OCT FY07OCT FY07eSIS eMOOSE Changes eSIS eMOOSE Changes

Eric S. LammersEric S. Lammers

Summary of FY07 OCT ChangesSummary of FY07 OCT Changes

Miscellaneous UpdatesMiscellaneous Updates EMIS DocumentationEMIS Documentation System Code ScriptSystem Code Script SPED Lite ScreenSPED Lite Screen EMIS Detail ScreenEMIS Detail Screen Ohio Pre-ID Extract Ohio Pre-ID Extract

NEW EMIS RecordsNEW EMIS Records GE: Special EducationGE: Special Education GS: Preschool AssessmentGS: Preschool Assessment

Modified EMIS RecordsModified EMIS Records GI: Student DemographicGI: Student Demographic GK: Student AttendanceGK: Student Attendance GN: Student CourseGN: Student Course GQ: Student ProgramGQ: Student Program

GQ070 – Staff ID FieldGQ070 – Staff ID Field GO: KRA-LGO: KRA-L CN: Course MasterCN: Course Master DQ: District General InfoDQ: District General Info DF: Building General InfoDF: Building General Info

Pre-Release Sent to eSMOCPre-Release Sent to eSMOC

Pre-Release NOT ReceivedPre-Release NOT ReceivedSeptember 29September 29thth Due Date Due Date

FY07 EMIS DocumentationFY07 EMIS Documentationhttp://esmoc.oecn.k12.oh.ushttp://esmoc.oecn.k12.oh.us

Restricted Access > Documentation > AAL Documentation > EMISRestricted Access > Documentation > AAL Documentation > EMISEMIS Specifications FY2007 – FULL AAL GuideEMIS Specifications FY2007 – FULL AAL GuideEMIS Setup Document FY2007 – AAL System Code Setup GuideEMIS Setup Document FY2007 – AAL System Code Setup Guide

Restricted Access > Documentation > eSMOC Documentation > EMIS Restricted Access > Documentation > eSMOC Documentation > EMIS DocumentsDocuments

SSDT EMIS Guide – FY07 CHANGES ONLYSSDT EMIS Guide – FY07 CHANGES ONLYGE Record User DocumentGE Record User DocumentGE Record System CodesGE Record System Codes

Restricted Access > Documentation > eSMOC Documentation > Status ReportsRestricted Access > Documentation > eSMOC Documentation > Status ReportsEMIS Status ReportEMIS Status ReportEMIS Status Report (FY07)EMIS Status Report (FY07)

http://www.ode.state.oh.ushttp://www.ode.state.oh.us Date and Statistics > Education Management Information System (EMIS) > EMIS Date and Statistics > Education Management Information System (EMIS) > EMIS

Documentation Documentation 2007 EMIS Manual (Word or PDF)2007 EMIS Manual (Word or PDF)EMIS Changes (Word or PDF)EMIS Changes (Word or PDF)

System Code ScriptSystem Code Script

SSDT script updates EMIS code tables to conform to FY07 ODE SSDT script updates EMIS code tables to conform to FY07 ODE changeschanges

Please see ‘EMIS Setup Document FY2007’ for detailsPlease see ‘EMIS Setup Document FY2007’ for details

SSDT script: SSDT script: emis_fy07_changes.sqlemis_fy07_changes.sql \\nwvideos\esmoc uploads\EMIS FY07 Changes (SSDT)\\nwvideos\esmoc uploads\EMIS FY07 Changes (SSDT)

Add NEW codes to appropriate tableAdd NEW codes to appropriate table

Delete codes by inserting ‘z’ in front of description and NULLing external codeDelete codes by inserting ‘z’ in front of description and NULLing external code

?? Feedback ???? Feedback ??

GE: Special Education RecordGE: Special Education Record

AAL to deliver by September 29AAL to deliver by September 29thth CriteriaCriteria Record to be reported for students with a Record to be reported for students with a

disability and students suspected to have a disability and students suspected to have a disabilitydisability

Record is to report an event that occurs on a Record is to report an event that occurs on a datedate with an with an outcomeoutcome that may not have that may not have happened within a happened within a compliancecompliance timeline. timeline.

Date Range: 6/1 of previous school year to Date Range: 6/1 of previous school year to End of District’s Oct count weekEnd of District’s Oct count week

SPED Lite Screen SPED Lite Screen SED900 v4.0.90SED900 v4.0.90

GE Record Data ElementsGE Record Data ElementsGE Record Elements are tracked & extracted from SPED LiteGE Record Elements are tracked & extracted from SPED Lite

8 Date Types, Outcome ID, Non-Compliance ID8 Date Types, Outcome ID, Non-Compliance ID

Date Types to be reported via GE recordDate Types to be reported via GE record PSTC – Preschool Transition Conference DatePSTC – Preschool Transition Conference Date RFRL – Referral for Evaluation DateRFRL – Referral for Evaluation Date CNST – Guardian Consent for Evaluation DateCNST – Guardian Consent for Evaluation Date IETR – Initial ETR Completion DateIETR – Initial ETR Completion Date RETR – Revaluation ETR Completion DateRETR – Revaluation ETR Completion Date IIEP – Initial IEP Completion DateIIEP – Initial IEP Completion Date RIEP – Revaluated IEP Completion DateRIEP – Revaluated IEP Completion Date TIEP – Transfer IEP Adoption DateTIEP – Transfer IEP Adoption Date

SPED Lite Screen - Cont.SPED Lite Screen - Cont.

SSDT script: SSDT script: Important_dates.zipImportant_dates.zip \\nwvideos\esmoc uploads\SPED (GE) Code \\nwvideos\esmoc uploads\SPED (GE) Code

Changes, Triggers, Conversion (SSDT)Changes, Triggers, Conversion (SSDT)

The script loads all entries for the Important Date, The script loads all entries for the Important Date, Outcome ID, and Non-Compliance ID System Code Outcome ID, and Non-Compliance ID System Code tablestablesThe script also creates triggers to auto-populate the Date The script also creates triggers to auto-populate the Date Types, Outcome ID, and Non-Compliance ID from SPED Types, Outcome ID, and Non-Compliance ID from SPED Advanced to SPED Lite – Important DatesAdvanced to SPED Lite – Important DatesPlease see the following documents for additional detailsPlease see the following documents for additional details

‘‘GE Record User’GE Record User’ ‘‘GE Record System Codes’GE Record System Codes’

EMIS Detail 2 ScreenEMIS Detail 2 ScreenSTU186 v4.0.37STU186 v4.0.37

Disabled FieldsDisabled Fields Preschool Early Intervention (GI460)Preschool Early Intervention (GI460) Preschool Student Education Fund SourcePreschool Student Education Fund Source Weekly Length of InstructionWeekly Length of Instruction Preschool SPED IEPPreschool SPED IEP Kindergarten ExperienceKindergarten Experience

Renamed ‘Attendance Pattern’ to ‘PS/KG Attendance Pattern’ (GK410)Renamed ‘Attendance Pattern’ to ‘PS/KG Attendance Pattern’ (GK410) Only enabled for PS / KG studentsOnly enabled for PS / KG students

‘‘Poverty Level’ to be used for ‘PS Poverty Level’ (GI510)Poverty Level’ to be used for ‘PS Poverty Level’ (GI510)

EMIS Detail 3 ScreenEMIS Detail 3 ScreenSTU186 v4.0.37STU186 v4.0.37

NEW FieldNEW Field ‘‘OGT Graduation Alternative’ (GK420)OGT Graduation Alternative’ (GK420)

Defaults to NULLDefaults to NULL Pull down values will be adjusted Pull down values will be adjusted

0 – Not Used0 – Not Used

1 – Used for one test not yet passed1 – Used for one test not yet passed

Ohio Pre-ID ExtractOhio Pre-ID ExtractSTU200 v4.0.14STU200 v4.0.14

SSID has been enabled in Pre-ID extractSSID has been enabled in Pre-ID extract

Student’s SSID will be extracted as Field #10 Student’s SSID will be extracted as Field #10 (131-139) as displayed on SSID Screen (131-139) as displayed on SSID Screen (STU985)(STU985)

GS: Preschool Assessment RecordGS: Preschool Assessment Record

AAL to deliver by September 29AAL to deliver by September 29thth

SSDT will provide a setup script to SSDT will provide a setup script to populate Testing Setup Tables for PS populate Testing Setup Tables for PS AssessmentAssessment

Selection CriteriaSelection Criteria Include active SPED PS students (3–5 yrs on Include active SPED PS students (3–5 yrs on

Dec 1) with at least 1 PS Assessment record Dec 1) with at least 1 PS Assessment record reported from July 1 to December 1reported from July 1 to December 1

GI: Student Demographic RecordGI: Student Demographic Record

AAL to deliver by September 29AAL to deliver by September 29thth

Record AdjustmentsRecord Adjustments Delete ELDA elements GI380, 390, 400, 410, Delete ELDA elements GI380, 390, 400, 410,

420 and Preschool Early Intervention Element 420 and Preschool Early Intervention Element (GI460)(GI460)

Add Preschool Poverty Element (GI510)Add Preschool Poverty Element (GI510)

GK: Student Attendance RecordGK: Student Attendance Record

AAL to deliver by September 29AAL to deliver by September 29 thth

Record AdjustmentsRecord Adjustments Add ‘PS/KG Attendance Pattern’ (GK410) to EMIS Add ‘PS/KG Attendance Pattern’ (GK410) to EMIS

Details 2 ScreenDetails 2 Screen Add ‘OGT Graduation Alternative’ (GK420) to EMIS Add ‘OGT Graduation Alternative’ (GK420) to EMIS

Details 3 ScreenDetails 3 Screen Adjust Majority of Attendance (GK320) LogicAdjust Majority of Attendance (GK320) Logic

IRN of building/district student is continuously enrolled from IRN of building/district student is continuously enrolled from the end of October count week through the designated date the end of October count week through the designated date as follows:as follows:

March 19March 19thth for all grades except 3-8 for all grades except 3-8 May 10May 10thth for grades 3-8 for grades 3-8

GN: Student Course Record GN: Student Course Record

Record AdjustmentsRecord Adjustments Deleted ‘CBI – Worked Based Learning Experience Deleted ‘CBI – Worked Based Learning Experience

Status’ element (GN120) from both Course & HMRM Status’ element (GN120) from both Course & HMRM portion of recordportion of record

Will report NULLWill report NULL

GQ: Student Program RecordGQ: Student Program RecordSED900 v4.0.90SED900 v4.0.90

Record AdjustmentsRecord Adjustments Staff ID Field (GQ070)Staff ID Field (GQ070)

FY06 Staff ID for 215xxx codes was reported from Team/Groups for services FY06 Staff ID for 215xxx codes was reported from Team/Groups for services provided by a contracting agency provided by a contracting agency FY07 Staff ID for 215xxx codes will be reported from SPED Lite – Related FY07 Staff ID for 215xxx codes will be reported from SPED Lite – Related Services Tab if service provided by contracting agency (ie – ESC)Services Tab if service provided by contracting agency (ie – ESC)

Delete ‘Title 1 Public School Choice IRN’ element (GQ080)Delete ‘Title 1 Public School Choice IRN’ element (GQ080)

GO: KRA-L Record GO: KRA-L Record

Record Selection Criteria ModifiedRecord Selection Criteria Modified Select students who have written at least one Select students who have written at least one

KRA-L test as selected on EMIS Reporting KRA-L test as selected on EMIS Reporting Test Setup screen (EMIS195) Test Setup screen (EMIS195) on or after on or after January 1January 1stst of the previous school year and of the previous school year and before or on December 31before or on December 31stst of the current of the current school year.school year.

CN: Course Master RecordCN: Course Master RecordSCH044 v4.0.65SCH044 v4.0.65

Staff ID Field (CN070) Staff ID Field (CN070) Modified Reporting Instructions Modified Reporting Instructions

October (K) - OptionalOctober (K) - OptionalReport State Teacher ID for Certified Staff beginning with February Report State Teacher ID for Certified Staff beginning with February Reporting Period vs. SSNReporting Period vs. SSNState Teacher ID should be entered on SCH044–State ID fieldState Teacher ID should be entered on SCH044–State ID field

DQ: District General Information RecordDQ: District General Information RecordSYS055 v4.0.16SYS055 v4.0.16

NEW Fields added for DQ record for FY07 Oct ONLYNEW Fields added for DQ record for FY07 Oct ONLY Prior Year Evaluated But Ineligible Nonpublic Students w/ Disabilities Prior Year Evaluated But Ineligible Nonpublic Students w/ Disabilities

(DQ230)(DQ230) Prior Year PS Transition Conferences BY 3Prior Year PS Transition Conferences BY 3rdrd B-day (DQ240) B-day (DQ240) Prior Year PS Transition Conferences AFTER 3Prior Year PS Transition Conferences AFTER 3rdrd B-day (DQ250) B-day (DQ250)

DQ Record modified to pull DQ230, 240, and 250 from SYS055DQ Record modified to pull DQ230, 240, and 250 from SYS055

DF: Building General Information RecordDF: Building General Information Record

AAL to deliver by September 29AAL to deliver by September 29thth

Record AdjustmentsRecord Adjustments Add ‘Hours Per Day Scheduled – PS’ (DF360) Add ‘Hours Per Day Scheduled – PS’ (DF360)

to the Ohio School Specific Info screen to the Ohio School Specific Info screen (SROH040 – Fall/October Tab)(SROH040 – Fall/October Tab)

Add ‘Annual Days in Session Scheduled – PS’ Add ‘Annual Days in Session Scheduled – PS’ (DF370) to the Ohio School Specific Info (DF370) to the Ohio School Specific Info Screen (SROH040 – Fall/October Tab)Screen (SROH040 – Fall/October Tab)