National Center for Education StatisticsSHEEO/NCES 2009 2009 SHEEO/NCES Network Conference May 19-22, 2009 New Orleans LA

National Center for Education Statistics

SHEEO/NCES 2009

IPEDS Workshop

2009 SHEEO/NCES Network Conference

May 19-22, 2009New Orleans LA


SHEEO/NCES 2009

Agenda2008-09 UpdateHEOA Update

Net Price Calculator Requirements and Template2009-10 Proposed Changes to IPEDSReview of Race/Ethnicity ReportingTRP UpdateHelp Desk UpdateAIR Training UpdateNPEC and IPEDS R&D Update

NPEC Working Group on HEOA Disclosures NPEC Working Group on IPEDS GRS

Data Use Tools

SHEEO/NCES 2009National Center for Education Statistics

2008-09 Update


SHEEO/NCES 2009

It was a hectic year…HEOA was signed into law last August

New mandatory items in IPEDS for 2008-09 that needed OMB clearance

3 TRPs for other HEOA requirementsFirst optional year for new race/ethnicity and for the new, aligned finance forms

Introduced the new advanced degree categories as optional


SHEEO/NCES 2009

… with some bright spots

Luckily, we filled 2 vacant survey director positions

And were fortunate to have 3 AIR postdoc fellows working on IPEDS issues

2007-08 Winter & Spring data were released to the public almost 2 months early

Last fall we released a greatly improved Executive Peer Tool

And last month, we launched the new IPEDS website AND new IPEDS Data Center


SHEEO/NCES 2009

… and some funny outcomes

We introduced follow-up opt-out because of the many complaints about the follow-up emails from KHs Sign ups: 12 in Fall, 2 in Winter, 1 in Spring


SHEEO/NCES 2009

Reporting Compliance

Reporting IPEDS is mandatory for all institutions with PPA with US Dept of ED for Title IV federal student financial aid

Penalties for noncompliance include Fine of up to $27,500 per violation Institution’s eligibility to participate in Title IV programs can be suspended

Institutions have only one opportunity for special post-collection help

2002-03

2003-04

2004-05

2005-06

2006-07

2007-08

0

50

100

150

200

250

300

350

400

450428

6951

23 11 19

Total

# Warned

# Fined

FSA Noncompliance Actions: Institutions Fined, Warned


SHEEO/NCES 2009

2008-09 Nonresponse:

# of InstitutionsIC = 5C = 7E12 = 8HR = 11

EF = 20+GRS = 13+SFA = 26+F = 26+SS09 = 15+

Total institutions = 39+


Higher Education Opportunity Act

(HEOA)


SHEEO/NCES 2009

HEOAHigher Education Opportunity Act of 2008 (PL 110-315)

Was signed into law 8/14/08Contains many provisions that have had and will have an impact on IPEDS reporting

Contains mandates for making consumer information available through College Navigator website and institution’s website


SHEEO/NCES 2009

HEOA MandatesConsumer items on College Navigator

Net PriceCollege Affordability ListsNet Price CalculatorMulti-year Tuition CalculatorState Higher Education Spending Charts


SHEEO/NCES 2009

HEOA College Navigator Timeline

8/14/09 Consumer information items Multi-year tuition calculator State spending chart (?)

7/1/10 3 yrs of average net price 1 yr of average net price disaggregated by income

7/1/11 College Affordability Lists

7/1/13 3 yrs of average net price disaggregated by income


SHEEO/NCES 2009

More HEOA Dates8/14/09

NCES makes Net Price Calculator template available to institutions

8/14/11 Institutions must post Net Price Calculator on their websites


SHEEO/NCES 2009

Consumer Info Already in IPEDS

Mission statementAdmissions dataPricing data Completions/top areas of studyEnrollment data by status, level, gender, R/E; transfer-in dataResidency/migration dataRetention ratesGraduation rates


SHEEO/NCES 2009

Items added in 2008-09

Alternative tuition plans offeredStudent-to-faculty ratioStudent financial aid:

Total grant aid $ award to all undergrads Total # of all students who received Pell

grant

Students with disabilities100%, 150%, 200% graduation rates


SHEEO/NCES 2009

Items added for 2009-10

Needed for calculation of institutional net price

Needed for multi-year tuition calculator

Details to follow


SHEEO/NCES 2009

Net Price“to help current and prospective students, families, and other consumers estimate the individual net price of an institution of higher education for a student…”


SHEEO/NCES 2009

Calculation of Net Price

Formula will be used for College Navigator College Affordability Lists Net Price Calculator

Institution’s cost

of attendan

ce for FTFT

students

Total need-based

grant aid awarded to FTFT

students

Total merit-based

grant aid awarded to FTFT

students

Number of FTFT students receiving

such aid

Calculation of Net Price


SHEEO/NCES 2009

HEOA DefinitionsCost of attendance

average annual cost of tuition and fees, room and board, books, supplies, and transportation

Total amount of need-based and merit-based grant aid grants from federal, state, and institutional sources


SHEEO/NCES 2009

College Affordability Lists

NCES must post to College Navigator by 7/1/11

6 lists for each of 9 sectors1. Highest tuition and fees (top 5%) 2. Highest percentage increases in tuition

and fees (top 5%) 3. Highest average net prices (top 5%) 4. Highest percentage increases in average

net price (top 5%) 5. Lowest tuition and fees (bottom 10%) 6. Lowest average net price (bottom 10%)


SHEEO/NCES 2009

Net Price CalculatorBy 8/14/11, institutions must provide net

price calculator on their websitesMust use institutional dataMust provide estimated net price customized

to characteristics of individual studentsNCES is developing a template that

institutions may use – will be available 8/14/09

Institutions may use calculator developed by NCES or one developed by institution, as long as it contains, at a minimum, the same data elements


SHEEO/NCES 2009

Net Price TemplateWill focus on full-time undergraduate students


SHEEO/NCES 2009

Inputs8 questions to establish:

Student’s dependency status Cost of attendance Approximated expected family contribution (EFC)


SHEEO/NCES 2009

User Inputs for Department Template [Minimum Input Data Elements for Institutionally

Developed Calculators]1. Age (those 24 and older do not receive questions 2 and 3)2. Marital status 3. Number of children Dependent Independent4. Number in family 4. Number in family5. Number in college 5. Number in college6. Parent’s income 6. Household income7. Living status (as applicable at the institution; e.g., if campus does not have on-campus living options, it need not be included below):

• on-campus• off-campus with family• off-campus not with family

8. Residency status (as applicable at the institution; e.g., if campus does not charge in-district or in-state rates, it need not show this input)

Eligible for in-state tuition Eligible for in-district tuition Eligible for out-of-state tuition


SHEEO/NCES 2009

User Inputs Purpose

1. Age Used to estimate dependency status for use in EFC approximation*

2. Marital status 3. Number of children

Dependent Independent4. # in family 4. # in family Used for EFC

approximation*5. # in college 5. # in college6. Parent’s income

6. Household income

7. Living status Used to estimate cost of attendance8. Residency status

* Template documentation will include the decision structure for using these questions to determine dependency status and approximated EFC. Institutions that collect only these 8 input variables should use this methodology.


SHEEO/NCES 2009

Calculator Outputs for Department Template [Minimum Output Data Elements for Institutionally

Developed Calculators]1. Estimated total price of attendance:

a) Estimated tuition and feesb) Estimated Room and Boardc) Estimated Books and Suppliesd) Estimated Other Expenses (including personal

expenses and transportation)

2. Total estimated grant aid (includes both merit and need based aid)*3. Estimated net price (price of attendance minus grant aid)*

* TRP suggested that estimated grant aid and estimated net price be provided as a range (rounded to thousands), and that NCES provide guidance on the appropriate size of the range.


SHEEO/NCES 2009

Look Up TablesUsing inputted data, calculator will

estimate the student’s dependency status, approximate EFC, and price of attendance

It will then “look up” the average net price for a student meeting the same criteria in data tables

“Look-up tables” will function in the background of the calculator, and will not be visible to calculator users

Net price calculator will not use IPEDS data or data collected by NCES


SHEEO/NCES 2009

Look Up TablesInstitutions will provide the data to

populate the look up tablesEach cell will contain the average price

of attendance or grant aid for current students in the given row and column

Institutions may only have EFC information on current students who filed FAFSA

Other students for which EFC data are missing can be omitted or averaged in with the top EFC group (>$20,000)


SHEEO/NCES 2009

Price of Attendance “Look Up” Table

Price of attendance

In-district In-state Out-of-state

On

Off with

parents

Off on own On

Off with

parents

Off on

own On

Off with

parents

Off on

own

Total ? ? ? ? X* ? ? ? ?Tuition & required fees

? ? ? ? X1 ? ? ? ?

Room & board ? ? ? ? X2 ? ? ? ?

Books & supplies

? ? ? ? X3 ? ? ? ?

Other (transpor-tation, personal)

? ? ? ? X4 ? ? ? ?


SHEEO/NCES 2009

Total Grant Aid “Look Up” Table

EFC

In-district In-state Out-of-state

On

Off with

parents

Off on

own On

Off with

parents

Off on

own On

Off with paren

ts

Off on

own

$0 ? ? ? ? ? ? ? ? ?$1,000-2,500 ? ? ? ? ? ? ? ? ?$2,501-5,000 ? ? ? ? ? ? ? ? ?$5,001-10,000 ? ? ? ? ? ? ? ? ?$10,001-15,000 ? ? ? ? ? ? ? ? ?$15,001-20,000 ? ? ? ?

Y?

? ? ?>$20,000 ? ? ? ? ? ? ? ? ?


SHEEO/NCES 2009

OutputEstimated Total Price of Attendance:X

Estimated Tuition and fees X1

Estimated Room and Board X2

Estimated Books and Supplies X3

Estimated Other Expenses X4

(personal expenses, transportation, etc.)

Estimated Total Grant Aid: Y

Estimated Net Price: X — Y


SHEEO/NCES 2009

NotesInstitution calculators may show additional detail, such as elements of grant aid, but not required

Template will include room for context notes

Institutions may want to display notes as well


SHEEO/NCES 2009

More TRP suggestions

Template documentation should provide information about how to deal with missing data, small cells

Calculators should include prominent disclaimer that calculated net price is estimate only

Calculators should prominently display school year for which net price is calculated


SHEEO/NCES 2009

Multi-year Tuition Calculator

NCES must post to College Navigator by 8/14/09

Will allow users to calculate estimated tuition and fees for normal duration of a program at an institution

Will use price of attendance data from ICWill determine estimated annual % change

based on most recent 3 yrs of dataWill take into account guaranteed tuition

plans


SHEEO/NCES 2009

State HE Spending Chart

NCES must post to College Navigator; no date listed, which means upon enactment of the law (8/14/08)

For each state:(1) % change in spending per FTE student at all public institutions, for each of the 5 most recent preceding academic years; (2) % change in tuition and fees for such students for all public institutions, for each of the 5 most recent preceding academic years; and

(3) % change in the total amount of need-based aid and merit-based aid provided by such State to FT students enrolled in public institutions for each of the 5 most recent preceding academic years


2009-10 IPEDS Data Collection

Registration

Registration opens August 5

UserIDs to KHs August 5

Survey materials posted August 5

Reminder notices sent to CEO (if KH not registered)

August 26

Fall Collection

Surveys

Institutional CharacteristicsCompletions12-month Enrollment

Collection open September 2

Keyholder close October 14

Coordinator close

October 28

Winter Collection

Surveys

Human Resources (required)

Available: Fall Enrollment Finance Student Financial Aid Graduation Rates Graduation Rates 200

Collection open December 2

Keyholder close

January 20

Coordinator close

February 3

Winter through Spring Collection

Surveys

Fall Enrollment FinanceStudent Financial AidGraduation RatesGraduation Rates 200

Collection open December 2

Keyholder close April 14

Coordinator close

April 28

Follow-up schedule

Email to KH (collection open) OpenLetter to CEO (no registered KH) Close – 4wksEmail to KH (no data) Close – 4wksEmail to CEO (all data locked) Open + 3 wksPhone to CEO (no registered KH) Close – 3wksPhone to CEO/KH (no data) Close – 2wksEmail to KH (no data, not locked) Close – 2wksEmail to KH (no data, not locked) Close – 1wk


Changes for 2009-10


SHEEO/NCES 2009

Changes for 2009-10Submitted to OMB for approvalFederal Register notice posted 2/24/09; first comment period ended 4/27/09

If approved, will be mandatory in 2009-10

Posted on IPEDS website, notice sent to keyholders and coordinators


SHEEO/NCES 2009

Changes for 2009-10Two types

To comply with requirements in the Higher Education Opportunity Act (HEOA)

To simplify reporting and reduce reporting burden for nondegree-granting institutions

Developed based on input from the IPEDS TRP and comments received from the community


SHEEO/NCES 2009

Institutional Characteristics

Changes to Price of Attendance collection Tuition and required fees reported separately

4 yrs of data reported instead of 3 For most recent year, report if amounts are guaranteed under a tuition guarantee plan


SHEEO/NCES 2009

Student Financial Aid 1

For aid years 2008-09, 2007-08, and 2006-07 Number of full-time, first-time degree/certificate-seeking undergraduates receiving grant aid from federal, state, and institutional sources

Of those, what are living arrangements: On-campus Off-campus with family Off-campus without family

Total grant aid received


SHEEO/NCES 2009

Student Financial Aid 2a

In 2009-10 IPEDS, for aid year 2008-09 Number of students receiving Title IV grant aid

and total grant aid received, by income category $0 - 30,000 $30,001 - 48,000 $48,001 - 75,000 $75,001 - 110,000 $110,001+

In 2010-11 IPEDS Aid years 2009-10 & 2008-09

In 2011-12 IPEDS Aid yrs 2010-11, 2009-10, 2008-09


SHEEO/NCES 2009

Student Financial Aid 2b

In 2009-10 IPEDS, for aid year 2008-09 Total number of full-time, first-time students

receiving Title IV grant aid Of these, what are living arrangements:

On-campus Off-campus with family Off-campus without family

In 2010-11 IPEDS Aid yrs 2009-10 & 2008-09

In 2011-12 IPEDS Aid yrs 2010-11, 2009-10, 2008-09


SHEEO/NCES 2009

Fall EnrollmentRevise collection of student-to-faculty ratio Collect only the ratio Provide a worksheet to assist institutions with reporting

We received many comments about how to improve methodology used in 2008-09

Timing of collection and locking sequence of HR, EF presented challenges


SHEEO/NCES 2009

The Future of SS09Disability item moves to ICGrad rates items move to GR200, collected in Spring

For 2-yr institutions, 100% grad rate: Will be added to regular GRS starting in 2009-10 (NOT by R/E) – 2006 cohort

Will be collected on GR200 in 2009-10 – 2005 cohort


SHEEO/NCES 2009

Other changesNot related to HEOATo simplify reporting and reduce reporting burden for nondegree-granting institutions

Eliminate and consolidate items on IC, HR, EF, F


SHEEO/NCES 2009

ICFor academic reporters, eliminate student charges and room & board items from Pt D, leaving only student charges SQs and Price of Attendance

Eliminate athletic association items


SHEEO/NCES 2009

HRConsolidate 4 staff categories into 1: Primarily instruction Instruction/research/public service Primarily research Primarily public service

Combine EAP and Fall Staff into 1 section In odd years, require reporting of R/E

In even years, R/E optional


SHEEO/NCES 2009

EF – Pt A – by R/EEliminate 2 columns:

Col 2 – Transfers in Col 5 – Non-degree/non-certificate seeking


SHEEO/NCES 2009

Finance – For-profitEliminate

Pt A – Balance Sheet Information Pt B – Summary of Changes in Equity

In Pt D – Revenues and Investment Return Line 7, Sales and services of auxiliary

activities In Pt E – Expenses by Function

Line 4, Auxiliary enterprises


SHEEO/NCES 2009

Finance - FASBEliminate:

SQs on endowment assets, athletic expenses Pt A – Statement of Financial Position Pt B – Summary of Changes in Net Assets In Pt D – Revenues & Investment Return

Line 12, Sales and services of auxiliary activities Line 13, Hospital revenue Line 14, Independent operations

In Pt E – Expenses by Functional and Natural Classification Line 7, Auxiliary enterprises Line 9, Hospital services Line 10, Independent operations

Pt H – Value of Endowment Assets


SHEEO/NCES 2009

Finance – GASB Eliminate

SQs on reporting models, athletic expenses, endowment assets, component units

Pt A – Statement of Net Assets In Pt B – Revenues and Other Additions

Line 5, Sales and services of auxiliary enterprises Line 6, Sales and services of hospitals Line 7, Independent operations Line 20, Capital appropriations Line 21, Capital grants & gifts Line 22, Additions to permanent endowments


SHEEO/NCES 2009

Finance – GASB, contEliminate

In Pt C – Expenses and Other Deductions Line 11, Auxiliary enterprises Line 12, Hospital services Line 13, Independent operations Line 16, Interest

Pt D – Summary of Changes in Net Assets Pt F – Component Unit That Uses FASB Standards

Pt G – Component Unit That Uses GASB Standards

Pt H – Details of Endowment Assets


Race/ethnicity


SHEEO/NCES 2009

Race/ethnicityMuch activity since Final Guidance on Maintaining, Collecting, and Reporting Racial and Ethnic Data to the U.S. Department of Education was published in Federal Register 10/19/07


SHEEO/NCES 2009

Implementation timeline

HR, EF C, E12, GRS2008-

09, 2009-

10

Optional Optional

2010-11

Mandatory Optional

2011-12

Mandatory Mandatory


SHEEO/NCES 2009

TrainingAIR fellow, Peggye Cohen, and NCES staff teamed up for face-to-face training at AIR Forum, AIR regional affiliates, AACRAO

IPEDS trainers have traveled far and wide

Webinars produced and posted on AIR R/E website


SHEEO/NCES 2009

ResourcesIPEDS Webpage (from IPEDS Resources) Links, documents, FAQs

AIR Webpage Links, webinars, FAQs, blog

Blog is monitored by 3 members of AIR race/ethnicity committee who answer questions submitted

SHEEO Webpage Links, background, FAQs, discussion board


SHEEO/NCES 2009

R/E Reporting

New Old MixedC 17% 80% 3%

E12 17% 80% 3%EF 22% 75% 3%

HR* 25% 71% 4%GRS*

*5% 85% 10%

* R/E not required in 2008-09** Method assigned on migration, so all cases not accounted for yet


Updating the Classification of

Instructional Programs (CIP)


SHEEO/NCES 2009

CIP UpdateAdded CIP codes for new and emerging programsAdded examples to provide additional clarification of CIP titles and definitionsCreated a user friendly website for CIP Users

Website will include FAQsCreated an easy and efficient way to update the CIPNOT a major reorganization

No new 2-digit series No large-scale moving of codes from one

series to another68


SHEEO/NCES 2009

TimelineJune 2009 - Updated CIP published on NCES websiteFall collection 2010 – Updated CIP available for use when reporting Completions for 2009-10


SHEEO/NCES 2009

CIP SessionOverview of CIP Update and Demo of new CIP Tool

Thurs, 3:40 pm


Technical Review Panel Update

RTI


Help Desk Update

RTI


Training UpdateAIR


NPEC and IPEDS R&D Update


SHEEO/NCES 2009

2008-09 NPEC Activites

Oversaw development of 4 background papers for 3 TRPs: Net price data collection, net price calculator template, multi-year tuition calculator, and state spending chart

Research and Dissertation Grants: “Student Flow”

Provided input on new IPEDS-based data products

Provided input on new IPEDS data centerTwo workings groups


SHEEO/NCES 2009

3 IPEDS R&D Projects to Improve Data Collection

and QualityEdit review

Comprehensive review of all data collection interactive and quality control edits

Instructions review Comprehensive review of all survey and on-screen instructions, and survey FAQs

Glossary review Comprehensive review of IPEDS glossary

Survey Directors have results and are incorporating suggestions for 2009-10

data collection


SHEEO/NCES 2009

IPEDS R&D: Burden Study (in

progress)How do NCES’s IPEDS Time Burden

Estimates Vary by Type of Institution and How Have They Changed Since 2006?

To What Extent do NCES’s Time Burden Estimates Reflect Institutions’ Estimates of the Time Spent to Gather, Prepare, and Report IPEDS Data?

What Factors Affect Institutions’ Time Burden?

What Steps Could NCES Take to Reduce Time Burden for Institutions That Complete IPEDS Surveys?


NPEC Working Group:HEOA Disclosures

Bryan Cook, ACE


NPEC Working Group:IPEDS GRS

Patrick Perry, CCCCO


IPEDS / NCES Data Use Tools


SHEEO/NCES 2009

New IPEDS Website


SHEEO/NCES 2009

Data Provider Center


SHEEO/NCES 2009

Demonstration Sessions

Data Center Today, 3:30 pm

QuickStats (NPSAS) Thurs, 11:20 am

ExPT Thurs, 1:30 pm

CIP Tool Thurs, 3:40 pm


SHEEO/NCES 2009

IPEDS Table TopicsTalk to Sabrina on How to Improve the HR Survey

Talk to Andrew about How to Improve the GRS Survey

Meet the new IPEDS Survey Directors: Jessica Shedd (Enrollment) and Craig Bowen (Finance)

Meet the AIR/NCES Research Fellows (Crissie Grove and Allan Medwick)

Documents

National Center for Education StatisticsSHEEO/NCES 2009 2009 SHEEO/NCES Network Conference May 19-22, 2009 New Orleans LA