Ms Word Notes by Imtiaz Khan

8/10/2019 Ms Word Notes by Imtiaz Khan

1/26

2007

Written by:

Muhammad Imtiaz khan

1/1/2007

Microsoft Office

2ndEdi


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CONTENTS

1 CHAPTER NO.1 .......................................................................................................... 3

1.1 Ms Word Introduction: ..................................................................................................... 4

1.1.1 Benefits of Microsoft word: ..................................................................... 4

1.1.2 Microsoft word Uses: ............................................................................... 4

2 CHAPTER NO.2 .......................................................................................................... 5

2.1 HOME: ..................................................................................................................................... 5

2.1.1 Clipboard: ................................................................................................ 5

2.1.1.1 Cut and Past: ...................................................................... 5

2.1.1.2 Copy: .................................................................................. 5

2.1.1.3 Format Painter: ................................................................... 5

2.1.2 Font: ........................................................................................................ 6

2.1.2.1 Font style: ........................................................................... 6

2.1.2.1.1 Changing The Font Style: ................................... 6

2.1.2.2 Font size: ............................................................................ 6

2.1.2.2.1 Changing The Font Siz: ...................................... 6

2.1.2.3 Font colour: ........................................................................ 6

2.1.2.3.1

Changing The Font Colour: ................................ 6

2.1.2.4 Highlight colour: ................................................................. 6

2.1.2.5 Character spacing: .............................................................. 7

2.1.2.6 Using font dialog box: ......................................................... 7

2.1.2.7 Character case: ................................................................... 7

2.1.3 Paragraph Formatting: ............................................................................. 8

2.1.3.1 Paragraph Alignment: ......................................................... 8

2.1.3.2 Paragraph indents: .............................................................. 8

2.1.3.2.1 Types of Indents: .............................................. 8

2.1.3.3 Tab: .................................................................................... 9

2.1.3.3.1 Types of Tabs .................................................... 9

2.1.3.3.2 Setting Tab Stop Using Manu: ........................... 9

2.1.3.3.3 Leader: ............................................................. 9

2.1.3.4 Line Spacing In Paragraph: .................................................. 9


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2.1.3.4.1 Changing Line Spacing Using Formatting Tool

Bar: .................................................................. 9

2.1.3.5 Bullets & Numbering: ........................................................ 10

2.1.3.5.1 Bullets ............................................................ 10

2.1.3.5.2 Numbering ..................................................... 10

2.1.3.6 Orphan & Widow: ............................................................. 10

2.1.3.7 Border & shading: ............................................................. 10

2.1.4 Styles:.................................................................................................... 10

2.1.5 Find & replace: ...................................................................................... 10

2.1.5.1 Search Option: .................................................................. 10

2.1.5.2 Select:............................................................................... 11

3 CHAPTER NO.3 ....................................................................................................... 12

3.1 INSERT: ................................................................................................................................ 12

3.1.1 Header & footer: ................................................................................... 12

3.1.1.1 Page numbering: ............................................................... 12

3.1.2 Links: ..................................................................................................... 12

3.1.2.1 Hyperlink: ......................................................................... 12

3.1.2.1.1 To create a Hyperlink: ..................................... 12

3.1.2.2 Book mark: ....................................................................... 13

3.1.2.2.1 To create a bookmark: .................................... 13

3.1.2.3 Cross reference: ................................................................ 13

To create a bookmark cross-reference: .............................. 13

4 CHAPTER NO.4 ....................................................................................................... 14

4.1 Page Layout: ...................................................................................................................... 14

4.1.1 Themes:................................................................................................. 14

4.1.2 Page Setup: ........................................................................................... 14

4.1.2.1 Margin : ............................................................................ 14

4.1.2.1.1 Gutter margin: ................................................ 14

4.1.2.1.2 Mirror margin: ................................................ 14

4.1.2.1.3 Setup or Change Margin: ................................. 14

4.1.2.1.4 Orientation: .................................................... 15

4.1.2.1.5 Setup Page Orientation: .................................. 15


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4.1.2.1.6 Pages .............................................................. 15

4.1.2.1.7 Paper Size: ...................................................... 15

4.1.2.2 Breaks: ............................................................................. 15

4.1.2.2.1 Page breaks: ................................................... 15

4.1.2.2.2 Section breaks : .............................................. 16

4.1.2.3 Types of section breaks that we can insert: ....................... 16

4.1.2.3.1 Next page: ...................................................... 16

4.1.2.3.2 Continuous: .................................................... 16

4.1.2.3.3 Even Or Odd Page: .......................................... 16

5 CHAPTER NO.5 ....................................................................................................... 18

5.1 References: ........................................................................................................................ 18

5.1.1 Table Of Contents: ................................................................................. 18

5.1.1.1 Mark Individual Text Entries:............................................. 18

5.1.1.2 Create A Table Of Contents: .............................................. 18

5.1.1.3 Update The Table Of Contents: ......................................... 18

5.1.1.3.1 Delete A Table Of Contents: ............................ 19

5.1.2 Caption: ................................................................................................. 19

5.1.2.1 Add or change a caption for a clip: .................................... 19

5.1.3 Footnotes And Endnotes: ....................................................................... 19

5.1.3.1 Insert Footnote : ............................................................... 20

5.1.3.1.1 Delete A Footnote: .......................................... 20

5.1.3.1.2 Insert Endnotes: .............................................. 20

5.1.3.1.3 Delete A Endnotes: ......................................... 20

5.1.4 Index : ................................................................................................... 20

5.1.4.1 Mark index entries and create an index: ............................ 20

5.1.4.1.2 Mark Index Entries: ......................................... 20

5.1.4.1.3 Create The Index: ............................................ 21

5.1.3.1.4 Update Index: ................................................. 22

1 CHAPTER NO.1


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1.1 Ms Word Introduction:

Microsoft word is a word processing1software that provides the facilities

for documentation to user. The user can create and type letters, reports, news-

papers, etc we can also make a document and send it by as a mail fax and wealso enable to print the document.

1.1.1

Benefits of Microsoft word:

Following are some benefits of Microsoft word:

Give the feature of Header and Footers,Format, Auto Text, Tables, Styles, Find

and Replace, Templates, Word Art, Column, Symbols, Toolbars, Formattin,

Spelling and Grammar Check, Auto Printing, Bullets and Numbering, Auto

shapes and GraphicsMerges and many more.

The text move and duplicate easily without type it again.

A document can be changed without retyping the entire document.

If there is typing mistake, it can be corrected easily.

A paragraph can be deleted without any trace.

Spend more time writing and less time formatting.

Reduce your file sizes and improve corrupt file recovery

Use the tri-pane review panel to compare and combine documents.

Remove tracked changes, comments, and hidden text from your documents.

Connect your documents to business information.

Master your document review processes using Office Word 2007 and Microsoft

Office SharePoint Server 2007 Publish and maintain blogs directly from Office Word

Save as pdf file to easy

Quickly assemble documents using Building Blocks

It is easy to insert word, picture, graph etc.

1.1.2

Microsoft word Uses:

Ms word use commonly in all field of life. In over daily life ms word use

in education field, in media, for personal use, in a business and much more in

daily life. By using the Microsoft word our purpose to prepare the:

Application

Calendars

Memorandums

Notices

Faxes

Resumes

1A term which use for all word writing software and program for example ms word, notebook.


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2 CHAPTER NO.2

2.1 HOME:

Home is the first tab on ms word software when window is open. itscon-

tain various type of option.The first tab or box is clipboard and 2ndis font and

much more which we can study next

2.1.1

Clipboard:

The first tab in home is clipboard. Clipboard task pane is used to collect

different items such as text and graphics etc.It collects

items from within the word or other windows applications

and pastes them wherever required in document. The Clip-

board will display 24 items that are copied.

2.1.1.1

Cut and Past:

Select the text or picture or table the Click the Cut button (in home tab)

or press (Ctrl+X).The phrase2will vanish from its original location.

Click the new location where we want the phrase to reappear. Then click

the Paste buttons picture of a clipboard. Now you can see that the text or pic-

ture move to this location.

Here are shortcuts:

Instead of clicking the Cut button,

We can press ( Ctrl+X).

Instead of clicking the Paste button,

We can press (Ctrl+V)

2.1.1.2

Copy:

First of all select your target which thing you want to copy the one place

to another by using the mouse or key board. Then Click the Copy button from

home tab in clipboard tab . Click where we want the copy of the phrase to ap-

pear, and click the Paste buttons clipboard. The copy will appear at the new

location.

Sh0rtcut key is( Ctrl+C)

2.1.1.3 Format Painter:

Format painter use to Copy formatting from one place and apply it to

another

Double click to this button to apply the same formatting to multiple places in

the document

Shortcut key of Format Painter is ( Ctrl+Shift+C)

2Paragraph

Figure 2Cut and

past

Figure 1Clipboard


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2.1.2

Font:

The appearance of text in the document is called font. its purpose to ap-

pear the font in different colour and style.

(Ctrl+D)for show font dialog box.

(Ctrl+Shift+F)for change font face

2.1.2.1

Font style:

Font style is used to bold, italic, underline the text. Formatting toolbar

contains separate button for all these options.

2.1.2.1.1

Changing The Font Style:

The following procedure is used to change font style:

Select the text to be formatted.

Choose one or more of the following options:

Click the BOLDbutton on the Formatting toolbar. Or Press Ctrl+ B

Click the ITALICbutton on the Formatting toolbar. Or Press Ctrl+ I

Click the Underlinebutton on the Formatting toolbar. Or PressCtrl+ U

2.1.2.2

Font size:

Font size is measured in points. There are 72 points in an inch. The textset at 36 points is about one half inch height.Font size must be b3/w 1 and

1638.

2.1.2.2.1

Changing The Font Siz:

The following procedure is used to change font style:

1. Select the text to be formatted.

2. Select FONT SIZEfrom the Formatting toolbar.

3. Type a new font size then press enter.

4. The font size of selected text will be changed.

2.1.2.3 Font colour:

The use of colour can add emphasize to words and makes the document

easier to read. It is used to change colour of text.

2.1.2.3.1

Changing The Font Colour:

The following procedure is used to change font colour:

1. Select the text to be formatted.

2. Select FONT COLOURfrom the Formatting toolbar. A colour plate ap-

pears.

3. Click the colour to apply. Word changes the colour of our text.

2.1.2.4

Highlight colour:

The highlight tool isused to mark and find important text in docu-

ment.The highlighted appears best on screen.

The following procedure4is used to change font colour:

3between

4mathod


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1. Select the text to be highlighted

2. Select HIGHLIGHT COLOURfrom the Formatting toolbar. A colour plate

will be appearing. For example before IMTIAZ After HighlightedIMTIAZ

2.1.2.5 Character spacing:

The distance b/w two characters is called CHARACTER SPACING. It can

be specified in two ways:

1. Character spacing is used to increase or decrease distance b/w charac-

ters.

2. Kerning is automatically adjusts the distance b/w characters.

2.1.2.6

Using font dialog box:

The font dialog box is used to apply different formatting on the text. It is

an easier and quick way to apply fonts. The font dialog box contain following

options:

Table 1

Option Description Example

Under line col-our

We can change underline colour ofthe text on screen

Urdu

Under line Style We can change underline Style of thetext on screen

Urdu

Strike through We can draw a line through the mid-dle of text

Urdu

Double Strikethrough

We can draw two lines through themiddle of text

Urdu

Superscript We can change the text raised abovebase line

U2

Subscript We can change the text loured belowthe base line

U2

Outline It displays the inner and outer bor-ders of each character

Shadow It adds a shadow behind the text UUrrdduu

Emboss Text appears to be raised off the pagein relief

UUUrrrddduuu

Engrave Text appears to be pressed into thepage

UUUrrrddduuu

Small caps Text is formatted in capital letters(Smaller size)

URDU

All caps Text is formatted in capital letters(Normal size)

URDU

Hidden Characters are hidden on the page

Preview The effect of the font is displayed be-fore we apply it

2.1.2.7

Character case:

The character in which text is written is called case of the text. The case

of text can be changed in MS Word. There are five ways:Select the text.

Press SHIFT+F3 until the required case is achieved.


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Select the text.

SelectCHANGE CASEfrom the Formatting toolbar.

The dialog box contain following options:

Table 2

2.1.3 Paragraph Formatting:

Paragraph is a collection of text that ends with Enterkey. Word inserts a new paragraph

in the document wherever the user presses Enterkey. Paragraph may be a character, a word, a

line or multiple lines. A Paragraph can be identified by Paragraph Mark at the end of Para-

graph. Important Paragraph formatting features are as follows:

Alignment

Line spacing

Paragraph spacing

indentation

2.1.3.1

Paragraph Alignment:

Paragraph Alignment determines how to text is positioned b/w left and right margins

on the page. Text can be aligned in the following ways:

Left alignment aligns text on left margin. This is the default paragraph alignment.

Right alignment aligns text on right margin.

Centre alignment is evenly canteredb/w the left right margin.

Justified alignmentaligns text on both left and right margin. Justified alignment may add

space b/w words extend our text so that it fits b/w margins

2.1.3.2 Paragraph indents:

Indents are the distance b/w the paragraph and page margins. We can adjust the in-

dent for a individual paragraph, the indents for a group of paragraph or the margins for the en-

tire document.

2.1.3.2.1

Types of Indents:

MS Word provides following types of indents:

Left Indent: It moves the entire paragraph from the left hand margin.

First line Indent: It inserts space b/w first line and page margins.

Hanging Indent:It means that the entire paragraph except the first line is indentedfrom

the left hand margin.

Option Description Example

Sentence case It changes the first character of sentenceto uppercase and all others to theloourcase.

Urdu

Lower case It changes all character to loourcase. urdu

Upper case It changes all character to uppercase. URDU

Toggle case It changes uppercase to loourcase andvice versa.

uRDU

Capitalize EachWord

It changes the first character of each wordto uppercase and all other charac-ter to loourcase.

Urdu Is An


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Right Indent: It moves the entire paragraph from the Right hand margin.

We can also changes the indents by using theRuler Bar.

2.1.3.3

Tab:

A tab stop is measured position to place and align text at a specific place on page. It can

be used to set out text and figures in column.Tab stops are presets at 1.27 cm (0.5) intervals

from a margin.

2.1.3.3.1

Types of Tabs

Tabs come in different types that are defined by the way text aligns with the tab. The

following tab explains the different tab types.

Table 3

Tab Type Purpose

Left (Normal )ext will be begin at tab position and continue to the right of tab.

RightThe text will be end at the tab and flow to the left.

CentreThe text will be centered at tab location.

DecimalThis tab is used to line up numbers and text with a period.

This tab is used to add a vertical line at that position.

2.1.3.3.2

Setting Tab Stop Using Manu:

The following procedure is used to set tab stops using menu:

I. Select the require paragraph.

II. Click Home Paragraph Dialog Box Tabs.The tabs box is displayed.

III. Select existing tab stop to modify.

IV. Specify the required alignment andLeader style.

V. Click ok.

VI.

Repeat until all tab stops are set and click ok

2.1.3.3.3

Leader:

Leader characters can be used to fill the blank space before tabs in table of contents

etc. There are three types of leader. These are full stops, hyphens and underlines.

2.1.3.4 Line Spacing In Paragraph:

The white space b/w to adjacent lines is called Line Spacing. Line spacing can be

changed to increase the readability of text in a paragraph. Line spacing can be single-spaced,

double-spaced, or set to any spacing.We can also customize the amount of space added before

and after paragraph.

2.1.3.4.1

Changing Line Spacing Using Formatting Tool Bar:

The following procedure is used to change line spacing:

Select the text to format.

Click on line spacingbutton on Formatting Toolbar.

Select an option from the drop-down menu.


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2.1.3.5

Bullets & Numbering:

Bullets and Numberingis placed before each item in the list. MS Word

provides the facility to create bulleted or numbered lists of items. Several styles

of bulleted or n5umbered lists are given below:

2.1.3.5.1

Bullets

HANGAMA

o FUNGAMA6

JULY

2.1.3.5.2

Numbering

i. LAHORE

a) MULTANI. SWAT

2.1.3.6 Orphan & Widow:

The Orphan is where a page break falls just before the last line of a paragraph, leaving

the last line stranded at the top of page. TheWidow is where a page break falls just before the

first line of a paragraph, leaving the first line stranded at the bottom of page.

2.1.3.7

Border & shading:

Border and Shading is used to make parts of documents more attractive and visible.

Border and shading are applied to entire paragraphs.The following procedure is used to

applied border and shading:

Select the text to format.

i. Click on borderbutton on Formatting Toolbar.

ii. Select the border and shading option from the drop-down menu.

iii. Dialog box will be appearing.

iv. Choose require option and then click ok.

2.1.4 Styles:

Styles are used to define the appearance of various text elements in a document such

as headings, captions, body text. Styles save a lot of time spent in formatting document.Styles

give consistent look to documents. They make formatting easier to apply.Styles also offer an

advantage in revising document formats.

2.1.5

Find& replace:

The Findcommand locates a designated character string and optionally replaces it with

different characters.Shortcut key of Find is ( Ctrl+F)

The Replacecommand locates a designated character string and optionally replaces it

with different characters.Shortcut key of Replace is ( Ctrl+H)

2.1.5.1

Search Option:

Match case: It is checked to take care of uppercase and lowercase words. For example,

if the user searches for Cat, MS Word will skip CAT, cat, Cat etc. only Cat will be searched and

highlighted.

5just a example

6just a example


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2.1.5.2

Select:

This command is used to select text or object in this document. Use select object to al-

low we to select objects that have been positioned behind the text. Following option will be in-

volved:

Select all (Ctrl+A)

Select objects

Select text with similar formatting

Figure 3Find and replace


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3 CHAPTER NO.3

3.1 INSERT:

Insert is the 2nd

tab of ms word. Its basic use to insert some file picture, graph, smartart,

table, links etc

3.1.1

Header & footer:

Header is text that is added to the top margin of every page. Footer is text that is add-

ed to bottom margin. Headers and footers are insertedin order to display repeated text orgraphics on top or bottom of pages in a document. It saves time to

enter the same item in pages again and again.

The most common entry in a header and footer is page

numbering. It may also contain logos and addresses of company let-

terheads, file or document name, data etc.

The user can use the same header and footer in

the whole document. The user can also use different header and footers on odd and even

pages or for part of document.

3.1.1.1

Page numbering:

It is used to insert page number in the document. We also insert page numbering by us-

ing header and footer. We insert page number in the following ways:

o Top of page

o Bottom of page

o Page margins

o Current position

o Format page number

3.1.2

Links:

Link is source whichcontact on place to another. In ms word it is

the way to go from one place to another in a file or in anotherfile. In a short it is the pin infor-

mation to another site.

3.1.2.1

Hyperlink:

Create a link to a web page, a picture, an email address,

or a program. MS Word provides the facility of creating hyper-

link. A hyperlink includes the path information to another object.

The object can be target on the same document, a file on the

same computer or a uniform resource locator. This process is ex-

actly the same in all cases.

3.1.2.1.1 To create a Hyperlink:

o Position the mouse in the text where we want to create the Hyperlink

oClick on the HYPERLINK button on the INSERT ribbon in the LINKS group

o Here we will be able to attach to another file. We can also use the Hyperlink to

o Take we to a certain location within a document, such as a named range, sheet

o Tab, bookmark or particular slide. F0r example,

Figure 4 Header and

Figure 5Page

Figure 6 Hyper


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..\computer\electricty bill.xlsx7

3.1.2.2 Book mark:

Create a bookmark to assign a name to a specific point in a document. We can make

hyperlinks that jump directly to a bookmarked location.

3.1.2.2.1

To create a bookmark:

Select the text where we want to create theBookmark

Choose BOOKMARK from the INSERT ribbon,LINKS group.

Type in a name for the bookmark and click on the

ADD button

A bookmark name cannot contain spaces, must not begin with a number,

But can have up to a maximum of forty characters.

imtiaz

3.1.2.3

Cross reference:

Refer to items such as heading, figures, and tables by inserting a

cross reference such

assee table 6 beloworturn to page 8.Cross reference is automatically updated if the con-

tent is moved to another location. By default cross references are inserted as hyperlinks.

To create a bookmark cross-reference:

Mouse

Select the CROSS REFERENCE button in theLINKS group on the IN-SERT ribbon

Select Bookmark from the REFERENCE TYPE:

List

Select either BOOKMARK TEXT or PAGENUMBER depending on the

reference required

2.1

7hyperlink
http://localhost/var/www/apps/conversion/tmp/computer/electricty%20bill.xlsxhttp://localhost/var/www/apps/conversion/tmp/computer/electricty%20bill.xlsxhttp://localhost/var/www/apps/conversion/tmp/computer/electricty%20bill.xlsx


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4 CHAPTER NO.4

4.1 Page Layout:

You can use section breaks to change the layout or formatting of a page or pages in

your document. For example, you can lay out part of a single-column page as two columns. You

can separate the chapters in your document so that the page numbering for each chapter be-

gins at You can also create a different header or footer for a section of your document

4.1.1

Themes:

A set of unified design elements that provides a look for our document by using colour,

fonts, and graphics.).The following feature involves in themes:

Colors

Fonts

Effects

A document theme is a set of formatting choices that include a set of theme colors, a

set of theme fonts (including heading and body text fonts), and a set of theme effects (including

lines and fill effects).

In Word or Excel: On the Page Lawet tab, in the Themes group, click Themes.

4.1.2

Page Setup:

In page setup option we can change and adjust the Keywords adjusting margins; gut-

ters; live printing area; margins; setting margins; trim size; white space.

4.1.2.1 Margin:

Page margins are the blank space around the edges of the page. In general, we insert

text and graphics in the printable area between the margins. However, we can position some

items in the margins for example, headers, footers, and

page numbers.

4.1.2.1.1

Gutter margin:

Use a gutter margin to add extra space to the side or top margin of

a document that we plan to bind. A gutter margin helps ensure that text is-

n't obscured by the binding.

4.1.2.1.2

Mirror margin:

Use mirror margins to set up facing pages for double-sided docu-

ments, such as books or magazines. In this case, the margins of the left page

are a mirror image of those of the right page (that is, the inside margins are the same width and

the outside margins are the same width).

4.1.2.1.3

Setup or Change Margin:

1) On the Page Lowest tab, in the Page Setup group, click Margins

2) Click the margin type that we want. For the most common margin

width, click Normal.

3) When we click the margin type that we want, our entire document au-

tomatically changes to the margin type that we have selected.

4) We can also specify our own margin settings. Click Margins, click Cus-

tom Margins, and then in the Top, Bottom, Left, and Right boxes, enter

new values for the margins.

Figure 7 Margin

Figure 8 Gutter

margin

Figure 9orentatoin


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4.1.2.1.4

Orientation:

We can choose either portrait (vertical) or

landscape (horizontal) orientation for all or part of

our document. When we change the orientation,

the galleries of predes8igned page and cover page options also change to offer pages that have

the orientation that we choose.

4.1.2.1.5

Setup Page Orientation:

1) Select the pages or paragraphs that we want to change to portrait or

landscape orientation.

2) On the Page Lowest tab, in the Page Setup group, click

3) Click Custom Margins.

4) On the Margins tab, click Portrait or Landscape.

5)

In the Apply to list, click Selected text

4.1.2.1.6

Pages

Pages option contain following feature:

1) Normal ( one sheet contain one page)

2) Mirror margin ( It is used to binding books case)

3) 2 pages per sheet (one sheet contain two pages in vertical orientation)

4) Book fold (one sheet contain two pages in horizontal orientation )

4.1.2.1.7

Paper Size:

Many printers have upper and lower trays that contain different sizes of paper. Match-

ing a form to a paper source ensures that your files are always printed on the correct paper size

when you select the form within a program.there are some paper size( in inch ):

Letter (8.5*11)

Tabloid (11*17)

Legal (8.5*14 )

A3 (11.69*16.54)

A4 (8.27*11.69)

A5 (5.27*8.83)

B4 (10.12*14.33)

B5 (7.17*10.22)

Japanese post card (3.94*5.27)

4.1.2.2

Breaks:

You can use section breaks to change the layout or formatting of a page or pages in

your document. For example, you can lay out part of a single-column page as two columns. You

can separate the chapters in your document so that the page numbering for each chapter be-

gins at 1. You can also create a different header or footer for a section of your

document.

4.1.2.2.1

Page breaks:

You can insert a page break anywhere in your document, or you can

specify where Microsoft Word positions automatic page breaks.

8defult

Figure 10Page

break


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If you insert manual page breaks in documents that are more than several pages in length, you

might have to frequently rebreak pages as you edit the document. To avoid the difficulty of

manually rebreaking pages, you can set options to control where Word positions automatic

page breaks.

4.1.2.2.2

Section breaks:

We can use section breaks to change the lawet or formatting of a page or pages in our

document. For example, we can lay out part of a single-column page as two columns. We can

separate the chapters in our document so that the page numbering for each chapter begins at

1. We can also create a different header or footer for a section of our document.

4.1.2.3

Types of section breaks that we can insert:

Section breaks are used to create lawet or formatting changes in a portion of a docu-

ment. We can change the following formats for individual sections:

Margins

Paper size or orientation

Paper source for a printer

Page borders

Vertical alignment of text on a page

Headers and footers

Columns

Page numbering

Line numbering

Footnotes and endnotes

4.1.2.3.1

Next page:

The Next Pagecommand inserts a section break and starts the new section on the next

page. This type of section break is especially useful for starting new chapters in a document

4.1.2.3.2 Continuous:

TheContinuouscommand inserts a section break and starts the new section on the

same page. A continuous section break is useful for creating a formatting change, such as a dif-

ferent number of columns, on a page

4.1.2.3.3

Even Or Odd Page:

The Even Pageor Odd Pagecommand inserts a section break and starts the new sec-

tion on the next even-numbered or odd-numbered page. If we want document chapters alwaysto begin on an odd page or on an even page, use the Odd pageor Even Pagesection break op-

tion.

For example:

1. Click where we want to make a formatting change.

2. We might want to select a portion of the document around which to in-

sert a pair of section breaks.

3. On the Page Lawettab, in the Page Setup group, click Breaks.
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4. In the Section Breaks group, click the section break type that fits the

type of formatting change that we want to make.

For example, if we're separating a document into chapters, we might

want each chapter to start on an odd page. Click Odd Pagein the Section

Breaks group.


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5 CHAPTER NO.5

5.1 References:

The reference tab contain the option about the detail or other extra option of the doc-

ument which help us to make and in easy in document.

5.1.1

Table Of Contents:

We create a table of contents by choosing the heading stylesfor ex-

ample, Heading 1, Heading 2, and Heading 3that we want to include in the

table of contents. Microsoft Office Word searches for headings that match thestyle that wechose formats and indents the entry text according to the heading

style, and then inserts the table of contents into the document.

5.1.1.1 Mark Individual Text Entries:

If we want the table of contents to include text

that is not formatted as a heading, we can use this pro-

cedure to mark individual text entries.

1. Select the text that we want to include in 0ur ta-

ble of contents.

2. On the References tab, in the Table of Contents group, click Add Text.

3. Click the level that we want to label 0ur selection, such as Level 1 for a

main level display in the table of contents.

4. Repeat steps 1 through 3 until we have labelled all of the text that we

want to appear in the table of contents.

5.1.1.2

Create A Table Of Contents:

After we mark the entries for 0ur table of contents, we are ready to build

it.

Use this procedure if we created a document by using heading styles.

1. Click where we want to insert the table of contents, usually at the be-

ginning of a document.

2. On the References tab, in the Table of Contents group, click Table of

Contents, and then click the table of contents style that we want.

Note For more options, click Insert Table of Contents to open the Table of Con-

tents dialog box.

5.1.1.3 Update The Table Of Contents:

If we added or removed headings or other table of contents entries in 0ur

document, we can quickly update the table of contents.

1. On the References tab, in the Table of Contents group, click Update Ta-

ble.

Figure 11Table of con-

tent


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2. Click Update page numbers only or Update entire table.

5.1.1.3.1

Delete A Table Of Contents:

1. On the References tab, in the Table of Contents group, click Table of

Contents.

2. Click Remove Table of Contents.

5.1.2 Caption:

We can add a caption to a picture or another image. A caption is a line

of text that appears below an object to describe it. Forexample fig1window 7

logo

5.1.2.1 Add or change a caption for a clip:

Select aclip.

On the Editmenu, click Keywords.

Under the clip preview, in the Captionlist, type the caption we want.

NoteThe caption is visible as a ToolTip when we rest the mouse pointer on a

clip.

See example given below

Figure:12 window 7 logo9

5.1.3

Footnotes And Endnotes:

Footnotes and endnotes are used to provide addi-

tional information about a word or a phrase in a docu-

ment. The text is marked with a small and a superscripted

number. The associated text of a footnote can be placed at

the bottom of page or below the last paragraph on the

page. And Endnotes can be displayed at the end of sec-

tion or at the end of the whole document. Both Footnotes

and endnotes are separated from the remainder of the text

by a small horizontal line.

9just a image for example

Figure 13 footnotes and

endnots
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5.1.3.1 Insert Footnote :

The following procedure is used to insert Foot-

notes:

1. Click the word where to create the endnote mark.

2. Click References Insert Footnotes

3. Footnotes will be appear in the document .we can write require infor-

mation about mention word

See given below

5.1.3.1.1

Delete A Footnote:

Click the left edge of the footnotes number in the main text; then press the Delete key

twice.

5.1.3.1.2 Insert Endnotes:

The following procedure is used to insert end-

notes:

1) Click the word where to create the endnote mark.

2) Click References Insert Endnotes

3) Endnotes will be appear in the document .we can

write require information about mention word

See given below

5.1.3.1.3 Delete A Endnotes:

Click the left edge of the endnotes number in the

main text; then press the Delete key twice.

5.1.4

Index :

An index lists the terms and topics that are dis-cussed in a document, along with the pages that they appear on. To create anindex, we mark the index entries by providing the name of the main entry andthe cross-reference in our document, and then we build the index.

5.1.4.1 Mark index entries and create an index:

To create an index, you mark the entries, select a design, and then build

the index.

5.1.4.1.2

Mark Index Entries:

To mark index entries, do one of the following:

Mark words or phrases

1. To use existing text as an index entry, select the text.

To enter your own text as an index entry, click where you want to insert

the index entry.

Figure 14 footnot end note

Figure 15 insert

endnote

Figure 16 index

Figure 17 insert in-

dex
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2. On the References tab, in the Index group, click Mark Entry.

3. To create the main index entry that uses your own text, type or edit the

text in the Main entry box.

4. If you want, you can customize the entry by creating asubentry ,a

third-level entry, or a cross-reference to another entry:

To create a subentry, type the text in the Subentry box.

To include a third-level entry, type the subentry text followed by a co-

lon (:), and then type the text of the third-level entry.

To create a cross-reference to another entry, click Cross-reference

under Options, and then type the text for the other entry in the box.

5. To format the page numbers that will appear in the index, select the

Bold check box or the Italic check box below Page number format.

To format the text for the index, select the text in the Main entry

or Subentry box, right- click, and then click Font. Select the formatting

options that you want to use.

6. To mark the index entry, click Mark. To mark all occurrences of this text

in the document, click Mark All.

7. To mark additional index entries, select the text, click in the Mark IndexEntry dialog box, and then repeat step 3 through step 6.

5.1.4.1.3

Create The Index:

After you mark the entries, you are ready to select an index design and insert

the index into your document.

1. Click where you want to add the index.

2. On the Referencestab, in the Indexgroup, click Create Index, and

then click Insert Index.

3. Do one of the following:

4. Click a design in the Formatsbox to use one of the available index

designs.

5. Design a custom index layout:

6. In the Formatsbox, click From template, and then click Modi-

fy.

7. In the Styledialog box, click the index style that you want to

change, and then click Modify.

8. Under Formatting, select the options that you want.

9. To add the style changes to yourtemplate,click All documents

based on the template.

10. Click OKtwice.

11. Select any other index options that you want.
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5.1.3.1.4

Update Index:

A. To update the index, click the index, and then press F9. Or click Up-

date Indexin the Indexgroup on the Referencestab.

B. If you find an error in the index, locate the index entry that you want

to change, make the change, and then update the index.

C. If you create an index in amaster document,expand the subdocu-

ments before you insert or update the index.
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TABLE OF FIGURE

FIGURE 1 CLIPBOARD ___________________________________________________________________________ 5FIGURE 2 CUT AND PAST ________________________________________________________________________ 5

FIGURE 3FIND AND REPLACE ____________________________________________________________________ 11

FIGURE 4 HEADER AND FOOTER _________________________________________________________________ 12

FIGURE 5 PAGE NUMBER _______________________________________________________________________ 12

FIGURE 7 HYPER LINK __________________________________________________________________________ 12

FIGURE 8 MARGIN ____________________________________________________________________________ 14

FIGURE 9 GUTTER MARGIN _____________________________________________________________________ 14

FIGURE 10 ORENTATOIN _______________________________________________________________________ 14

FIGURE 11 PAGE BREAKS _______________________________________________________________________ 15

FIGURE 12 TABLE OF CONTENT __________________________________________________________________ 18

FIGURE: 13 WINDOW 7 LOGO ___________________________________________________________________ 19FIGURE 14 FOOTNOTES AND ENDNOTS ___________________________________________________________ 19

FIGURE 15 FOOTNOT END NOTE _________________________________________________________________ 20

FIGURE 16 INSERT ENDNOTE ____________________________________________________________________ 20

FIGURE 17 INDEX _____________________________________________________________________________ 20

FIGURE 18 INSERT INDEX _______________________________________________________________________ 20

TABELS

TABLE 1 ______________________________________________________________________________________ 7

TABLE 2 ______________________________________________________________________________________ 8

TABLE 3 ______________________________________________________________________________________ 9
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INDEX

B

Benefits _______________________________________ 4

Breaks _______________________________________ 15

Bullets & Numbering ____________________________ 10

C

Caption_______________________________________ 19

Clipboard: _____________________________________ 5

corrupt_______________________________________ 4

F

feature_______________________________________ 4

Footnotes And Endnotes _________________________ 19

Format Painter __________________________________ 5

G

Gutter margin _________________________________ 14

H

Header & footer _______________________________ 12

Hyperlink _____________________________________ 12

I

Index ________________________________________ 20

L

Leader ________________________________________ 9

Links _________________________________________ 12

M

Margin ________________________________________ 14

Microsoft word Uses: _____________________________ 4

Mirror margin __________________________________ 14

O

Orientation ____________________________________ 15

Orphan & Widow _______________________________ 10

P

Paper Size _____________________________________ 15

Paragraph indents _______________________________ 8

S

Section breaks __________________________________ 16

shapes________________________________________ 4

T

Tab: ___________________________________________ 9

Table Of Contents _______________________________ 18

Themes _______________________________________ 14

Types of Indents _________________________________ 8

U

Update Index __________________________________ 22

Using font dialog box: _____________________________ 7

W

word processing ______________________________4

Documents

Ms Word Notes by Imtiaz Khan