   150   countries,   administer   approximately   $500   million   of  research  funding,  and  operate  roughly  200  buildings,  82  of  which  were  built  before  1940.  We  have  a  working  farm,  

a   UNESCO   Biosphere   Reserve,   and   a  main   campus   that   is   located   at   the   centre   of   a  multicultural,   multilingual  metropolis   where   the   mean   temperature   in   July   is   35   degrees   Celsius   higher   than   the   mean   temperature   in  

January.  Though  we  will  strive  to  do  better  across  the  board,  a  sustainable  future  will  look  different  at  McGill  than  it  would  at  another  university.    

The   vision,   goals,   and   actions   laid   out   in   the   Sustainability   Strategy   are   consistent   with   the   scope   of  

sustainability  measured  by  the  AASHE  STARS  framework,  and  progress  toward  our  own  goals  can  be  expected  to  translate   into   an   improved  AASHE   STARS   rating.   It   is   important   to  keep   in  mind,  however,   that  earning  a  Gold  

AASHE  STARS  rating  is  not  a  goal  in  and  of  itself;  rather,  it  is  an  indicator  that  we  are  making  progress  toward  the  sustainable  future  we  have  articulated  for  ourselves.  It  is  also  worth  recalling  that  benchmarking  isn’t  everything—

some  of  the  most  important  aspects  of  sustainability  are  among  the  most  difficult  to  measure,  and  sustainability  is  not   a   competition  among   institutions.   It   is   an  ongoing   challenge   to   learn   to   live  equitably  within   the   limits  of   a  

finite  planet.  

 

   

                                                                                                                                       1  Vision  2020:  A  Situational  Analysis.  2012.  Available:  http://www.mcgill.ca/sustainability/sites/mcgill.ca.sustainability/files/mcgill_situational_analysis.pdf.      2  The  Association  for  the  Advancement  of  Sustainability  in  Higher  Education  (AASHE)  has  developed  the  Sustainability  Tracking,  Assessment  &  Rating  System  (STARS)  for  universities  to  measure  their  sustainability  performance.  Available:  https://stars.aashe.org/.    

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DEFINING  SUSTAINABILITY  

In   October   of   1987,  Our   Common   Future,   also   known   as   the   Brundtland   Report,   was   published   by   the   World  

Commission  on  Environment  and  Development,  and  the  term  sustainable  development  was  officially  defined:  

"Sustainable  development  is  development  that  meets  the  needs  of  the  present  without  compromising  the  ability  of  

future  generations  to  meet  their  own  needs.”3  

Since  this   influential  beginning,  sustainability  has  shed  its  explicit  connection  to  development  and  expanded  into  an   interdisciplinary   dialogue   on   social,   economic,   and   ecological  wellbeing.4     The   rich   diversity   of   contemporary  

approaches   to   sustainability,   however,   means   that   a   universally-­‐agreed   upon   definition   of   the   word   remains  elusive.  While  basic  principles,   such  as   the  consideration  of   interconnected  systems  over   longer   time  scales,  are  

common  across   the  board,   actions  are  often   tailored   to   local   scenarios.  As  with  other   relative   concepts   such  as  beauty  or  democracy,  the  concept  of  sustainability  requires  interpretation  within  a  given  context.    

Here   at   McGill,   the   Sustainability   Policy   (2010)   asserts   that   the   mission   of   the   University   “will   be   attained  

responsibly  by   carrying  out   its   activities   in   a  manner   that   achieves  a  balance  between   the   social,   economic  and  environmental  dimensions  of   sustainability.”  With   this   in  mind,  we  can  define   sustainability   for  our  purposes  as  

working  together  toward  a  shared  vision  for  a  flourishing  future  in  a  manner  that  integrates  social,  economic,  and  environmental  dimensions.  These  dimensions  form  the  foundation  of  the  vision,  goals,  and  actions  that  make  up  

this   strategy,   and   are  well   aligned  with   the   norms   established   by   organizations   such   as   the   Association   for   the  Advancement  of  Sustainability  in  Higher  Education5  and  the  Global  Reporting  Initiative.6  

Seeking  to  situate  this  general  definition  within  a  local  context,  the  Vision  2020  process  essentially  crowd-­‐sourced  a  more   nuanced   understanding   of   what   sustainability  means   for  McGill.  When   asked   to   envision   a   sustainable  

future,  McGill’s  students,  staff,  faculty  and  administrators  answered  with  the  ideas  presented  here.  

They  also   identified   five   categories   of   sustainability.  These  provide  a   framework   for  addressing   the  work  we’re  doing  here,  and  reflect  the  five  key  areas  in  which  a  university  can  make  a  positive  difference  within  society:  

Research  �  Education  �  Connectivity  �  Operations  �  Governance  &  Administration  

   

                                                                                                                                       3  United  Nations.  1987.  Our  Common  Future;  The  World  Commission  on  Environment  and  Development.  Available:  conspect.nl/pdf/Our_Common_Future  -­‐  Brundtland_Report_1987.pdf    4  Adams,  W.M.  2006.  The  Future  of  Sustainability:  Re-­‐thinking  Environment  and  Development  in  the  Twenty-­‐first  Century.  Available:  www.iucn.org  5  AASHE  defines  sustainability  “in  an  inclusive  way,  encompassing  human  and  ecological  health,  social  justice,  secure  livelihoods,  and  a  better  world  for  all  generations.”  Available:  www.aashe.org  6  Sustainability  reporting  consists  of  measuring,  understanding,  and  communicating  an  organization’s  “economic,  environmental,  social  and  governance  performance.”  Available:  www.globalreporting.org  

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FIVE  CATEGORIES  OF  SUSTAINABILITY  AT  MCGILL    Research:   This   category   encompasses   the   ‘what’,   ‘why’,   ‘how’   and   ‘who’   of   research   at   McGill,   and   considers  research  activities  conducted  both  on  campus  and  elsewhere.    Education:  This  category  focuses  on  student,  staff,  faculty,  and  institutional  learning.    Connectivity:  This  category  emphasizes  the  need  for  strong  connections,  both  within  McGill  and  with  the  local  and  global  communities  of  which  we  are  a  part.      Operations:   This   category   encompasses   the   physical   activities   that   support   the   ongoing   functioning   of   the  University.      Governance  &  Administration:  This  category  addresses  how  the  University  is  managed  in  terms  of  people,  funding  and  finance,  decision-­‐making,  and  process  implementation.    

   

Figure  1.  Through  a  process  of  community  engagement,  five  categories  and  their  related  themes  were  identified  as  key  to  sustainability  at  McGill.    

   

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DEVELOPING  THE  STRATEGY  

The   Vision   2020   process   through   which   this   strategy   was   developed   has   been   led   by   McGill’s   Office   of  

Sustainability   (MOOS)   and   funded   by   the   Sustainability   Projects   Fund.   The   process   was   guided   by   a   multi-­‐stakeholder  steering  committee7  and  supported  by  a  core  project  team.    

The  contents  of  the  Sustainability  Strategy,  however,  come  from  the  McGill  community.  Since  February  2012,  over  one  thousand  McGill  community  members  have  contributed  their  visions  and  action  ideas  to  this  process  through  

more  than  twenty  public  events,  dozens  of  presentations,  and  online.  Students,  staff,  and  faculty  were  engaged  in  countless   conversations,   world-­‐café   style   discussions,   flash   consultations,   one-­‐on-­‐one   interviews   and   working  

groups   to   imagine   and   plan   for   a   more   sustainable   McGill.8  The   engagement   process   neither   intended   to   nor  succeeded  in  reflecting  every  voice  in  the  McGill  community,  but  care  was  taken  to  talk  with  and  listen  to  a  diverse  

cross-­‐section  of  McGill  stakeholders.9    

This   strategy   emerged   from   those   conversations,   which   have   been  distilled   into   one   vision,   23   goals,   and   14   priority   actions   for  

sustainability  at  McGill.  Many  other  action  ideas  were  discussed  over  the  course  of  Vision  2020,  and  it  is  expected  that  these  will  inform  the  

development  of  the  next  iteration  of  the  Sustainability  Strategy  (2016-­‐2018).  It  is  important  to  note  that  many  actions  not  currently  reflected  

in   the   Strategy   will   also   be   pursued   over   the   coming   years.   A  groundswell   of   sustainability   projects   is   currently   underway,   with  

students,  staff,  and  faculty  actively  working  together  on  every  scale  to  foster  positive   changes  at   the  University.  Continuing   to   connect  with,  

support,  and  learn  from  these  individuals  and  groups  will  be  crucial  to  the  development  of  sustainability  at  McGill.  

Nevertheless,  and  despite  our  best  intentions,  two  years  from  now  one  

or   more   of   the   actions   listed   here   may   still   be   on   the   “to   do”   list.  Conditions  change  and  flexibility  will  be  needed  as  we  adapt  to  them.  

Our  challenge  is  to  stay  rooted  in  our  vision  and  goals  for  sustainability  while  continually  seeking  skillful  approaches  to  getting  there.  

                                                                                                                                       7  See  the  McGill  Office  of  Sustainability  website  for  a  complete  list  of  the  Steering  Committee  members.  Available:  http://www.mcgill.ca/sustainability/sites/mcgill.ca.sustainability/files/2013-­‐2014_vision2020_steeringcommittee.pdf  8  See  Appendix  A  of  the  Vision  2020  draft  Vision  and  Goals  Report  (2013)  for  more  details  on  the  engagement  process.  Available:  http://www.mcgill.ca/sustainability/sites/mcgill.ca.sustainability/files/2013-­‐03-­‐01_draft_sustainability_vision__goals_rev.pdf  .  This  process  summary  will  be  updated  in  March  2014.    9  For  reflections  and  lessons  on  how  Vision  2020  did  and  didn’t  live  up  to  its  principles,  see  the  Vision  2020  Impact  Report  and  Failure  Report.  Available:  http://www.mcgill.ca/sustainability/sites/mcgill.ca.sustainability/files/impact_report_final.pdf;  http://www.mcgill.ca/sustainability/sites/mcgill.ca.sustainability/files/failure_report_final.pdf.    

VISION  2020’S  PRINCIPLES  OF  ENGAGEMENT  

• Inclusive  of  the  McGill  community  

• Receptive  to  existing  knowledge    

• Adaptive  to  lessons  learned  along  the  way  

• Transparent  in  decision-­‐making  and  prioritizing  

• Holistic  in  approach  to  engagement  and  recognizing  the  valuable  roles  played  by  everyone.  

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THE  SUSTAINABILITY  STRATEGY  

In  crafting  the  Sustainability  Strategy,  the  Vision  2020  core  team  and  Steering  Committee  have  sought  to  balance  

realism  and  ambition,  asking  both  “Is  this  possible?”  and  “Is  this  enough?”    

The   vision   of   the   Strategy   is   ambitious.   It   describes   a   desired   future   state   and   sets   a   long-­‐term   direction   for  

McGill’s  sustainability  efforts.    

The  goals  are  equally  ambitious  but  more  specific  and  detailed.10    

The  actions  ground  us   in  the  present  day.  They  ask:  what  can  we  do   in  the  next  two  years   (2014-­‐2016)  to  move  

one  more  step  toward  our  vision  and  goals?    

Many  members  of  the  McGill  community  have  already  signed  on  to  specific  actions  as  partners,  demonstrating  a  growing  momentum  toward  sustainability  and  also  the  distributed  responsibility  that  characterizes  the  movement.  

A   companion   document   to   the   Sustainability   Strategy   –   titled   “Priority   Action   Briefs   2014-­‐2016”  describes   each  action  in  more  detail  and  lists  the  partners  involved  in  implementing  actions.  

The   actions   and   partners   are   slanted   toward   the   administrative   side   of   the   University.   This   is   intentional—the  groups  listed  here  play  vital  roles  in  shaping  the  policies,  practices,  and  culture  of  McGill.  The  priority  actions,  as  

presented   here,   fall   squarely   within   their   mandates.   The   sustainability   vision   and   goals,   however,   belong   to  everyone.  The  section  entitled  “Moving  Forward”  (page  17)  touches  on  the  many  ways  individuals,  units,  faculties,  

and  others  can  help  move  McGill  toward  the  sustainability  vision  and  goals  presented  here.  

   

                                                                                                                                       10  The  vision  and  goals  are  intended  to  guide  direction,  not  policy.  Any  programmatic  changes  inspired  by  these  goals  in  the  future  will  be  submitted  to  and  vetted  by  the  relevant  approval  bodies  as  they  are  developed.  

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MCGILL’S  SUSTAINABILITY  VISION  

 The  vision  and  goals  describe  a  desired  future.  They  are  written  in  the  present  tense  to  make  that  future  easier  to  imagine.    

   

   

MCGILL   RECOGNIZES   AND   EMBRACES   THE   UNIQUE   RESPONSIBILITY   OF   UNIVERSITIES   TO  SUPPORT   SOCIETIES   IN   THEIR   TRANSITION   TOWARD   SUSTAINABILITY.   WE   GENERATE   THE  KNOWLEDGE  NEEDED  TO  CREATE  A  MORE  SUSTAINABLE  FUTURE.  WE  CULTIVATE  CITIZENS  AND  LEADERS  WHO  HAVE  THE  SKILLS  AND  COMMITMENT  TO  PUT  THAT  KNOWLEDGE  INTO  PRACTICE.  THIS   IS   ONE   OF   THE   LEADING   PLACES   IN   NORTH   AMERICA   TO   STUDY   AND   LEARN   ABOUT  SUSTAINABILITY.  

MCGILL—AS  AN   INSTITUTION  AND  A  COMMUNITY—“WALKS   THE  TALK”  OF   SUSTAINABILITY   IN  ALL  THAT  WE  DO.  OUR  DECISIONS  AND  ACTIONS  REFLECT  OUR  ROLE  AS  PART  OF  NATURE  AND  OUR   DUTY   TO   CURRENT   AND   FUTURE   GENERATIONS   AND   THE   PLANET.   OUR   CAMPUS  COMMUNITY   IS   DIVERSE,   CARING,   AND   INCLUSIVE—A   PLACE   WHERE   PEOPLE   AND   IDEAS  FLOURISH.  

AT  MCGILL,  WE   STRIVE   TO   BE  ONE  OF   THE  BEST  UNIVERSITIES   IN   THE  WORLD  BY  DOING  OUR  BEST  FOR  THE  WORLD.  

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RESEARCH  

VISION  FOR  202011  

A  rich  diversity  of   research   is   conducted  at  McGill  by   faculty,   students,   staff  and  community  partners.  We  value  both   curiosity-­‐driven   and   problem-­‐oriented   research   for   their   ability   to   generate   knowledge   and   contribute   to  society.  Recognizing  the  interconnected  nature  of  complex  local,  regional  and  global  issues,  we  collaborate  across  disciplines  to  inform  and  advance  solutions  to  contemporary  problems.  We  are  aware  of  and  responsible  for  the  environmental,  economic  and  social  implications  of  our  research.  

   

WE  WILL  KNOW  WE  HAVE  ACHIEVED  THIS  WHEN  THE  FOLLOWING  GOALS  ARE  MET  

• McGill  recognizes  and  supports  research  that  informs  and  advances  solutions  to  sustainability  challenges.    

• McGill   actively   facilitates   collaborative   research   in   sustainability   both   within   disciplines   and   across  disciplinary  boundaries.    

• The  social,  economic  and  environmental   impacts  of  all  research  activities  undertaken  by  or  on  behalf  of  McGill  are  considered  in  advance  and  negative  effects  are  minimized.    

PRIORITY  ACTIONS  FOR  2014-­‐2016  

• Through   a   consultative   process,   develop   a  working   definition   of   “sustainability   research”   and  map   the  presence  of  such  research  at  McGill  (Action  1).    

• Develop  a  networking  platform  to  facilitate  collaborative  sustainability  research  (Action  2).  • Develop  and  implement  a  Sustainable  Labs  program  aiming  to  foster  sustainability  in  labs  (Action  3).    

See  the  document  “Priority  Action  Briefs  2014-­‐2016”  for  more  detail  on  these  actions.  

   

                                                                                                                                       11  This  vision  is  closely  aligned  with  the  vision  advanced  in  McGill’s  Strategic  Research  Plan  2013-­‐2017  and  ASAP  2012:  Achieving  Strategic  Academic  Priorities.    

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EDUCATION  

VISION  FOR  202012  

McGill   is   a   truly   student-­‐centered   institution   and   one   in   which   the   learning   of   faculty,   staff,   and   community  partners   is   also   actively   supported.   We   learn   together   and   from   each   other,   in   and   out   of   the   classroom,   to  become  engaged  citizens.  Where  appropriate,  concepts  of  and  strategies  for  sustainability  are  integrated  into  our  programming,  pedagogy  and  assessment,  equipping  McGill’s  students  and  staff  with  the  skills,  values,  experiences,  and  perspectives  to  address  the  grand  challenges  of  the  21st  century.  

WE  WILL  KNOW  WE  HAVE  ACHIEVED  THIS  WHEN  THE  FOLLOWING  GOALS  ARE  MET  

• McGill’s  student  experience  cultivates  citizenship  and  leadership  both  inside  and  outside  the  classroom.        

• McGill’s  academic,  administrative  and  support  staff  are  supported  in  their  professional  development  and  encouraged  to  be  lifelong  learners.    

• McGill   graduates  have  acquired   skills   that   equip   them   to  work   across  disciplinary,   sectoral   and   cultural  boundaries.    

• McGill   graduates   have   practiced   translating   classroom   knowledge   to   complex   real-­‐world   situations  through  an  applied  learning  experience.      

• McGill   graduates  understand  what   sustainability  means,  why   it   is   important   and  how   it   relates   to   their  fields  of  study.    

PRIORITY  ACTIONS  FOR  2014-­‐2016  

• Identify  and  facilitate  opportunities  for  applied  student  research  that  advances  sustainability  (Action  4).    • Develop  a  program  in  which  small  groups  of  faculty  members  are  identified  each  year  as  Faculty  Fellows  

in  Sustainability  (Action  5).    

See  the  document  “Priority  Action  Briefs  2014-­‐2016”  for  more  detail  on  these  actions.  

   

                                                                                                                                       12  This  vision  is  closely  aligned  with  the  vision  advanced  in  ASAP  2012:  Achieving  Strategic  Academic  Priorities  (2012).  It  is  also  congruent  with  reports  of  the  McGill  Inquiry  Network  and  the  mandate  of  the  Undergraduate  Learning  Outcomes  working  group  (2012-­‐2014).  

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CONNECTIVITY  

VISION  FOR  202013  

The  fabric  of  the  McGill  community  is  strong,  and  so  are  our  ties  with  the  interconnected  communities  into  which  we   are  woven,   from   local   to   global.   All  members   of   the  McGill   community   feel  welcome,   valued,   relevant   and  informed—recognizing  themselves  as  integral  participants  in  the  campus  community.  McGill  as  a  whole  values  its  important  role  beyond  the  campus,  and  is  connected  with  and  responsive  to  Montreal,  Quebec,  Canada  and  the  world.  Strong  relationships,  accessible  information  and  multidirectional  listening  and  learning  are  the  norm.    

WE  WILL  KNOW  WE  HAVE  ACHIEVED  THIS  WHEN  THE  FOLLOWING  GOALS  ARE  MET  

• McGill   supports   the  health  and  happiness  of   students,   faculty  and  staff,  and   facilitates   their   integration  into  the  McGill  community.      

• Community  engagement—within  and  beyond  McGill—is  valued  as  a  core  element  of  the  McGill  student,  staff  and  faculty  experience.      

• McGill   sustains   many   strong,   reciprocal   relationships   with   partners   in   local,   regional   and   global  communities.      

• Knowledge   flows   freely   in   all   directions—within   McGill,   from  McGill   to   the   communities   to   which   we  belong  and  from  those  communities  to  McGill.    

PRIORITY  ACTIONS  FOR  2014-­‐2016  

• Renovate  underused  indoor  and  outdoor  spaces  on  campus  to  transform  them  into  community  gathering  spaces  (Action  6).    

• Collaborate  with  the  City  of  Montreal  and  other  partners  to  redevelop  McTavish  Street  into  a  pedestrian-­‐friendly   corridor   that   showcases  best   practices   in   sustainable  urban  planning   and   serves   as   a   center  of  community  activity  (Action  7).    

See  the  document  “Priority  Action  Briefs  2014-­‐2016”  for  more  detail  on  these  actions.  

 

   

                                                                                                                                       13  This  vision  is  closely  aligned  with  the  recommendations  of  the  Principal’s  Task  Force  on  Diversity,  Excellence  and  Community  Engagement  (2011).  It  is  also  congruent  with  the  Strategic  Research  Plan  and  ASAP  (2012).  

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OPERATIONS  

VISION  FOR  202014  

Acknowledging  the  finite  limits  of  the  planet,  we  have  re-­‐oriented  all  activities  carried  out  by  or  on  behalf  of  McGill  to  minimize   their   impact  and  maximize   their   contribution   to   resilient,   just  and   flourishing  human  and  ecological  systems.  We  recognize   that   this   is  a   responsibility  shared  by  all  members  of   the  McGill   community—individuals,  units,  departments  and  organizations  across  McGill  understand  and  embrace  the  role  that  they  play.  We  consider  all  activities  in  light  of  their  life  cycle  and  in  light  of  the  question,  “Is  this  really  needed?”  Operations  at  McGill  are  closely   integrated  with   research   and  education   as   a  mutually   beneficial   system   that   encourages   adaptation   and  improvement.  

WE  WILL  KNOW  WE  HAVE  ACHIEVED  THIS  WHEN  THE  FOLLOWING  GOALS  ARE  MET  

• Renewable  energy  sources  supply  the  vast  majority  of  McGill’s  energy  needs  and  McGill   is  progressively  increasing  the  share  of  its  energy  coming  from  renewable  sources  while  minimizing  non-­‐renewables.      

• All  products  and  services  purchased  by  McGill  are  sustainably-­‐sourced.    

• Zero  waste   (energy,  water,   solid,   air)   is   the   target   for   all   activities   at  McGill.   This   target   is   aggressively  pursued  and  improvement  is  continuous.    

• McGill’s  natural  and  built  environment  supports  resilient  ecosystems,  strong  communities  and  individual  well-­‐being.    

• McGill’s  operations  serve  as  a  “living   lab”   that   fosters   learning   for  staff  and  students   through  close  and  mutually   beneficial   integration   with   education   and   research.   Experimentation   and   adaptation   are  encouraged  and  lessons  are  shared  within  and  beyond  McGill.  

PRIORITY  ACTIONS  FOR  2014-­‐2016  

• Adopt  McGill  green  building  standards  that  incorporate  the  LEED  credit  system  and  aim  to  achieve  at  least  LEED  Silver  for  all  major  construction  and  renovation  projects  (Action  8).  

• Implement  the  Sustainable  Procurement  Strategic  Action  Plan  (Action  9).  • Conduct  a  campus  waste  assessment  and  develop  a  waste  action  plan  (Action  10).    • Develop  an  energy  action  plan  (Action  11).  

See  the  document  “Priority  Action  Briefs  2014-­‐2016”  for  more  detail  on  these  actions.  

   

                                                                                                                                       14  This  vision  is  closely  aligned  with  McGill’s  Sustainability  Policy  (2010)  and  Physical  Master  Plan  (2008).    

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GOVERNANCE  &  ADMINISTRATION  

VISION  FOR  202015  

All  decisions  at  McGill  are  made  and  implemented  with  a  sustainable  future   in  mind.  The  way  we  function  as  an  institution   and   a   community   matches   the   values   we   hold,   and   supports   the   commitment   McGill   has   made   to  sustainability.  This  can  be  seen  in  our  recruitment,  evaluation,  financial  portfolio  and  resource  allocation,  as  well  as  in   our   decision-­‐making.   Our   institutional   structures   are   flexible,   adaptive,   and   inclusive,   nurturing   innovation,  equity  and  the  development  of  best  practices  in  administration  and  governance.  

WE  WILL  KNOW  WE  HAVE  ACHIEVED  THIS  WHEN  THE  FOLLOWING  GOALS  ARE  MET  

• McGill   attracts,   retains   and   supports   students,   faculty   and   staff   who   have   diverse   origins,   ideas   and  experiences,  and  who  embody  a  broad  definition  of  excellence.    

• McGill   recognizes   and   rewards   commitment   to   sustainability   in   its   evaluation   of   the   performance   of  faculty  and  staff.    

• Participation,  transparency  and  accessibility  are  valued  as  core  components  of  decision-­‐making  at  McGill.      

• Sustainability  is  considered  in  decisions  made  at  all  levels  at  McGill.    

• McGill’s   financial   portfolio   is   managed   according   to   principles   of   sustainability   (social,   economic   and  environmental).    

• McGill’s  budgetary  process  and  resource  allocation  demonstrate  a  commitment  to  sustainability  as  a  core  priority  for  McGill.  

PRIORITY  ACTIONS  FOR  2014-­‐2016  

• Develop  a  framework  for  monitoring  &  reporting  on  sustainability  performance  across  the  five  categories  of  Vision  2020  (Action  12).    

• Convene  a  public  consultation  on  the  revision  of  the  terms  of  reference  of  the  Committee  to  Advise  on  Matters  of  Social  Responsibility  (Action  13).    

• Establish  a  Senior  Advisory  Council  on  Sustainability  and  name  a  Senior  Advisor  on  Sustainability  (Action  14).    

See  the  document  “Priority  Action  Briefs  2014-­‐2016”  for  more  detail  on  these  actions.  

   

                                                                                                                                       15  This  vision  is  closely  aligned  with  the  recommendations  of  the  Principal’s  Task  Force  on  Diversity,  Excellence  and  Community  Engagement  (2011)  and  with  McGill’s  Sustainability  Policy  (2010).  

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MOVING  FORWARD  

From   the   start,   the  Vision  2020  process  has  promised   to   create   a   strategy   that   is   both   from   and   for   the  McGill  

community.  The  broad  engagement  that  led  to  the  creation  of  this  strategy  ensures  the  from,  but  what  about  the  for?  How  exactly  does  a  community  sustainability  strategy  take  flight?  

Countless   other   universities,   municipalities   and   communities   have   created   and   implemented   their   own  sustainability   strategies,   and   we   can   learn   from   their   collective   experience.   Five   things   stand   out   as   important  

elements   of   implementation:   engaging   partners,   spearheading   community-­‐wide   actions,   having   effective  oversight,  practicing  good  monitoring  and  reporting,  and  focusing  on  communications.16  Getting  these  elements  in  

place   now   will   help   us   move   forward   in   the   coming   years,   and   several   of   the   actions   speak   directly   to   their  establishment.    

But  at  the  end  of  the  day,  one  of  the  most  exciting  things  about  the  Strategy  is  thinking  beyond  it.  Change  is  never  a   linear  process,  and  some  of  the  most  transformative  developments  flow  from  a  deceptively  small  tweak  in  the  

right   place   at   the   right   time.   While   this   strategy   will   help   put   some   components   in   place   to   institutionalize  sustainability  at  McGill,  it  doesn’t  capture  everything.    

Independent  and  grassroots  actions,  driven  forward  by  students,  staff,  and  faculty,  are  fundamental  to  the  process  of  making   the  McGill   community  more   sustainable.   From   individual   actions  and   targeted  projects   to   institution-­‐

wide  commitments,  the  Strategy  will  come  to  life  at  many  scales  and  on  many  timelines.  There  are  as  many  ways  to   participate   in   building   a   culture   of   sustainability   as   there   are   people   at   McGill,   and   we’ll   learn   and   adapt  

together  as  we  go.  

 

 

   

                                                                                                                                       16  Clark,  Amelia.  2012.  Passing  Go:  Moving  Beyond  the  Plan,  Federation  of  Canadian  Municipalities.  Available:  www.fcm.ca/gmf  

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CONCLUSION  

As  the  Sustainability  Strategy  goes  to  print,  the  two  questions  that  continually  informed  the  process  of  creating  it  –  

“is   this   possible?”   and   “is   this   enough?”   –   continue   to   resonate.   The   scope   of   the   change   described   in   this  

document  is  vast,  but  so  is  the  scope  of  the  imperative  before  us.  The  truth  is  that  if  we  genuinely  mean  to  create  a  clean,  just,  and  hope-­‐filled  future,  these  changes  are  only  the  beginning.    

The  transformation  described  here  will  take  time  for  McGill.  Perhaps  we  will  never  get  all  the  way  there.  Perhaps  it  

will  not  be  enough.  And  yet,  after  nearly   two  years  of  community-­‐wide  conversation   in   the  development  of   this  

strategy,  we   are  well   positioned   to   give   it   our   absolute   best:   the   actions   of   the   past   have   been   honoured,   the  complexity  of  the  present  moment  has  been  recognized,  and  a  map  for  the  coming  years  is  now  in  place.    

A  map,  however,  does  little  good  when  tucked  away  in  a  pocket.  Comparing  it  to  the  ever-­‐shifting  landscape  and  

making   our   way   forward   requires   the   active   contribution   of   every   member   of   the   University.   It   demands   an  

unprecedented  degree  of  experimentation,  collaboration,  hard  work,  and  genuine  courage.  But  for  a  richly  diverse  community   whose   raison   d’être   is   both   learning   and   engagement,   such   a   challenge   is   in   fact   the   finest   call   to  

action.   By   navigating   toward   this   vision   and   these   goals   here   at  McGill,  we   can   contribute   to   a  world   in  which  people  and  the  planet  flourish  for  generations  to  come.  It  is  possible,  and  we  have  begun.  

Facebook  https://www.facebook.com/McGill.Sustainability  

Twitter  @SustainMcGill  

Email  [email protected]  

Website  http://www.mcgill.ca/sustainability  

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V I S I O N 2 0 2 0 :

A S US T A I N A B I L I TY S T R A T EG Y F O RMC GI L L U N I V ERS IT Y

PRIORITY ACTION BRIEFS 2014-2016

D13-61 Appendix B

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Through a consultative process, develop a working definition of “sustainability research” and map the presence of

such research at McGill.

Research that explores or pursues a flourishing future for humans and ecosystems often focuses on relationships

among the three pillars of sustainability: environment, society, and economy. Yet while many researchers are

engaged in sustainability-related work at McGill, and while sustainability is one of the core commitments of

McGill’s Strategic Research Plan (2013), the University lacks a clear, agreed-upon definition of exactly what

sustainability research is and how it is carried out. Mobilizing the Research Advisory Council to develop an

academically rigorous definition of sustainable research is not only an important starting point for more connected

efforts here at McGill, but is also needed to keep pace with other universities. In addition, a definition will help

McGill to track sustainability research in the future.

A working group will be convened by the Research Advisory Council;

A review of peer universities’ definitions of sustainability research will be conducted;

A definition of sustainability research at McGill will be developed by the working group in consultation with the McGill research community, including centers, schools, and institutes;

The definition will be endorsed by the Research Advisory Council, chaired by the Vice-Principal Research and International Relations;

Sustainability will be included in academic tracking systems developed at McGill.

Office of the Vice-Principal Research and International Relations; Office of the Provost

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Develop a networking platform to facilitate collaborative sustainability research.

The research needed to successfully tackle the complex sustainability challenges of the 21st

century is often multi-,

inter-, or trans-disciplinary. While there is a precedent for events that gather researchers at McGill, some of which

have been around sustainability, there is an opportunity to expand and develop a platform to facilitate

collaborative sustainability research in the coming years. A platform that allows researchers to cluster around

sustainability challenges or questions, and potentially apply for collaborative research grants, will advance one of

the core commitments of McGill’s Strategic Research Plan (2013) and align with best practices at peer

universities. Here at McGill this platform could include seminars, workshops, seed funding, applied student

research, events, and lectures.

A forum for exchange between sustainability researchers from different disciplines will be provided;

Opportunities will be explored to establish a seed fund for the development or piloting of joint

sustainability research grant applications;

Opportunities will be provided for applied student research projects or extra-curricular research projects

on sustainability;

Championship and support will be provided for student-led initiatives, such as the McGill Sustainability

Research Symposium;

A series of public lectures and policy panels featuring speakers from within and beyond McGill will be held.

McGill School of Environment; Marcel Desautels Institute for Integrated Management; Trottier Institute for

Sustainability in Engineering and Design; Office of the Vice-Principal Research and International Relations

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Develop and implement a Sustainable Labs program aiming to foster sustainability in labs.

Sustainability in research includes not only what we research but how we research it. In order to fulfill directives of

McGill’s Sustainability Policy (2010) – including minimization of resource use, a lifecycle approach to activities, and

accessibility – this project will embed sustainability considerations into the already-existing network of groups

working to improve lab processes. This network includes the University Lab Safety Committee and its 40 reporting

departmental committees, a collaborative effort led by Environmental Health and Safety in partnership with a

number of committed professors and several administrative offices. Leveraging active student involvement

through the McGill Waste Project and the McGill Energy Project, as well as the work of pilot projects like Green

Biobanking, Mercury-Free Microscopy, and the Shut Your Sash fume hood efficiency initiative, the Sustainable Labs

program will expand and institutionalize best practices in the field. In the future, the scope will ideally expand from

wet labs to all labs.

Best practices research on sustainable labs programs will be completed;

Initial recommendations for the structure and content of a McGill Sustainable Labs program will be made;

A group of key stakeholders will meet regularly to develop the program;

The Sustainable Labs program will be implemented and integrated with McGill’s existing system for lab safety and monitoring.

Environmental Health & Safety; Office of the Vice-Principal Research and International Relations; University Lab

Safety Committee; Office for Students with Disabilities; McGill Office of Sustainability; McGill Energy Project;

McGill Waste Project

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Identify and facilitate opportunities for applied student research that advances sustainability.

Applied student research (ASR) has played an important role in measurably improving McGill’s sustainability

performance in recent years while also providing real-world learning experiences to students. Student-led efforts

to coordinate ASR opportunities – including the McGill Food Systems Project, the McGill Energy Project, the McGill

Waste Project, and the McGill Spaces Project (the MXPs) - have demonstrated the win-win potential of this kind of

research. Scaling up and supporting sustainability-related ASR will build on recent efforts to catalogue and

publicize ASR opportunities through a Living Lab database of projects as well as a wiki-style website. This process

will also be supported by and in turn catalyze the ongoing work of the emerging multi-stakeholder network on

Community-Engaged and Experiential Learning & Research (CEELR Network), which has already investigated ASR

models at peer universities. The Office of the Vice-Principal, Research and International Relations will provide

guidance on McGill’s research expertise to the CEELR Network. Finally, this action will facilitate opportunities to

earn points toward the AASHE Sustainability Tracking, Assessment, and Rating System (STARS).

The Living Lab database (of ASR project reports) and Living Lab wiki website (of potential ASR projects, faculty supervisors, and courses) will be populated and communicated;

Opportunities to increase the number of faculty and staff supervisors for ASR projects will be explored;

Training and communication support for sustainability ASR groups at McGill will be provided;

Networking events will be hosted to make ASR more visible and to connect efforts;

A common brand for ASR activities will be developed and used;

The establishment of a new course code – cross-listed in every faculty – will be explored, to make ASR opportunities more accessible.

Student Services; Teaching and Learning Services; Social Equity and Diversity Education Office; McGill Office of

Sustainability; Office of the Vice-Principal Research and International Relations; McGill Energy Project; McGill

Waste Project

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Develop a program in which small groups of faculty members are identified each year as Faculty Fellows in

Sustainability.

Following the directive of McGill’s Sustainability Policy (2010) to “foster inquiry into sustainability through

teaching, research and the university experience” this action will serve as a voluntary means to support faculty

members who are interested in integrating sustainability into their courses. Through the establishment of a Faculty

Fellows in Sustainability program, this action will put in place structures to connect and support small groups of

faculty members from the same or related disciplines to work together as they explore how best to do so.

Recognizing that the McGill Office of Sustainability and Teaching & Learning Services have already researched

models at other universities to this end, the project will continue to take an inquiry-based approach and place a

focus on peer learning. As successive cohorts of Faculty Fellows in Sustainability complete their experience, the

network of faculty members with this expertise and perspective will strengthen and grow. This action will also help

McGill earn points toward the AASHE Sustainability Tracking, Assessment, and Rating System (STARS).

Funding to support the development of the Faculty Fellows in Sustainability program will be sought through the Sustainability Projects Fund;

A working group co-chaired by Teaching & Learning Services and the McGill Office of Sustainability will develop a project plan that includes evaluation and communication strategies;

The working group will select two groups of faculty members with whom to work as the pilot cohort of the Faculty Fellows in Sustainability;

The initial cohort(s) will complete and evaluate their experiences as Faculty Fellows in Sustainability and provide recommendations for program development.

Teaching & Learning Services; McGill Office of Sustainability

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Renovate underused indoor and outdoor spaces on campus to transform them into community gathering spaces.

A dynamic intellectual community, founded on interdisciplinary collaboration, is the first principle identified in

McGill’s Master Plan Principles Report (2008). A strong community fabric also plays an important role in supporting

a culture of sustainability. In discussing opportunities to foster a culture of sustainability at McGill, community

members repeatedly identified a desire for more informal places to relax, connect and explore ideas together. As a

response to this, this action aims to foster interaction, creativity, and connection through well-designed physical

spaces. Building on the success of projects such as the Edible Campus, which transformed the Burnside Terrace,

and the redevelopment of the square in front of the James Administration Building, this action will ensure that

landscape design plans are completed for the three main campus entrances (Milton Gates, Roddick Gates,

McTavish) as well as the Y-intersection. This action will also bring key stakeholders together around the common

goal of improving underutilized indoor and outdoor spaces at McGill. Inspired by “placemaking” trends in urban

planning and community revitalization - yet keeping in mind constraints of budget, physical infrastructure, and

climate – stakeholders will focus on creative modifications to physical spaces that can be accomplished with

modest investments of budget and time. Campus and Space Planning will play a key role in implementing this

action, as will the student-led McGill Spaces Project, Student Housing and Hospitality Services, and faculty partners

in the Schools of Architecture and Urban Planning.

Landscape design concept studies will be completed for the three main campus entrances (Milton, Roddick, McTavish) and associated campus roads, as well as the Y-intersection;

The McGill Spaces Project will include representation from a wide variety of key stakeholders, will meet regularly, and will coordinate opportunities for applied student research on topics related to the redesign of campus spaces;

A prioritized list of underused indoor and outdoor spaces will be developed;

Funding will be sought from a variety of sources for creative, small-scale, “placemaking” pilot projects based on the prioritized list.

Reviews of food service locations will be completed with the goal of improving the student experience in and around these locations.

Campus and Space Planning; Student Housing and Hospitality Services; McGill Spaces Project

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Collaborate with the City of Montreal and other partners to redevelop McTavish Street into a pedestrian-friendly

corridor that showcases best practices in sustainable urban planning and serves as a center of community activity.

Guided by its Master Plan Principles Report (2008) and in partnership with the City of Montreal, McGill chose to

pedestrianize lower campus, including lower McTavish Street, in 2010. This was followed by attempts to create a

more welcoming and connecting environment by adding planters, benches, etc. Currently, the City of Montreal has

plans to change the water supply pipes on lower McTavish, and has also identified McTavish Street as one of

several promenades urbaines—pedestrian corridors to be rejuvenated in celebration of the 375th

anniversary of

Montreal. This work, scheduled to be completed by the end of 2015, presents an exciting opportunity to undertake

a more ambitious and innovative redevelopment of this area of campus. By working closely with the City of

Montreal to ensure that the plan for McTavish Street incorporates McGill’s priorities, the University will ensure

that the corridor is welcoming to pedestrians, serves as a center for community activity, and incorporates best

practices in sustainable urban planning and design.

McGill representatives will participate in all City of Montreal working groups related to McTavish Street redevelopment;

McGill will work with the City of Montreal on its plan for the redevelopment of upper and lower McTavish Street, in an effort to ensure that McGill’s priorities and the campus context are reflected in the plan.

Facilities, Operations and Development; Campus and Space Planning; McGill Office of Sustainability

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Adopt McGill green building standards that incorporate the LEED credit system and aim to achieve at least LEED

Silver for all major construction and renovation projects.

The built space of any campus can directly reflect a university’s approach to sustainability. In McGill’s Sustainability

Policy (2010), a commitment to “meet or exceed in our operations governmental standards of sustainability for

educational institutions and the norms of sustainability achieved by our comparator universities” is advanced.

Though McGill’s historic infrastructure poses challenges for sustainable design and building, one building (Life

Sciences Complex, 2012) has already achieved LEED Gold certification, and an informal goal of meeting LEED Silver

standards for renovation has been maintained. Recently, representatives from several units within University

Services have discussed the formalization of green building standards that will guide all of McGill’s future

renovation and construction projects. This action will see those standards finalized, adopted, and implemented.

Green building standards that incorporate the LEED credit system and aim to achieve at least LEED Silver for all major construction and renovation projects will be adopted by University Services;

These standards will be implemented to guide all renovation and construction projects undertaken at McGill and incorporated into contracts with those doing business with the University.

Office of the Associate Vice-Principal, University Services; Facilities, Operations and Development; McGill Office of

Sustainability

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Implement the Sustainable Procurement Strategic Action Plan.

McGill recognizes that its demand for materials, goods, and services can generate social, economic and

environmental impacts, both locally and abroad. Sound purchasing decisions represent a crucial component of

McGill’s sustainability performance. To this end, the University’s Procurement Policy (2013) states that

Procurement Services are expected “[…] to promote and lead the way in establishing a culture of sustainable

procurement practices at McGill and in its wider community.” Building on this Policy, Procurement Services has

developed a five-year Strategic Action Plan which aims at raising awareness, supporting life-cycle thinking and the

consideration of triple bottom line principles throughout its purchasing activities. The implementation of this

Action Plan will support McGill’s transition towards improved resource management, as McGill’s 4-R hierarchy

(Rethink, Reduce, Reuse, Recycle) will be applied to Procurement activities and decision-making.

Procurement Services Staff and buyers, as well as other administrative members of the University involved with purchasing activities, will be trained to incorporate life-cycle thinking and triple bottom line criteria (social, economic, environmental) into their day-to-day activities;

Sustainability criteria will be incorporated into calls for tenders;

A Supplier Code of Conduct will be adopted;

A regulation and accompanying procedures for managing McGill’s used and end of life (U/EoL) IT equipment will be adopted and rolled-out.

Procurement Services will engage McGill’s academic community in supporting sustainable procurement and provide students with the opportunity to conduct applied student research projects.

Procurement Services

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Conduct a campus waste assessment and develop a waste action plan.

A university’s approach to waste management is a highly-visible indicator of its dedication to principles of

sustainability. While McGill has made some progress in the realm of waste reduction and management, progress

has been limited by a lack of baseline knowledge concerning waste production and management across the entire

waste system. To reach new milestones in waste reduction and earn points toward the AASHE Sustainability

Tracking, Assessment, and Rating System (STARS), Buildings and Grounds will seek resources to conduct a campus

waste assessment and to develop a waste action plan based on its findings in cooperation with the McGill

community. The student-led McGill Waste Project will also support the implementation of this action. To leverage

opportunities for waste reduction in the IT sector, Information Technology Services will also work to optimize the

use of printers and other imaging devices across campus.

Buildings and Grounds will seek resources to a) conduct a campus waste assessment and issue recommendations, and b) to develop a waste action plan, informed by community engagement.

The use of printing and imaging solutions will be optimized in order to improve energy consumption, efficiency, and reduce waste material.

Building and Grounds; Information Technology Services; McGill Waste Project

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Develop an energy action plan.

Long-standing efforts to reduce the size of its energy footprint have earned McGill recognition for its commitment

to energy efficiency and emissions reduction. The development of a comprehensive Energy Action Plan, in

alignment with the McGill’s Environment Policy (2001) and Sustainability Policy (2010), will further establish the

University as a leader in campus sustainability, particularly in areas of energy and climate action. Building on work

led by the Utilities & Energy Management team in collaboration with institutional partners (such as Procurement

Services and the Trottier Institute for Sustainable Engineering and Design (TISED)), as well as applied student

research groups like the McGill Energy Project, University Services will systematically explore opportunities to

measure, communicate, and further reduce McGill’s absolute greenhouse gas emissions in the coming years.

Using the framework provided by McGill’s Five-Year Energy Management Plan, the energy use and natural resource consumption of the building portfolio will be monitored and managed toward continuous improvement;

McGill’s strategies for reducing greenhouse gas emissions will be quantitatively and qualitatively benchmarked against those of peer universities; lessons learned from this benchmarking will iteratively shape McGill’s climate action strategies;

McGill’s greenhouse gas emissions will be tracked and communicated;

The carbon footprint of university-related travel will be tracked and reported to the community;

University stakeholders will be engaged in consultation and collaboration towards the development of a comprehensive Energy Action Plan;

The Energy Action Plan will be communicated to the McGill community and the implementation of its recommendations will begin.

Utilities & Energy Management; Procurement Services; McGill Energy Project

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Develop a framework for monitoring & reporting on sustainability performance across the five categories of Vision

2020.

Monitoring and reporting on sustainability is quickly becoming an international priority. Appropriately, McGill’s

Sustainability Policy (2010) outlines commitments to 1) prepare and regularly update a sustainability plan with

specific goals and objectives; and 2) to establish sustainability indicators to enable accountability, to communicate

specific goals, and to monitor and report on progress. Building on previous efforts to track progress toward

sustainability at McGill, this action will ensure the development of a framework for sustainability monitoring and

reporting that spans the five categories of Vision 2020. This framework, to be developed in consultation with key

stakeholders, will give substance to McGill’s existing Policy commitments and enable the University to better track

sustainability performance, share stories, and identify strategic steps forward. The development of the framework

will also help McGill to fill data gaps and subsequently report under the AASHE Sustainability Tracking, Assessment,

and Rating System (STARS).

Best practices on sustainability monitoring and reporting will be identified;

Initial recommendations for a framework for sustainability monitoring and reporting at McGill will be made;

A group of key stakeholders will validate a set of key performance indicators for sustainability and desirable reporting formats;

An initial Sustainability Report will be completed and presented to the McGill community.

McGill Office of Sustainability

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Convene a public consultation on the revision of the terms of reference of the Committee to Advise on Matters of

Social Responsibility.

Over the past decade, interest in socially responsible investment (SRI) has grown by leaps and bounds. Investors

increasingly expect their social and environmental values to be reflected in investment decisions. Recognizing that

SRI can take many forms, it is important that McGill weigh alternative SRI options for the McGill context, especially

in light of recent discussions around fossil fuel divestment. In the short-term, there is an important opportunity for

public dialogue on responsible investment at McGill around the revision of the terms of reference of McGill’s

Committee to Advise on Matters of Social Responsibility (CAMSR). In the coming years, these steps could help pave

the way for the development of a responsible investment policy at McGill, which would earn points toward the

AASHE Sustainability Tracking, Assessment, and Rating System (STARS).

Public consultations will be conducted to provide members of the McGill community with an opportunity to submit their perspective on the draft revision of the CAMSR Terms of Reference.

The members of CAMSR will be encouraged and supported to commission an independent review of best

practices in the field of socially responsible investment, in accordance with the expanded mandate

foreseen in the draft revision of the CAMSR Terms of Reference.

McGill’s Secretariat; McGill Office of Sustainability

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Establish an Advisory Council on Sustainability and name a Senior Advisor on Sustainability.

In its Sustainability Policy (2010), McGill sets an ambitious sustainability agenda, aspiring to “achieve the highest

possible standards of sustainability” and “become an institutional model of sustainability for society”. Experience

at other universities, and more broadly in the field of community sustainability planning, indicates that strong

leadership will be required to achieve these goals. Successful implementation of sustainability strategies like

McGill’s must be led in a manner that works across boundaries between units and stakeholder groups, with the

aim of fostering collaboration, efficiency, and shared responsibility. Establishing a governance body such as an

Advisory Council on Sustainability is considered best practice in the field, and has been carried out at many of

McGill’s peer institutions. A strong asset in this context could be the Vision 2020 Steering Committee, which could

be transitioned into a permanent and formal Advisory Council. Establishing the Advisory Council would ensure that

sustainability efforts at McGill are integrated, accelerated, and communicated effectively in the coming years.

A Senior Advisor on Sustainability will be named;

In consultation with key stakeholders, the Senior Advisor will propose a draft mandate, membership and draft terms of reference for the Advisory Council, for approval by the Senior Administration;

The terms of reference for the Advisory Council will be formally approved;

The Advisory Council will meet periodically and report to the McGill community on progress toward sustainability at McGill.

To be confirmed

Note: To date no partners have confirmed for this action. The question of where the mandate for this action

resides has yet to be resolved. Dialogue is ongoing to determine a way forward amongst different options.

Website http://www.mcgill.ca/sustainability

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SUPPLEMENTARY MATERIALS TO THE SUSTAINABILITY STRATEGY (V2) CONTENTS

CHAPTER A. CONTACTS AND APPROVALS (FOR THE 14 PRIORITY ACTIONS) ............................................................ 1

CHAPTER B. VISION 2020 STEERING COMMITTEE ........................................................................................ 6

CHAPTER C. VISION2020 PROCESS AND COMMUNITY ENGAGEMENT ..................................................................... 9

1

D13-61 Appendix C

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CHAPTER A. CONTACTS AND APPROVALS (FOR THE 14 PRIORITY ACTIONS)

# Action title Primary Contacts Title Approval chain Funds

secured? Easy win

R E S E A R C H 1 Defining

Sustainability in Research

Bruce Lennox Chair, Department of Chemistry B. Lennox, in his capacity as a member of the Research Advisory Council (RAC), has agreed to lead a sub-committee of the RAC to complete this action. The RAC approved the formation of a sub-committee to complete this action on February 25th, 2014. S. Ghoshal agreed to join the RAC subcommittee. G. McClure agreed to join the RAC subcommittee and to explore possibilities for tracking sustainability research using UNIWEB and the annual decanal reporting process. K. Ohrvall has agreed to this action on behalf of the Vice-Principal Research and International Relations. R. Goldstein (Vice-Principal Research and International Relations) gave the final approval for the action.

N/A N Ghyslaine McClure

Associate Provost, Academic Staff and Priority Initiatives

Subhasis Ghoshal

Director, Trottier Institute for Sustainability in Engineering and Design (TISED)

Rose Goldstein

Vice-Principal, Research and International Relations

Kristina Ohrvall

Director, Research Planning and Special Project, Office of the Vice-Principal, Research and International Relations

Anna Birnie-Lefcovitch

Project Officer, Office of the Vice-Principal, Research and International Relations

2 Collaborative Research

Sylvie de Blois

Interim Director, McGill School of Environment S. de Blois, S. Maguire, and S. Ghoshal have agreed to this action on behalf of the McGill School of Environment, the Marcel Desautels Institute for Integrated Management, and the Trottier Institute for Sustainability in Engineering and Design, respectively. K. Ohrvall agreed to this action on behalf of the Vice-Principal Research and International Relation. R. Goldstein (Vice-Principal Research and International Relations) gave the final approval for the action.

N N

Steve Maguire

Director, Marcel Desautels Institute for Integrated Management

Subhasis Ghoshal

Director, Trottier Institute for Sustainability in Engineering and Design (TISED)

Rose Goldstein

Vice-Principal, Research and International Relations

Kristina Orhvall

Director, Research Planning and Special Project, Office of the Vice-Principal, Research and International Relations

Anna Birnie-Lefcovitch

Project Officer, Office of the Vice-Principal, Research and International Relations

3 Sustainable Labs Wayne Wood Associate Director, Environmental Health and Safety W. Wood has agreed to this action on behalf of Environmental Health and Safety and the University Lab Safety Committee. All other partners, including Environmental Health and Safety, have agreed to the third deliverable, which is to meet regularly to develop the Sustainable Labs program, once the review of best practices on sustainable labs is complete and

Yes (in-kind)

N Frederic Fovet

Director, Office for Students with Disabilities

Rose Goldstein

Vice-Principal, Research and International Relations

Kristina Orhvall

Director, Research Planning and Special Project, Office of the Vice-Principal, Research and

1

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# Action title Primary Contacts Title Approval chain Funds

secured? Easy win

International Relations recommendations have been issued. F. Fovet has agreed to the third deliverable on behalf of the Office for Students with Disabilities. K. Ohrvall agreed to the third deliverable on behalf of the Vice-Principal Research and International Relations. R. Goldstein (Vice-Principal Research and International Relations) gave the final approval for the action. Representatives from the student-led McGill Energy Project and McGill Waste Project have also agreed to this action.

Anna Birnie-Lefcovitch

Project Officer, Office of the Vice-Principal, Research and International Relations

Lilith Wyatt Sustainability Officer, Office of Sustainability Marina Smailes

Student, McGill Energy Project representative

Patricia Tran Student, McGill Waste Project Representative

E D U C A T I O N 4 Applied Student

Research Darlene Hnatchuk

Director, Career Planning Services The Community-Engaged and Experiential Learning Research (CEELR) network – which includes representatives from Student Services, Teaching and Learning Services, the Social Equity and Diversity Education Office, the McGill Office of Sustainability, and the Office of the Vice-Principal Research and International Relations, as well as students, faculty, and community organizations – has already initiated work on this action. D. Hnatchuk and J. Luker have agreed to this action on behalf of Student Services, and have received support from O. Dyens (Deputy Provost Student Life and Learning). M. Slapcoff has agreed to this action, and received approval from L. Winer (Interim Director, Teaching and Learning Services). A. Dhir has agreed to this action, and received approval from V. Amberg (Manager, Social Equity and Diversity Education Office). K. Ohrvall agreed to this action, and received approval from R. Goldstein (Vice-Principal Research and International Relations). L. Wyatt and M. Krayer von Krauss (Director, Office of Sustainability) have agreed to this action. Representatives from the student-led McGill Food Systems, Energy, and Waste Projects have also agreed to this action. Funding has not yet been secured for this action, although a proposal for the Sustainability Projects Fund is being drafted.

N (in progress)

N

Jana Luker Executive Director, Student Services Marcy Slapcoff

Educational Development, Teaching and Learning Services

Anurag Dhir Community Engagement Office, Social Equity and Diversity Education Office

Rose Goldstein

Vice-Principal, Research and International Relations

Kristina Ohrvall

Director, Research Planning and Special Project, Office of the Vice-Principal, Research and International Relations

Anna Birnie-Lefcovitch

Project Officer, Office of the Vice-Principal, Research and International Relations

Lilith Wyatt Sustainability Officer, Office of Sustainability Kendra Pomerantz

Student, McGill Food Systems Project representative

Marina Smailes

Student, McGill Energy Project representative

Patricia Tran Student, McGill Waste Project Representative

2

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5 Faculty Fellows Marcy Slapcoff

Educational Development, Teaching and Learning Services

This action has already been initiated by a team from Teaching and Learning Services and the McGill Office of Sustainability. M. Slapcoff agreed to the action after receiving approval from L. Winer (Interim Director, Teaching and Learning Services). L. Wyatt agreed to this action after receiving approval from M. Krayer von Krauss (Director, Office of Sustainability). Funding for the action has already been obtained from the Sustainability Projects Fund.

Y Y

Lilith Wyatt Sustainability Officer, Office of Sustainability

C O N N E C T I V I T Y 6 Campus Hubs Chuck Adler Director, Campus Space and Planning C. Adler agreed to this action on behalf of Campus and

Space Planning after receiving approval from R. Couvrette (Associate Vice-Principal University Services). Funding has already been secured for the first deliverable. J. Méthot has agreed to this action on behalf of the student-led McGill Spaces Project. Funding has been secured for the McGill Spaces Project. M. Laperle agreed to the fifth deliverable pertaining to food service locations on behalf of Student Housing and Hospitality Services.

Y N Mathieu Laperle

Senior Director, Student Housing and Hospitality Services

Josée Méthot

McGill Spaces Project Representative

7 Sustainable McTavish

Robert Couvrette

Associate Vice-Principal (University Services) This action has already been initiated as a project under the auspices of University Services. R Couvrette (Associate Vice-Principal University Services) has approved the action on behalf of the University Services units involved.

Y Y

O P E R A T I O N S 8 Green Building Robert

Couvrette Associate Vice-Principal (University Services) This action has already been initiated under the auspices

of University Services. R. Couvrette approved the action on behalf of the University Services units involved following months of meetings within University Services to determine the appropriate scope for this action. s

Y Y

9 Procurement Kathy Zendehbad

Associate Director, Procurement Services This action has already been initiated under the auspices of Procurement Services. K. Zendehbad obtained approval for the action from F. Pouliot (Director of Procurement Services). Funding for this action has been

Y Y

3

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# Action title Primary Contacts Title Approval chain Funds

secured? Easy win

obtained from the Sustainability Projects Fund.

10 Waste Marc Dozois Director, Buildings and Grounds M. Dozois has agreed to the first deliverable of this action on behalf of Buildings and Grounds, although funding has yet to be secured. R. Couvrette (Associate Vice Principal University Services) has approved the first deliverable on behalf of University Services. P. Tran has agreed to this deliverable on behalf of the student-led McGill Waste Project. H. Dominguez has agreed to the second deliverable on behalf of Network and Communications Services. Funding has already been secured for this deliverable.

N Y Hugo

Dominguez Director, IT Infrastructure, Network, and Communications Services

Patricia Tran McGill Waste Project Representative

11 Climate Denis Mondou

Director, Utilities and Energy Management D. Mondou agreed to this action on behalf of Utilities and Energy Management after receiving approval from R. Couvrette (Associate Vice-Principal University Services). The development of a climate action plan will occur in collaboration with the student-led McGill Energy Project. K. Zendehbad agreed to work on the deliverable pertaining to tracking the carbon footprint of university-related travel after receiving approval from F. Pouliot (Director of Procurement Services).

Y Y

Kathy Zendehbad

Associate Director, Procurement Services

Marina Smailes

McGill Energy Project Representative

G O V E R N A N C E A N D A D M I N I S T R A T I O N

12 Monitoring and Reporting

Martin Krayer von Krauss

Director, Office of Sustainability This action has already been initiated by McGill’s Office of Sustainability. M. Krayer von Krauss (Director, Office of Sustainability) has approved the action.

Y Y

13 Responsible Investment

Stephen Strople

Secretary General S. Strople (McGill’s Secretary General) has approved the first deliverable pertaining to the public consultation, as well as the overall contents of the action. Funding for the first deliverable has already been secured. M. Krayer von Krauss has approved the second deliverable pertaining to the independent review of best practices. Funding for the independent review has yet to be secured.

N N

Martin Krayer von Krauss

Director, Office of Sustainability

4

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14 Advisory Council To be determined

M. Krayer von Krauss has prepared a proposal for this action. This proposal was submitted to the Office of the Principal by R. Couvrette (Associate Vice-Principal University Services), and B. Lennox, in his capacity as Chair of the Vision 2020 Steering Committee, through M. di Grappa, (Vice-Principal Administration and Finance). Approval of this action is pending.

N/A. N

5

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CHAPTER B. VISION 2020 STEERING COMMITTEE

The Vision 2020 Steering Committee is a multi-stakeholder committee composed of faculty, students, and administrative staff from McGill University. The committee’s membership has evolved slightly since initially forming in 2012, with some members new to key positions and other members leaving McGill University. The committee is stewarded by the Vision 2020 core project team. Membership (2013-2014)

Bruce Lennox, Chair, Department of Chemistry (Chair of committee) Chuck Adler, Director, Campus Space and Planning Veronica Amberg, Manager, Social Equity and Diversity Education Office Elena Bennett, Associate Professor, Faculty of Agricultural and Environmental Sciences Anna Birnie-Lefcovitch, Special Project Officer, Research and International Relations Robert Couvrette, Associate Vice-Principal (University Services) Ollivier Dyens, Deputy Provost, Student Life and Learning Lynne Gervais, Associate Vice-Principal, Human Resources Mariève Isabel, Post-Graduate Students’ Society (PGSS) delegate Jaaved Singh, Macdonald Campus Students’ Society (MCSS) President Mathieu Laperle, Senior Director, Student Housing & Hospitality Services

Katie Larson, Students' Society of McGill University (SSMU) President Jana Luker, Executive Director, Student Services Steve Maguire, Associate Professor, Desautels Faculty of Management Ghyslaine McClure, Associate Provost, Academic Staff & Priority Initiatives Denis Mondou, Director, Utilities and Energy Management Marianna Newkirk, Associate Dean (Research), Faculty of Medicine Jim Nicell, Dean of Engineering Kristina Ohrvall, Director, Research Planning and Special Projects, Research and International Relations Nigel Roulet, Professor, Faculty of Science Joey Shea, Students' Society of McGill University (SSMU) delegate Amanda Winegardner, Post-Graduate Students’ Society (PGSS) delegate Kathy Zendehbad, Associate Director, Procurement Services

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Membership (2012- 2013) Jim Nicell, Associate Vice-Principal, University Services (Chair of committee) Elena Bennett, Associate Professor, Faculty of Agricultural and Environmental Sciences Anna Birnie-Lefcovitch, Special Project Officer, Research and International Relations Carole Brabant, Assistant Vice-Principal, Strategic Planning and Research Development, Research and International Relations Andrea Clegg, Special Projects Administrator, Social Equity and Diversity Education Office Nathalie Cooke, Associate Provost, Academic Staff & Priority Initiatives Allison Cooper, Students' Society of McGill University (SSMU) delegate Frederic Fovet, Director, Office for Students with Disabilities Mariève Isabel, Post-Graduate Students’ Society (PGSS) delegate

Susanna Klassen, Macdonald Campus Students’ Society (MCSS) delegate Mathieu Laperle, Director, Food and Dining Services Bruce Lennox, Chair, Department of Chemistry Jana Luker, Director, Student Services Steve Maguire, Associate Professor, Desautels Faculty of Management Morton Mendelson, Deputy Provost, Student Life and Learning Denis Mondou, Director, Utilities and Energy Management Marianna Newkirk, Associate Dean (Research), Faculty of Medicine Kelly Nugent, Post-Graduate Students’ Society (PGSS) delegate Josh Redel, Students' Society of McGill University (SSMU) delegate Nigel Roulet, Professor, Faculty of Science Kathy Zendehbad, Associate Director, Procurement Services

7

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Vision 2020 Project Team (2013-2014)

Martin Krayer von Krauss, Office of Sustainability, Manager Jessica Marais, Office of Sustainability, Vision 2020 Coordinator Josée Méthot, Office of Sustainability, Vision 2020 Coordinator Kathleen Ng, Office of Sustainability, Senior Sustainability Officer Julia Solomon, Communications and External Relations, Senior Communications Specialist Lilith Wyatt, Office of Sustainability, Sustainability Officer Vision 2020 Project Team (2012-2013)

David Gray-Donald, Students’ Society of McGill University, Sustainability Coordinator Martin Krayer von Krauss, Office of Sustainability, Manager Josée Méthot, Office of Sustainability, Vision 2020 Data Strategist Amara Possian, Office of Sustainability, Vision 2020 Project Manager Julia Solomon, Communications and External Relations, Senior Communications Specialist Lilith Wyatt, Office of Sustainability, Sustainability Projects Fund Administrator

8

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CHAPTER C. VISION2020 PROCESS AND COMMUNITY ENGAGEMENT

Vision 2020 is about more than writing a Sustainability Strategy – it’s about connecting people and working together toward a vision for a more sustainable future.

Initiated as a project in late 2011, Vision 2020 first developed a Situational Analysis1 (2012) to document historic and current sustainability activities at McGill. After completing this important step, the Vision 2020 process shifted gears to engaging the community in identifying a vision, goals, and actions for a sustainable McGill. The vision, goals, and actions identified have been released in multiple draft forms throughout the process. See the end of this section for a complete list of the draft and complete reports released along the way.

Since kicking off the community engagement process in March 2012, Vision 2020 has held multiple events aimed at reaching a broad cross-section of the community. Over 1,000 people have participated in more than 30 events. This chapter summarizes the consultative process that justifies the Vision 2020 claim of being truly a sustainability vision “from and for the community”.

A multi-stakeholder Vision 2020 steering committee, including student, faculty, and administrative representatives, has helped steer this process. In addition to the events Vision 2020 has organized (described below), Vision 2020 representatives have also met with many groups including, but not limited to, the partners who have agreed to implement priority actions specified in the draft Sustainability Strategy.

STEP 1. ENGAGE THE BROAD COMMUNITY

Timeline: March – May 2012

The public launch of Vision 2020 was designed to get people thinking about a long-term sustainability vision and to identify areas needing change. Engagement involved large community conversations downtown and at Macdonald campus, presentations to campus groups, and many one-on-one conversations between members of the Vision 2020 project team and Vision 2020 steering committee members, campus sustainability champions, and decision-makers.

An enormous breadth of ideas for sustainability were generated. The Vision 2020 team then used content analysis to identify 12 themes stemming from the data collected.

1 Vision 2020: Creating a Sustainable McGill. A Situational Analysis (2012). Available: http://www.mcgill.ca/sustainability/sites/mcgill.ca.sustainability/files/mcgill_situational_analysis.pdf

Key events: Community conversations Total participation: ~400 people

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STEP 2. DEEPEN CONVERSATION THROUGH WORKING GROUPS

Timeline: July 2012

Four working groups were convened to discuss areas important for sustainability at McGill: Research, Teaching, Operations, and Culture. The groups were asked to envision a sustainable McGill and propose goals to advance sustainability. A mix of administrative staff, students, and faculty were invited to each group, as Vision 2020 sought out experts and champions related to each area. Each group met once, although many participants have played ongoing and evolving roles in the Vision 2020 process.

The Vision 2020 team later used content analysis to explore the data generated through sticky note exercises. Altogether, 22 themes for sustainability were identified and subsequently grouped into 5 categories: Research, Teaching, Connectivity, Operations, and Governance & Administration.

STEP 3. RE-LAUNCH AND BROADEN ENGAGEMENT

Timeline: September – October 2012

Vision 2020 kicked off the fall semester with fun events during Orientation and a Sustainability Fair. The fair featured exhibits showcasing sustainability efforts at McGill. Participants were asked to contribute their strategic goals for sustainability at five facilitated table discussions on Research, Teaching, Connectivity, Operations, and Governance & Administration. Again, a mix of staff, students, and faculty attended. Vision 2020 also staged nine informal gatherings (called ‘Talking Tuesdays’) outside on sunny Tuesdays in late summer-early fall. Students, faculty, and administrative staff mingled outside, drank lemonade, and talked about advancing sustainability at McGill.

The data from these conversations, along with those from all previous rounds of engagement, fed into a draft Vision and Goals document. Goals were drafted by the Vision 2020 core team to coincide with the identified theme areas.

Key events: Four working groups on ‘Research’, ‘Teaching’, Operations, and ‘Culture’ Total participation: ~60 people

Key events: Talking Tuesdays (above) and the Sustainability Fair Total participation: ~500 people

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STEP 4. REVISE DRAFT THROUGH WORKING GROUPS

Timeline: October 2012

Five working groups on the categories of Research, Teaching, Connectivity, Operations, and Governance & Administration were convened to revise a preliminary draft of the Vision & Goals and to brainstorm potential opportunities to collaboratively reach these goals.

The draft was then revised based off of individual and group feedback about gut reactions, major critiques, favourites, and missing elements. Some goals were added, clarified, or made more consistent with the concept of “ambitious realism”.

STEP 5. COMMUNITY VALIDATION OF VISION AND GOALS

Timeline: November – December 2012

Multiple approaches were taken to validate the Vision & Goals across the McGill community. An online feedback tool was sent to community members via email to capture any major critiques, favourites, and missing elements. Large-scale copies of the Vision & Goals were placed in seven high-traffic hallways across the downtown and Macdonald campuses, with the goal of getting broad feedback and allowing community members to “track changes” to the document in a visible way. Finally, the draft Vision & Goals was brought forward to the senior administration team for feedback about the Vision & Goals (content) and Vision 2020’s next steps (process).

STEP 6. TRANSITION TO ACTION PLANNING

Timeline: December 2012 – March 2013

Having established a vision and goals for sustainability at McGill, the Vision 2020 process shifted gears and began to engage community members to develop a set of concrete actions to advance sustainability at McGill. To kick-start action planning, the Vision 2020 core team met with key partners to discuss how best to move forward with identifying and prioritizing actions across the full scope of sustainability, using an approach grounded in the best practices of peer universities. Key partners included those who have expertise (students, staff, or faculty) related to a given goal as well as partners within units having major responsibility for goal areas. These meetings resulted in a very draft set of action ideas for each of the five categories and helped build stronger relationships among key partners.

Key events: 5 working groups on Research, Teaching, Connectivity, Operations, and Administration & Governance. Total participation: ~80 people

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STEP 7. BRAINSTORM AND REFINE ACTION IDEAS

Timeline: March – April 2013

After spending several weeks brainstorming actions with various partners around McGill, it became clear that stakeholders needed to discuss these ideas collectively. Five “category jams” on Research, Education, Connectivity, Operations, and Governance & Administration were convened to bring a group of staff, faculty, and students together to discuss a shortlist of proposed action ideas for each category. At each three-hour facilitated session, participants first refined “transition statements” for the category. Transitions statements describe a current state for an important sustainability theme and then describe a desirable future state. Using transition statements as guideposts, we then asked groups to “fill the gap” between the current and future state by proposing five-year actions or by building off of a list of action ideas from prior phases of engagement.

We also held an event titled “Vision 2020: Making It Real!” that brought together over 80 students, staff, and faculty to discuss sustainability action ideas and build networks. The afternoon included 1-minute idea pitches from six pre-selected project representatives, fun and frantic idea workshopping activities with all participants, and final three-minute presentations by the idea representatives.

STEP 8. SEEKING COMMITMENT TO DRAFT ACTIONS

Timeline: June – September 2013

In June 2013, we released a first draft of a Sustainability Action Plan that included a set of 51 five-year actions for sustainability across the five categories. The shortlisted actions were those that, in the judgment of the Vision 2020 team and key partners from the McGill community, would enable real progress toward the vision and goals for a category and toward the broad scope of sustainability embodied by Vision 2020. Feedback from the category jams and partner meetings informed this selection process.

Once the draft was released, we spent several months meeting with key partners in order to secure their commitment to driving forward specific actions over five years. “Commitment” at this stage in the process was interpreted as an expression of goodwill - of the willingness to pursue an action over the next 5 years, either by using existing resources or by exploring options to obtain additional resources.

Key events: 5 category jams on Research, Teaching, Connectivity, Operations, and Administration & Governance, and the Making It Real! Event. Total participation: ~180 people

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STEP 9. COMPILING THE SUSTAINABILITY STRATEGY (FIRST DRAFT)

Timeline: October - November 2013

In October 2013, we held a series of five “hub meetings” in order to bring together some of key partners in each category and to discuss actions, commitments, and next steps. Some actions were edited based on feedback from the groups.

We then consolidated the vision, goals, and actions from previous reports into a first draft of the Sustainability Strategy. The first draft of the Sustainability Strategy included one vision, 23 goals, and 51 actions to be worked on

over five years.

To celebrate progress made toward the Sustainability Strategy and the growing community of sustainability champions at McGill, we held an evening event called “Lift-Off: The Sustainability Soirée” on November 14, 2013. This event was the first launch of the new Sustainability at McGill branding, which includes a logo representing the five categories of sustainability derived from the Vision 2020 consultation process (Research, Education, Connectivity, Operations, Administration & Governance).

STEP 10. REVISING THE SUSTAINABILITY STRATEGY

Timeline: November 2013 – February 2014

In November 2013, the first draft of the Sustainability Strategy was taken to McGill’s senior administration for feedback. The senior administration recommended that the Sustainability Strategy be revised to include fewer actions and additional detail vis-à-vis the implementation of each action. With this feedback in hand, the Vision 2020 core team consulted with the Vision 2020 Steering Committee and key partners to determine a shortlist of actions over a period of three months. Through consultation, the original 51 actions (for the period 2014-2019) were pared down to 14 priority actions for the period 2014-2016. Actions were selected on the basis of criteria including:

1. Their clear linkage with sustainability and/or their provision of an entry point to further the understanding of sustainability at McGill; 2. Their ability to fill an identified gap in sustainability at McGill; 3. The commitment and approval of key implementing partners; 4. The feasibility of deliverables being accomplished in 2014-2016.

In February 2014, a second draft of the Sustainability Strategy – which currently includes one vision, 23 goals, and 14 actions, was completed. A document titled Priority Action Briefs 2014-2016 was also developed to accompany the Sustainability Strategy. The action briefs clarify the context for each of the 14 actions, identify the relevant partners, and establish a set of deliverables for the period 2014-2016. The partners implicated in the implementation of specific actions were involved in formulating and approving each action brief.

New branding for sustainability at McGill Launched November 2013

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Page 50: McGILL UNIVERSITY Memorandum · 2014. 8. 12. · Vision 2020 demonstrated a creative model for consultation with the McGill community through a strategic, generative, inclusiveand

STEP 11: FINALIZING THE SUSTAINABILITY STRATEGY

In March 2014, the second draft of the Sustainability Strategy will be brought to the senior administration for additional feedback and revised where appropriate. Once finalized and approved, the Sustainability Strategy will, hopefully, be brought to McGill’s Senate and Board of Governors in the Winter 2014 semester for information.

STEP 12. TURNING THE PAGE FROM PLANNING TO ACTION

The vision, goals, and actions for sustainability identified through Vision 2020 provide a clear platform for advancing sustainability at McGill. Using this platform as a springboard, we are now working to catalyze and kick-start sustainability actions across McGill. In the coming months, we will be developing resources that clearly describe ways to get involved and become more sustainable at McGill, whether as a student, faculty, or staff member. We will also be working directly with different groups at McGill to advance the 14 priority actions and to help individuals and groups take steps towards sustainability at different levels.

LIST OF REPORTS

• Vision 2020: A Situational Analysis. 2012. Available: http://www.mcgill.ca/sustainability/sites/mcgill.ca.sustainability/files/mcgill_situational_analysis.pdf

• Vision 2020: Vision & Goals (draft). March 2013. Available: http://www.mcgill.ca/sustainability/sites/mcgill.ca.sustainability/files/2013-03-01_draft_sustainability_vision__goals_rev.pdf

• Sustainability Action Plan (draft). June 2013. Available: http://www.mcgill.ca/sustainability/sites/mcgill.ca.sustainability/files/action_plan_first_draft_2013-06-18.pdf

• Impact Report. 2013. Available: http://www.mcgill.ca/sustainability/sites/mcgill.ca.sustainability/files/impact_report_final.pdf

• Failure Report. 2013. Available: http://www.mcgill.ca/sustainability/sites/mcgill.ca.sustainability/files/failure_report_final.pdf

• Sustainability Strategy (version 1, draft). November 2013. Not currently available online. • Sustainability Strategy (version 2, draft). February 2014. Not currently available online. • Priority Action Briefs 2014-2016 (draft). February 2014. Not currently available online.

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