MCSAP Planning Conference Grants Training · Roadmap/Planning Phase ... IIMS Roadmap: Current State plus recommendations on development solutions (Due May, 2017) 27: IIMS – Current

MCSAP Planning Meeting and Grants Training – 2017

MCSAP Planning Conference &

Grants Training

Minneapolis Marriott City CenterMarch 22, 2017


• Review of FAST Act Highlights & ImplementationMulti-year CVSP’s Formula Working GroupOther provisions

• MCSAP Grant UpdateCurrent funding increment Future Status

• High Priority Grant Update• Inspection Modernization• Overview of Conference Topics

4/7/2017 2

Agenda


FAST Act Review and Update

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• Became law on December 4, 2015Pub. L. No. 114-94 (Dec. 4, 2015); Title V, Motor Carrier Safety

• Several provisions impacting FMCSA Grant Programs• Consolidation – Seven programs restructured into two

MCSAP High Priority

Pre-

FAST

FAST

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• MCSAP Expanded: Now includes New Entrant, Border and components of other discretionary

enforcement programs

• High Priority Grant Program expanded to include: Information Technology Deployments (ITD) Data Quality Performance and Registration Information Systems Management (PRiSM) CMV Safety and Enforcement initiatives (classic High Priority Program)

• MCSAP Formula Working Group Development of new MCSAP allocation formula. Working Group scheduled to submit new formula recommendation April,

2017

Grant Program Changes – Highlights

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• Interim Funding Formula Prior to development of new allocation formula (use in FY 2017 – FY2018?) Calculate funding using MCSAP formula used in FY 2016; PLUS Average funding awarded to a State for FY 2013, 2014, & 2015 for Border & New

Entrant grant awards

• Federal share for FMCSA grant programs is now at least 85 percent.

• States are required to establish a New Entrant Safety Audit Program and participate in PRISM.

• Traffic Enforcement States may use up to 10% for non-CMV enforcement Ensuring safe operation of CMV’s Must maintain average minimum level of CMV safety activities from FY 2004 & 2005 Higher percentage possible with Secretary approval


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• Commercial Vehicle Safety Plans (required for MCSAP funds) CVSPs must be posted on FMCSA website within 30 days of approval Multi-year Plans may be submitted (FMCSA Beta testing this Fall) Must redact sensitive information the States request be removed

• Enroute inspection of CMVs transporting passengers – weigh station excluded as acceptable location (unless imminent/obvious hazard) Bus station, terminal, border, crossing, maintenance facility, destination, or

other location where a motor carrier may make a planned stop.• Non-Compliance Withholding

Staggered for substantial noncompliance 5, 10, 25, then not more than 50%

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4/7/2017 8


FAST Act Authorization Levels FY 16 FY17 FY18 FY19 FY20

MCSAP *$218,000,000 $292,600,000 $298,900,000 $304,300,000 $308,700,000

High Priority Activities Program

** $15,000,000 $42,200,000 $43,100,000 $44,000,000 $44,900,000

CMV Operators ***$1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000CDLPI $30,000,000 $31,200,000 $31,800,000 $32,500,000 $33,200,000CVISN $25,000,000 Collapses into High Priority Activities FY17-20BEG $32,000,000 Collapses into MCSAP FY17-20

New Entrant **$32,000,000 Collapses into MCSAP FY17-20PRISM $5,000,000 Collapses into MCSAP & HP - FY17-20SADIP $3,000,000 Collapses into MCSAP & HP - FY17-20

Administrative Expenses $267,400,000 $277,200,000 $283,000,000 $284,000,000 $288,000,000

Outreach ****$4,000,000 $4,000,000 $4,000,000 $4,000,000 $4,000,000

*This figure is pre grant consolidation.** Set aside from MCSAP for FY 2016*** Set aside from General Operating Expenses (GOE) for FY 2016**** Outreach’s numbers are a set aside from Administrative Expenses for FY 2016-2021.FY 2015 Administrative Expense levels were $259,000,000, all FY16 grant funding is at FY15 levels.

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• FMCSA released Federal Register notice October 20, 2016 Fourteen questions relating to length of plan and other important

facets Received twenty-four responses from States and other stakeholders

• Official responses will be posted in Federal Register In final review now

• Break-out session to review beta-test plan Seeking ten States (have six) and one additional Territory Beta testing will start with FY 18 (this year). Three-year plan (goals, objectives, etc.) budget for Discussion/feedback during session

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Multi-Year CVSP’s


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MCSAP Formula Working Group

• Established: By Secretary 180 days after enactment. • Consists of: FMCSA, State lead agencies (must be 51% of group),

an organization representing State agencies, and others• Submit Recommendations: For new MCSAP allocation formula

within 1 year after establishment• Interim Funding Formula: Prior to development of new

allocation formula – Calculate funding amount using MCSAP formula used in FY 2016– Award average funding to a State for FY 2013, 2014, & 2015 for

BEG and NE


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Working Group Members• Lt. Donald C. Bridge, Jr.

Connecticut Department of Motor Vehicles, MCSAP Coordinator, Commercial Vehicle Safety Division

• Lt. Thomas Fitzgerald Massachusetts State Police, Commanding Officer, Commercial Vehicle Enforcement Section

• Ms. Michelle N. LopezColorado State Patrol, MCSAP Grants Administrator

• Mr. Alan R. MartinOhio Public Utilities Commission, Deputy Director

• Lt. Stephen Brent Moore Georgia Department of Public Safety, Special Operations Coordinator, Motor Carrier Compliance Division

• Captain Brian PrestonArizona Department of Public Safety

• Mr. John E. SmootKentucky State Police, MCSAP/Federal Training Coordinator

• Colonel Leroy TaylorSouth Carolina Department of Public Safety, Deputy Director

• Ms. Adrienne GildeaCommercial Vehicle Safety Alliance, Deputy Executive Director

• Mr. Stephen C. OwingsRoad Safe America, President and Co-Founder

• Ms. Nancy Baugher FMCSA, Grants Management Officer

• Ms. Caitlin CullitanFMCSA, Attorney-Advisor

• Mr. Thomas LiberatoreFMCSA, Chief, State Programs Division

• Ms. Courtney Stevenson FMCSA, Senior Policy Advisor, Office of Field Operations

• Mr. Dan Meyer FMCSA, Division Administrator, Illinois Division


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Working Group –Timeline


Working Group – Development Process Systematic process for formula design:

• Establish guiding principles for the new formula

• Identify areas in the formula to improve

• Create alternative formula designs

• Evaluate their impacts with respect to the guiding principles

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Working Group – Guiding Principles • Improves upon previous formula• Addresses FAST Act changes to MCSAP grants• Meets FAST Act formula requirements • Safety-based (primary objective)• Promotes stability in funding • Responds to changes • Uses quality data sources • Responds to changes in overall funding levels

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Effort - Focused Analysis • Considered previous MCSAP allocation formula’s design as

baseline for improvement • Worked to analyze the elements of that formula and the data

sources used for calculations • Considered impacts of the grant consolidation and new State match The actual percentage of the State match was not part of the Working

Group’s charge as the FAST Act already set forth this amount • Worked to ensure the formula would continue to provide adequate

funding for the programs now combined into the MCSAP Basic program

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Guiding Formula Principles• FAST Act requirements

Relative State needs Administrative capacities and challenges New entrant motor carrier inventory Border inspection facilities and CMV border crossings

• Safety-Based Centered formula recommendations on safety Aimed to reflect today’s safety challenges and maintain valuable safety gains Use safety-based factors correlated with crashes and linked to crash-risk

exposure

• Stability Considered various provisions to limit wide swings in State funding from

year to year 15


Working Group – Iterative Process • Identifying and obtaining data sources• Evaluating data sources to determine if they met the criteria for

formula inclusion, e.g. through statistical analysis• Reviewing and considering programmatic needs and trends• Understanding the varying administrative needs of grant

recipients• Reviewing published reports and studies• Conducting simulations to evaluate funding impacts

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Working Group – Recommendations

• The Working Group is finalizing recommendations submissionMeeting after conclusion of MCSAP Conference

• Recommendation will be submitted to FMCSA and the Secretary

Tentative Timeline

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Fiscal Year 17 MCSAP Funds


• Increment (Phase) 1 FundsTotal of $96.6 million

• Processing now• FMCSA time commitmentAll NGA’s should be released by early April

• Future increments based on fund availability• Current CR Grants funded under “pre-FAST” structure

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Fiscal Year 2017 MCSAP Funds


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B&I = $171M NE = $32M HP = $15M

FY 2016 Appropriation

BEG = $32M

PRISM = $5M

CVISN = $25M

SADIP = $3M

• Current Appropriation does not align with program consolidation• Provides approx. 57.5% annualized funding

Based on FY 16 B & I apportioned amount (see above)• FMCSA working with DOT-OST, OMB and Congress to address issue

Requires legislative action


• FMCSA has received over 100 applicationsHP-CMV (CMV Safety, PRISM, Data Quality)HP-ITD

• Currently undergoing evaluation• Award amounts dependent on availability of fundsContinuing Resolution

• Recommendations to be submitted for Agency approval. Targeted for early May.

High Priority Grant Status


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Inspection Modernization


• Originally launched in September of 2014

• Formalized project in Summer of 2016

• Recognizes the importance of CMV inspections to FMCSA’s safety mission

• Project Mission – to improve the current state of FMCSA’s roadside inspection process and the data infrastructure utilized to conduct and support CMV inspections.

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Integrated Inspection Management System (IIMS)


• Goals Streamline inspection documentation processes to increase

efficiency and effectiveness; System(s) integration to improve data communication, reliability and

access; and Enhance inspection-related data to support FMCSA safety mission.

• Three Project Phases Phase 1: Roadmap/Planning Phase Phase 2: Selection/Development Phase – Tentative completion FY

2019/2020 (dependent on agency need and requirements) Phase 3: Deployment – FY 2020 (dependent on completion of prior

phases)

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IIMS - Continued


• Outreach to stakeholdersContractor - Battelle Survey to both Federal and State usersBoth Aspen and third party software States Focus-group discussion at CVSA in February

• Battelle working with FMCSA on two reportsCurrent State: Assessment of current inspection and data

systems (Due March/April, 2017) IIMS Roadmap: Current State plus recommendations on

development solutions (Due May, 2017)

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IIMS – Current Status


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• “Current State Report” under FMCSA Review

• Compiles results of outreach and system assessments Summary of “Key Issues”


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Wednesday, March 22 MCSAP PARTNER AND FMCSA MEETING

9:15 – 10:15 Breakout Sessions:

• FMCSA Rulemakings – Updates for MCSAP Partners - (Ballroom 1)

• High Priority Grant – Updates and Information (Ballroom 2)

• Multi-year CVSP’s – Overview and Implementation (Deer/Elk Lake)

10:30 – Noon State Partner Panel Discussion – Activities and Outcomes (Ballroom 3-4) Noon – 1:15 Lunch (on your own) 1:15 – 2:30 Commercial Vehicle Crash Reporting – Accuracy and Analysis (Ballroom 3-4) 2:45 – 4:00 Breakout Sessions:

• Midwestern Service Center Partner Session - (Deer/Elk Lake)

• Western Service Center Partner Session - (Ballroom 2)

• FY 2018 eCVSP - Training and Updates (Ballroom 1) 4:00 – 5:00 Minimum Standards for FAST Act - (Ballroom 3-4)


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Thursday, March 23 MCSAP PARTNER AND FMCSA MEETING

8:00 – 9:15 Federal Grants Updates and Overview – (Ballroom 3-4) 9:15 – 10:15 Breakout Sessions:

• FMCSA Rulemakings – Updates for MCSAP Partners - (Ballroom 1)

• Performance Measurements and Benchmarking in Grant Programs – (Deer/Elk Lake)

• High Priority Grant – Updates and Information – (Ballroom 2)

10:30 – 11:45 Breakout Sessions: • Southern Service Center Partner Session – (Deer/Elk)

• Eastern Service Center Partner Session – (Ballroom 2)

• FY 2018 eCVSP - Training and Updates (Ballroom 1)

11:45 – 1:00 Lunch (on your own) 1:00 – 2:30 Understanding the MCSAP Comprehensive Policy – (Ballroom 3-4)

2:45 – 4:00 Breakout Sessions: • Performance Measurements and Benchmarking in Grant Programs – (Deer/Elk

Lake)

• Multi-year CVSP’s – Overview and Implementation - (Ballroom 1)

4:00 – 5:00 Open Forum and Wrap-Up - (Ballroom 3-4)


Tom [email protected](202) 366-3030

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Thank you

mailto:[email protected]

Documents

MCSAP Planning Conference Grants Training · Roadmap/Planning Phase ... IIMS Roadmap: Current State plus recommendations on development solutions (Due May, 2017) 27: IIMS – Current