OASTAL FIELD OPERATING GUIDE EGION VACUATION AND HELTERING 5 th Annual NCEM-ECU Hurricane Conference “CRES Update” May 28 th, 2014 Mike Sprayberry Director

OASTAL

FIELD OPERATING GUIDE

EGION

VACUATION AND

HELTERING

5th Annual NCEM-ECUHurricane Conference“CRES Update”May 28th, 2014

Mike SprayberryDirectorNC Division of Emergency Management

http://149.168.212.17/EM_Assist/EMAssist.nsf/385e33c83f22a409852567f40059088d?OpenView


FOCUS POINTS FOR CRES-FOG:FOCUS POINTS FOR CRES-FOG:

1.1. Coordination is CriticalCoordination is Critical

2.2. Know & Exercise your County’s Know & Exercise your County’s Evacuation & Sheltering Plan.Evacuation & Sheltering Plan.

3.3. Have a Personal Evacuation & Have a Personal Evacuation & Sheltering Plan.Sheltering Plan.

4.4. Be as Self-Reliant as Possible.Be as Self-Reliant as Possible.

5.5. Remember Murphy’s Law – if it Can Remember Murphy’s Law – if it Can Go Wrong, It Probably Will! Go Wrong, It Probably Will!



OBJECTIVE OF CRES-FOG:OBJECTIVE OF CRES-FOG:

To Develop and Institutionalize aTo Develop and Institutionalize aStreamlined, Comprehensive FieldStreamlined, Comprehensive FieldOperating Guide that will Ensure aOperating Guide that will Ensure aCoordinated, Orderly Evacuation ofCoordinated, Orderly Evacuation ofALLALL Population in the 20 Storm Surge Population in the 20 Storm Surge (Risk) Counties (as identified in the (Risk) Counties (as identified in the Hurricane Study) and their subsequent Hurricane Study) and their subsequent Sheltering.Sheltering.

SHELTER FROM WIND – RUN FROM SHELTER FROM WIND – RUN FROM WATER!WATER!



THE 20 STORM SURGE COUNTIES ARETHE 20 STORM SURGE COUNTIES ARE::

Beaufort, Bertie, Brunswick,Beaufort, Bertie, Brunswick,Camden, Carteret, Chowan,Camden, Carteret, Chowan,Craven, Currituck, Dare, Hyde,Craven, Currituck, Dare, Hyde,Jones, Martin, New Hanover,Jones, Martin, New Hanover,Onslow, Pamlico, Pasquotank,Onslow, Pamlico, Pasquotank,Pender, Perquimans, Tyrrell, andPender, Perquimans, Tyrrell, andWashington.Washington.



CRES-FOG StakeholdersCRES-FOG Stakeholders

NCEM coordinated with and received information NCEM coordinated with and received information from:from:

Representatives from 30+ Counties (Risk and Representatives from 30+ Counties (Risk and Shelter)Shelter)

American Red CrossAmerican Red Cross

Department of Transportation:Department of Transportation:

Public Transportation DivisionPublic Transportation DivisionFerry SystemFerry SystemRail SystemRail SystemDivision of HighwaysDivision of Highways




NCEM coordinated with and received information from:NCEM coordinated with and received information from:

Department of Health and Human Services:Department of Health and Human Services:

Division of Public HealthDivision of Public Health

Division of Facility Services - Office of Division of Facility Services - Office of Emergency Medical ServicesEmergency Medical Services

Division of Aging & Adult ServicesDivision of Aging & Adult Services

Division of Social ServicesDivision of Social Services

Division of Mental Health, Developmental Division of Mental Health, Developmental Disabilities and Substance AbuseDisabilities and Substance Abuse




NCEM has coordinated with and received NCEM has coordinated with and received information from:information from:

The Salvation ArmyThe Salvation Army

Department of Agriculture & Consumer ServicesDepartment of Agriculture & Consumer Services

NC National Guard (Army and Air)NC National Guard (Army and Air)

NC State Highway PatrolNC State Highway Patrol

Department of Administration:Department of Administration:Motor Fleet ManagementMotor Fleet ManagementState Energy OfficeState Energy Office




NCEM has coordinated with and received information NCEM has coordinated with and received information from:from:

Department of Crime Control & Public Safety, PIODepartment of Crime Control & Public Safety, PIO

FEMA Region IVFEMA Region IV

VA Division of Emergency ManagementVA Division of Emergency Management

SC Division of Emergency ManagementSC Division of Emergency Management

NC Baptist Men’s Disaster ServicesNC Baptist Men’s Disaster Services

Southeast Regional Advisory Committee (SERAC)Southeast Regional Advisory Committee (SERAC)

Dewberry & Davis ContractingDewberry & Davis Contracting



Key Stakeholder ParticipationKey Stakeholder Participation

County Representatives County Representatives have been Instrumental with have been Instrumental with their Assistance and Guidance.their Assistance and Guidance.

SERT Reps have also been SERT Reps have also been Crucial in the Development of Crucial in the Development of the Guide. the Guide.



General Info on the CRES-FOGGeneral Info on the CRES-FOG

FOG focuses on 5 Distinct OperationsFOG focuses on 5 Distinct Operations::

1.1. EvacuationEvacuation2.2. TransportationTransportation3.3. ShelteringSheltering4.4. Functionally & Medically Fragile PopulationFunctionally & Medically Fragile Population5.5. Public InformationPublic Information

Coastal Region is Divided into 3 Distinct AreasCoastal Region is Divided into 3 Distinct Areasaround Major Evacuation Routesaround Major Evacuation Routes::

1.1. Northern Coastal PlainNorthern Coastal Plain2.2. Central Coastal PlainCentral Coastal Plain3.3. Southern Coastal PlainSouthern Coastal Plain



The CRES-FOGThe CRES-FOG

SOG addresses the Following Topics:SOG addresses the Following Topics:

Risk to Host County MatchesRisk to Host County Matches

Sheltering Operations for all Categories of Sheltering Operations for all Categories of PopulationPopulation

Sheltering Operations for PetsSheltering Operations for Pets

Ground EvacuationGround Evacuation

Air EvacuationAir Evacuation

Reimbursement for Sheltering OperationsReimbursement for Sheltering Operations




SOG addresses the Following Topics:SOG addresses the Following Topics:

Requirements List for TransportationRequirements List for Transportation

Roles and Responsibilities for State Roles and Responsibilities for State Agencies during a Coastal Region Agencies during a Coastal Region Evacuation & Sheltering OperationEvacuation & Sheltering Operation

Coordination Guidance for NC to VA and Coordination Guidance for NC to VA and NC to SCNC to SC

Pre-Scripted Public Information MessagesPre-Scripted Public Information Messages




SOG addresses the Following Topics (cont.):SOG addresses the Following Topics (cont.):

Decision Matrix for EvacuationDecision Matrix for Evacuation

Activation Matrix for ShelteringActivation Matrix for Sheltering

Directions to SheltersDirections to Shelters

Coordination Instructions between Coordination Instructions between Counties, Branches, and State EOC for Counties, Branches, and State EOC for Evacuation and ShelteringEvacuation and Sheltering

Overall Concept of OperationsOverall Concept of Operations




FOG includes Maps referencing the FollowingFOG includes Maps referencing the Following Topics (not all inclusive):Topics (not all inclusive):

Evacuation RoutesEvacuation Routes

Storm Surge AreasStorm Surge Areas

Location of Airports/AirfieldsLocation of Airports/Airfields

Medical FacilitiesMedical Facilities

Fuel SitesFuel Sites

Traffic Control PointsTraffic Control Points

Regional Media MarketsRegional Media Markets




SOG addresses the Following Topics (cont.):SOG addresses the Following Topics (cont.):

Guidance on Shelter StandardsGuidance on Shelter Standards

Functional and Medical Support Shelter Functional and Medical Support Shelter (Community College Initiative - OEMS)(Community College Initiative - OEMS)

Reimbursement Procedures for Local Reimbursement Procedures for Local Public Health Nurses, Social Workers & Public Health Nurses, Social Workers & Mental Health Workers who Assist in Mental Health Workers who Assist in Shelter Operations from another CountyShelter Operations from another County



Major CRES-FOG Updates for 2014Major CRES-FOG Updates for 2014

HURREVAC 2014 Quick NotesHURREVAC 2014 Quick Notes

Updated TimelinesUpdated Timelines

Updated Contact InformationUpdated Contact Information

New Sheltering Checklist for Opening New Sheltering Checklist for Opening Coordination (Who Takes What Action)Coordination (Who Takes What Action)

Better Defined Roles & Responsibilities Better Defined Roles & Responsibilities for State Medical Support Shelteringfor State Medical Support Sheltering



Improvement Initiatives for the CRES-FOGImprovement Initiatives for the CRES-FOG

Integrate new HES Information Integrate new HES Information

ESF-1 Exercise to Test CONOPSESF-1 Exercise to Test CONOPS

CRES Timeline integrated into State CRES Timeline integrated into State EOC Battle Rhythm EOC Battle Rhythm

Place ReadyNC, Facebook, Twitter and Place ReadyNC, Facebook, Twitter and other Social Media into the Planother Social Media into the Plan



Improvement Initiatives for the CRES-FOGImprovement Initiatives for the CRES-FOG

Template Development for Conference Template Development for Conference Calls between VA and NC concerning Calls between VA and NC concerning Border Traffic Control Plan Operations Border Traffic Control Plan Operations during Evacuationsduring Evacuations

Highway Camera Interoperability Highway Camera Interoperability between VA and NCbetween VA and NC

List of NCDOT & VDOT Construction List of NCDOT & VDOT Construction Projects for 1 Jun – 30 Dec Projects for 1 Jun – 30 Dec

Checklist for VA & NC JIC OperationsChecklist for VA & NC JIC Operations


Hurricane Irene - CRES-FOG’s First TestHurricane Irene - CRES-FOG’s First Test

What Worked –What Worked –

General Population Sheltering General Population Sheltering Operations InstructionsOperations Instructions

Contact InformationContact Information

HURREVAC Quick NotesHURREVAC Quick Notes

TimelineTimeline

Reimbursement InstructionsReimbursement Instructions


Hurricane Irene - CRES-FOG’s First TestHurricane Irene - CRES-FOG’s First Test

What Didn’t Work –What Didn’t Work –

General Population Sheltering General Population Sheltering Operations Instructions – Roles & Operations Instructions – Roles & Responsibilities too VagueResponsibilities too Vague

Timeline – Counties cannot Timeline – Counties cannot Evacuate 120 Hours OutEvacuate 120 Hours Out

Medical Sheltering – Used Doctors & Medical Sheltering – Used Doctors & Nurses to Care for Nursing Home Nurses to Care for Nursing Home Residents – Not Their MissionResidents – Not Their Mission


FOCUS POINTS FOR CRES-FOG:FOCUS POINTS FOR CRES-FOG:

1.1. Coordination is CriticalCoordination is Critical

2.2. Know & Exercise your County’s Know & Exercise your County’s Evacuation & Sheltering Plan.Evacuation & Sheltering Plan.

3.3. Have a Personal Evacuation & Have a Personal Evacuation & Sheltering Plan.Sheltering Plan.

4.4. Be as Self-Reliant as Possible.Be as Self-Reliant as Possible.

5.5. Remember Murphy’s Law – if it Can Remember Murphy’s Law – if it Can Go Wrong, It Probably Will! Go Wrong, It Probably Will!


QUESTIONS OR SUGGESTIONS?

Documents

OASTAL FIELD OPERATING GUIDE EGION VACUATION AND HELTERING 5 th Annual NCEM-ECU Hurricane Conference “CRES Update” May 28 th, 2014 Mike Sprayberry Director