NSLS-II Transition to Operations

1 BROOKHAVEN SCIENCE ASSOCIATES

NSLS-II Transition to Operations

Erik D. Johnson, Deputy ALD for ProgramsScience Advisory Committee

April 4, 2011


•Science Program Goals:1) Very fast ramp up of science program2) Continuous service to user community3) Dramatically advanced capabilities and high productivity

• Transition to NSLS-II operations involves evolution from NSLS operation and NSLS-II construction to NSLS-II operation, all the while continually hosting a large user community and renewing the scientific facilities

•Must develop a substantial number of beamlines and transition staff and users from NSLS ops to achieve maximum scientific productivity as soon as possible

•Requires coordinated planning for a portfolio of activities

Science Capabilities at CD-4 and Beyond


NSLS-II Project

Defining Transition to Operationsfor NSLS-II Project and for NSLS-II Facility

CD-4Projected Early Finish

Facility Transition to Operations Period

NSLS Operations

6 NSLS-II Project Beamlines4 NIH Beamlines

6 NEXT Beamlines3 Type II Beamlines

14 NxtGen Beamlines1 BER Beamline

6 BER MIE Beamlines7 NEXT-II Beamlines

FY14 FY15 FY16 FY17FY09 FY10 FY11 FY12 FY13

NSLS-II Operations

6 NSLS-II Project Beamlines6 NEXT Beamlines3 NIH Beamlines3 Type II Beamlines7+ NxtGen Beamlines


Key questions for Transition to Operations

From several different perspectives ask:• What do you have?

• Validation of attainment of project scope• Analysis of safety performance/ hazards

• Who is responsible for operating it?• What organization accepts responsibility for operations• What is the span of their responsibility

• What will it take to operate it?• Operating procedures, training, documentation• Financial planning (Operation, Maintenance, Improvement)


Approach•Many elements moving in and out of portfolio•Establish framework for integration of portfolio: Facility

Transition to Operations (FTOP)•Standard process for transfer of projects to facility operations•Define interfaces, interdependencies and coordination

requirements•TOP documentation specific to each project: Project

Transition to Operations (PTOP)•Work under umbrella of standard process and feed into FTOP•Tailor PTOP documents specific to needs of each project


Facility Transition to Operations Plan (FTOP)•Programmatic transition of entire NSLS-II facility•A comprehensive plan to manage the smooth integration of the

transitions from construction to operations (NSLS-II, NEXT, NxtGen, NIH, etc) and from operations to decommissioning (NSLS) for the entire NSLS-II Facility during the years FY12 to FY15• Describes facility goals• Identifies and integrates transition activities (scope)

• Including planning assumptions• Aligns schedule and key milestones

• Identifies interfaces, interdependencies, and coordination requirements• Documents overall resource plan • Describes organization and management• Catalogs supporting documents

•Draft prepared – to be kept current through out transition period


NxtGen Transition to Operations

Relationship of TOPs

FTOP: Coordination of Portfolio• Integration and alignment of projects• Operations organization• Financial planning (Operation, Maintenance,

Improvement)

PTOP: Project Closeout• Outlined for NSLS-II in PEP• Required by DOE O 413.3 prior to CD-4• Validation of attainment of project scope• Analysis of safety performance & hazards• Operating procedures, training,

documentation

Photon Sciences Portfolio Facility Transition to

Operations Plan

NEXT Transition to Operations

NSLS-II Project Transition to

Operations Plan

Children (Project TOP)

Parent (Facility TOP)


DOE G 413.3-16 Project TOP elementsSuggested elements (not requirements)

14. Facility Support, Op’n & Maint Training15. EMS and QA Documentation Plan16. Safeguards and Security Documents17. Permits/Licenses18. Authorization and Notification19. Project Transfer to Operations20. Business Functions21. Project Information and Records Turnover22. Transition to Operations Reporting23. User/Operating Staff Planning24. Lessons Learned25. Project De-staffing Plan

1. Project Description2. Planning Management3. DOE Orders and Guidance4. Key Transition Phase Steps5. Strategy6. Operation Cost7. Organization/Stakeholder Interface8. Transition Team9. Configuration Control10. KPP’s and Completion criteria11. Schedule and Key Milestones12. Readiness Reviews13. Operations and Maintenance Management

• Most items are well defined and in many cases well advanced• Items most in need of further development relate to operations (FTOP

elements in our approach)


NSLS-II Project Transition to Operations•Planning documents for Installation and commissioning

• BORE plan• Conventional Facilities Commissioning Plan• Infrastructure Systems Operations & Maintenance Responsibilities • Accelerator Commissioning Plan• Task Force on Commissioning of Accelerator Complex• Linac Commissioning Plan• Booster Commissioning Plan• Beamline Readiness Plan

•Safety Documents in preparation• Linac Commissioning Safety Assessment Document (SAD) & Accelerator

Safety Envelop (ASE)• Booster Commissioning SAD & ASE• Storage Ring Commissioning SAD & ASE• Above 3 will be combined to form NSLS-II Operations SAD & ASE


Integrated Transition Management Team• Integrated Transition Management Team (ITMT)

• Develop & manage transition plans and documentation• Ensure all interfaces are identified, defined, and managed• Ensure ES&H and QA goals are achieved for transition activities• Support the preparation, review, and approval of project documentation, including closeout• Identify and manage transition related risks and issues• Core members appointed• Aesook Byon, Diane Hatton, Steve Hoey, Erik Johnson• ITMT will form working groups and task forces for particular topical areas• BORE, Installation, Commissioning, ARR• Will draw from Photon Sciences Directorate and more broadly when needed• Erik Johnson appointed overall Facility Transition to Operations Manager• Lead the ITMT• Point of contact for matters relating to implementation of transition• Hold regularly scheduled transition meetings• Keep PSD management informed in timely manner


Authorization Basis •Processes

• That assure all hazards are identified and controlled• All necessary documentation is in place• Facilities are complete and turned over• Equipment is installed and operational• All staff is properly trained and qualified• Defines the envelope of safe operation/commissioning

•Phased Commissioning (Linac, Booster, Storage Ring, Final Ops)•Applies to documentation, readiness reviews & commissioning•Resources identified to coordinate the processes•Milestones for each module are defined in schedule


Achieving Authorization Basis


Authorization Process for each Module•Steps in each of the four modules are essentially identical:

•Complete necessary BORE’s• Install and test equipment•Equipment/Instrument Readiness Reviews •Develop and obtain approval of Authorization Basis

Documentation•Develop Authorization Plan• Implement operational controls (training, procedures, etc)•Develop specific commissioning plans•Accelerator Readiness Review•Begin commissioning/final ops


Beneficial Occupancy & InstallationLOB 1 Phase 9

6/1/12

LOB 2 Phase 85/1/12

LOB 3 Phase 106/29/12

Phase 23/23/11 Phase 3

5/18/11

Phase 12/1/11

Phase 59/27/11

Phase 46/2/11

Phase 72/9/12

Phase 611/28/11

•Successful BORE’s required to allow installation of technical equipment•10 BORE’s broken into logical construction phases•First BORE completed•Now every month or two until 6/12


Conventional Facilities Transition Activities• Integrating Operations & Maintenance (O&M) organization

(BNL Facilities & Operations) in start-up and commissioning•Eventual stewards gain experience with equipment•Equipment vendors interface with ultimate owners

•Verify technical performance is achieved• Independent Commissioning Contractor • Internal design and O&M staff involved in validation

•Oversee occupancy/ASD installation phase operational requirements


Accelerator Installation Status• Installation schedule 95% complete, including resource loading•Survey work occurring full time•Site access plan & PPE requirements established•Work control coordinators all completed training• Temporary cages for staging are completed•P1 utility piping about 40% complete•P1 cable tray ~40% complete•Electrical installation under way•Assigned riggers and electricians in place• Technical installation supervisors for each ASD group assigned


Authorization Basis Documents•Accelerator Safety Envelope (ASE) defines the “envelope

of safe operations”•Safety Assessment Document (SAD) provides the hazards

analysis and supporting criteria for the ASE•SAD and ASE developed for each phase•Follow DOE Order 420.2B•Preliminary SAD (for CD-3) approved by DOE 2008•Final LINAC Commissioning SAD and ASE complete and

currently in review stage


Accelerator Commissioning and Operation Authorization


Accelerator Readiness Reviews•Successful ARR’s are required for permission for Accelerator Commissioning•Four ARR’s will be conducted as per Authorization Bases Strategy (LINAC –

11/11, Booster – 12/12, Storage Ring – 05/13, Final Ops – 08/13)•ARR Process is well defined in DOE 420.2-1

• Systems and procedures established to address credited controls (SAD and ASE), documentation requirements, and personnel qualification

•Not a facility inspection• BORE will address facility space readiness• Equipment/Instrument review process will address equipment installation readiness

•NSLS-II ARR Coordinator assigned•ARR Team appointed three to four months prior to first scheduled ARR

• Will be a mix of BNL, BHSO and external experts•Most review accomplished before site visit (website, conference calls)•On-site ARR when we are READY

• “An ARR is not a method for achieving readiness, but for verifying it.” (DOE G 420.2-1)• Maximum one week on site


Beamline Readiness at CD-4

•Beamline subsystems installed and tested (without beam), including enclosures, beam transport, personnel protection system (PPS), and associated equipment protection system (EPS), utilities, & controls systems

•Main beamline optical systems installed and associated mechanics tested

•Diagnostic instrument installed at endstation to enable beamline commissioning

•Beamline safety configuration review & walkthrough completed•Beamline readiness report submitted to Experimental Facilities

Director


Project Performance and Completion CriteriaDefined in the Critical Decision Approvals and also refined in•Global requirements Document

• Defined minimum goals for each stage of commissioning, prerequisite to starting next stage

•Start-up Test Plan • Defined criteria for completion of commissioning stages

•NSLS-II Project Key Performance ParametersKey Parameters Performance

Conventional Facilities Building Area >340,000 GSFAccelerator Facilities Electron Energy 3.0 GeV

Stored Current 25 mAExperimental Facilities Beamlines installed and ready for

commissioning with X-Ray Beam 6


NSLS-II Project Closeout Report

•Target date: October 2014•Technical, scope, cost and schedule baseline accomplishments•Financial closeout, including a final cost report•Closeout approvals•Contract closeout status•Adjustments to obligations and costs•Photographic documentation•Baseline change control log


Summary•Framework established for FTOP and PTOPs• Integrated Transition Management Team established•NSLS-II PTOP well defined and advancing on schedule

•Authorization processes well defined and on schedule•Coordinators and working groups identified and in place•BORE process underway• Installation and Commissioning Plans well developed•ARR team to be established in FY11•Starting to prepare for project closeout