Module Word 2007 Basics Learning Outcomes Learn basic Word 2007 commands. Create, save, and print documents. Apply text, paragraph, and page formats. Review

Module Word 2007 Basics

Learning Outcomes

Learn basic Word 2007 commands.Create, save, and print documents.Apply text, paragraph, and page formats.Review documents and apply communication skills.Build keyboarding skills.

3

Lesson

Module 3, Slide 2 ©2008 South-Western Cengage LearningKeyboarding & Word Processing, Lessons 1-60

Word Screen26

Status bar

Ribbon

New Document Screen

Insertion Point

Lesson


Tabs are located at the top of the Ribbon.Groups contain related items and are positioned at the bottom of the Ribbon.Commands are the buttons, boxes for keying information, and menus that provide a choice of options.

Ribbon Basics26

Tab

Group

Command

Lesson


Font Commands26

Bold

Shrink the Font

Italic

Underline

FontFont Size

Grow the Font

Highlight

Font Color

Strikethrough

Subscript Change Case

Clear Formatting

Superscript

Lesson


Office Button26

Create a new document

Open an existing document

Save a document

Print a document

Office Button

Lesson


Click the Office Button.Click Save.

Save & Save As26

To save an existing document:Save button

Save As button

Lesson


Save & Save As (continued)

To save a new document:Click the Office Button and click Save As.Select the file location in the Save in box. If necessary, click New Folder to create and name a new folder.Key the name of the file in the File name box; click Save.

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Save in box

New Folder

File name box Save

Save As dialog box

Lesson


Close Document

To Close a Document and Leave Word Open:

Click the Office Button and click Close at the bottom of the menu.

To Close a Document and Exit Word:

Click the Close button at the top right of the screen.

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Close option on Office Button

Close button

Lesson


New Document

To create a new Word document:

Click the Office Button and click New to display the New Document dialog box.Click the Blank Document button; then click the Create button.

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Blank Document button

New button

Lesson


Click the Office Button and double-click the filename in the Recent Documents list.

OrClick the Office Button and click the Open button.Click on the appropriate folder, and double-click on the filename.

Open An Existing Document26

Select the file location

Double-click on the filename

Recent Documents list

Open button

Lesson


Print

To print one copy of a document to a default printer:On the Office Button menu, click the arrow next to Print. Select Quick Print.

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Displays Print dialog box with print options

Prints one copy to default printer

Displays how document will look when printedPrint option on

Office Button

Lesson


Print Preview

To preview a document:On the Office Button menu, click the arrow next to Print.Click Print Preview to display how the document will look.

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Print Preview toolbarZoom

View one or two pages at one time

Print from this toolbar Close Print Preview

Lesson


Exit Word

On the Office Button menu, click Exit Word at the lower right side of the menu.

OrClick the Close button at the top right of the screen.

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Close button

Exit Word button

Lesson


Alignment commands – specify how text lines up.Line Spacing – determines the amount of space between lines of text.Shading – applies color as a background for text.Border – applies and removes inside and outside borders.

Paragraph Formats27

Alignment commands

Line Spacing

Border

Shading

Lesson


Paragraph Formats (continued)

Bullets & Numbering – formats lists of information.Decrease & Increase Indent – moves all lines of a paragraph to the right or left.Show/Hide – displays paragraph markings.

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Show/Hide

Decrease & Increase Indent

Bullets & Numbering

Lesson


Alignment

Align Text Left—all lines begin at left margin.Center—all lines are centered.Align Text Right—all lines are aligned at the right margin.Justify—all lines are aligned at both the left and right margins.

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Justify

Align Text Right

Align Text Left

Center

Lesson


Bullets & Numbering

To apply Bullets and Numbering:Key the list.Select the list and click either the Bullets or Numbering command.

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Bullets command

Numbering command

Lesson


Bullets & Numbering (continued)

To select a different format:Click the down arrow on either the Bullets or the Numbering command to display the library of styles.Select the desired style.

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Bullet Library

Numbering Library

Lesson


Line Spacing

To change line spacing:Position the insertion point in the paragraph whose spacing you wish to change.Click the Line Spacing command and select the desired spacing.

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Line Spacing button

Spacing options

Lesson


Remove Space After Paragraph

Position the insertion point at the end of the paragraph were space should be removed.Click the Line Spacing command; then click Remove Space After Paragraph.

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Line Spacing command

Remove Space After Paragraph

Lesson


Cut, Copy, Paste

To cut text - select the text and click the Cut command (removes text from its current location and places it on the Clipboard).To copy text - select the text to be copied and click the Copy command.To paste text - position the insertion point and click the Paste command.

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Cut command

Copy command

Paste command

Lesson


Format Painter

To copy a paragraph format to a single paragraph:Click in the paragraph that has the desired format.Click the Format Painter.Click in the paragraph to copy the desired format.

27

Format Painter button

Lesson


Format Painter (continued)

To copy a paragraph format to multiple paragraphs:Double-click the Format Painter to keep it turned on.Click in the paragraphs to copy the desired format.Click Format Painter to turn it off.

27

Lesson


Quick Access Toolbar

Save - preserves the current version of a document. A new document displays the Save As dialog box. Undo - reverses the most recent action you have taken. The down arrow displays a list of the commands that you can undo. Redo - reverses the last Undo; it can be used several times to redo the past several actions.

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RedoSave Undo

Lesson


Mini Toolbar

To use the Mini toolbar:

Select the text you wish to format.Point the mouse at the Mini toolbar when it appears.Click the command(s) that you want to apply.

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The Mini toolbar provides a shortcut to frequently used formatting commands.

Lesson


Margins

To change margins:

In the Page Setup Group on the Page Layout tab, click the down arrow on the Margins command to display the gallery of margin options.Click the desired margins option.

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Margins command Gallery of

margin options

Lesson


Orientation

To change page orientation:

Click the down arrow on the Orientation command.Select desired orientation.

Portrait – (default) positions text so top edge of paper is 8.5” wide.Landscape – positions text so top edge of paper is 11” wide.

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Orientation command

Portrait

Landscape

Lesson


Date & Time

To insert the date and/or time:

Position the insertion point.In the Text group on the Insert menu, click the Date & Time command to display the Date and Time dialog box.Select the desired date or time format; click OK.

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Date & Time command

Date and Time dialog box

Date and time formats

Lesson


Ruler & Indent

To indent text using the Ruler:Drag the Indent Markers on each side of the Ruler.

28

Line of writing

Indent markers

Tab alignment marker

Lesson


Ruler & Indent (continued)

To indent text using the Indent command:Click the Indent command.Click the up arrows on both the left and right side to increase them.

28

Indent command

Lesson


Tabs

Left Tab - aligns text at the left.Center Tab - aligns text evenly on both sides of the tab stop.Right Tab - aligns text at the right.Decimal Tab - aligns numbers at the decimal point.Bar Tab - aligns text to the right of a vertical bar.

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Center TabLeft Tab Right TabAlignment button

Lesson


Tabs (continued)

To set a tab: Click the Alignment button to select the tab type; click the Horizontal Ruler where you want the tab.To delete or clear a tab: Click the tab marker on the ruler, and drag it straight down.To move a tab: Click the tab marker on the Ruler, and drag it to the new location.

28

Lesson


Scroll Bar & Views

Use the scroll bar to move through a document.Use the Slider to zoom in and out on a document.Use Views to display a document in different formats.

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Scroll bar

View buttons Slider

Lesson


Views

Print Layout—displays how the document will look when printed.Full Screen Reading—uses the full screen to display the document.Web Layout—displays the document as it will appear on the Web.

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Print Layout

Full Screen Reading

Web Layout

Lesson


Views (continued)

Outline —displays the document in outline format.Draft—displays the document without graphics and formatting.

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Outline

Draft

Lesson


Spelling & Grammar

Correct errors as you key: Red - spelling or keying errorsGreen - grammar errorsBlue - contextual errors

Click Spelling & Grammar to check the entire document at once.

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Spelling & Grammar dialog box

Spelling & Grammar button

Errors appear as squiggly lines

Lesson


Spelling & Grammar (continued)

Verify Grammar and Spelling status on the status bar:

Still checkingContains errorsError free

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