Nick WrightICT Services Manager

Demonstrating Assurance and Best Practice in IT Procurement

Blackpool & The Fylde College

Challenges of an Ageing IT Infrastructure

• Consistent Lack of Investment• Capacity Problems• Poor Maintenance• Future Challenges• Delivering FELTAG Recommendations• Increasingly Demanding Customers• Access Anywhere Anytime

• Safety and Security• Wide ranging technology refresh

Funding

• Department for Business Innovation and Skills• Skills Funding Agency• Local Enterprise Partnerships• European Social Fund• Local Employers

Accountability

• Increasing demands from sources of funding to demonstrate value in IT procurement• Internal and External• Demonstrable due diligence• Demonstrating commercial insight• Best use of resources

• Gathering and presenting documentation• Historical purchasing data• Being “auditable”• Involving your Procurement and Finance

Teams• Reporting• Benchmarking performance

Delivering Assurance

• IT Procurement Toolkit• Brings the Assurance Elements together• Quote request history• Supplier directory• Historical purchases• Price benchmarking• Historical pricing• Framework performance• Share with teams outside IT

• Central to processing all IT purchases, large and small• Benchmark tool for all suppliers to

measure pricing performance• Drives best practice in procurement

A Case Study

28th May 2014, the goal to procure 140 Cisco 2602i wireless access points. The amounts below are price per unit ex. vat.

Incumbent Supplier £390.00 Knowledgebus IT Edition £359.56Actual Price Achieved £341.66

On the 21st July 2014 a further request for 311 Cisco 2702i access points (the new upgraded model) achieved a per unit price of £263.89