MIRO & MRBR

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Text of MIRO & MRBR

Invoice Verication for SAP R/3Stephen Birchall

Contents Preface........................................................... 5 5 7 7 7 8 8 9 10 10 12 12 12 13 14 15 16 17 17 17 18 18 19 19

2.2

Delivery Charges ( Planned and Unplanned ) .......................................... Difference Between Planned and Unplanned Delivery Charges ................ A Third Option ...................................... Planned Delivery Charges .................... Posting Planned Delivery Charges in Invoice Verication ............................... Unplanned Delivery Charges ............... A Third Option .....................................24 25 26 26 26 26 27 27 27 28 28 28 28 28 29 29 30 30 30 31 32 32 33 21 21 22 22

Acknowledgments ................................

1

What is Invoice Verication?1.1

...............

High-Level Process ............................... The Main Steps ..................................... Capturing the Invoice Details ............... The Use of Invoice Verication ............. Processing Mismatched Invoices ..........

1.2 1.3

Handling Mismatched Invoices ............ Mismatches During Input ( MIRO ) ....... Processing Blocked Invoices ................ Using Workow when Mismatches Occur .................................................... Using MRBR ......................................... Automatic invoice release ....................

2.3

Tolerances ............................................. Why Have Tolerances? .......................... What Kind of Tolerances are There? ..... Special Tolerances ................................. Other Tolerances .................................. Conguring the Tolerances ................... Error Messages Resulting from Tolerances .............................................

1.4 1.5 1.6

Parking Invoices .................................... Workow in Invoice Verication .......... Summary .................................................................

2.4

ERS ( Evaluated Receipt Settlement ) .... How Does ERS Work? .......................... How Safe is the Process? ...................... ERS for Inter- or Intra-Company Scenarios ............................................... The ERS Process .................................... The ERS Settlement Transaction ...........

2

Specic Functions in Detail2.1

The Goods Receipt-Based Invoice Verication ( GR- Based IV ) Flag .......... What Does the GR-Based IV Flag Do? ............................................... The Risks of Setting the Flag Off .......... The Risks of Setting the Flag On .......... On Vs. Off ............................................. How the Flag Works ............................. Entering an Invoice for a Purchase Order with the Flag Set On .................. Entering an Invoice for a Purchase Order that Has the Flag Set Off ..................... Where is the Flag Set? ..........................20 21 20

2.5

Invoice Reduction ................................. What Does Invoice Reduction Do? ...... The Invoice-Reduction Process ............ The Financial Posting of the Difference

2.6

Pipeline and Consignment Stock Settlement ............................................ Consignment Stock ............................... Pipeline Stock .......................................

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Contents

2.7

Invoicing Plans ...................................... Periodic Invoicing Plans ........................ Partial Invoicing Plans .......................... How Does the Process Work? .............. Invoice Verication Relating to Invoicing Plans ...................................... Basic Conguration for Invoicing Plans ......................................................

33 33 34 34

Running F110 ....................................... The F110S Transaction .......................... 3.7 Summary .............................................................................................

49 49 49 51 51 52 53 54 54 55 59 60 60 61 62 62 62 62 63 63 63 63 64 64 64 65 65 65 65 66 66 68 68 69 69

435 35 35 35 36 36 37 37

Conguration4.1 4.2

Basic Conguration. .............................. Dene the Attributes of System Messages .............................................. How to Congure System Messages ....

2.8

Subsequent Debits and Credits ............ Posting a Subsequent Credit ................ Posting a Subsequent Debit ................. Posting a Normal Credit .......................

4.3 4.4

Dene Tax Jurisdiction .......................... Congure Automatic Postings ............. Account Assignment ............................. Simulation ............................................. The G/L Accounts Function .................

2.9

Purchase-Order Texts ........................... The Basic Process .................................. An Example of How to Use this Function ...............................................

4.538 38

Incoming Invoice .................................. Number Assignment ............................. Tax Treatment in Invoice Reduction .... Maintain Default Values for Tax Codes .............................................

2.10

Summary ...............................................

3

Financial Aspects of Invoice Verication ..................................................3.1 3.2 3.3 Overview .............................................. Automatic Account Determination ..... The Goods Received/Invoice Received Clearing Account .................................. Sample Scenarios of the Use of the GR/IR Clearing Account ....................... Using MR11 to Manage the GR/IR Clearing Account ....................... Regular Maintenance of the Clearing Account .................................. 3.4 Tax Processing Within Invoice Verication ............................... The Calculate Tax Flag .......................... The Tax Tab in the MIRO Transaction ... 3.5 Moving Average Price/ Standard Price ....................................... The Difference Between Standard Pricing and MAP ................................... Advantages of Each Option .................. 3.6 The Payment Run ................................. The Parameter Tab ................................ The Free Selection Tab........................

39 39 39 40 40 41 42 43 44 44 45

Congure How Exchange- Rate Differences are Treated ......................... Congure How Unplanned Delivery Costs are Posted ................................... Edit PO Supplement Text in Invoice Verication ............................... Dene Mail to Purchasing When Price Variances Occur ........................... Congure Vendor-Specic Tolerances ............................................ Maintain Bar-Code Entry ...................... Activate Direct Posting to G/L Accounts and Material Account .... Maintain Item-List Variants .................. Aggregation .......................................... Dene Start Logo .................................. Set Check for Duplicate Invoices ......... 4.6 Document Parking ................................ Invoice Block ....................................... Determine Payment Block .................... Set Tolerance Limits .............................. Item Amount Check ............................. Stochastic Blocks .................................. 4.8 4.9 Clearing-Account Maintenance ........... Invoice Verication in Background ....... 4.7

45 45 46 46 48 48 48

The Additional Log tab ......................... The Printout/data medium tab .............

2

Galileo Press 2006. All rights reserved.

Contents

4.10 4.11 4.12 4.13

Electronic Data Interchange ................. Message Determination ....................... Dene Document Life .......................... Authorization Management. ................

69 69 70 70

4.14 4.15 4.16

Maintain Customer Exits and Business Add-Ins ................................. Logistics Invoice Verication: Index ..... Summary ............................................................................................................. 70 70 70 71

Index

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Preface

There are many organizations that have implemented SAP and suffered from problems and confusion relating to the invoice verication functionality. Many of the implementations I have seen get it very wrong and the result is a function that is seen as inefcient, complex and time consuming. This does not have to be the case. If you spend time understanding exactly what the SAP functionality is trying to achieve and how to use the standard functionality to the fullest, you will reduce the risk of problems and nd that the functionality is better than it appears to be initially. This book begins by explaining the basic process in a non-technical manner. Other chapters focus on the functionality in detail and show how to congure each option to obtain the maximum benets. It shows the many useful features available that are often overlooked and it explains some common misconceptions about certain options that are available and guides you to the correct choices.

Whether you are about to implement the invoice verication function, or you have already done so, you will nd this book informative, even if you dont believe you are having any problems with the functionality.

AcknowledgmentsThis book is dedicated to my grandchildren: Stephen, Harvey, Rupinder, Balvinder, George, and one more who's on the way. To my precious wife Joan, and to all of our children, who constantly make me so glad to be a part of their lives. And to all of my colleagues, who have endured my terrible sens