SUPERINTENDENT’S REPORT AND RECOMMENDATIONS … · Levenson moved, seconded by Ms. Sutherland to approve the minutes as presented. Roll Call: Ayes: Ms. Levenson, Mr. Robertson,

To be approved at the Board of Education meeting November 17, 2009. MINUTES OF THE OCTOBER 13, 2009 REGULAR BOARD OF EDUCATION MEETING. The Shaker Heights Board of Education met in regular session on Tuesday, October 13, 2009 at 8:02 p.m. at Fernway Elementary School, 17420 Fernway, Shaker Heights, Ohio 44120. Members present: Mr. Norman A. Bliss, Ms. Freda J. Levenson, Mr. Peter A. Robertson, Ms. Annette Tucker Sutherland and Mr. F. Drexel Feeling. President F. Drexel Feeling presided. Upon the presentation of the Minutes of the September 8, 2009 regular meeting, Ms. Levenson moved, seconded by Ms. Sutherland to approve the minutes as presented. Roll Call: Ayes: Ms. Levenson, Mr. Robertson, Ms. Sutherland, Mr. Feeling. Abstain: Mr. Bliss (due to absence from the September 8, 2009 meeting). The motion carried. 09-10-113 President Feeling inquired of the audience as to any questions or comments pertaining to agenda items. There being none, the meeting continued. SUPERINTENDENT’S REPORT AND RECOMMENDATIONS Upon the recommendation of Superintendent Mark Freeman, Mr. Bliss moved, seconded by Ms. Levenson that the following personnel items be approved: PERSONNEL Certified Appointment for the 2009-2010 School Year Li, Luling – (Mandarin Chinese Teacher/High School) – Class M.A., step d of the Teachers’ Salary Schedule – Effective September 25, 2009 Mohr, Mary – (90% School Nurse/Lomond School) – Class M.A.+45, step e of the Teachers’ Salary Schedule – Effective September 29, 2009 Change in Assignment for the 2009-2010 School Year Watkins, Daniel – (80% Science/High School) – from 100% to 80% - Effective August 24, 2009

2 Temporary Employees: Lunch Room Supervisors, Substitute Tutors, Home Instructors, Substitute Teachers, Substitute Nurses, Substitute Library Aides, Tutoring Center Tutors for the 2009-2010 School Year Adoryan, Kate Biltz, Lindsey Brown, Tiffany Curwen, Oliver Fox, Jeffry Gordon, Bonnie Hansen, Susan Larsen, Michael Lesniak, Amy McIver, Kerry Meyer, Patricia Muhammad, Safiyyah

Narasaiah, Ajay Oglesby, Celestine Patterson, Leah Patton, Georgia Perry, M. LeVora Relic, Marianne Siebert, Alan Smith, Yvonne Taylor, Kimberly Wainscott, Nicole Weizer, Paula

Change of Rate for Individual Substitute Teachers for the 2009-2010 School Year Horwitz, Helen – (Spanish/High School) – Class M.A. – Effective October 1, 2009 O’Connell, Martin – (Science/High School) – Class M.A. – Effective August 25, 2009 Shea, Erin – (4th Grade/Onaway) – Class B.A. – Effective September 8, 2009 Siebert, Alan – (Mathmatics/High School) – Class B.A. – Effective September 17, 2009 Walker-Lindstrom, Connie – (1st Grade/Lomond) – Class M.A. – Effective October 5, 2009 Wiest, Linda – (Special Education Teacher/Lomond) – Class M.A. – Effective August 24, 2009 Curriculum Writing and Instructional Planning for the 2009-2010 School Year Authorization is requested for staff members to participate in curriculum writing and instructional planning. These activities will not exceed 10 units per individual. A unit refers to approximately one-half day of service at $65. Mentoring and Curriculum Mapping Up to 2 units per individual Shaw, Elizabeth Special Assignments for the 2009-2010 School Year Local Professional Development Committee Planning Up to 20 units per individual Grim, Dorothy Kelly, Ellen O’Verko, John Robinson, Neal

Strickler, Elizabeth Sweeney, Eileen Weiss-Flynn, Penny

Program Planning (Title IIA-Teacher Quality Grant) Up to 5 units per individual Grim, Dorothy O’Verko, John Robinson, Neal

Strickler, Elizabeth Sweeney, Eileen Weiss-Flynn, Penny

3 Special Education Support Up to 20 units Gesing, Timothy Technology Up to 10 units Bednar, Jason (5) Campbell, Nicole

Morris, Sean

Supplemental Contracts for the 2009-2010 School Year

High School Fowler, Thomas - Pre-season Soccer Head Coach (Women) - 4.5 x 1 Fowler, Thomas - Soccer Head Coach - (Women) - 8.5 x 1 Hoynacke, Corey - Pre-season Tennis Assistant Coach (Women) - 2.5 x 1 Hoynacke, Corey - Tennis Assistant Coach (Women) - 5.0 x 1 Mazi, Irena - Pre-season Swimming Coach (Men) - 2.5 x 1 Mazi, Irena - Swimming Assistant Coach (Men) - 6.5 x 1 Special Supplementals for the 2009-20010 School Year Districtwide/Fall Semester – Mentor Katz, Pamela Lease, Patricia

Steinbock, Jennifer

Classified Appointments for the 2009-2010 School Year Dortch, Teidra – (Special Education Aide/Mercer School) – Step 6 of the Teacher Aide/Assistant Salary Schedule – Effective September 21, 2009 Kisner, Samuel, II – (Educational Support Specialist/Woodbury School/Title I Stimulus Funds) – Class EE, grade 1 of the Supervisor, Classified Specialist, and Administrative Salary Schedule – Effective August 26, 2009 (correction to the September 8, 2009 board agenda) Meyer, Cynthia - (Educational Support Specialist/Woodbury School/Title I Stimulus Funds) – Class DD, grade 1 of the Supervisor, Classified Specialist, and Administrative Salary Schedule – Effective September 14, 2009 (correction to September 8, 2009 board agenda) McMillan, Sabrina – (Permanent Part-Time Bus Driver/Transportation) – step 5 – Effective October 13, 2009 Rivers, Yolanda – (Permanent Part-Time Bus Driver/Transportation) – step 3 – Effective October 13, 2009 Smith, Dwain – (Permanent Part-time Bus Driver/Transportation) – Step 7 – Effective October 16, 2009 Woods, Richard – (80% Educational Support Specialist/Woodbury School/Title I Stimulus Funds) – Class DD, grade 1 of the Supervisor, Classified Specialist, and Administrative Salary Schedule – Effective August 31, 2009 (correction to the September 8, 2009 board agenda)

4 Changes in Assignment for the 2009-2010 School Year McDonald, Lester – (Head Custodian III/Fernway) – from Building Assistant, Fernway, step 3, to Head Custodian III, Fernway, step 4 – Effective September 21, 2009 Olencki, Michael – (Building Assistant/Lomond) – from Maintenance Custodian, Woodbury, step 7, to Building Assistant, Lomond, step c – Effective October 5, 2009 Wervey, Lawrence – (Building Assistant/Fernway) – from Grounds Maintenance Worker, Service Center, step 4, to Building Assistant, Fernway, step 6 – Effective October 5, 2009 Wright, Andrea – (Head Cashier/Woodbury/35 hours per week) – from Cook’s Helper, High School, step 6, to Head Cashier, Woodbury, step 6 – Effective October 1, 2009

Temporary Employees: Building Monitors, Head Lunchroom Aides, Lunchroom Aides, Off-Duty Police Officers, Student Technology Aides, Student Aides, Substitute Bus Drivers, Substitute Bus Monitors, Substitute Cafeteria Workers, Substitute Custodians, Substitute Secretarial Technicians, Substitute Security, Substitute Teacher Aides, Technology Interns, Tutoring Center Study Assistants for the 2009-2010 School Year Adkins, Bruce Bennett, Tammy Berick, Mary Bolden, Laurece Bonillas, Patricia Brown, Elaine Chesler, Margaret Clements, Candice Craig, Rosetta Cort, Katherine Daniel, Isaac DuBose, Allen Dunn, Martin Dunn, Matthew Ellis, Quiana Evans, Cindy Evans, Vivian Fredricks, Amy Grespino, Daniel Hughley, Curtis

Jackson, Richard Kennedy, Zania Kiker, Kathryn Krihwan, Daniel Lewis, Tiffany Martin, William Merendino, Rose Ogba, Onyekachi Perkins, Timothy Potiker, Elizabeth Reynolds, Yvette Jett Rogers, Faye Shaw, Darrel Simmons, Dorothy Stewart-Brooks, Josephine Turner, Gabrielle Walker, Lanisha Walsh, Brian Whitlow, Briana

Termination Calhoun, Melvis – (Special Education Aide/High School) – Effective at the end of the day October 13, 2009 – 3 years, 2 months of service Resignation Getson, Karyl – (Senior Accounting Specialist/Administration) – Effective at the end of the day December 31, 2009 – 29 years, 2 months of service (retirement) Kirksey, Jason – (Permanent Part-Time Bus Driver/Transportation) – Effective at the end of the day on October 16, 2009 – 4 years, 7 months of service

5 ADDENDUM Certified Temporary Employee: Lunch Room Supervisors, Substitute Tutors, Home Instructors, Substitute Teachers, Substitute Nurses, Substitute Library Aides, Tutoring Center Tutors for the 2009-2010 School Year Curran, Judith Fellinger, Robert

Keane, Ann

Change of Rate for Individual Substitute Teacher for the 2009-2010 School Year Walker-Lindstrom, Connie – (1st Grade/Lomond) – Class M.A. – Effective October 2, 2009 (correction to agenda) Curriculum Writing and Instructional Planning for the 2009-2010 School Year Authorization is requested for staff members to participate in curriculum writing and instructional planning. A unit refers to approximately one-half day of service at $65. International Baccalaureate Course Development Up to 15 units per individual Johnson, Erik Li, Luling

Podl, JoEllen (5) Willis, Eileen (5)

Program Planning Schwartz, Susan (3) Special Assignments for the 2009-2010 School Year Technology Facilitator Up to 20 hours Cheney, DeVane Coffey, Mary Gillette, Bradley McCauley, Tina

Strouse, Mary Sweeney, John Vossler, Daniel

Technology Facilitator Up to 30 hours Campbell, Nicole Morris, Sean Supplemental Contracts for the 2008-2009 School Year

High School Torrence, Tod - Lacrosse Assistant Coach (Women) - 6.5 x 1 Supplemental Contracts for the 2009-2010 School Year Middle School Nagal, Mark - Middleweight Football Coach - 6.0 x 1

6 High School Coreno, Michael – Pre-season Basketball Coach (Women) - 4.5 x 1 Coreno, Michael - Basketball Head Coach (Women) - 8.5 x 1 Curry, Veronica - Pre-season Volleyball Head Coach - 4.5 x 1 Curry, Veronica - Volleyball Head Coach - 8.5 x 1 Freeman, Sharmayne - Modern Dance Assistant - 6.5 x 1 Hall, Alison – Pre-season Field Hockey Assistant Coach - 2.5 x 1 Hall, Alison - Assistant Coach Field Hockey - 6.5.0 x 1 Hubbard, Richard - Preseason J.V. Soccer Coach (Women) - 2.5 x 2 Hubbard, Richard - J.V. Soccer Coach (Women) - 6.5 x 1 Moffatt, Lyman – Pre-season Football Assistant Coach - 2.75 x 1 Moffatt, Lyman - Football Assistant Coach - 6.5 x 1 Vazquez, Anastacio - Wrestling Coach Assistant - 6.5 x 1 Wang, Alexandra - Field Hockey Assistant Coach (Women) - 2.5 x 1 Leave of Absence for the 2009-2010 School Year Jackson, Susanna – (English/High School) – Effective October 14, 2009, through November 3, 2009 (FMLA) Classified Appointment for the 2009-2010 School Year

Shea, Erin – (Special Education Aide/Boulevard School) – Step 5 of the Teacher Aide/Assistant Salary Schedule – Effective October 12, 2009 Change in Assignment for the 2009-2010 School Year Johnson, LaToya – (Cashier/Cook’s Helper/Mercer/30 hours per week) – from Cook’s Helper, Woodbury, step 1, to Cashier/Cook’s Helper, Mercer, step 2 – Effective October 12, 2009 Temporary Employees: Building Monitors, Head Lunchroom Aides, Lunchroom Aides, Off-Duty Police Officers, Student Technology Aides, Student Aides, Substitute Bus Drivers, Substitute Bus Monitors, Substitute Cafeteria Workers, Substitute Custodians, Substitute Secretarial Technicians, Substitute Security, Substitute Teacher Aides, Technology Interns, Tutoring Center Study Assistants for the 2009-2010 School Year Fisher, Cynthia Jones, Sandra

Moon, Willa Moore, Jennie

Personnel for School Athletic Events for the 2009-2010 School Year Adams, Steven Cappelletti, James Suspension Carter, Moneta – (Permanent Part-Time Bus Driver/Transportation) – Ten (10) days at 10% reduction in pay – Effective October 6, 2009, through October 19, 2009 Roll Call: Ayes: Mr. Bliss, Ms. Levenson, Mr. Robertson, Ms. Sutherland, Mr. Feeling. The motion carried. 09-10-114

7 BUSINESS Upon the recommendation of Superintendent Freeman, Ms. Levenson moved, seconded by Ms. Sutherland that the Board approve the following resolution: Payment in Lieu of Transportation for the 2009-2010 School Year (Action required by law) This resolution to declare transportation impractical for certain identified students is presented pursuant to the requirements of Ohio Revised Code Chapter 3327 and the procedures set forth by the Ohio Department of Education. The resolution follows careful evaluation of all other available options prior to consideration of impracticality. WHEREAS the student(s) identified on the attachment have been determined to be residents of this school district, and eligible for transportation services; and WHEREAS after a careful evaluation of all available options, it has been determined that it is impractical to provide transportation for these student(s) to their selected schools(s); and

WHEREAS the following factors as identified in Revised Code 3327.02 have been considered: 1. The time and distance required to provide the transportation; 2. The number of pupils to be transported; 3. The cost of providing transportation in terms of equipment, maintenance, personnel, and administration; 4. Whether and to what extent the additional service unavoidably disrupts current transportation schedules. WHEREAS the option of offering payment in lieu of transportation is provided in Revised Code: Therefore, Be It RESOLVED that the Shaker Heights City Schools Board of Education hereby approves the declaration of “impractical to transport” for the identified students, and offering them payment in lieu of transportation. The estimated State per pupil annual reimbursement amount is approximately $172.00.

8

SHAKER HEIGHTS CITY SCHOOL DISTRICT TRANSPORTATION DEPARTMENT

PAYMENT IN LIEU OF TRANSPORTATION REIMBURSEMENT

2009-2010 SCHOOL YEAR

SCHOOL STUDENT

Montessori School at Holy Rosary 12009 Mayfield Road Cleveland, OH 44106

Conall Smith (1)

St. Ann School

2160 Stillman Road Cleveland Heights, OH 44118

Spencer Issac (1)

Chanhyuk Lee (5)

William Lavelle (5)

Birchwood School 4400 W. 140th Street Cleveland, OH 44135

Nathaniel Calabrese (6) Sophie Calabrese (3)

Our Lady of Peace School

12406 Buckingham Avenue Cleveland, OH 44120

Imani Estrada (4) Nia Estrada (4)

Dylan Freeman (5)

St. Gregory the Great School

4478 Rushton Road South Euclid, Ohio 44121

Anna Maya Autorino (K)

Kerry O’Brien

Jackson Tuggey (3) Charles Tuggey (1)

Cornerstone Christian Academy

2846 SOM Center Road Willoughby, OH 44094

Maya Threat (5)

Willo-Hill Christian School

4220 State Route 306 Willoughby, OH 44094

Caleb Dummermuth (K) Mercy Dummermuth (1)

Roll Call: Ayes: Mr. Bliss, Ms. Levenson, Mr. Robertson, Ms. Sutherland, Mr. Feeling. The motion carried 09-10-115

9 BOARD POLICIES At this time, Ms. Levenson gave a brief explanation of the changes to the fiscal policies and Ms. Sutherland provided a brief explanation of the bullying policy. Both are members of the Policy Review Committee. APPROVING REVISIONS TO BOARD POLICIES WHEREAS, a Board Policy Review Committee was appointed to review the District’s entire set of Board Policies and present suggested revisions as appropriate to the entire Board; and WHEREAS, the Board Policy Review Committee has reviewed such Board Policies and has a set of revisions to be submitted for the approval of the Board; NOW, THEREFORE, BE IT RESOLVED by the Board of Education that the Board Policy Review Committee’s recommended revisions to existing Board Policies be hereby approved. FIRST READING (Note: In accordance with Board Policy, no action is required at this time for this the first reading of these Policy amendments.) DA FISCAL MANAGEMENT GOALS DB ANNUAL BUDGET AND APPROPRIATIONS MEASURES DBD LONG-TERM FINANACIAL PLANNING DID INVENTORIES JFCF PROHIBITION OF STUDENT HARASSMENT AND BULLYING Complete policies delineated in attached Item A.1. THIRD READING (Action required by State Law) (Note: In accordance with Board Policy, this is the third of three required readings of these Policy amendments. The first reading was August 11, 2009, and the second reading was September 8, 2009. Upon the presentation of the third reading of Board policies, Mr. Bliss moved, seconded by Mr. Robertson that the recommended revisions to existing Board policies be hereby approved. AFE (also IM) EVALUATION OF INSTRUCTIONAL PROGRAMS BCCA INCAPACITY OF TREASURER CBAA INCAPACITY OF SUPERINTENDENT IM (also AFE) EVALUATION OF INSTRUCTIONAL PROGRAMS

10 File: AFE (also IM)

EVALUATION OF INSTRUCTIONAL PROGRAMS

The Superintendent of Schools regularly evaluates the effectiveness of instructional programs in achieving the educational goals and objectives of the Shaker Heights City School District. The evaluation may include information about the following: suitability of educational programs in terms of community expectations; the number of students who enter a program of higher education; the trends in admissions to colleges and universities; the post-graduation plans of graduates not immediately entering college; and other relevant data. The Superintendent of Schools is instructed to keep abreast of current research and successful practices and to employ the best and most reliable methods and measures in the evaluation process. The results of various testing and assessment programs may be used as a part of these evaluations. These evaluations will provide data for planning and budgeting for instructional improvements and for informing the Board of Education and the public about the performance of the schools. Adoption date: April 15, 1987 Revised date: October 13, 2009 LEGAL REFS.: ORC 3313.60 3323.02 OAC 3301-35-02(B); 3301-35-03; 3301-35-04;

3301-35-06; 3301-35-07

Shaker Heights City School District, Shaker Heights, Ohio

11

File: BCCA INCAPACITY OF TREASURER

The Shaker Heights Board of Education recognizes that it is vital for the function of the Treasurer's office to continue uninterrupted at all times and hereby establishes the following policy to comply with Section 3313.23, Ohio Revised Code. A. A Treasurer pro tempore shall be appointed by a majority of the members of the Board

of Education upon determining the Treasurer is incapacitated in such a manner that he or she is unable to perform the duties of that office. Such incapacity shall be determined in one of the following ways:

1. At the request of the Treasurer if the Treasurer is absent with pay by reason of

personal illness, injury or exposure to contagious disease, which could be communicated to others.

2. Upon certification of the attending physician that the Treasurer is unable to

perform the duties of the office of Treasurer and such Treasurer is absent with pay by reason of personal illness, injury or exposure to contagious disease, which could be communicated to others.

3. Upon the determination of a physician selected by the Board of Education that

the Treasurer is unable to perform the duties of the office of Treasurer and such Treasurer is absent with pay by reasons of personal illness, injury or exposure to contagious disease, which could be communicated to others.

4. Upon the granting of a leave of absence without pay requested by the Treasurer by reasons of illness, injury or other disability of the Treasurer.

5. Upon the placing of the Treasurer upon an unrequested leave of absence

without pay by reason of illness or other disability of the Treasurer pursuant to Section 3313.23, ORC.

B. During the period of incapacity, the Treasurer shall:

1. At his or her request be placed on sick leave with pay not to exceed the amount of his or her accumulated but unused sick leave and any advancement of such sick leave, which may be authorized by Board policy.

2. At his or her request or without such request pursuant to Section 3313.23,

ORC, be placed on a leave of absence without pay.

3. The leave provided in subsection B. 1 and 2 above may not be extended beyond the contract or term of office of the Treasurer.

Shaker Heights City School District, Shaker Heights, Ohio 1 of 2

12 File: BCCA C. The Treasurer may, upon request to the President of the Board of Education, be returned to active duty status unless the Board denies the request within ten days of receipt of the request. The Treasurer shall be returned to active duty status only by a majority vote of the members of the Board. The Board may require the Treasurer to establish to its satisfaction that the Treasurer is capable of resuming such duties and further, that the duties be resumed on a full time basis. D. The Board may demand that the Treasurer return to active service, and upon the determination that the Treasurer is able to resume his or her duties, the Treasurer shall return to active service, as determined by a majority of the members of the Board.

E. The Treasurer may request a hearing before the Board of Education on any action taken under this policy and shall have the same rights in such hearing as are granted to teachers under Section 3319.16, ORC. F. The Treasurer pro tempore shall perform all of the duties and functions of the Treasurer and may be removed at any time by a two-thirds majority vote of the members of the Board. G. The Board shall fix the compensation of the Treasurer pro tempore in accordance with Section 3313.24, ORC, and said Treasurer pro tempore shall serve until the Treasurer's incapacity is removed, as determined by a majority vote of the members of the Board, or until the expiration of the Treasurer's contract or term of office, whichever is sooner. H. The Treasurer pro tempore shall execute a bond immediately after his or her appointment in accordance with Section 3313.25 ORC.

Adoption date: October 13, 1987 Review date: April 14, 2008 Revised date: October 13, 2009

LEGAL REFS: Family and Medical Leave Act: 29 USC 2601 et seq. ORC 3313.23


13 File: CBAA

INCAPACITY OF SUPERINTENDENT The Shaker Heights Board of Education recognizes that it is vital for the function of the Superintendent's office to continue uninterrupted at all times and hereby establishes the following policy to comply with Sec. 3319.011, Ohio Revised Code. A. A Superintendent pro tempore shall be appointed by a majority of the members of

the Board of Education upon determining the Superintendent is incapacitated in such a manner that he or she is unable to perform the duties of that office. Such incapacity shall be determined in one of the following ways:

1. At the request of the Superintendent, if the Superintendent is absent with

pay by reason of personal illness, injury, or exposure to infectious and contagious diseases or syndromes, which could be communicated to others.

2. Upon certification of the attending physician that the Superintendent is unable to perform the duties of the office of Superintendent and such Superintendent is absent with pay by reason of personal illness, injury, or exposure to infectious and contagious diseases or syndromes, which could be communicated to others.

3. Upon the determination of a physician selected by the Board of Education that the Superintendent is unable to perform the duties of the office of Superintendent and such Superintendent is absent with pay by reason of personal illness, injury, or exposure to contagious diseases which could be communicated to others.

4. Upon the granting of a leave of absence, without pay requested by the

Superintendent by reasons of illness, injury, or other disability of the Superintendent.

5. Upon the placing of the Superintendent upon an unrequested leave of absence without pay by reason of illness or other disability of the Superintendent pursuant to ORC 3319.13 and 3319.16.

B. During the period of incapacity, the Superintendent will:

1. At the Superintendent's request, be placed on sick leave, with pay, not to exceed the amount of his accumulated but unused sick leave and any advancement of such sick leave that may be authorized by Board policy.


14 File: CBAA

2. At the Superintendent's request, or without such request, pursuant to ORC 3319.13, be placed on a leave of absence without pay.

3. The leave provided during the period of incapacity (described above) will

not extend beyond the contract or term of office of the Superintendent.

C. The Superintendent may, upon request of the President of the Board of Education, be returned to active duty status, unless the Board denies the request within 10 days of receipt of the request. The Superintendent shall be returned to active duty status only by a majority vote of the members of the Board. The Board may require the Superintendent to establish to its satisfaction that the Superintendent is capable of resuming such duties and, further, that the duties be resumed on a full time basis.

D. The Board may demand that the Superintendent return to active service, and upon

the determination that the Superintendent is able to resume his duties, the Superintendent will return to active service, as determined by the majority of the members of the Board.

E. The Superintendent may request a hearing before the Board of Education on any

action taken under this policy and will have the same rights in such hearings as are granted to teachers under Section 3319.16, Ohio Revised Code.

F. The Superintendent pro tempore will perform all of the duties and functions of the

Superintendent, and may be removed at any time by a two-thirds majority vote of the members of the Board.

G. The Board will fix the compensation of the Superintendent pro tempore in

accordance with ORC 3319.011, Ohio Revised Code, and said Superintendent pro tempore shall serve until the Superintendent's incapacity is removed, as determined by a majority vote of the members of the Board, or until the expiration of the Superintendent's contract or term of office, whichever is sooner.

Adoption date: November 17, 1987 Review date: May 14, 2008 Revised date: October 13, 2009 LEGAL REF.: ORC 3319.01; 3319.011; 3319.13; 3319.16 Shaker Heights City School District, Shaker Heights, Ohio 2 of 2

15 File: IM (also AFE)

EVALUATION OF INSTRUCTIONAL PROGRAMS

The Superintendent of Schools regularly evaluates the effectiveness of instructional programs in achieving the educational goals and objectives of the Shaker Heights City School District. The evaluation may include information about the following: suitability of educational programs in terms of community expectations; the number of students who enter a program of higher education; the trends in admissions to colleges and universities; the post-graduation plans of graduates not immediately entering college; and other relevant data.

The Superintendent of Schools is instructed to keep abreast of current research and successful practices and to employ the best and most reliable methods and measures in the evaluation process. The results of various testing and assessment programs may be used as a part of these evaluations. These evaluations will provide data for planning and budgeting for instructional improvements and for informing the Board of Education and the public about the performance of the schools. Adoption date: April 15, 1987 Revised date: October 13, 2009

LEGAL REFS.: ORC 3313.60 3323.02

OAC 3301-35-02(B); 3301-35-03; 3301-35-04; 3301-35-06; 3301-35-07

Shaker Heights City School District, Shaker Heights, Ohio

16 Roll Call: Ayes: Mr. Bliss, Ms. Levenson, Mr. Robertson, Ms. Sutherland, Mr. Feeling. The motion carried. 09-10-116 Special Education Resolution Upon the presentation of the special education resolution below, Ms. Levenson moved, seconded by Mr. Robertson that it be approved. As required by law, the Shaker Heights City School District adopts the Special Education Model Policies and Procedures and the Procedures and Guidance for Ohio Educational Agencies Serving Children with Disabilities prepared by the Ohio Department of Education. Roll Call: Ayes: Mr. Bliss, Ms. Levenson, Mr. Robertson, Ms. Sutherland, Mr. Feeling. The motion carried. 09-10-117 WELCOME – MR. CHRISTOPHER HAYWARD, FERNWAY ELEMENTARY SCHOOL PRINCIPAL At this time Superintendent Freeman introduced Mr. Christopher Hayward, Principal, Fernway Elementary School. Mr. Hayward extended a warm welcome to the Board and community. DISTRICT HIGHLIGHTS Forty members of the Shaker Heights High School Class of 2010 have been named Semifinalists or Commended Students in the National Merit and National Achievement Scholarship Programs. Selected on the basis of their high scores on the Preliminary Scholastic Aptitude Test (PSAT), these academically talented seniors are considered top candidates for admission to America’s most selective colleges. Semifinalists also have the opportunity to continue in the competition for merit scholarship awards that will be offered next spring. National Merit Semifinalists: Alison Boyd, Abigail Christman, Grace Crosby, Benjamin Davis, Rose Egelhoff, Samantha Goldfarb, Julie Gyurgyik, Maxwell Haber, Carol Hundert, Anirudh Jayanti, Rachel Leonard, Lawrence Neil, Callum Orr, Caelyn Rosch, Kathryn Rownd, David Stahl, and Harper Sutherland. National Achievement Semifinalists: Leah Jones, Fatimah Mateen, and Owen Shelton. National Merit Commended Students: David Belfiglio, Mary Clair, Amy Cox, Richard Edwards, Scott Garverick, Zachary Hopkins, Sarah Jackson, Leah Jones, Sarah Leonard, Michael Mawhorter, Robin Meiksins, Emily Nosse-Leirer, Christopher Piraino, Scott Piraino, Kevin Plautz, Chevelle Reppert, Owen Shelton, Ayush Sood, and Evan Wheeler. National Achievement Commended Students: Asha Smith, Katelyn Walker, and Peter Williams. All of these students will be honored at an upcoming Board of Education Meeting.

17

Data from the Ohio Department of Education show that students who have been in the Shaker schools for three years or more do significantly better on state tests than newer students. To ease the academic and social transition of new students and their families, the District is implementing a comprehensive welcome and orientation program. Elements of the program include:

• Revisions to the initial registration process, including more comprehensive print materials to help new families learn about expectations, procedures and academic support resources.

• Peer support for new students at the Middle School and High School through a Student Ambassadors program.

• Personal contacts by parent volunteers to offer information and support to new families.

• Increased staff attention to the needs of new students and their families. • Ongoing activities and informational programs for new families. • Use of an electronic assessment resource, Measures of Academic Progress (MAP), to

gauge achievement levels of new students, with specific focus on those having limited documentation of academic performance from their previous school. The assessment results are used to aid in appropriate placement and appraise instructional needs.

In addition to these district-level efforts, the Shaker schools are working with the other 14 First Ring school districts to share best practices for registration and orientation of new families. These efforts include an early registration campaign, a plan to transfer key student information electronically when a student transfers from one First Ring district to another and the use of student assessment data as a source for creating and sharing academic interventions to support students moving among First Ring districts. The First Ring efforts are supported by the Cleveland and George Gund Foundations.

Nine Shaker graduates who have excelled in the fields of medicine, science, business, law, education, and film were inducted this week into the Shaker Heights Alumni Association Hall of Fame. The inductees gave speeches of inspiration and encouragement to Shaker Heights High School students at an assembly held on Monday. Following are brief biographical sketches of the inductees.

Jim Campbell, M.D., ’76, was recently named director of the geriatric center at the Senior Health & Wellness Center at MetroHealth Old Brooklyn Campus. Dr. Campbell completed his undergraduate studies at the University of Michigan, earned his MD from the University of Cincinnati, and holds a Master’s degree in clinical epidemiology and statistics. He completed his residency and fellowship in geriatrics at Case Western Reserve University, University Hospitals of Cleveland, and the Cleveland Veteran’s Administration Medical Center.

James M. Friedman, ’59, has been helping to shape environmental law, both in Ohio and nationally, for the past thirty years. He has served as chair of his firm’s public law department, counseling clients in legislative, regulatory, and election law. Mr. Friedman graduated from Dartmouth College and received his law degree from Harvard Law School. His professional career has included serving as a law clerk to the chief judge of the Sixth Circuit Court of Appeals, chief of staff to Ohio Governor John J. Gilligan, chairman of the Ohio Civil Rights Commission, a board member of the Overseas Private Investment Corporation, chairman of the Federation for Community Planning, chairman of the Government Affairs Alliance of Cuyahoga County, vice president of the Citizens League of Cleveland, and director of a national Presidential campaign.

18

Matthew Frymier, ‘86, is currently Global Strategic Capital Executive at Bank of

America. Mr. Frymier started his career with the organization as a trader in its primary dealership, serving as a market maker in U.S. Treasury Securities for the bank’s institutional client base. He is a founding member of its eCommerce group, which developed the original business plan for deploying Bank of America’s capital markets products over the Internet. Mr. Frymier has served as a member or advisor to the boards of many companies and is currently a member of Bank of America’s Equity Risk forum. He earned a Bachelor’s degree from Colby College.

Pamela Glover, ‘65, helped form the Shaker Heights Alumni Association in 1982 and

was later elected to its Board of Trustees and became the organization’s first secretary. She has served as a member of all of the Assocation’s committees, is the chairperson for this year’s Hall of Fame program, and is currently vice president. For the past twenty years, Ms. Glover has been employed by the medical and engineering schools at Case Western Reserve University. She also worked for the Shaker Heights Schools after graduating from Hiram College with a BFA and a BS in biology and earning her Master’s degree from Kent State University.

Stacey L. Holman, ’89, is an independent filmmaker based in Harlem. Her work has been screened at the Nantucket Film Festival, Harlem Film Festival, Urban World, and the International Film Festival Rotterdam. She is the recipient of the Martin Scorsese Post-Production Award and the Warner Brothers Pictures Post-Production Award. Before arriving in New York City, Ms. Holman attended Dillard University in New Orleans where she earned a BFA in Communications. She continued her education at New York University’s Tisch School of the Arts where she received her MFA. Two of the shorts Ms. Holman produced and directed while there (Mirar Mirror and Girl Talk) received national and international recognition.

David Wickham Jones, ’56, was a nationally recognized expert in legal matters pertaining to tax exempt organizations. Mr. Jones earned a Bachelor’s degree from Princeton University, and one year after graduation, he was injured in a swimming accident in Lake Erie, which left him physically disabled. However, this did not prevent him from continuing his education, and he completed his law degree at Case Western Reserve University. After graduation, he joined the Internal Revenue Service and remained there until his retirement in 2005. He also worked with the Congressional Tax Committee, Senate Finance Committee, and House Ways and Means Committee. Mr. Jones passed away on November 8, 2008.

Mark Ratner, ’60, is a professor of chemistry at Northwestern University. Inspired to become a scientist by the launching of Sputnik, Dr. Ratner attended Harvard and completed his doctoral work at Northwestern. He pursued post-doctoral studies in Denmark and Germany, then began his career at New York University. His principal areas of interest are molecular electronics, theories of self-assembly, nonlinear response in molecules, exact and approximate theories of quantum dynamics, structure and function at the nanoscale, and theory of fundamental chemical processes. Dr. Ratner is a member of the National Academy of Sciences, the American Academy of Arts and Sciences, the International Academy of Quantum Molecular Sciences, and the Royal Danish Academy of Sciences. He has received the Langmuir Award from the American Chemical Society, the Feynman Prize from the Foresight Institute, and an honorary doctorate from the Hebrew University in Jerusalem.

Alan F. Reeves, ’39, received the highest decoration in France, Chevalier de la Légion d’Honneur, for his actions during World War II. While in the army from 1943 to 1945, he attained the rank of major and served in the Supreme Headquarters of the Allied Expeditionary Force (SHAEF) led by General Eisenhower. After the war, Mr. Reeves

19 attended Oxford University and graduated with honors. Once back in the United States, he served as chief of staff for a senator, was appointed by President Kennedy to work on civil rights, and became a regional director for the U.S. Department of Defense. After retiring, Mr. Reeves became the national commander of the SHAEF Veterans Association and in 1994 and 1995 represented the government of the United States at the fiftieth anniversary of the European Theatre Operation.

Sonali Bustamante Wilson, ’76, has served as general counsel and secretary to Cleveland State University’s Board of Trustees and was one of the lead organizers of the Democratic Presidential debate held at the university in February 2008. Ms. Wilson holds a master’s degree in government studies from Harvard University and a juris doctorate from Georgetown University Law Center. She worked as the first law clerk to Ohio Supreme Court Justice Herbert R. Brown and was later an appellate litigation associate with Arter & Hadden, where she specialized in civil appeals, products liability, construction, and school and public law. She then entered private practice, concentrating on estate administration and probate matters, juvenile justice, and civil appeals. Ms. Wilson is also active in community service as a member of the Cleveland Institute of Music Board of Trustees, University Hospitals’ MacDonald Women’s Health Leadership Council, the National Legal Committee, and The Links, Inc.

The Ohio University Alumni Association will honor Fernway Principal Christopher C.

Hayward on October 16 for his service to the university. Hayward, a 1994 graduate of Ohio University, started his teaching career at Onaway Elementary School, subsequently serving as staff assistant at Onaway and Boulevard and as assistant principal at Woodbury before his appointment as principal at Fernway in 2005. In selecting Hayward for the Charles J. Ping and Claire O. Ping Recent Graduate Award, the alumni association cited his leadership in the alumni organizations of the university and its College of Education, as well as his mentoring of prospective teachers. As president of the College of Education Society of Alumni and Friends Board, he was responsible for creating the "Little Fish Enters the Big Pond" fall conference for juniors and seniors. Now in its eighth year, the conference provides guidance from experienced educators in interviewing, resume building, and professional portfolio development for those entering the profession.

The Martha Holden Jennings Foundation has awarded the District a total of $13,500 in

grants to support teaching. The High School’s art department will receive $3,000 for videos and other visual materials on various cultures and art movements for use in International Baccalaureate courses. The world language department will use a $3,000 grant to add a smartboard and student response system for the teaching of Spanish in grades 9-12. An award of $7,500, accompanying teacher Joseph Marencik’s Jennings award for excellence in science education, will be used to enhance science and engineering instruction at the High School.

The Rotary Club of Shaker Heights is providing every third-grade student in the Shaker

schools with a personal copy of the American Education Publishing Dictionary. Rotary members will distribute the dictionaries in person over the next several days as part of Rotary International’s Literacy Project. The Shaker Rotary also supports the schools through its collaboration with the High School’s YEH-Interact service organization and scholarships to Shaker seniors with a strong record of community service.

On Wednesday evening, the Shaker Heights A Cappella Choirs will perform David

Conte’s “An Exhortation,” a piece commissioned for the inauguration of President Barack Obama. The lyrics are based on Obama’s victory speech on November 4, 2008. Conte, a noted composer, professor of composition and choral conductor at the San Francisco Conservatory of Music, will visit Shaker choir classes on November 23, 2009. Tomorrow’s concert begins at 7:30 p.m. in the High School’s Large Auditorium.

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UPDATES • The High School will take another big step toward adoption of the International

Baccalaureate Diploma Programme this week when a team from the International Baccalaureate organization visits. The inspectors will review the courses of study and associated materials prepared by faculty members. If the visiting team and organization approve the faculty’s work to date, the High School will be on track to begin teaching International Baccalaureate courses in 2010-11 and to award the first IB Diplomas in 2012.

• International Baccalaureate staff training and curriculum planning continue at the elementary and middle school levels, with support from the Martha Holden Jennings Foundation.

• Three training sessions have now been held for volunteer interviewers for Imagine Shaker. The 215 parents, students, staff members, and other residents who have undergone training are now in the process of conducting interviews with up to 10 individuals apiece, with the goal of hearing from all segments of the community. Major themes from the interviews will be used in the creation of a strategic plan to position the District for the future. Residents are encouraged to sign up to be interviewed at www.shaker.org/strategicplan. UPCOMING EVENTS Wednesday, October 14 High School Choir Concert, 7:30 p.m. Friday, October 22 Theatre Ensemble Preview Show, 7:00 p.m. Tuesday, November 3 Professional Day/Election Day – NO CLASSES Wednesday, November 11 High School Fall Orchestra Concert, 7:30 p.m. Thursday, November 12 Middle School Fall Band Concert, 7:00 p.m.

Second Story Productions, a Shaker-based video company headed by Shaker graduate Brian Sullivan (’85) has created a commemorative video documenting President Obama’s visit to Shaker Heights High School in July. At this time the Board of Education viewed the video. Following the video presentation and after Superintendent Freeman made brief introductory comments, the Board heard an overview of the District’s financial planning and budgeting process by Treasurer Bryan Christman. Questions, answers and discussion followed. At this time Dr. Dale Whittington, Director of Research and Evaluation, presented to the Board an overview of the Accountability and Fact Book followed by questions, answers and discussion about ways to increase its utility as a planning, monitoring, and informational tool. TREASURER’S REPORT AND RECOMMENDATIONS Upon the recommendation of Mr. Bryan Christman, Treasurer, Ms. Levenson moved, seconded by Mr. Robertson that the financial statements for the month ended September, 2009 (Exhibit T-1) be accepted and placed on file for audit.

21 President Feeling asked Mr. Christman to review the highlights of the financial statements. He commented on items as delineated in the financial and miscellaneous briefs and as follows: • Real Estate Taxes - $426,675 or 1.6% less than taxes received through September

2008. The 2nd half settlement was received in September this year but not until October in 2008. Including the 2nd half 2008 settlement, the unfavorable variance from last year totals $1,142,890, of which $836,014 of the variance is due to the early receipt of a 2nd half advance in May. Even though we are below last year’s collections, we are still in line with budgeted revenues for YTD.

• Other State Sources - $352,735 or 40.1% more than the amount received in the prior year due primarily to the increase in the scheduled phase-in of the tangible personal property tax reimbursement ($840,051 this year vs. $478,073 last year).

• Salaries & Wages – Payroll expenses as of September 30th represent a 3.5% increase from last year’s payrolls for the same number of year-to-date pay dates. Payrolls averaged $2,092,105 for the year-to-date vs. $2,021,798 for the prior year. Excluding sick leave severance payments, however, the increase is 3.8% over the prior year. These increases reflect the cumulative effect of the contractual and step increases that went into effect over the last 12 months. YTD total salaries and wages (including severance payments) are 2.9% above the prior year due to the timing of other fund charge backs. Classified overtime paid in September 2009 was $20,390 less than September 2008, while the cumulative YTD classified overtime amounted to $5,437 less than prior YTD. Sick leave severance payments this YTD totaled $222,505 representing a $30,194, or 11.9% decrease from the prior year YTD total of $252,699.

• Purchased Services – Utilities are $76,744, or 20.2% lower than last year due primarily to the decreased budget payments to the natural gas consortium this year, coupled with more gas holiday credits (due to prior fiscal year budget payments that exceeded actual usage) applied in July-September 2009 than in 2008. Out-of-District tuition YTD payments are $180,418 or 16.4% lower than last year primarily due to timing.

Mr. Christman also commented on the following legislative/judicial items: • The Ohio Supreme Court upheld the commercial activities tax (CAT) on grocers

estimated at $188 million per year. The ruling also saved the State from having to refund $355 million for prior years.

• The Ohio Supreme Court also ruled that the Video Lottery Terminals installation at Ohio’s horse-racing tracks is subject to referendum, which would not appear on the ballot before November 2010.

• The Governor has stated that education cuts are off the table with regards to filling the VLT budget hole approximating $1 billion. The Governor has proposed that the final year (2009) of the personal income tax reduction implemented under H.B. No. 66 be eliminated to fill the VLT budget hole.

Roll Call: Ayes: Mr. Bliss, Ms. Levenson, Mr. Robertson, Ms. Sutherland, Mr. Feeling. The motion carried. 09-10-118 Upon the recommendation of Mr. Bryan Christman, Treasurer, Mr. Bliss moved, seconded by Ms. Levenson that in accordance with Section 135.14 of the Ohio Revised Code, the interim investments listed below be ratified.

22

Roll Call: Ayes: Mr. Bliss, Ms. Levenson, Mr. Robertson, Ms. Sutherland, Mr. Feeling. The motion carried. 09-10-119 Upon the recommendation of Mr. Bryan Christman, Treasurer, Mr. Robertson moved, seconded by Ms. Sutherland that the Board of Education approve the following supplemental appropriation resolution: WHEREAS, the Shaker Heights Board of Education has received grants and awards from various funding sources; and WHEREAS, the Shaker Heights Board of Education on September 8, 2009, adopted annual appropriations for the 2009-2010 budget year, which in part this appropriation will either replace or amend; NOW, THEREFORE, BE IT RESOLVED, that the Shaker Heights Board of Education, amend its previously adopted appropriation accounts: 1. Exhibit T-3A

Funding Agency: Martha Holden Jennings Foundation Funding: Foundation Project: Successful Language Learners

FUND SPCC FUNC. OBJ. OPU DESC. APPROP. 007 9952 Var. Var. Var. $3,000.00

FEDERAL & 0THER SECURITIES: Bond Interest

Purchase Maturity Investment Equiv. Type of to beDate Date Amount Yield Investment Earned Dealer/Issuer

09/03/09 03/04/10 $1,000,000.00 1.30% CD-CDAR's $6,531.78 TriState Capital Bank

09/03/09 09/02/10 $1,000,000.00 1.90% CD-CDAR's $19,029.11 TriState Capital Bank

OTHER DEPOSIT ACCOUNTS:

Avg. Annual

Balance at Interest Rate Interest

Account 09/30/09 for Month Earned

Star Ohio - General $16,379.40 0.17% $2.25 Charter One - High Balance Ckg $59,079.04 0.25% $10.26

Charter One - Money Market $10,929,275.99 0.39% $2,667.05

Huntington - DVP S/K $10,048.59 0.05% $0.49

SHAKER HEIGHTS CITY SCHOOL DISTRICTINTERIM INVESTMENTS

September 2009

23 2. Exhibit T-3B

Funding Agency: Martha Holden Jennings Foundation Funding: Foundation Project: Excellence in Science Education


3. Exhibit T-3C

Funding Agency: Martha Holden Jennings Foundation Funding: Foundation Project: Films for the Humanities


4. Exhibit T-3D

Funding Agency: Ohio Department of Transportation Funding: State of Ohio Project: Walk Your Child to School FUND SPCC FUNC. OBJ. OPU DESC. APPROP. 007 9955 Var. Var. Var. $1,422.36

5. Exhibit T-3E

Funding Agency: Ohio Department of Education Funding: State of Ohio Project: Auxiliary Services

HATHAWAY BROWN SCHOOL


LAUREL SCHOOL


ST. DOMINIC SCHOOL


UNIVERSITY SCHOOL


24 HANNA PERKINS SCHOOL


GRAND TOTAL $1,112,435.88

6. Exhibit T-3F

Funding Agency: Ohio Department of Education Funding: State of Ohio Project: Alternative Education FUND SPCC FUNC. OBJ. OPU DESC. APPROP. 463 9210 Var. Var. Var. $38,247.00

7. Exhibit T-3G

Funding Agency: Ohio Department of Education Funding: State of Ohio Project: Parent Mentor FUND SPCC FUNC. OBJ. OPU DESC. APPROP. 499 9210 Var. Var. Var. $25,000.00

8. Exhibit T-3H

Funding Agency: Ohio Department of Education Funding: Federal Government Project: Part B – IDEA Special Education FUND SPCC FUNC. OBJ. OPU DESC. APPROP. 516 9210 Var. Var. Var. $1,208,517.74

9. Exhibit T-3I

Funding Agency: Ohio Department of Education Funding: Federal Government Project: Part B – IDEA Special Education-Stimulus

FUND SPCC FUNC. OBJ. OPU DESC. APPROP. 516 932N Var. Var. Var. $695,877.17

10. Exhibit T-3J

Funding Agency: Ohio Department of Education Funding: Federal Government Project: Fiscal Stabilization Fund


11. Exhibit T-3K

Funding Agency: Ohio Department of Education Funding: Federal Government Project: Title IID Technology


25 12. Exhibit T-3L

Funding Agency: Ohio Department of Education Funding: Federal Government Project: Title III Limited English Proficiency


13. Exhibit T-3M

Funding Agency: Ohio Department of Education Funding: Federal Government Project: Title III Immigrant


14. Exhibit T-3N

Funding Agency: Ohio Department of Education Funding: Federal Government Project: Title I ESEA


15. Exhibit T-3O

Funding Agency: Ohio Department of Education Funding: Federal Government Project: Title I ESEA - Stimulus


16. Exhibit T-3P

Funding Agency: Ohio Department of Education Funding: Federal Government Project: McKinney Homeless-Stimulus

FUND SPCC FUNC. OBJ. OPU DESC. APPROP. 572 953Q Var. Var. Var. $2,768.91

17. Exhibit T-3Q

Funding Agency: Ohio Department of Education Funding: Federal Government Project: Title IV Safe & Drug Free Schools and Communities


26 18. Exhibit T-3R

Funding Agency: Ohio Department of Education Funding: Federal Government Project: IDEA Early Childhood Special Education


19. Exhibit T-3S

Funding Agency: Ohio Department of Education Funding: Federal Government Project: IDEA Early Childhood Special Education – Stimulus


20. Exhibit T-3T

Funding Agency: Ohio Department of Education Funding: Federal Government Project: Title IIA Improving Teacher Quality


Roll Call: Ayes: Mr. Bliss, Ms. Levenson, Mr. Robertson, Ms. Sutherland, Mr. Feeling. The motion carried. 09-10-120 Upon the recommendation of Mr. Bryan Christman, Treasurer, Ms. Levenson moved, seconded by Mr. Robertson that the Board of Education adopt the following resolution: BE IT RESOLVED, by the Board of Education of the Shaker Heights City School District, County of Cuyahoga, State of Ohio; Section 1. That the Auditor of Cuyahoga County be and is hereby requested to issue an order to the Treasurer of Cuyahoga County to pay to the Treasurer of this Board of Education such funds as may be available for distribution by said County Treasurer. Section 2. That the Treasurer be and hereby is authorized to sign the appropriate documents to secure such advances, as well as the secondary documents to secure the semi-annual settlement with the County Treasurer during the calendar year 2010. Section 3. That such authorization shall extend to all advances requested during the calendar year 2010. Section 4. That the Treasurer of the Board, be and hereby is authorized and directed to certify a copy of this resolution to the County Treasurer and make such other certifications and reports to the County Auditor or Treasurer as may be necessary to make this resolution effective. Roll Call: Ayes: Mr. Bliss, Ms. Levenson. Mr. Robertson, Ms. Sutherland, Mr. Feeling. The motion carried. 09-10-121

27 Upon the recommendation of Mr. Bryan Christman, Treasurer, Ms. Levenson moved, seconded by Mr. Robertson that the Board of Education approve the H.B. No. 412 Five-Year Financial Forecast (Exhibit T-4) and further that the Treasurer be directed to file a copy of such forecast with the Ohio Department of Education. Mr. Christman commented on the Five-Year Forecast as follows: • Required two times per year, last one approved in May 2009. The second filing must

be by the end of October 2009; • Can be amended and submitted at any time during the year; • Reflects the actual fiscal 2009 revenue and expenses; • Basic format requires three years of historical and five years of projected data; • The forecast is simply a planning tool used in long-term financial planning for the

District; • It is designed to help identify issues and circumstances that need to be addressed in

advance of occurrence; • This represents only one approach to balancing the District’s finances; • Does not necessarily reflect the exact layout of future events; and • Other events will occur that will likely have an impact on this forecast, e.g.:

Ohio’s biennial budget; Rollout of the Governor’s School Finance OEBM Program; Extent of the recovery of the Ohio economy; Extent of the recovery of the real estate and financial markets in general; and Other market forces that impact our expenditure base.

• The only thing about this forecast of which we can be assured is that almost all of the numbers will be different.

Mr. Christman also briefly discussed the major assumptions and highlights of the forecast, as well as the significant changes from the prior forecast. Major Assumptions and/or Highlights:

1. Although every biennial State Budget has its issues, the current House Bill No. 1 is particularly concerning as to its ultimate viability. This unknown has to be the most significant aspect of concern with respect to this forecasting period. Failure of the State to collect on its projected revenues and live within its projected budget could result in detrimental impacts to the District’s forecast.

2. The elimination of the tangible personal property tax is reflected as declining collections ending in Fiscal 2010. Replacement payments from the State are reflected in the Restricted Grants-In-Aid, Line 1.04. Commencing in Fiscal 2008, such direct replacement payments are subject to reduction for any increases in State Foundation payments caused by a reduced “chargeoff” resulting from the House Bill No. 66 declining assessed value percentages applied to tangible personal property. Because this forecast continues to assume either reducing or flat-lined State Foundation payments, we have accordingly also assumed that such tangible personal property tax replacement payments will be unaffected by such annual reduction adjustments. Such replacement payments (which are detailed in Note 6 of the Forecast footnotes) are scheduled to peak in Fiscal 2011 and 2012 at $2.1 million. The forecast incorporates the impact of a surviving amendment to House Bill No. 1, under which school districts will receive two years at the maximum reimbursement before the phase-out begins declining thereafter

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beginning in Fiscal 2013. This resulted in an increase of approximately $1.1 million in total reimbursements from the May forecast.

3. The forecast reflects the provisions of House Bill No. 1, which call for only a 1% reduction in both Fiscal 2010 and in Fiscal 2011 in the State Foundation revenues from the levels received for Fiscal year 2009. This reflects an increase in revenues from the May 2009 forecast, wherein we had projected a 5% reduction in both years of the new biennium at that time in accordance with the Governor’s budget planning directives. House Bill No. 1 incorporated the Governor’s Evidence Based Model (EBM) for education. However, the provisions of the EBM are still being developed by the ODE and are to be implemented over the next ten years. At this time, the District is uncertain as to whether or not there will be additional costs and/or revenues associated with the implementation of the EBM. Accordingly, we have assumed a flat-lined State Foundation funding during the remaining years of the forecast period after Fiscal 2011.

4. The forecast reflects estimated increasing revenues from the new Medicaid reimbursement program that was approved during the summer of 2008. The District received approximately $90,000 during Fiscal 2009 under the new program;

5. Continuation of the Public Utility Reimbursement payment beyond the guaranteed five-year payment period ended Fiscal 2007;

6. A shift to the General Fund 001 in Fiscal 2012 and beyond, of costs funded by anticipated Federal Stimulus Package monies that are expected to expire after Fiscal 2011;

7. Continuation of the shift to the General Fund 001 of costs previously funded by the Cleveland and Gund Foundations’ Achievement Gap grants;

8. An increase in the current 14% employer contribution to the STRS retirement system by 0.5% per year for 5 years in anticipation of the passage of a current STRS proposal (House Bill No. 315), starting in second half of Fiscal 2011 (pushed back a year from the last forecast);

9. A projected annual growth rate of 11.5% for health insurance costs coupled with an annual 1% increasing employee shared premium payment for Fiscal 2010 and beyond;

10. Natural gas budget increases of 4% per year for Fiscal years beyond Fiscal 2010; 11. Electricity budget increases of 3% per year for Fiscal years beyond Fiscal 2010; 12. An additional $150,000 allocated for new textbook adoptions in Fiscal year 2010; 13. A projected annual growth rate averaging 8% for out-of-district tuition costs; 14. A 5% annual growth rate for out-of-district tuition transportation costs; 15. A 7.5% annual growth rate for fuel costs beyond Fiscal 2010 based upon the

much lower than expected Fiscal 2009 actual expense due to the modification of fuel prices earlier in the fiscal year. We have allotted an additional $100,000 as a precaution that fuel prices experience wild fluctuations during the next fiscal year;

16. After a 1% reduction each year over the current two-year state biennium (Fiscal years 2010 and 2011), a continuation of the State biennial budget “guarantee” with regards to State Foundation funding for the District and no substantial reductions in District funding pertaining to the Homestead Exemption and Roll Back, or the tangible personal or the public utility property reimbursement payments during the forecast period;

29

17. The approval of a continuing property tax levy with a projected yield equivalent of at least 9.9 mills in calendar 2010 and again in 2012; and

18. A net annual budget savings of $2.0 million each year commencing in Fiscal year 2011.

Significant Changes from the prior Forecast: A. State Foundation Revenues: Amended the projected reduction from 5% per year

during the 2010-2011 biennium to a 1% reduction as adopted in House Bill No. 1 in July.

B. State Fiscal Stabilization Funds (SFSF): Line 1.045 is a newly added line to the forecast that includes the Federal stimulus monies that have been used by the State to fill in the State’s budget deficit. The SFSF amounts are accounted for in Fund 532. These revenue amounts ($936,239 each for Fiscal 2010 and 2011) do not reflect additional monies to the District, but instead when added to the State Foundation Revenues that are listed on line 1.035, Unrestricted State Grants-in-Aid, equal the State guarantee amount from the prior year, as adjusted for the 1% reduction in each of the two fiscal years in the current biennium. With respect to the expenditure side, lines 21.010 through 21.060 are new disclosure-only lines at the bottom of the forecast. These amounts are included in the respective expenditure lines 3.010 through 3.050 above.

C. Restricted Grants-In-Aid: $1.1 million increase due to higher tangible personal property tax reimbursement payments resulting from the House Bill No. 1 provision, more than offset by reductions in other State reimbursements, primarily the 50% reduction in funding for the catastrophic aid reimbursement (about $1.2 million decrease), resulting in a $400,000 net reduction over the Fiscal 2010 through 2013 forecast period.

D. Total Revenues: Total revenues during the four-year forecast period including Fiscal years 2010 through 2013 have increased only $0.8 million, $2.9 million of which is attributable to the increased State Foundation Revenues.

E. Total Expenditures: Excluding unidentified budget reduction amounts, total expenditures during the four-year forecast period including Fiscal years 2010 through 2013 have decreased about $4 million most of which is attributable to the lower Fiscal 2009 base of expenses coupled with reductions in growth rates in various expense category items.

Roll Call: Ayes: Mr. Bliss, Ms. Levenson. Mr. Robertson, Ms. Sutherland, Mr. Feeling. The motion carried. 09-10-122 At this time President Feeling asked if there were any Board Committee reports. Ms. Sutherland noted that the Strategic Planning update was in the District Highlights. Ms. Sutherland’s legislative update concerned possible cuts in Title I funding. Ms. Levenson briefly commented on the defeat of a provision that would have supported vouchers for the federal military employees. President Feeling asked for remarks from the public audience. Mr. Dan Hoffman commented concerning the digital divide, corporate computers and offering Kumon reading to low performing students on a pilot basis. Superintendent Freeman provided additional comments. At this time Ms. Levenson moved, seconded by Mr. Bliss that the Board enter into executive session for the purpose of personnel and collective bargaining.

30 Roll Call: Ayes: Mr. Bliss, Ms. Levenson. Mr. Robertson, Ms. Sutherland, Mr. Feeling. The motion carried. 09-10-123 The Board of Education recessed to executive session to discuss personnel and collective bargaining matters at 11:03 p.m. The Board of Education reconvened the public session at 11:59 p.m. There being no further business to come before the Board, Ms. Levenson moved, seconded by Mr. Robertson that the meeting be adjourned. Roll Call: Ayes: Mr. Bliss, Ms. Levenson, Mr. Robertson, Ms. Sutherland, Mr. Feeling. The motion carried. 09-10-124 The regular meeting of the Shaker Heights Board of Education adjourned at 12:00 midnight. ____________________________________ Mr. F. Drexel Feeling, President ____________________________________ Bryan C. Christman, Treasurer

Documents

SUPERINTENDENT’S REPORT AND RECOMMENDATIONS … · Levenson moved, seconded by Ms. Sutherland to approve the minutes as presented. Roll Call: Ayes: Ms. Levenson, Mr. Robertson,