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Presentation to SHEEO/NCES Data Conference. Charles McGrew Director, Information & Research Spring 2008. Kentucky’s Data Base system. Comprehensive Data Base (CDB) system originated in 1977. Cornerstone of the state’s accountability system for postsecondary education. - PowerPoint PPT Presentation
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Presentation to
SHEEO/NCESData Conference
Charles McGrewDirector,
Information & Research
Spring 2008
Presentation to Transition
Committee on Education
Comprehensive Data Base (CDB) system originated in 1977.
Cornerstone of the state’s accountability system for postsecondary education.
All public universities and two-year institutions.
20 independent (AIKCU) universities.
Kentucky’sData Base
system
Presentation to Transition
Committee on Education
Student demographics
Course taking activity
Grades
Degrees and credentials
Transfer information
High school records
Undergraduate, graduate, and professional students
Kentucky’sData Base
system
Presentation to Transition
Committee on Education
Discontinued staff on-site audits roughly 10 years ago.
Data quality issues arose:
Over 12 years, 14,000 students were enrolled that never seemed to start as “first-time” students anywhere.
Instances where one institution said it was impossible to identify groups of students as residents or non-residents.
Hundreds of students at one institution appeared to earn 90+ credit hours in their first year.
Kentucky’sData Base
system
Data Quality
Kentucky PostsecondaryEducation Data System
(KPEDS)
Implementation Fall 2008
Presentation to Transition
Committee on Education
Meetings with institutional staff and discussion of data quality and linkages with funding.
Traditional on-site audits.
More advanced error checks through record matches over time and across institutions.
Kentucky’sData Base
system
How can we Improve
Data Quality?
Presentation to Transition
Committee on Education
None of the public institutions had actual policies governing data quality.
Institutional staff had varying levels of understanding of how data was collected, entered into the systems, and verified.
Most institutions assumed data in their systems were correct until a student “caught” an error and brought it to their attention.
Data (IR) staff and those entering the actual information had very little contact.
They really don’t like the term “audit”.
Kentucky’sData Base
system
Findings
Data Quality Policy
Implementation: November 2007
Presentation to Transition
Committee on Education
Each institution is required to develop and submit their own data quality policy or a report outlining all the processes in place to ensure data is collected and entered into the system correctly which are due May 2008.
Development of new, advanced edits that compare data across time and across institutions.
Limitation of fields that the Council will ultimately check.
Every other year, institutions must conduct their own data quality check beginning in 2009.
Kentucky’sData Base
system
Data Quality
Policy
Presentation to Transition
Committee on Education
After identifying the subset of “critical data elements”, data will not be accepted for students without all these fields completed.
Beginning in 2010, the Council staff will visit a number of institutions each year to conduct a brief data quality check on-site.
Limited to 100 cases of student data with verification of a limited number of the more important variables.
Schools and students are not necessarily selected at random.
Kentucky’sData Base
system
Data Quality
Policy
Presentation to Transition
Committee on Education
Institutional data quality checks and results from the Council staff checks will be presented publicly to the Council.
Institutions’ presidents are answerable for questions and findings.
Possible public reports on the state of data quality.
Fiscal implications.
Kentucky’sData Base
system
What do you do with
the results?
Thank You
Charles McGrewDirector,Information & ResearchSpring 2008
http://cpe.ky.gov/info
