North Carolina Council for Women councilforwomen.nc Displaced Homemaker

North Carolina Council for Women

www.councilforwomen.nc.gov

Displaced Homemaker

Grant Information Session

NC CFW-Raleigh(Main)Office

919-733-2455

TOLL FREE #- 877-502-9898

2013-2014

1North Carolina Council for

Women

OBJECTIVES

• To gain a basic understanding of FY 2013-2014 Displaced Homemaker grant application

• To identify key components of grant application

• To answer questions and enable applicants to complete and successfully submit the grant application 2


WEBINAR TIPS

• MUTE YOUR TELEPHONE

• ACCESS THE GRANT APPLICATION VIA “FILE SHARE” (LOCATED AT THE TOP LEFT SIDE OF SCREEN)

• USE CHAT ROOM TO SUBMIT QUESTIONS/COMMENTS


Women

GRANT APPLICATIONS ARE AVAILABLE ONLINE

WWW.COUNCILFORWOMEN.NC.GOV

GRANT APPLICATION DEADLINE

5:00 PM, MONDAY, APRIL 15, 2013


Women

DISPLACED HOMEMAKER LEGISLATION

The Fund shall be administered by the North

Carolina Council for Women in accordance with

Article 1 of Chapter 143 of the General Statutes

and shall be used to make grants to up to 35

centers for displaced homemakers.


Women

DISPLACED HOMEMAKER IS AN

INDIVIDUAL WHO:

• Has worked in his or her own household & has provided unpaid household services; and • Is unable to secure gainful employment due to

the lack of required training, age, or experience; or is unemployed or underemployed; and• Has been dependent on the income of another

household member but is no longer adequately supported by that income, or is receiving support but is within two years of losing the support, or has been supported by public assistance as the parent of minor children but is no longer eligible, or is within two years of losing the eligibility.


Women

THE DISPLACED HOMEMAKER GRANT

• The process is competitive

• Therefore, it is important to be clear and concise with ALL Grant Application items

• NC CFW Grants committee will review the applications and determine up to 35 grant award recipients (Displaced Homemaker Funds & Divorce Filing Fees)


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THE DISPLACED HOMEMAKER GUIDELINESWWW.COUNCILFORWOMEN.NC.GOV

Applicants should review the Displaced Homemaker Guidelines to ensure that they meet criteria.

Eligibility includes:Applicant shall have been operational for at least

two (2) years as aDisplaced Homemaker Program and provide the

five (5) mandated services listed below: 1. Job counseling; 2. Job training/Job placement;3. Health education and counseling services; 4. Financial management; and5. Educational services. 8


GRANT CYCLE

PLEASE BE MINDFUL

• The Grant Application Process initiates the “NEW” Grant Cycle.

• The Grant Cycle begins July 1st and ends September 30th.

• The Grant Contract and funds are issued after the State Budget is approved.

• Eligible applicants must have a completed Grant Contract prior to issuance of the grant funds. (Displaced Homemaker Funds & Divorce Filing Fees)

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GRANT CYCLE

• Eligible “Displaced Homemaker” grantees will receive funds from two (2) funding sources. (Displaced Homemaker & Divorce Filing Fees)

• Grantees that receive “Displaced Homemaker” grant funds automatically are eligible to receive an equal share of the “Divorce Filing Fees”.

• Displaced Homemaker Grant funds are issued as one (1) allocation after the Contract has been processed.

• Divorce Filing Fees are issued on a “quarterly” basis after the Contract has been processed.


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SIGNIFICANT ITEMS

• During FY12-13 “Displaced Homemaker” grant funds were dispersed equally among thirty-five grantees.

• Divorce Filing Fees are “anticipated” due to the way they are generated. The quarterly disbursements are based on the statewide fees collected thru the Administrative Office of the Courts from each county. The total collection varies each quarter.

• FY12-13:• DH funds=$8,277 per grantee• Anticipated DFF funds=$45,705 per grantee


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SIGNIFICANT ITEMSWWW.SECRETARY.STATE.NC.US/CORPORATIONS/CSEARCH.

ASPX

• Applicants’ “full legal name of Agency” should be consistent with the name filed with the Secretary of State.

• Applicants can verify the “full legal "name via Secretary of State’s website.

• Provide the “full legal name of Agency” in the applicable areas of the Grant Application and Contract.


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GRANT APPLICATION CHECKLIST

(EMAILED FORMS)[email protected]

Grant Application (Pages 1-12)

Current List of the Governing Board, including the Finance Committee chaired by the Treasurer.

Copy of your agency’s 2013-14 operating budget

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GRANT APPLICATION PAGE 1

Instructions and Checklist Be sure to complete the areas for the:•Full Legal Name of Agency

•Also known as•County


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GRANT APPLICATION – COVER SHEET

PAGE 2

• Information requested as follows and is required:• Full Legal Name of Agency• Also known as:• County: (If more than one county will be served with the grant award, please list the counties)• Federal Tax ID:• DUNS number:• Executive Director/email address:• Program Director/email address:• Agency Status:• Agency’s Fiscal Year:• Month/Year DH Program started:• Year Agency was incorporated:• Date Agency received non-profit status:• Is Program a subsidiary of another organization?• Administrative Office Physical Address:• Office hours:• Office Mailing Address:• Office Phone:• DH Program Address:• Program Office Phone:• Does your Agency receive DV/MLF funds from NC CFW?• Does your Agency receive SA funds from NC CFW?• Agency’s website address: North Carolina Council for

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GRANT APPLICATION – DETERMINATION OF FUNDING LEVEL

PAGE 3

• Each item must be completed:• Full Legal Name of Agency• Also known as:• Federal Tax ID:• DUNS number:• Please indicate only one (1) Level of Funding:• Level 1: Receiving less than $25,000 in total state

issued grant funds?• Level 2: Receiving at least $25,000 but less than

$500,000 in total state issued grant funds?• Level 3: Receiving more than $500,000 in total

state issued grant funds?


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GRANT APPLICATION – HISTORY AND

NEED

PAGE 4• Each item must be completed:

• What is your Program’s mission and if you are a multi-service agency how does the DHP fit into the mission of your organization?

• Explain why there is a need for the DHP within your community?

• Describe the challenges of the target population.

• Identify barriers that affect current service delivery (geographic, economic, resources).

• Provide significant accomplishments from last year.North Carolina Council for

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GRANT APPLICATIONCRITERIA FOR PROGRAM SCORING

PAGE 5

• 100 POINTS TOTAL:

• DH Provision of Service = up to 25 points total.

• DH Performance Goal = up to 30 points total.• DH Organizational Capacity = up to 30 points

total.• DH Personnel and Volunteers = up to 15

points total.

• Also Glossary of Terms are listed.


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GRANT APPLICATION LEGISLATIVE REQUIREMENT

PAGE 6 • Each item must be completed:

• Data requested in accordance to G.S. 143B-394.5A.

• Provide data on the probable number of displaced homemakers in the area.

• Provide data on the availability of resources for training & education in the area.

• Provide data on viable living wage job opportunities in the area.

Possible resources for data requested:http://www.councilforwomen.nc.gov/status of women report

http://www.ncjustice.orghttp://www.livingwage.geog.psu.edu/states/37


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GRANT APPLICATION – PROVISION OF

SERVICE

PAGE 7

• Each item must be completed to gain UP TO 25 POINTS

• Outreach, Intake & Orientation Referral, Follow-up.

• Job Counseling.• Job Training/Placement.• Health Education. • Financial Services.• Educational Services.


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GRANT APPLICATION – STATISTICAL DATA

PAGE 8

• Each item must be completed.

• Provide the total number served or number to be served in each of the following categories. If the applicant serves DH clients in more than one county, please specify.

• Actual Service Results during FY 12-13 and Projected/Anticipated Service goals for FY 13-14.• Overall Number of DH Clients Served and the Type of

Service.• Number of Stipends Provided.• Number of Clients Placed into Jobs; and• Number in Education Placements.


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GRANT APPLICATION – PERFORMANCE GOAL PAGE 9


• List three (3) measurable DH Program goals and describe outcome, performance measure and evaluation method.

• PRIORITY – One Goal should address Client Satisfaction with Services provided with a specific services area: • Job Counseling;• Job Training/Placement;• Health Education; • Financial Services; or• Educational Services.

• Refer to the nccouncilforwomen.nc.gov for examples of program objectives, measures and evaluation methods, along with a copy of the Satisfaction with Services Survey.


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MEMBERS OF THE GOVERNING BOARD

PLEASE DO NOT FORGET!Attach a List of Current Members of the Governing Board, including the Finance

Committee chaired by the Treasurer.


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GRANT APPLICATION – ORGANIZATIONAL

CAPACITY PAGE 10


• Describe the Governing Board’s role and responsibilities specifically in fundraising, monitoring and evaluation.

• Does your Governing Board have a detailed fundraising strategic plan?

• Describe projected income from individuals, corporations, foundations, special events and annual appeal. Revenue sources must reflect your sustainability plan.

• Does your agency maintain a three month reserve fund?• Provide information on your Board:• Total number of members, gender, age range, race/ethnicity

and geographic composition that should represent the communities served.

• List and describe partnerships, community supporters, collaborations and include details of coordination with other agencies.


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GENERAL STATUTE 143B-394.6

The NC Council for Women strongly encourages Displaced Homemaker applicants to assess the positions that will be funded by the NC CFW funds.

G.S. 143B-394.6 Staff for Center-To the maximum extent feasible, the staff of the center, including technical, administrative, and advisory positions, shall be filled by displaced homemakers.


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GRANT APPLICATION – PERSONNEL AND VOLUNTEERS

PAGE 11


• Number of staff to be funded by NC CFW funds?

• Provide the following information on staff: Gender & Race/ethnicity

• List each position(s) that will be funded by NC CFW and describe the qualifications (education, years of experience, hours of specialized DH training). Be sure to specify the NC CFW funds (DH and/or DFF).

• Total number of volunteers (must be involved with this specific program).

• What is the financial value of the volunteer support to your program? Provide details of how this estimate was determined.


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GRANT APPLICATION – BUDGET

PAGE 12

• Each item must be completed

• List the NC CFW amounts your agency received during FY 2011-12.

• Did your agency have to return any funds during FY 2011-12? If so, specify the amount returned and reason for return.

• ***Attach a Copy of the agency’s 2013-2014 Operating Budget

• Describe the basis of accounting your agency utilizes and how the accounting records are to be maintained to ensure accountability of state issued grant funds


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FY13-14 BUDGET

Describe funding sources to meet the 20% match. ***The 20% match must be unique to this program.

FY13-14 Proposed Costs:“Anticipated” FY 13-14 Grant Award Amounts:DH Funds = $8,000 DFF Funds = $45,000


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Cost Proposed For: DH DH DFF

DFF

Program Personnel $ % $ %

Operational Costs $ % $ %

Equipment Costs $ % $ %

Direct Services to Clients $ % $ %

EMAIL FORMS TO:[email protected]

Email grant application (pages 1-12) and attachments to:

[email protected]

Grant Application, subject line of email:

“FY13-14 DH/DFF Grant Application and County Location”

Example:“FY 13-14 DH/DFF Grant Application Albemarle”


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GRANT APPLICATION CHECKLIST

(MAILED FORMS)ALL applicants must complete and submit

triplicate (3) originals with “blue” ink signatures of the items below:

• Request for Program Policy Page (grant application page 13);

• Certification Page (grant application page 14); and

• Verification of Review of Grant Application (grant application page 15).


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GRANT APPLICATION REQUEST FOR PROGRAM POLICY PAGE 13

Complete and mail TRIPLICATE (3) ORIGINALS WITH BLUE INK SIGNATURES

•All applicants must provide the “Board Review and Approval Date” along with the “Effective” Date for each policy listed.•New applicants must submit one (1) copy of the policies listed below.• Conflict of Interest Policy;• Confidentiality Policy;• Non-discrimination Policy;• Organizational Code of Conduct Policy;• Internal Controls Policy;• Recordkeeping Policy; and• Whistleblower Policy.

•Existing applicants will not need to send in new copies of policies unless there have been amendments.


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GRANT APPLICATION-CERTIFICATION

PAGE 14


•Agency’s Full Legal Name, County, Tax ID and also known as.

• Certification of Matching Funds;• Certification of Non-Lobbying; and • Certification of Bonding.

•Applicant will “Certify” this area by applying the Signature and Printed Name of the Board Treasurer/Equivalent.


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GRANT APPLICATIONVERIFICATION OF REVIEW OF GRANT APPLICATION

PAGE 15


Agency’s Full Legal Name, County, Tax ID and also known as.

Does your agency offer multi-lingual services?If so, indicate the languages;Indicate if the agency provides program services funded by NC CFW;Owns property where services will be provided?Leases space where services are provided (attach copy of lease);Uses donated space where services will be provided (attach copy of letter).

Signatures Required: Board Chair/Equivalent and Executive Director/Equivalent


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FOR GOVERNMENTAL ENTITIES

• The “Governmental Tax Exempt” Form must be submitted

• Visit www.dor.state.nc.us to obtain information about this form

• Community Colleges are EXEMPT

• If this does not apply to your “Governmental” Agency/Program…please provide documentation with explanation as to why this does not apply to you.


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A WELL WRITTEN PROPOSAL:TIPS FOR APPLICANTS

• Avoids jargon.• Defines all acronyms.• Does not use first person.• Has no run-on sentence. • Uses concise language.• Is free from typographical and grammatical errors.• Avoids metaphors or flowery language.• Avoids emotional appeals. A good case is built on research

and reason.• Has sections that logically follow from previous sections.• Supports all facts, even the seemingly trivial ones; and• Answers the “How do you know?” question for any

assertions.


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All application forms(emailed & mailed) must be received by

5:00pm Monday, April 15,2013

Email pages 1-12, current Board list and 2013-2014 operating budget to:

[email protected]

Mail pages 13-15 to:

U.S. Mail-NC CFW-Grants Staff

1320 Mail Service Center Raleigh NC 27699-1320

FEDEX/UPS-NC CFW-Grants Staff

116 W. Jones Street Suite G120Raleigh NC 27603


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Thanks for your participation

Applicants will be notified by July 1st of grant award eligibility

NC CFW will not be able to provide an actual grant award

amount during the initial grant award notification

Questions?

Call:919-733-2455

TOLL FREE #- 877-502-9898


Women

Documents

North Carolina Council for Women councilforwomen.nc Displaced Homemaker