ROLL CALL

MINUTES

REGULAR BOARD MEETING OF THE JACKSON COUNTY SCHOOL BOARD

Tuesday, April 17, 2018 (4:00 PM)

UPON THE ROLL BEING CALLED, THE FOLLOWING WERE PRESENT:

BOARD MEMBERS: Dr. Terry Nichols, Chairman Charlotte Gardner, Vice-Chairman Chris Johnson Stacey Goodson Tony Pumphrey

ALSO IN ATTENDANCE: H. Larry Moore, Superintendent; Cheryl McDaniel, Deputy Superintendent; Matt Fuqua, Board Attorney; District Directors and citizens

1.0 CALL TO ORDER

1.1 Call to Order

The regular board meeting was called to order at 4:00 PM by Dr. Terry Nichols, Board Chairman.

2.0 APPROVAL OF AGENDA

2.1 Approval of the Agenda

Recommendation: Approval of the Agenda ORIGINAL - Motion Member (Charlotte Gardner) Moved, Member (Chris Johnson) Seconded to approve the ORIGINAL motion 'Approval of the Agenda'. Upon a roll call vote being taken, the vote was: Aye: 5 Nay: 0. The motion Carried. 5 - 0

3.0 PRESENTATIONS

3.1 Recognition of State FBLA Winners (WORKSHOP)

Recognition of two students from Grand Ridge School who placed at state FBLA convention.

3.2 Recognition of the District's Sunshine State Scholar for the 2017-2018 School Year (BOARD MEETING)

3.3 Recognition of Middle School and High School Academic Team Winners (BOARD MEETING)

Middle School Academic Team Runner Up - Grand Ridge Middle School Academic Team Winner - Marianna Middle High School Academic Team Runner Up - Marianna High High School Academic Team Winner -Cottondale High

3.4 Recognition of the State Weightlifting Participants and Coaches from Jackson County (BOARD MEETING) Superintendent Moore introduced the Sunshine State Scholar; members of the Middle School and High School Academic Teams; and the Jackson County State Weightlifting participants. The honorees provided information about their events and introduced special guests in attendance. The board members and superintendent congratulated all the students for their hard work and thanked them for representing Jackson County.

4.0 CITIZEN'S REQUEST

4.1 Citizens Request: This time is set aside for the Citizens of Jackson County to address the School Board. This is not a question and answer period, nor a political forum. Personal accusations and/or derogatory remarks will not be tolerated. Comments should be limited to three minutes or less. In the interest of time, the Chairman reserves the right to limit the number of speakers on a single topic to two individuals.

No one requested to speak.

5.0 CONSENT AGENDA

5.1 Approval of the Consent Agenda

Recommendation: Approval of the Consent Agenda ORIGINAL - Motion Member (Tony Pumphrey) Moved, Member (Stacey Goodson) Seconded to approve the ORIGINAL motion 'Approval of the Consent Agenda'. Upon a roll call vote being taken, the vote was: Aye: 5 Nay: 0. The motion Carried. 5 - 0

5.2 Approval of the Minutes of the March 12, 2018 Special Workshop Meeting

Recommendation: Approval of the Minutes of the March 12, 2018 Special Workshop Meeting

5.3 Approval of the Minutes of the March 15, 2018 Regular Board Meeting

Recommendation: Approval of the Minutes of the March 15, 2018 Regular Board Meeting

5.4 Approval of the Minutes of the March 15, 2018 Special Board Workshop

Recommendation: Approval of the Minutes of the March 15, 2018 Special Board Workshop

6.0 OTHER AGENDA ITEMS - Consent

6.1 Approval of Other Agenda Items - CONSENT

Recommendation: Approval of Other Agenda Items - CONSENT ORIGINAL - Motion

Member (Chris Johnson) Moved, Member (Charlotte Gardner) Seconded to approve the ORIGINAL motion 'Approval of Other Agenda Items - CONSENT'. Upon a roll call vote being taken, the vote was: Aye: 5 Nay: 0. The motion Carried. 5 - 0

6.2 Board Policy Update 5.14 Homeless Students

Request to advertise was approved February 20, 2018. Advertisement began March 12, 2018 to meet the 30-day period for April 17, 2018, approval. Recommendation: Approval of Board Policy Update 5.14 Homeless Students

6.3 Supplement Form Requests

Attached is the one Supplement Form (highlighted) requesting approval for payment. Recommendation: Approval of Supplement Form Requests

6.4 Early Admit to Chipola College

This will allow the students to early admit to Chipola College during the 2018-2019 school year. Recommendation: Approval of Early Admit to Chipola College

6.5 Level I & Level II Volunteer Applications

The attached list of Level I and Level II volunteers have met all district requirements to volunteer in Jackson County Schools. Recommendation: Approval of Level I and Level II Volunteer Applications

6.6 Request to Advertise Proposed School Board Policy 3.62, State Motto as required by F.S. 1003.44 effective July 1, 2018

Governor Scott has signed SB 1158 revising Florida Statute 1003.44 stating "(4) Each district school board shall adopt rules to require, in all of the schools of the district and in each building used by the district school board, the display of the state motto, "In God We Trust," designated under s. 15.0301, in a conspicuous place." Recommendation: Approval of Request to Advertise Proposed School Board Policy 3.61, State Motto as required by F.S. 1003.44 Mrs. Charlotte Gardner asked Superintendent Moore, once the policy is approved, to coordinate unity with the schools in the displaying of the state motto.

7.0 OTHER AGENDA ITEMS - Action

7.1 Re-Configuration of Grand Ridge School and Sneads Elementary School beginning July 1, 2018

Recommendation that Grand Ridge School serve grades 5-8 and Sneads Elementary School serve grades Pk-4 beginning July 1, 2018. Recommendation: Approval of Re-Configuration of Grand Ridge School and Sneads Elementary School beginning July 1, 2018 ORIGINAL - Motion Member (Stacey Goodson) Moved, Member (Chris Johnson) Seconded to approve the ORIGINAL motion 'Approval of Re-Configuration of Grand Ridge School and Sneads Elementary School beginning July 1, 2018'. Upon a roll call vote being taken, the vote was: Aye: 5 Nay: 0. The motion Carried. 5 - 0

8.0 PERSONNEL - Consent

8.1 Approval of Personnel - CONSENT

Recommendation: Approval of Personnel - CONSENT ORIGINAL - Motion Member (Stacey Goodson) Moved, Member (Charlotte Gardner) Seconded to approve the ORIGINAL motion 'Approval of Personnel - CONSENT'. Upon a roll call vote being taken, the vote was: Aye: 5 Nay: 0. The motion Carried. 5 - 0

8.2 Summary of Personnel Items

Recommendation: Approval of Summary of Personnel Items

8.3 Recommendation of New Non-Instructional Employees

Recommendation: Approval of Recommendation of New Non-Instructional Employees

8.4 Recommendation of CC Non-Instructional Employees for 18-19

Recommendation: Approval of Recommendation of CC Non-Instructional Employees for 18-19

8.5 Recommendation of Confidential Contract Employees for 18-19 SY

Recommendation: Approval of Recommendation of Confidential Contract Employees for 18-19 SY

8.6 Recommendation of New Instructional Employees

Recommendation: Approval of Recommendation of New Instructional Employees

8.7 Recommendation of CC & PS Instructional Employees for 18-19

Recommendation: Approval of Recommendation of CC & PS Instructional Employees for 18-19

8.8 Leave Requests

Recommendation: Approval of Leave Requests

8.9 Retirement

Recommendation: Approval of Retirement

8.10 Request for .5 Assistant Principal Positions for Marianna Middle School and Marianna High School

Marianna Middle School and Marianna High School each earn 1.5 Assistant Principal positions based on the staffing formula. We are requesting the addition of .5 Assistant Principal to each school's staffing plan to continue to have 2 full Assistant Principal positions at each site. Recommendation: Approval of Request for .5 Assistant Principal Positions for Marianna Middle School and Marianna High School

8.11 Revision of Elementary, Middle, and High School Principal Job Descriptions

The current job description language requires School Principal certification in addition to Educational Leadership certification as a requirement. The FL Department of Education doesn't require School Principal

certification (Level II Certification) for hire as a principal and many area Districts do not require the additional certification to be hired as a principal. This would allow qualified Assistant Principals to be eligible as a candidate for Principal positions, and allow the School Principal Level II Certification to be obtained after placement as a Principal, as is a common practice by other Districts. Recommendation: Approval of Revision of Elementary, Middle, and High School Principal Job Descriptions

8.12 Back-Pay Correction on Emily Dean

Emily Dean worked eight years as a Teacher w/ JCSB from August 2002 through May of 2010 before taking a two year Leave of Absence for the 10-11 and 11-12 school years. Upon returning to work in August of 2012 her pay-step was set at I BA/07 instead of I BA/08 in error. Requesting Board approval to issue her back-pay from August 2012 through June 2017 in the amount of $3,273 to correct the error. Recommendation: Approval of corrected back pay for Emily Dean

9.0 PERSONNEL - Action

10.0 FINANCIAL MATTERS - Consent

10.1 Approval of Financial Matters - CONSENT

Recommendation: Approval of Financial Matters - CONSENT ORIGINAL - Motion Member (Chris Johnson) Moved, Member (Tony Pumphrey) Seconded to approve the ORIGINAL motion 'Approval of Financial Matters - CONSENT'. Upon a roll call vote being taken, the vote was: Aye: 5 Nay: 0. The motion Carried. 5 - 0

10.2 Approval to amend the 2017-18 Resolution to Administer Internal Funds

Recommendation: Approval to amend the 2017-18 Resolution to Administer Internal Funds

10.3 Approval to amend the 2017-18 Depositories for School Internal Funds

Recommendation: Approval to amend the 2017-18 Depositories for School Internal Funds

10.4 Approval to amend the 2017-2018 School Board Bank Depositories

Added a School Lunch account at First Federal Bank for ease of making daily deposits. Recommendation: Approval of 2017-2018 School Board Bank Depositories

10.5 Approval of Monthly Cash & Investments

Recommendation: Approval of Monthly Cash & Investments

10.6 Approval of Revenue Summary

Recommendation: Approval of Revenue Summary

10. 7 Approval of Budget Amendments

Recommendation: Approval of Budget Amendments

10.8 Approval of Budget & Expense Summary

Recommendation: Approval of Budget & Expense Summary

11.0 FINANCIAL MATTERS - Action

12.0 CONTRACTS/RESOLUTIONS/AGREEMENTS - Consent

12.1 Approval of Contracts/Resolutions/Agreements - CONSENT

Recommendation: Approval of Contracts/Resolutions/Agreements - CONSENT ORIGINAL - Motion Member (Charlotte Gardner) Moved, Member (Stacey Goodson) Seconded to approve the ORIGINAL motion 'Approval of Contracts/Resolutions/Agreements - CONSENT'. Upon a roll call vote being taken, the vote was: Aye: 5 Nay: 0. The motion Carried. 5 - 0

12.2 Contract Between Jackson County School Board and Sodexo for Food Service Management (July 1, 2018 through June 30, 2019)

Sodexo was awarded the bid for Food Service Management for the 2018-2019 school year. This contract finalizes the terms for 2018-19 Food Service and gives the option to renew annually for a total of 5 years. Recommendation: Approval of Contract Between Jackson County School Board and Sodexo for Food Service Management (July 1, 2018 through June 30, 2019)

12.3 E-Rate Contract with A3 Communications to purchase Switches and Access Points (July 1, 2018 -June 30, 2019)

E-Rate Contract to purchase Aerohive Switches and Access Points for schools with remaining E-Rate funds. This expenditure will be in the 18-19 school year after approval by the Schools and Libraries E-rate Division (SLD). Once approved by SLD, The JCSB will pay 15% of the contract total. The remaining 85% will be charged directly to the SLD e-rate program. Packet includes a letter of intent signed on the day the contract was awarded in order to meet E-rate application deadlines on March 2, 2018. Packet also includes, contract with A3 to be signed by the Board, the originating Form 470 Bid Documents showing what was asked for and the quotes for equipment at each school. No installations or services beyond the warranty was asked for in this bid. Equipment will be installed by JCSB employees. Recommendation: Approval of E-Rate Contract with A3 Communications to purchase Switches and Access Points (July 1, 2018 - June 30, 2019)

12.4 Contract with Jeremiah Castleberry as Manager of Golson Elementary Summer Enrichment Program (Summer Program 2018)

This is the contract for Jeremiah Castleberry to be paid as manager of the program. The program was previously approved by the board in the February 20, 2018 meeting (Item# 14.3) As a reminder, the proposal that was approved then is also attached with Mr. Castleberry's proposed contract. Mr. Castleberry will work "pre-planning" @ 2 hours per week April 18-Jun 1, 2018, and @ during Summer Enrichment Program @ 8 hours per day beginning Jun 4 - July 27, 2018 Recommendation: Approval of Contract with Jeremiah Castleberry as Manager of Golson Elementary Summer Enrichment Program (Summer Program 2018)

12.5 Agreement with Cook Consulting, Inc. dba The App-Garden for Volunteer Tracking Hosting (effective 6/29/18-6/29/19)

This is a hosting agreement to move our volunteer tracking from paper tracking to digital tracking. Recommendation: Approval of Agreement with Cook Consulting, Inc. dba The App-Garden for Volunteer Tracking Hosting (effective 6/29/18-6/29/19)

12.6 Lease with Marianna Recruits AAU Basketball Team (April - July 2018)

Lease with Marianna Recruits AAU Basketball Team coached by Earl Robinson and Jeremiah Blount for use of the Marianna Middle School Gym for practice. Recommendation: Approval of Lease with Marianna Recruits AAU Basketball Team (April - July 2018)

12.7 Lease with East Jackson Elite Outlaw Basketball Team (April 18, 2018 - June 20, 2018)

Lease with Jason Milsap to use Sneads High School 2nd Gym for the purpose of practice. This lease grants the team 12 hours per month for the months of April, May, and June 2018. Recommendation: Approval of Lease with East Jackson Elite Outlaw Basketball Team (April 18, 2018 - June 20, 2018)

13.0 CONTRACTS/RESOLUTIONS/AGREEMENTS - Action

14.0 PROJECTS/PROGRAMS/GRANTS/PLANS - Consent

15.0 PROJECTS/PROGRAMS/GRANTS/PLANS - Action

16.0 FACILITIES AND CONSTRUCTION - Consent

16.1 Approval of Facilities and Construction - CONSENT

Recommendation: Approval of Facilities and Construction - CONSENT ORIGINAL - Motion Member (Stacey Goodson) Moved, Member (Chris Johnson) Seconded to approve the ORIGINAL motion 'Approval of Facilities and Construction - CONSENT'. Upon a roll call vote being taken, the vote was: Aye: 5 Nay: 0. The motion Carried. 5 - 0

16.2 Final Approval of Marianna High School Football Parking Lot and Bus Course

Requesting final approval of resurfacing of the Marianna High School Football Parking Lot and Bus Course. Recommendation: Final Approval of Marianna High School Football Parking Lot and Bus Course

16.3 Gulf Power Easement

Gulf Power would like to have a 15' easement on 8th Avenue for the purpose of keeping the vegetation controlled for their lines. This is the North side of Graceville Elementary School and currently we have no trees that are on this road. Recommendation: Approve Gulf Power Easement

16.4 Change Orders 1 & 2 for MAL Roof Project (ODP)

Change Orders to reduce contract price due to Owner Direct Purchases. Recommendation: Approve Change Orders 1 & 2 for MAL Roof Project (ODP)

17.0 FACILITIES AND CONSTRUCTION -Action

18.0 P-CARD/PURCHASE ORDERS OVER $10,000.00 - Consent

18.1 Approval of P-Card/Purchase Orders Over $10,000.00 - CONSENT

Recommendation: Approval of P-Card/Purchase Orders Over $10,000.00 - CONSENT ORIGINAL - Motion Member (Tony Pumphrey) Moved, Member (Charlotte Gardner) Seconded to approve the ORIGINAL motion 'Approval of P-Card/Purchase Orders Over $10,000.00 - CONSENT' . Upon a roll call vote being taken, the vote was: Aye: 5 Nay: 0. The motion Carried. 5 - 0

18.2 Chipola College Dual Enrollment and Early Admission Tuition Purchase Order

Purchase Order (JC-491) to Chi pol a College for Spring 2018 Dual Enrollment / Early Admission Tuition Recommendation: Approval of Purchase Order (JC-491) to Chipola College for Spring 2018 Dual Enrollment/ Early Admission Tuition

18.3 Purchase Order to SHI for 2018-2019 District-Wide Microsoft License

Purchase Order to SHI for 2018-2019 District-Wide Microsoft License 2018-2019 District-Wide Microsoft License, includes software for all district servers and Microsoft Office for district office. Recommendation: Approval of Purchase Order to SH I for 2018-2019 District-Wide Microsoft License

19.0 PURCHASE ORDERS OVER $10,000.00 - Action

20.0 EXPULSIONS

20.1 School Expulsions

Recommendation: Approval of School Expulsions ORIGINAL - Motion Member (Charlotte Gardner) Moved, Member (Stacey Goodson) Seconded to approve the ORIGINAL motion 'Approval of School Expulsions'. Upon a roll call vote being taken, the vote was: Aye: 5 Nay: 0. The motion Carried. 5 - 0

21.0 JUST CAUSE ITEMS

21.1 Letter to Commissioner Chuck Lockey Requesting Assistance at Marianna Baseball Field

Recommendation: Approval of Letter to Commissioner Chuck Lockey Requesting Assistance at Marianna Baseball Field ORIGINAL - Motion

Member (Charlotte Gardner) Moved, Member (Stacey Goodson) Seconded to approve the ORIGINAL motion 'Approval of Letter to Commissioner Chuck Lockey Requesting Assistance at Marianna Baseball Field'. Upon a roll call vote being taken, the vote was: Aye: 5 Nay: 0. The motion Carried. 5 - 0

21.2 Request for an additional Sign-Language Interpreter at Hope School to meet the IEP requirement for a new student.

A hearing-impaired student has enrolled at Hope School and the student's IEP required a sign-language interpreter. Recommendation: Approval of Request for an additional Sign-Language Interpreter at Hope School to meet the IEP requirement for a new student. ORIGINAL - Motion Member (Chris Johnson) Moved, Member (Tony Pumphrey) Seconded to approve the ORIGINAL motion 'Approval of Request for an additional Sign-Language Interpreter at Hope School to meet the IEP requirement for a new student'. Upon a roll call vote being taken, the vote was: Aye: 5 Nay: 0. The motion Carried. 5 - 0

22.0 INFORMATION ITEMS

22.1 JCEA Announcement/Update/Input

In accordance with the approved JCEA Master Contract, Item #2.12 JCEA President, Dave Galloway spoke regarding the member's concern about the length of time it has taken for negotiations and concern about educational issues in Tallahassee. Chairman Nichols stated it is the desire of the board to provide everything we can for all employees, but at the same time the board must protect the district. Mr. Galloway stated the union wants to finalize everything by the end of the year. Mr. Galloway also invited everyone to the JCEA banquet on Thursday, May 3, 2018 beginning at 5:30 PM at Evangel.

22.2 Out of State Travel

22.3 Suspension Reports for the Month of March 2018

22.4 Contingency Change Notice 002 for MHS Parking

Change Notice to add two bollards to protect light pole at the MHS Parking Lot.

22.5 GMP Timeline, Marianna K-8

Time Line for the GMP and the Sinkhole Remediation

22.6 HeadStart Monthly Financials

22.7 Driver's License Suspensions - March 2018

Driver's License Suspensions - March 2018 FL Statute 1003.27 (b) requires School districts to submit the names of all 16+ age students found to be truant for license suspension.

22.8 ECC Monthly Report

Monthly Report for Early Childhood Program

22.9 Resignations

23.0 SCHOOL BOARD MEMBER/SUPERINTENDENT ANNOUNCEMENTS

23.1 Dates to Remember

24.0 ADJOURN

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