October - December 2011iskwiki.upd.edu.ph/archives/gazette/2011/gazette-oct-dec-2011.pdfP. PINEDA in ADT Case No. UP Cebu 2011-001 for Gross Negligence, ... Memorial Lecture 12

The University of the Philippines Gazette is a quarterly publication of the Offi ce of the Secretary of the University.

VOLUME XLII, NUMBER 4 October - December 2011 ISSN No. 0115-7450

The University of the Philippines

GAZETTE CONTENTS

DECISIONS OF THE BOARD OF REGENTS

1274TH MEETING, 27 OCTOBER 2011

MATTERS ARISING FROM THE PREVIOUS MEETINGS OF THE BOARDPage

On the Appeal to the Honorable Board of Regents of the Decision of the Offi ce of the President on the case of DEAN JUAN AMOR PALAFOX (ADT CASE NO. UPD-2004-009) 1

On the NOTICE OF APPEAL to the Honorable Board of Regents by Respondents-Appellants Dean ENRIQUE M. AVILA and Prof. ERNESTO P. PINEDA on the Decision of the Offi ce of the President on ADT Case No. UP Cebu 2011-001 for Gross Negligence, Grave Misconduct, and Gross Neglect of Duty 1

On the MOTION TO INHIBIT by Respondents-Appellants Dean ENRIQUE M. AVILA and Prof. ERNESTO P. PINEDA in ADT Case No. UP Cebu 2011-001 for Gross Negligence, Grave Misconduct, and Gross Neglect of Duty, Asking President Alfredo E. Pascual to Refrain from Sitting as Presiding Offi cer in Deliberations, Discussions and/or Voting before the Board of Regents in Relation to the Case 1

On the NOTICE OF APPEAL to the Honorable Board of Regents by Respondent-Appellant SHARIF ALSIDRY on the Decision of the Offi ce of the President on ADT Case No. UP Cebu 2011-001 for Gross Negligence, Grave Misconduct, and Gross Neglect of Duty 1

On the Report of the Reconstituted Administrative Disciplinary Tribunal on the case of MR. FLORENDO SAMBRANO, UP Los Baños 1

REPORTS FOR INFORMATION OF THE BOARD

A. Report of the President 2Request of the UP Manila for Change of Schedule for the First Semester, Academic Year 2011-2012 3Request of the UP Open University to Adjust their 38th UPOU University Council Meeting from 7 December

2011 (Wednesday) TO 13 December 2011 (Tuesday) 4Deed of Donation and Acceptance between the University of the Philippines (Donee) and Mr. Miguel

Belmonte (Donor) 4Memorandum of Agreement between the University of the Philippines (UP) and the Upsilon Sigma Phi-Sigma

Delta Phi ’69 Foundation, Inc. (Foundation) 5Memorandum of Agreement between the University of the Philippines and the Tau Alpha Foundation,

Inc. (TAFI) 5Construction Agreement between the University of the Philippines and the Ravilo-Gonzales Group Construction

Corporation (Contractor) 6Construction Agreement between the University of the Philippines and the Greenlight Power, Inc.

(Contractor) 7

UP Gazette Vol. XLII, No. 4ii

Construction Agreement between the University of the Philippines and the PGM Construction and Plumbing Services (Contractor) 7

Construction Management Services Agreement between the University of the Philippines and the DCCD Engineering Corporation (Construction Management Consultant) 8

Supplemental Contract for Security Services between the University of the Philippines Manila and the 168 Security and Allied Services, Inc (168SASI) [Agency] 8

B. Report of the Student Regent 9

GENERAL GOVERNANCE

Appointment of University Offi cials 11

ACADEMIC MATTERS

Amendment in the Membership Requirements of the University Council’s Committee on Ethics, UP Diliman 11Request of the UP Manila to Institutionalize the Chancellor Florentino B. Herrera, Jr., Memorial Lecture 12

FISCAL MATTERS

Programming of CY 2010 Excess Income under the Revolving Fund of the UP Baguio in the Amount of PhP18,247,000.00, Certifi ed as Available by the UP Baguio Accounting Offi ce 12

Supplemental Budget Charged to the Legal Research Fund (LRF) of the UP Diliman in the Amount of PhP10,000,000.00, Certifi ed as Available by the UP Accounting Offi ce 13

Reprogramming of the UP Visayas’ Unexpended Obligations under the Realigned Investment Fund in the Amount of PhP3,800,000.00, Certifi ed as Available by UPV Chief Accountant and Budget Offi cer Chief 13

Request of UP Manila for Authority to Augment the Professorial Chairs Effective 2012 13Contract for Supply of Autodelfi a Newborn Screening Reagents and Consumables for Institute of Human

Genetics – Newborn Screening Laboratory between the UP Manila and the Perkin Elmer Instruments Phils., Corp. 14

Memoranda of Agreement for CONFIRMATION of the BoardI. Academic MattersMemorandum of Agreement between the University of the Philippines through the National College of Public

Administration and Governance (NCPAG) and the Mahasarakham University (MSU), Thailand, through its College of Politics and Governance, Thailand 14

Memorandum of Agreement between the University of the Philippines through the College of Music and the Mahasarakham University (MSU), Thailand, through its College of Music 15

Memorandum of Understanding between the University of the Philippines through the College of Home Economics and the Jeonju University, Korea 15

Memorandum of Understanding between the University of the Philippines (University) and the Provincial Government of Bohol (First Party) 16

Memorandum of Agreement among the University of the Philippines Diliman through the Electronics and Electrical Engineering Institute (UPD-EEEI), the Department of Science and Technology (DOST) and the Philippine Council for Industry, Energy, and Emerging Technology Research and Development (PCIEERD) 17

Memorandum of Agreement between the University of the Philippines Diliman through the Electronics and Electrical Engineering Institute (UPD-EEEI) and the Philippine Council for Industry, Energy, and Emerging Technology Research and Development (PCIEERD) 18

Project Contract between the University of the Philippines Diliman through the College of Engineering and the JICA Project Offi ce for ASEAN University Network/Southeast Asia Engineering Education Development Network (AUN/SEED-Net) 18

UP GazetteOctober - December 2011 iii

Memorandum of Agreement between the University of the Philippines Manila and the Department of Health (DOH) 19

nternational Sister Agreement between the University of the Philippines Open University and the Open University of Kaohsiung, Taiwan, R.O.C. 20

Endowment Agreement between the University of the Philippines Open University (UPOU) and the Honorable Antonio F. Trillanes IV (Donor) 20

Memorandum of Understanding between the University of the Philippines Open University and the DXN International Private Ltd. 21

Memorandum of Agreement between the UP Mindanao and the Philippine Broadcasting Service (PBS) 22II. General Construction and Other ServicesConsultancy Contract between the University of the Philippines Open University and Mr. Ronaldo C. De

Jesus (Consultant) 23III. Lease of LandContract of Lease between the University of the Philippines (Lessor) and Mr. Bernard V. Sison of the MVS

Heavy Equipment Rental and Builders (Lessee) 24

ADMINISTRATIVE MATTERS

Request of Dr. GRACIANO P. YUMUL for Extension of His Secondment to the Department of Science and Technology (DOST) for Another Year until 7 August 2012 24

Request for a Temporary Waiver of Faculty Tenure Rule in Favor of Ms. MICHIYO Y. REYES, Assistant Professor 7, Asian Center, UP Diliman, Effective 1 November 2011 until 31 May 2012 25

Request for a Temporary Waiver of Faculty Tenure Rule in Favor of Ms. LIEZL M. ATIENZA, Assistant Professor 2, Institute of Human Nutrition and Food, College of Human Ecology, UP Los Baños, Effective 1 November 2011 until 31 May 2012 25

Request for Waiver of Faculty Tenure Rule in Favor of Asst. Prof. FILAME JOY U. CATINAN, Assistant Professor 2, College of Arts and Sciences, UP Visayas, effective 1 November 2011 until 31 May 2012 26

Request for Extension of Secondment without Pay in Favor of Dr. MARY ANN LANSANG, College of Medicine, UP Manila, from 14 October 2011 to 31 December 2011 (two-and-a-half-(2 ½)-month extension) to Enable Her to Complete Her Assignment as Director of the Global Fund in Switzerland 26

Appointment of Faculty 26Transfer to Permanent Status 26Automatic Promotion 27Extension of Appointment Beyond Compulsory Retirement Age of 65 27Original Appointment Beyond Compulsory Retirement Age of 65 28Renewal of Appointment Beyond Compulsory Retirement Age of 65 28Reappointment Beyond Compulsory Retirement Age of 65 28Appointment of UP Scientists Effective 2011-2013 29

OTHER MATTERS

Construction Agreement between the U.P. and the C.E. Padilla Construction, Inc. 30On Contracting a Legal Counsel for the Board of Regents 30Announcements 30

UP Gazette Vol. XLII, No. 4iv

1275THMEETING, 24 NOVEMBER 2011

MATTERS ARISING FROM THE PREVIOUS MEETINGS OF THE BOARD

Appeal to the Honorable Board of Regents on the Decision of the Offi ce of the President in the case of DEAN JUAN AMOR PALAFOX (ADT CASE NO. UPD 2004-009) 31

NOTICE OF APPEAL to the Honorable Board of Regents by Respondent-Appellants Dean ENRIQUE M. AVILA and Prof. ERNESTO P. PINEDA on the Decision of the Offi ce of the President on ADT Case No. UP Cebu 2011-001 for Gross Negligence, Grave Misconduct, and Gross Neglect of Duty 31

MOTION TO INHIBIT by Respondent-Appellants Dean ENRIQUE M. AVILA, Prof. ERNESTO P. PINEDA in ADT Case No. UP Cebu 2011-001 for Gross Negligence, Grave Misconduct, and Gross Neglect of Duty, Asking President Alfredo E. Pascual to Refrain from, Upon BOR’s Order, Sitting as Presiding Offi cer in Deliberations, Discussions and/or Voting Before the Board of Regents in Relation to the Case 31

NOTICE OF APPEAL to the Honorable Board of Regents by Respondent-Appellant SHARIF ALSIDRY on the Decision of the Offi ce of the President on ADT Case No. UP Cebu 2011-001 for Gross Negligence, Grave Misconduct, and Gross Neglect of Duty 31

Regents’ Committee Report on the Case of MR. FLORENDO SAMBRANO, UP Los Baños 32


A. Report of the President 32MANIFESTATION submitted by President Alfredo E. Pascual to the Honorable Members of the Board on

the Avila Case (ADT Case No. UP Cebu 2011-001) 36Request of UP Manila for Change in the Date of the University of the Philippines Manila Council Meeting

from 1 December 2011 to 8 December 2011 36Request of UP Manila for Change of Date of the Mid-Semester, Second Semester from 4 January 2012 to 26

January 2012 36Deed of Donation/Agreement

Deed of Donation between the U.P. Engineering Research & Development Foundation, Inc, (Donee) and the Maynilad Water Services, Inc. (Donor) 36

Memorandum of Agreement between the U.P. Engineering Research & Development Foundation, Inc, (Donee) and Dr. Magdaleno B. Albarracin, Jr. (Donor) 37

Contracts/AgreementsConstruction Agreement between the University of the Philippines and the Dadoy Freight Service Construction

and Supply (Contractor) 37Architectural and Engineering Design Services Agreement between the University of the Philippines Diliman

(University) and TCGI, Inc. (Design Consultant) 38Memorandum of Agreement between the University of the Philippines Open University (UPOU) and the

Central Book Supply, Inc (CBSI) 38Contract of Lease

Contract of Lease (Supplemental) between the University of the Philippines (Lessor) and the MVS Heavy Equipment Rental and Builders (Lessee) 39

Contract of Lease between the University of the Philippines Open University (UPOU) and the UP Baguio 40Contract of Lease between the University of the Philippines Open University (UPOU) and the UP Cebu 40Contract of Lease between the University of the Philippines Open University (UPOU) and the Divine Word

College of Vigan (DWCV) 40B. Report of the Faculty Regent 41

UP GazetteOctober - December 2011 v

C. Report of the Student Regent 41D. Report of the Staff Regent 42

GENERAL GOVERNANCE

Appointment of University Offi cials 43

ACADEMIC MATTERS

Implementation Guidelines of the “Reinventing Research in UP” to be Called the Emerging Interdisciplinary Research (EIDR) Program 44

Report of the Ad Hoc Committee on UPLB Street-and-Building-Naming Project 47Graduation Ad Referendum of Mr. HERMOGENES C. FERNANDEZ for the Degree of Bachelor of Laws as

of the End of Second Semester 1972-1973 48Establishment of the Maynilad Faculty Retention and Development Fund at the College of Engineering, UP

Diliman 48Establishment of Professorial Chairs in the Name of Past Filipino Deans at the College Engineering, UP

Diliman 49Proposed Logo of the Offi ce of Anti-Sexual Harassment (OASH), UP Manila 49

FISCAL MATTERS

Christmas Grocery Allowance for 2011 50Grant of Cash Award in the Amount of PhP10,000.00 Each to Employees of the Offi ce of Admissions (OA) 50Request Authority to Purchase Two (2) Motorcycle Units for the Use of the Offi ce of Community Relations

(OCR), UP Diliman in the Amount of PhP190,000.00 Chargeable Against UP Diliman Funds, Certifi ed Available by the UP Diliman Budget Offi ce 51

Memoranda of Agreement for CONFIRMATION of the BoardAcademic Matters

Memorandum of Understanding between the University of the Philippines and the Philips Electronics and Lighting, Inc. 51

Memorandum of Understanding between the University of the Philippines and the PNOC Renewables Corporation (PNOC RC) 52

Academic Cooperation Agreement between the University of the Philippines Diliman and the Université Paul Valéry – Montpellier III, France 53

Memorandum ng Kasunduan sa pagitan ng Unibersidad ng Pilipinas, sa pamamagitan ng Sentro ng Wikang Filipino (UP SWF), at ni Pamela C. Constantino (Puno ng Proyekto) 55

Memorandum of Understanding on Student Exchange between the University of the Philippines Los Baños and the University of Miyazaki, Faculty of Agriculture, Miyazaki, Japan (UM) 55

Agreement on Academic Exchange between the University of the Philippines Los Baños and the University of Miyazaki, Faculty of Agriculture, Miyazaki, Japan (UM) 56

Memorandum of Agreement between UP Open University and the Cagayan State University (CSU) 57Memorandum of Understanding between the UP Open University and the Geoinfometrics 58Memorandum of Agreement between the UP Open University and the UP Open University Foundation, Inc. 58

UP Gazette Vol. XLII, No. 4vi


Designation of the Vice President for Legal Affairs, Atty. Hector Danny D. Uy as the Offi cial Representative of the University in the Philippine Long Distance Telephone Company (PLDT) Stockholders Meeting 60

Request for a Temporary Waiver of Faculty Tenure Rule in Favor of Asst. Prof. ROSA PILIPINAS F. FRANCISCO, Assistant Professor I, College of Development Communication, UP Los Baños, Effective 1 November 2011 until 31 May 2012 61

Request for a Temporary Waiver of Faculty Tenure Rule in Favor of Asst. Prof. HERMILEA MARIE C. CASTILLO, Assistant Professor I, College of Development Communication, UP Los Baños, Effective 1 November 2011 until 31 May 2012 61

Request for a Temporary Waiver of Faculty Tenure Rule in Favor of Asst. Prof. LIZA A. CABRERA, Assistant Professor I, College of Development Communication, UP Los Baños, Effective 1 November 2011 until 31 May 2012 62

Request for Waiver of the Sabbatical Rule in Favor of Dr. CORA A. AÑONUEVO, College of Nursing, UP Manila, Effective 1st Half (1 June – 31 October, 2011) [6 months] and 2nd Half (1 June – 31 October 2012) [6 months] 63

Appointment of Faculty 63Transfer to Permanent Status 63Extension of Appointment Beyond Compulsory Retirement Age of 65 64Original Appointment Beyond Compulsory Retirement Age of 65 64Renewal of Appointment Beyond Compulsory Retirement Age of 65 64Reappointment Beyond Compulsory Retirement Age of 65 64Faculty Members Recommended for Appointment as UP Artists Effective 2010-2012 65

OTHER MATTERS

Request of President Alfredo E. Pascual for Authority to Travel to Beijing, China from 11-15 December 2011 to Attend the 6th Confucius Institute Conference 65

Request of President Alfredo E. Pascual for Authority to Travel to Hong Kong, China from 17-20 December 2011 to Attend the University of Hong Kong Centenary Celebrations 65

The 2011 UP Diliman Land Use Plan 66SCHEDULE OF THE SPECIAL BOARD MEETING 66ANNOUNCEMENTS 66

ADMINISTRATIVE ISSUANCES

ADMINISTRATIVE ORDERS

Administrative Order No. PAEP 11-60: Offi cer-in-Charge of the University 67Administrative Order No. PAEP 11-62: Offi cer-in-Charge of the University 67Administrative Order No. PAEP 11-65: Reconstitution of the System Committee for Alumni Relations of the

OVPPA, its membership, and its functions 67Administrative Order No. PAEP 11-66: Reconstitution of the System Committee for Media Affairs of the

OVPPA, its membership and functions 67Administrative Order No. PAEP 11-68: Search Committee for the Dean of the College of Forestry and Natural

Resources (CDNR), UP Los Baños 69Administrative Order No. PAEP 11-69: Offi cer-in-Charge of the University 70

UP GazetteOctober - December 2011 vii

Administrative Order No. PAEP 11-70: Constructors Performance Evaluators (CPEs) for UP Manila SHS Extension Campus, South Cotabato 70

Administrative Order No. PAEP 11-71: Constructors Performance Evaluators (CPEs) for the Proposed Arc Gateway CAS; Renovation of CR SSWC (Phase I), Proposed Laboratory, College of Arts and Sciences, and Repiping of Sewer and Water Lines of Comfort Rooms and Out Patient Building, PGH 70

Administrative Order No. PAEP 11-72: Constructors Performance Evaluators (CPEs) for UP Manila SHS (Phase I) Brgy. Reserva Campus, Baler, Aurora 71

Administrative Order No. PAEP 11-73: Reconstitution of the Board of Overseers of the University Hotel 72Administrative Order No. PAEP 11-74: Legal Team to Study the Proposal of Q.C. Mayor Herbert Bautista

Pertaining to Krus na Ligas 72Administrative Order No. PAEP 11-75: Compliance Committee – UP Diliman East Campus Project 73Administrative Order No. PAEP 11-76: Steering Committee for the UP Professional Schools – BGC 73Administrative Order No. PAEP 11-77: Offi cer-in-Charge of the University 74Administrative Order No. PAEP 11-78: Appointment as a New Member of the UP System Media Affairs

Committee 74Administrative Order No. PAEP 11-79: Offi cer-in-Charge of the University 74Administrative Order No. PAEP 11-40: Appointment to the Committee that will Co-Manage the PNOC-EC

Endowment Fund 74Administrative Order No. PAEP 11-81: Offi cer-in-Charge of the University, 11-20 December 2011 75Administrative Order No. PAEP 11-82: Constitution of an Ad Hoc Committee to Assess the Construction of

UP Baguio Balay 75Administrative Order No. PAEP 11-83: Advisory Council for UP Center for Integrative and Development

Studies 76Administrative Order No. PAEP 11-86: Designation as UP President’s Representative to the Scientifi c Career

System Committee 76

MEMORANDA

Memorandum No. PAEP 11-19: Collection of Systemwide Data on the Implementation of RA 7877 (“Anti-Sexual Harassment Act of 1995”) in UP 77

Memorandum No. PAEP 11-20: Merit Incentive II for CY 2011 77Memorandum No. PAEP 11-21: Disruption Day 78Memorandum No. PAEP 11-22: Appointment of members of the UP System Alumni Relations Committee 79Memorandum No. PAEP 11-23: UP System Media Affairs Committee Appointment of Members 80Memorandum No. PAEP 11-24: Mandatory Holiday Break 82Memorandum No. PAEP 11-26: Guidelines on the Grant of 2011 Christmas Grocery Allowance of One

Thousand Pesos (P1,000.00) 82Memorandum No. PAEP 11-27: Guidelines on the Grant of Additional 2011 Christmas Grocery allowance of

Three Thousand Pesos (P3,000.00) 83Memorandum No. PAEP 11-30: Search Process for Dean-College of Human Ecology (CHE) 84

UP Gazette Vol. XLII, No. 4viii

The University of the Philippines Gazette

EditorsProf. Lilian A. de las LlagasProf. Virginia R. Ocampo

ConsultantProf. Lourdes M. Portus

(as of 2012)

In-Charge of ProductionLevi R.R. Lusterio

University Offi cials

Prof. Alfredo E. Pascual, MBA, PhD (honoris causa)President

Prof. Gisela P. Concepcion, PhDVice-President for Academic Affairs

Prof. Lisa Grace S. Bersales, PhDVice-President for Planning and Finance

Prof. Maragtas S.V. Amante, PhDVice-President for Administration

Prof. Elvira A. Zamora, PhDVice-President for Development

Prof. J. Prospero E. De Vera III, DPA

Vice-President for Public Affairs

Atty. Hector Danny D. Uy, LLBVice-President for Legal Affairs

Prof. Lilian A. de las Llagas, PhD, LLBSecretary of the University & of the Board of Regents

*****

Prof. Caesar A. Saloma, PhDChancellor, UP Diliman

Prof. Luis Rey I. Velasco, PhD (until 31 October 2011)Prof. Rex Victor O. Cruz, PhD (effective 1 November 2011)

Chancellor, UP Los Baños

Prof. Ramon L. Arcadio, MD (until 31 October 2011)Prof. Manuel B. Agulto, MD (effective 1 November 2011)

Chancellor, UP Manila

Prof. Minda J. Formacion, PhD (until 31 October 2011)Prof. Rommel A. Espinosa, PhD (effective 1 November 2011)

Chancellor, UP Visayas

Prof. Grace J. Alfonso, PhDChancellor, UP Open University

Prof. Gilda C. Rivero, PhDChancellor, UP Mindanao

Prof. Priscilla Supnet-Macansantos, PhDChancellor, UP Baguio

Prof. Enrique M. Avila, PhDDean, UP Cebu

Board of RegentsHon. Patricia B. Licuanan, Chair

Chair, Commission on Higher Education

Hon. Alfredo E. Pascual, Co-ChairPresident, University of the Philippines

Hon. Edgardo J. AngaraChair, Senate Committee on Education, Arts and Culture

Hon. Juan Edgardo M. AngaraChair, House Committee on Higher and Technical Education

Hon. Gladys S.J. TiongcoPresident, UP Alumni Association

Hon. Reynato S. PunoHon. Magdaleno B. Albarracin Jr.

Hon. Elizabeth Rose C. Orteza Siguion-Reyna

Hon. Ida F. DalmacioFaculty Regent

Hon. Maria Kristina ContiStudent Regent

Hon. Jossel I. EbesateStaff Regent

Prof. Lilian A. de las Llagas, PhD, LLBSecretary of the University & of the Board of Regents

October - December 2011 UP Gazette

1274THMEETING, 27 OCTOBER 2011


On the Appeal to the Honorable Board of Regents of the Decision of the Offi ce of the President on the case of DEAN JUAN AMOR PALAFOX (ADT CASE NO. UPD-2004-009)

(The Appeal is on fi le at the OSU Records.)

Board Action: The Board agreed to reset the discussion of the case to give its members ample time to study the matrix.

On the NOTICE OF APPEAL to the Honorable Board of Regents by Respondents-Appellants Dean ENRIQUE M. AVILA and Prof. ERNESTO P. PINEDA on the Decision of the Offi ce of the President on ADT Case No. UP Cebu 2011-001 for Gross Negligence, Grave Misconduct, and Gross Neglect of Duty

(The Notice of Appeal is on fi le at the OSU Records.)

Board Action: The Board agreed to reset the discussion of the case to give its members ample time to study the matrix.

On the MOTION TO INHIBIT by Respondents-Appellants Dean ENRIQUE M. AVILA and Prof. ERNESTO P. PINEDA in ADT Case No. UP Cebu 2011-001 for Gross Negligence, Grave Misconduct, and Gross Neglect of Duty, Asking President Alfredo E. Pascual to Refrain from Sitting as Presiding Offi cer in Deliberations, Discussions and/or Voting before the Board of Regents in Relation to the Case

(The Motion to Inhibit is on fi le at the OSU Records.)

Board Action: Regent Puno instructed the Vice President for Legal Affairs to assist the Secretary in preparing the Board Resolution on this matter.

On the NOTICE OF APPEAL to the Honorable Board of Regents by Respondent-Appellant SHARIF ALSIDRY on the Decision of the Offi ce of the President on ADT Case No. UP Cebu 2011-001 for Gross Negligence, Grave Misconduct, and Gross Neglect of Duty

(The Notice of Appeal is on fi le at the OSU Records.)

Board Action: The Board agreed to reset the discussion of the case at the next Board meeting.

On the Report of the Reconstituted Administrative Disciplinary Tribunal on the case of MR. FLORENDO SAMBRANO, UP Los Baños

Pursuant to the directive issued in the 26 July 2011 letter of the Secretary of the University, the reconstituted Administrative Disciplinary Tribunal (ADT) submitted its report evaluating the appeal of Mr. Florendo Sambrano. In accordance with the directive, the ADT’s inquiry focused on the “defense of Mr. Sambrano that he did not submit

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DECISIONS OF THE BOARD OF REGENTS

UP Gazette Vol. XLII, No. 4

monthly fuel allowance reports because of what he observed that there was allegedly a variance in the computation of the Accounting Offi ce and Supplies and Property Management Offi ce (SPMO).”

The ADT was constrained to request for an extension in the submission of this report in order to grant Mr. Sambrano suffi cient time to prepare his response. But Mr. Sambrano failed to make use of the opportunities to do so. Instead, he sent a letter which the ADT received two days after having submitted its own report to the Offi ce of the Vice-Chancellor for Instruction. Mr. Sambrano claimed that the exact date of the next hearing, was unclear to him. The transcript of the fi rst hearing which he attended, proves otherwise.

(The Report of the Reconstituted Administrative Disciplinary Tribunal is on fi le at the OSU Records.)

Board Action: The Board agreed to reset the deliberation of the case to allow the members of the Board to extensively read the report.


A. Report of the President

1. Initiatives and Activities of the President

Hereunder is the report of President Pascual:

“U.P. PRESIDENT’S REPORT TO THE BOARD OF REGENTS29 September – 26 October 2011

A. U.P. BUDGET Aside from reductions in budget, UP is also encountering problems in getting the full release of its budget

appropriations. In 2009, out of PhP8.5 billion appropriated, 0.5 billion was not released: PhP8 million for PS, P257 million for MOOE, and PhP244 million for CO. In 2010, out of PhP6.9 billion of budget appropriation, P2.3 billion was not released: PhP381 million for PS, PhP662 million for MOOE, and PhP1.3 billion for CO. I highlighted these observations in the budget committee hearing at the Senate on 4 October.

For 2011, we fi nally submitted on 13 October the voluminous data to DBM in our effort to obtain the release of our budget for unfi lled positions, the allocation for which is a total of PhP615,192.00 The documents we submitted covered 83% of this amount.

B. UPDATES ON ONGOING PROJECTS • As part of the Green UP program in our Operational Excellence thrust, we will sign two (2) separate MOUs

on 9 November: one with the PNOC Renewables Corporation, and the other, with the Philips Electronics and Lighting, Inc. These are both for energy saving initiatives in various UP campuses.

• Still part of the Green UP program, a study of the electricity consumption patterns in UP Diliman has just been

completed. In 2010, UP Diliman incurred Meralco electricity bills totaling PhP175 million for 109 accounts. Of these, 34 accounts consumed electricity less than the Guaranteed Minimum Billing Demand (GMBD). This means that UP Diliman paid for electricity that had not been used at all. Correcting the situation would involve adjustments in the billing arrangements with Meralco. The next area to be reviewed is the water consumption.

C. UP IN THE NEWS• Rep. Amado S. Bagatsing of the 5th District of Manila has raised a complaint against the PGH for the alleged

anomaly regarding the use of his PDAF for his district’s indigent patients, who are confi ned in the hospital. The fund involves some PhP2M which is the discrepancy in the balance as jointly accounted for by the PGH and the Offi ce of Rep. Bagatsing. I immediately conferred with PGH Director Jose Gonzales and UP Manila Chancellor Ramon Arcadio upon receipt of a copy of Rep. Bagatsing’s letter addressed to the PGH Director.

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This was promptly followed by the Chancellor’s action constituting a committee to investigate the problem. Director Gonzales has voluntarily gone on leave for the duration of the investigation. The designated OIC is the Deputy Director for Health Operations,Dr. Ester S. Bitanga.

The Committee’s preliminary report indicates that it has gathered the documentary evidences (audit reports, hospital processes, transaction/ fund availment procedures, authorization letters, treatment protocols, etc.), and has summoned some people. But the fi ndings, so far, have only warranted a more thorough investigation. So far there is already a claim that the computer containing the PDAF fi les has been corrupted. The Committee has asked for a two-week extension. The committee has also suggested that the NBI be asked to conduct a professional investigation. The Committee has likewise asked for some form of protection for its own members.

D. TRIP TO INDIA, 11-15 OCTOBER 2011

As an ex-offi cio member of the Board of Trustees (BOT) of the International Rice Research Institute (IRRI), I travelled to New Delhi, India, from 11-15 October to attend the second of what is usually twice-a-year meeting of the Board.

The case of Given Grace Cebanico was taken up at the Board meeting of IRRI:On the day I left Manila, news broke out about the abduction and killing of Given Grace Cebanico, who,

by now, we all know was a 3rd year Computer Science student of UP Los Baños. Her body was dumped in a dark and empty area near the Institute of Plant Breeding. This prompted the Secretary-General to express at the meeting his serious concern over the “deteriorating” peace and order and security condition in the vicinity of the IRRI Headquarters.

According to Dr. Virginia Cardenas, the VC for Community Affairs of UPLB, the putting up of lamp posts along the IPB road and Pili Drive (the road which connects the campus to IRRI) was indeed in their plans. But now that this gruesome crime had happened, they are also considering more CCTV cameras and the imposition of curfew for minors in coordination with the local government.

2. Delegated Authority subject to information of the Board

Request of the UP Manila for Change of Schedule for the First Semester, Academic Year 2011-2012

FROM TOEnd of Classes 11 Oct 2011 (Tues) 14 Oct 2011 (Friday)Final Examinations• Graduating Students

• Other students

13 Oct 2011 (Thursday)to 14 Oct 2011 (Fri)

13 Oct 2011 (Thursday)to 20 Oct 2011 (Thursday)

17 Oct 2011 (Monday)to 18 Oct (Tuesday)

17 Oct 2011 (Monday)to 24 Oct 2011 (Monday)

Deadline for Submission of Grades• Graduating students

• Other students

21 Oct. 2011 (Friday)

28 Oct 2011 (Friday)

25 Oct. 2011 (Tuesday)

NO CHANGERemoval Examination Period

21 Oct 2011 (Friday) to3 Nov. 2011 (Thursday)

25 Oct. 2011 (Tuesday) to3 Nov. 2011 (Thursday)

Validation for Advance Credits

21 Oct. 2011 (Friday) to3 Nov. 2011 (Thursday)

25 Oct. 2011 (Tuesday) to3 Nov. 2011 (Thursday)

In view of several suspensions of classes due to inclement weather and a number of holidays observed during the period, the UP Manila requests for approval of the following changes of schedule for the First Semester, Academic Year 2011-2012:

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The President, by virtue of the authority granted him by the Board of Regents, approved this request on 13 October 2011.

Board Action: NOTATION.

Request of the UP Open University to Adjust their 38th UPOU University Council Meeting from 7 December 2011 (Wednesday) TO 13 December 2011 (Tuesday)

The UP Open University is requesting to adjust their 38th UPOU University Council Meeting from 7 December

2011 (Wednesday) TO 13 DECEMBER 2011 (TUESDAY). The offi cials of the University will be at the Open University of Kaoshiung (OUK), Taiwan, from 7 – 11 December 2011, in order to attend to a mutually agreed upon fund raising activity for the UPOU-KOU Faculty and Staff exchange and research fund.

The President, by virtue of the authority granted him by the Board of Regents, approved this request on 13 October 2011.


Deed of Donation and Acceptance between the University of the Philippines (Donee) and Mr. Miguel Belmonte (Donor)

Donation: US$ 8,000.00

Purpose: To purchase a software for the exclusive use of the Department of Hotel, Restaurant and Institution Management (DHRIM), College of Home Economics

Particulars:

a. For and in consideration of the foregoing, and of the high esteem which the Donor holds for the Donee, said Donor hereby transfers and conveys, by way of donation, unto said Donee, the absolute management and ownership of the said donation;

b. The Donee hereby accepts and acknowledges receipt of the Donation, made in its favor by the Donor, and expresses its appreciation and gratitude for the kindness and generosity of the Donor and hereby warrants that the money donated shall be properly managed and utilized solely and exclusively for the purpose intended by the Donor which is for the purchase of software for the DHRIM Information Technology Laboratory; and

c. The Donee shall exercise exclusive and sole ownership of the software to be purchased from the subject of the deed of donation.

Date notarized: 9 September 2011

Board Action: NOTATION with appreciation.

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Academic Agreement

Memorandum of Agreement between the University of the Philippines (UP) and the Upsilon Sigma Phi-Sigma Delta Phi ’69 Foundation, Inc. (Foundation)

Program: Upsilon Sigma-Phi-Sigma Delta Phi ’69 Foundation, Inc. Scholarship Program (Provision of Three (3) Scholarship Slots to Qualifi ed College Student)

Responsibilities of the Parties:

The Foundation shall:1. provide full scholarship for three (3) college students enrolled in any BS or AB course (Diliman, Los Baños, or

Manila) who will meet the qualifi cations set forth in the rules to govern the scholarship stated in the MOA;2. leave the selection of the recipients of the scholarship grant exclusively to the UP; and3. remit the amount of PhP39,000.00 per semester, per scholar, at the start of each semester. Accordingly, in one

school year, which is composed of two semesters, the Foundation shall provide full scholarship assistance to each scholar at a maximum of PhP78,000.00.

The UP (through its “Offi ce of Scholarship and Student Services) shall:1. implement the Rules in the selection of scholars;2. select the students qualifi ed to receive the scholarship grants under the Program;3. hold in trust the amount received from the Foundation for the purposes intended. The scholar shall draw the

necessary amount there from in accordance with the rules and regulations of the UP;4. send, within thirty (30) days after the closing of each school year, a statement of expenditures of the scholarship

to the Foundation. Any savings shall be credited for the next school year’s remittance; and5. make periodic reports to the Foundation of the scholars, subjects taken and grades obtained at the close of every

semester.

Effectivity: Effective upon signing of the document.



Contracts/Agreements(Delegated Authority to the President subject to information of the Board [cost not exceeding PhP 30 Million Pesos])

Note: These agreements have gone through the standard University processes from the Constituent Universities (CUs) concerned and the University System. In cases where there were irregularities in the processes, the documents were returned for review of or to exact compliance by the concerned.

UP Diliman

Memorandum of Agreement between the University of the Philippines and the Tau Alpha Foundation, Inc. (TAFI)

Project: Construction of the Roofi ng Structure for the Cristy Hernandez Activity Center

Contract Amount: PhP3,000,000.00 Particulars:

Obligations of the TAFI:a. In accordance with the designs, plans and technical specifi cations approved by the Offi ce of the Campus Architect,

implement the Project within the period of Ninety (90) Calendar Days as specifi ed in the Permit to Implement Project to be issued by the University;

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b. Secure all pertinent permits, clearances, licenses required by any government offi ce or agency in connection with the Project;

c. Supply and provide all labor, materials, tools, equipment, transportation and other facilities and services, and all related work for the Project;

d. Pay for its actual consumption of electricity and other public services or utilities consumed in the implementation of the Project. For this purpose, TAFI shall provide the sub-meter for monitoring its actual consumption of electricity and other utilities;

e. Comply with all laws, rules and regulations promulgated by the government of the Republic of the Philippines, including those on labor, environment, safety and sanitation. TAFI shall be solely liable for any violation of the same during the period of construction;

f. Take all precautionary measures during the period of construction to ensure the safety and convenience of its workers and the general public, and to prevent damage or injury to persons or property in or about adjacent to the premises where works are being performed;

g. Assume full responsibility for the acts, omissions, or negligence of its workers, employees, agents and all other persons doing work under the Agreement. TAFI, however, shall not be held responsible for damages or liabilities due to force majeure or those brought about by acts of god, provided it has exercised the required diligence under the circumstances;

h. Warrant the works performed under the Agreement and undertake any and all acts pursuant to its warranty; and

i. Upon completion of the Project, donate the same to the University subject to the Rules and Regulations of the University on donations.

Obligations of the University:

The University, through the Campus Architect, shall:a. Provide pertinent documents to enable TAFI to secure the required clearances/permits with any government

offi ce or agency in connection with the project;b. Certify as to the completion of the construction works; andc. Provide a suitable area for the temporary facilities of TAFI and for unloading and storage of construction materials

to be used for the Project.

Period of Contract: Ninety (90) Calendar Days as specifi ed in the Permit to Implement Project to be issued by the University



Construction Agreement between the University of the Philippines and the Ravilo-Gonzales Group Construction Corporation (Contractor)

Project: Proposed Re-Roofi ng and Miscellaneous Works at NIML Building, College of Home Economics

Amount of Contract: PhP586,313.64

Mode of Procurement: Public Bidding in accordance with RA 9184 and its Implementing Rules and Regulations

Statement from the UP Manila Legal Offi ce: The Construction Agreement was reviewed and endorsed by the UP Diliman Legal Offi ce.

Statement of Compliance: In the Procurement of Civil Works for the Project, the requirements of RA 9184 and its Implementing Rules and Regulations, as well as the University’s Delineation of Authority have been complied with.

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Period of the Contract: Sixty (60) calendar days as specifi ed in the Notice to Proceed to be issued by the University

Date notarized: 18 August 2011


Construction Agreement between the University of the Philippines and the Greenlight Power, Inc. (Contractor)

Project: Proposed Panel boards for Existing and Future Electrical Loads, Bocobo Hall, College of Law



Statement from the UP Diliman Legal Offi ce: The Construction Agreement was reviewed and endorsed by the UP Diliman Legal Offi ce.



Date notarized: 28 July 2011


Construction Agreement between the University of the Philippines and the PGM Construction and Plumbing Services (Contractor)

Project: Proposed Repair of Roof Gutter, SURP Building








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Construction Management Services Agreement between the University of the Philippines and the DCCD Engineering Corporation (Construction Management Consultant)

Project: Construction Management Services for the Proposed Acacia Residence Hall/Law Centennial Dormitory

Amount of Contract: PhP5,016,570.00


Statement from the UP Diliman Legal Offi ce: The Construction Management Service Agreement was reviewed and endorsed by the UP Diliman Legal Offi ce.

Statement of Compliance: In the Procurement of Civil Works for the Project, the requirements of RA 9184 and its Implementing Rules and Regulations, as well as the University’s Delineation of Authority, have been complied with.

Commencement Date: The Construction Management Consultant shall perform the services under the Agreement and complete the Project to the satisfaction of the University within Three Hundred (300) Calendar Days divided into three (3) phases, as follows:

(a) The period of the Pre-Construction Phase is Thirty (30) calendar days, which shall commence on the date indicated in the Notice to Proceed to be issued by the University to the Construction Management Consultant;

(b) The period of the Construction Phase is Two Hundred Forty (240) calendar days, which shall commence on the date indicated in the Notice to Proceed to be issued by the University to the Design and Build Contractor, and shall end on the date indicated in the Certifi cate of Completion of the construction project to be issued by the Construction Management Consultant to the University; and

(c) The period of the Post Construction Phase is Thirty (30) calendar days, which shall commence on the date indicated in the Certifi cate of Completion of the construction project to be issued by the Construction Management Consultant to the University.



UP Manila

Supplemental Contract for Security Services between the University of the Philippines Manila and the 168 Security and Allied Services, Inc (168SASI) [Agency]

Services: Assignment of security guards at the premises of the University of the Philippines Manila, including the Philippine General Hospital compound located at Taft Avenue, Padre Faura and Pedro Gil Streets, and SHS Campus, Baler, Aurora

Implementing Unit: Vice-Chancellor for Administration, UP Manila

Period of Contract: 1-31 August 2011

Amount of Contract: The University shall pay the Agency the following amounts:

• PhP14,387.05 per month, 8-hour duty • PhP12,497.13 per month, 8-hour duty (SHS Extension Campus in Baler Aurora)• PhP21,355.46 per month, 12-hour duty

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Mode of Procurement: Extension Contract under the same terms and conditions stated in the Original Contract through Public Bidding

Statement of the UP Manila Legal Offi ce: The UP Manila Legal offi ce reviewed and endorsed the Supplemental Contract. The terms and conditions of said Agreement appear to be in order and in accordance with similar agreements of the University on the same subject matter.

Brief Justifi cation: The bidding cannot be accomplished before the expiration of the contract. The preparation for the bidding, including the review of the Terms and Conditions, deployment of security guards and budget requirement are still being undertaken.

Statement of Compliance: Pertinent laws (RA 9184, the Procurement Law), University Rules and Regulations have been fulfi lled/complied with in the execution/signing of the contract.



B. Report of the Student Regent

Hereunder is the report of Student Regent Conti:

“Report of the Student Regent1274th Meeting of the Board of Regents27 October 2011

Campaign for democratic governance

Student Code

The UP Diliman administration in 2009 presented a draft Student Code of Conduct, which will replace the Rules on Student Conduct and Discipline (as approved by the BOR at its 1123rd meeting on 27 August 1998) and Revised Rules and Regulations Governing Fraternities, Sororities and Student Organizations (as approved by the BOR at its 1091st meeting on 24 October 1995).

The students took issue with, fi rst, the manner in which the administration had presented the Code, and second, the extent of the participation of students. The students were not involved in the drafting of the proposed Code, and were summarily consulted thereafter. The initial reaction was largely opposed to the administration’s initiatives. Even as the students eventually put forth specifi c changes, very few of the advocated amendments were refl ected in the fi nal draft.

Much of the antagonism stemmed from the philosophy of the Code: with the emphasis on stricter and one-sided discipline, the students felt that they were all looked upon as wayward truants; and with the restrictions on student organizations, they felt that the University was inhibiting their growth as persons.

The administration’s draft reached the Diliman University Council, but has not been put on the agenda since late last year.

Chancellor Saloma last March, allowed the students to create an alternative code through the University Student Council and the Offi ce of the Student Regent. This draft, dubbed as the Students’ Handbook of Rights and Responsibilities, took a rights-based approach to student conduct.

The Student Regent, the Diliman Chancellor and Vice-Chancellor for Student Affairs, and the chairperson of the University Student Council are currently writing a third draft that would reconcile the two Student Code versions.

STFAP

The Vice President for Academic Affairs convened this year’s workshop on, and invited student participants to, the Socialized Tuition and Financial Assistance Program (STFAP). The chairpersons of the University Student

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Councils, as well as those of UP Cebu’s, are presently working with the administrative staff of the scholarship offi ces in the different units.

Special concerns: Legal issues involving UP students

A. People v. Montajes

The Vice Chancellor for Student Affairs and the Offi ce of the Student Regent sent offi cial delegations to the hearing of Maricon Montajes on 14 October 2011. Although the hearing did not push through, as the judge had a convention, the group was able to visit Maricon in jail. The group was composed of Maricon’s mother and brother, former faculty regent Judy Taguiwalo, OSA director Rommel Rodriguez, and several students including the Student Regent.

Maricon will be represented by private counsel Mario Pangilinan of Lipa City, and a public attorney, assigned by the Department of Justice.

Projects

Tulong Kabataan

The Offi ce of the Student Regent, as part of the UP Kilos Na Alliance, has partnered with the Kabataan Partylist for UP KILOS NA TULONG KABATAAN, a relief drive for the victims of Typhoon Pedring (international codename: Nesat), which lashed the country last October.

The main objective of the relief drive is to consolidate efforts among the UP community in gathering immediate relief for the affected communities. We also aim to reach out to other communities affected by the fl oods that are not currently covered by ongoing relief and rescue operations.

Over two weekends, the volunteers went to Bulacan (particularly, Calumpit), Pampanga, Pangasinan, and Tarlac.

Lorena Barros Hall

The Offi ce of the Student Regent, the University Student Council and the Student Alliance for the Advancement of Democratic Rights in UP (STAND UP) solicited PhP3 million from the Kabataan Party-list last year for the rehabilitation of the Lorena Barros Hall.

The building previously housed four organizations, but the approved plan was for one offi ce only, and a larger conference center for the use of any of the organizations. The proposed memorandum of agreement, between the University and the benefi ciary-project manager STAND UP, has been submitted to the UP Diliman Legal Offi ce for review.

Construction began in July 2011. The scheduled turn-over is mid-November. Lorena Barros was a poet and activist, who founded Makibaka, the fi rst underground organization for women fi ghting to change society’s attitude towards women and women’s empowerment. An anthropology major then in UP Diliman, she was radicalized during the First Quarter Storm.”

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GENERAL GOVERNANCE

Appointment of University Offi cials

UP Manila

Dr. MARIE JOSEPHINE M. DE LUNA as Vice-Chancellor for Academic Affairs, effective 1 November 2011 until 31 October 2014

Dr. JOSELITO C. JAMIR as Vice-Chancellor for Administration, effective 1 November 2011 until 31 October 2014

Dr. VICENTE Y. BELIZARIO, JR. as Vice-Chancellor for Research, effective 1 November 2011 until 31 October 2014

Dr. ABUNDIO A. BALGOS as Vice-Chancellor for Planning and Development, effective 1 November 2011 until 31 October 2014

ACADEMIC MATTERS

Amendment in the Membership Requirements of the University Council’s Committee on Ethics, UP Diliman

The Chancellor of UP Diliman sought the Board’s approval of the request of the University Council of UP Diliman to amend the membership requirements of its Committee on Ethics. The amendments had been unanimously approved by the UC during its 118th meeting on 18 July 2011.

The following amendments were specifi cally requested:

From: “The membership of the Committee on Ethics is composed of fi fteen (15) faculty members whose qualifi cations are as follows: 1) full professors of UP Diliman, 2) with no administrative duties equivalent to more than 50% of their time, and 3) with no pending case nor found guilty of any offense. They serve as a pool from which will be drawn a fi ve-member committee. [UP Diliman Faculty Manual (2003), pp. 16- 17 (Section 1.4.4.).”

To: The members of the Committee on Ethics shall be composed of all faculty members, who are full professors of UP Diliman, with no administrative duties equivalent to more than 50% of their time,

and with no pending case nor found guilty of any offense.

All full professors shall serve as a pool from which will be selected a fi ve-member committee that will hear a specifi c allegation of intellectual dishonesty, unethical conduct or scientifi c misconduct against any UP Diliman faculty member. The fi ve members shall be appointed by the UP Diliman Chancellor and they will determine whether or not an ethical violation has been committed by the accused. Professor Emeriti may also be appointed as a resource person in the said committee.

Justifi cation:

The Committee on Ethics has never been duly constituted in the past due to the diffi culty of fi nding fi fteen (15) qualifi ed full professors who are also willing to serve as members over a period of time. The fi fteen members are supposed to be elected by the UC just like its other committees, with the exception of the UP Diliman Executive Committee. Because of its limited membership, the committee’s members may be called to serve in several painstaking investigations.

The inability to constitute the Committee on Ethics has prevented UP Diliman from solving promptly and properly allegations of intellectual dishonesty, unethical conduct or scientifi c misconduct against its faculty members. There is an urgent need to resolve quickly (but not hastily) any plausible allegation of ethical violation because it tends to

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undermine the integrity of UP as an institution and it hurts the performance of all involved parties. It is also gravely unjust to the wrongly accused.

Ethical violations deprive deserving faculty members of the possible fruits of their honest labor and honed talent. Unethical behavior by a faculty member also weakens the image and credibility of UP in the eyes of the general public and other government agencies.

The proposed amendment is intended to make use of the technical expertise and experience of the 302 full professors who are currently serving UP Diliman.

Restricting the number of possible members to fi fteen seriously limits the ability of UP Diliman to investigate thoroughly and effectively allegations of scientifi c misconduct (fabrication, falsifi cation, plagiarism). The range alone of specializations in the basic and applied sciences, mathematics, engineering as well as social sciences is already quite wide and varied that it would be diffi cult to fi nd any fi ve available colleagues out of the 15 who are technically competent and free of possible confl ict of interest to conduct an investigation. UP Diliman currently offers sixty-six (66) undergraduate and 136 graduate degree programs.

The proposed amendments would lead to a quicker resolution of dishonesty and misconduct cases involving UP Diliman faculty members in the future. In the long term, they would enhance faculty discipline and put valuable UP Diliman resources into better use.

Board Action: APPROVAL.

Request of the UP Manila to Institutionalize the Chancellor Florentino B. Herrera, Jr., Memorial Lecture

The Memorial Lecture, which honors the fi rst Chancellor of the University of the Philippines Manila, is now on its third year and is one of the highlights of the annual celebration of UP Manila Day. This request is being made to assure the continuity of the Memorial Lecture.


FISCAL MATTERS

Programming of CY 2010 Excess Income under the Revolving Fund of the UP Baguio in the Amount of PhP18,247,000.00, Certifi ed as Available by the UP Baguio Accounting Offi ce, to be utilized as follows:

Personal servicesTo cover salaries/wages for substitute faculty personnel benefi ts (monetization, retirement and extended leave credits and additional honoraria/allowances)

PhP1,500,000.00

Maintenance & Other Operating ExpensesTo cover maintenance of equipment, furniture, fi xtures, classrooms & other miscellaneous

1,247,000.00

Capital OutlayTo cover rehabilitation cost of student center (canteen), driveways and parking space, shaded walks and other facilities

15,000,000.00

Equipment Outlay 500,000.00TOTAL PhP18,247,000.00

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It is understood that the disbursements from this programmed amount shall be subject to the usual accounting and auditing laws, rules and regulations.


Supplemental Budget Charged to the Legal Research Fund (LRF) of the UP Diliman in the Amount of PhP10,000,000.00, Certifi ed as Available by the UP Accounting Offi ce, to be utilized as follows:

Personal services PhP4,000,000.00Maintenance & Other Operating Expenses 6,000,000.00Capital OutlayTo cover rehabilitation cost of student center (canteen), driveways and parking space, shaded walks and other facilities

15,000,000.00

TOTAL PhP10,000,000.00

The proposed supplemental budget will be used for various research projects started during the year. It is understood that the disbursements from this supplemental budget shall be subject to the usual accounting and

auditing laws, rules and regulations.


Reprogramming of the UP Visayas’ Unexpended Obligations under the Realigned Investment Fund in the Amount of PhP3,800,000.00, Certifi ed as Available by UPV Chief Accountant and Budget Offi cer Chief, to be utilized as follows:

Personal servicesTo fund the Financial Assistance for Hospitalization Expenses (FAHPE) of UPV Personnel

PhP3,800,000.00

It is understood that the disbursements from this reprogrammed amount shall be subject to the usual accounting and auditing laws, rules and regulations.


Request of UP Manila for Authority to Augment the Following Professorial Chairs Effective 2012, namely:

Particulars From ToDr. Jesse de Leon and Liberation Bongato-de Leon

UP Medicine Class 1969 Centennial Professorial Chair

PhP40,000.00 PhP100,000.00

The Professorial Chair is awarded to the incumbent Chancellor of UP Manila. If approved, the increase in honorarium

will apply to the incoming Chancellor.The proposal shall keep the award at par and consistent with the other UP Manila funded Professorial Chairs and

shall be funded from the interest income of the UP Manila Special Endowment Fund (SEF).


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Contract for Supply of Autodelfi a Newborn Screening Reagents and Consumables for Institute of Human Genetics – Newborn Screening Laboratory between the UP Manila and the Perkin Elmer Instruments Phils., Corp

Description: • Supply of Neonatal G6PD Kit• Supply of Autodelfi a Enhancement Solution• Supply of Autodelfi a Neonatal 17a-OHP Kit• Supply of Autodelfi a Dillution Vessel


Period of Contract: Five (5) months

Mode of Procurement: Direct Contracting under Sec. 50 (c) of R.A. 9184

Statement from the Chancellor: Pertinent laws, such as, but not limited to, RA 9184, the Procurement Law, Delineation of Authority, GAAM, GA, have been complied with in the procurement of the Autodelfi a Newborn Screening Reagents and Consumables.

Statement from the Vice President for Legal Affairs: The direct contracting with the Perkin Elmer Instruments Phils., Corp. appears to be in order and is endorsed for approval of the Board of Regents pursuant to Part C, paragraph 13 (13.3) of the Handbook on Existing Delineation of Authority in the University.


Memoranda of Agreement for CONFIRMATION of the Board


I. Academic Matters

UP Diliman

Memorandum of Agreement between the University of the Philippines through the National College of Public Administration and Governance (NCPAG) and the Mahasarakham University (MSU), Thailand, through its College of Politics and Governance, Thailand

Project: Exchange Programs

Particulars:

The Agreement shall include, but not be limited to, the following programs, subject to the respective legal, fi nancial and administrative capabilities of both parties:

a. Promotion of exchange of faculty members and researchers from both institutions;b. Facilitation of acceptance of faculty members and researchers from both institutions who are preparing for their

doctoral dissertation;c. Promotion of collaborative research and collaborative publications of research results by faculty members and

researchers from both institutions;d. Promotion of student exchanges from both institutions;e. Exchange of information, publications, reference data, and academic literature of mutual interests;

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f. Facilitation of the mutual exchange of administrative personnel attached to academic units, research centers, libraries, and administrative bodies of each institution; and

g. Organization of common seminars, workshops, conferences, and exhibits.

Statement from the Offi ce of the Vice President for Legal Affairs (OVPLA): The MOA has passed legal review by the UP Diliman Legal Offi ce (DLO), and the same was found by the OVPLA to be substantially in order.

Effectivity: The Agreement shall come into force on the date of the signature by representatives of both universities and shall remain in effect for a period of two (2) years after which it may be renewed.

Date signed: 2 September 2011

Board Action: CONFIRMATION.

Memorandum of Agreement between the University of the Philippines through the College of Music and the Mahasarakham University (MSU), Thailand, through its College of Music

Project: Exchange Programs

Particulars:

The Agreement shall include, but not be limited to, the following programs, subject to the respective legal, fi nancial and administrative capabilities of both parties:

a. Promotion of exchange of faculty members and researchers from both institutions;b. Facilitation of acceptance of faculty members and researchers from both institutions who are preparing for their

doctoral dissertations;c. Promotion of collaborative research and collaborative publications of research results by faculty members and

researchers from both institutions;d. Promotion of student exchanges from both institutions;e. Exchange of information, publications, reference data, and academic literature of mutual interests;f. Facilitation of the mutual exchange of administrative personnel attached to academic units, research centers,

libraries, and administrative bodies of each institution; andg. Organization of common seminars, workshops, conferences, and exhibits.

Statement from the Offi ce of the Vice President for Legal Affairs (OVPLA): The MOA has passed legal review by the Diliman Legal Offi ce (DLO), and the same was found by the OVPLA to be substantially in order.

Effectivity: The Agreement shall come into force on the date of the signature by representatives of both universities and shall remain for a period of two (2) years after which it may be renewed.

Date signed: 2 September 2011


Memorandum of Understanding between the University of the Philippines through the College of Home Economics and the Jeonju University, Korea

Project: Exchange of Students

Particulars:

Recognizing the benefi ts to their respective universities from the establishment of institution links, the parties agree to establish the following Memorandum of Understanding for Student Exchanges:

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a. One (1) or two (2) students from the Department of Hotel, Restaurant and Institutional Management (DHRIM) of the College of Home Economics shall enroll and take any of the courses (in English) at the Department of Hotel and Management of Jeonju University (Exchange students from UP);

b. Students who qualify from the Department of Hotel Management (DHM) of the Jeonju University shall enroll and take any of the courses (in English) at the Department of Hotel, Restaurant Institution Management of the UP (Exchange students from Jeonju University);

c. DHRIM (through the Offi ce of Extension Coordination – OVCAA) selects nominees and sends the list of selected students and the related documents including application forms before the deadline stipulated by Jeonju University (the latter examines the documents and informs the result to DHRIM);

d. UP exchange students may take courses during the Fall Term in Jeonju University from 1 September 2011 to 28 February 2012;

e. UP exchange students from UP shall be considered as Cross-Registrants at Jeonju University;f. Tuition fees shall be waived by Jeonju University;g. Jeonju University will provide UP exchange students with free dormitory and two (2) free meals daily during

the whole study period;h. A monthly allowance of KRW800,000 is awarded as a scholarship to each of the UP students, as well as a Medical

Insurance fee of KRW15,000 per month. A one-time setting-in allowance of KRW 200,000 will be given for the fi rst month only;

i. Jeonju University will provide the round-trip air tickets of the UP students; andj. Participating students are responsible for all personal expenses arising during their stay, i.e., books, etc. Each

institution issues a student card and assists with the administrative procedures to have the proper visa or card necessary to stay at the host nation as a foreigner such as “Certifi cate of Alien Registration” from both countries.

Statement from the Offi ce of the Vice President for Legal Affairs (OVPLA): The MOA has passed legal review by the Diliman Legal Offi ce (DLO), and the same was found by the OVPLA to be substantially in order.

Effectivity: Effective for two (2) years starting on its date of signing, can be modifi ed if both parties so desire

Date signed: 6 July 2011


Memorandum of Understanding between the University of the Philippines (University) and the Provincial Government of Bohol (First Party)

Project: Technical and Expert Assistance in Local Governance, Development Planning, Disaster Risks Reduction Management

Particulars:

a. The First Party, when the need for such technical and expert personnel or consultancy services arises, as determined by the Provincial Risks Reduction and Management Council, shall inform the University and undertake to put on its account the round trip plane fares, accommodation, local transportation, and board and lodging of the personnel required until the activities shall have been completed;

b. The University, upon notice from time to time by the First Party of such need of technical personnel and consultancy services, shall provide the same, pro bono, until the problems, issues, or concerns above stated are addressed or solved; and

c. New technologies or methodologies or studies that may be developed and/or scientifi c reports that may be generated as a result of the MOU shall be owned by the University.

Statement from the Offi ce of the Vice President for Legal Affairs (OVPLA): The UP Diliman Legal Offi ce passed legal review of the MOU fi nding the same to be substantially in order.

The OVPLA pointed out that the MOU should incorporate an indemnity clause that would answer for any injury to persons or damage to property that the University through its personnel may suffer in

16


fulfi llment of its obligations under the MOU.( The Legal Opinion was referred to the Chancellor of UP Diliman for appropriate action.)

“The FIRST PARTY shall indemnify the UNIVERSITY for any personal injury or wrongful death, and damage to property, that its personnel or employees may sustain while fulfi lling its obligations under this MOU.”



Memorandum of Agreement among the University of the Philippines Diliman through the Electronics and Electrical Engineering Institute (UPD-EEEI), the Department of Science and Technology (DOST) and the Philippine Council for Industry, Energy, and Emerging Technology Research and Development (PCIEERD)

Project: ERDT: Wind Power Generator System with three (3) components:

Project 1. Development of a Permanent Magnet Generator for Variable – Speed Wind Turbine System

Project 2. Power Electronics for Wind Power Systems

Project 3. Development of a Wind Turbine Emulator

Amount of Project: PhP6,006,736.00

Project 1 - PhP2,016,612.00

Project 2 - PhP1,972,804.00

Project 3 - PhP2,017,320.00

Particulars:

The Project shall be undertaken by UPD through Electronics and Electrical Engineering Institute (EEEI) in accordance with the approved project proposal and shall be monitored by PCIEERD.

Statement from the Offi ce of the Vice President for Legal Affairs (OVPLA): The Diliman Legal Offi ce (DLO) has passed legal review of the Agreement fi nding the same to be substantially in order. However, the OVPLA has noted that, while under the Program Properties in the Agreement, the ownership of the equipment shall redound to DOST as funding agency, there is no mention of how intellectual properties, which may be created, shall be treated. The OVPLA recommends that such matters be clarifi ed with the DOST, and a supplement agreement be executed accordingly. (The Legal Opinion was referred to the Chancellor of UP Diliman for appropriate action.)

Duration: The Program shall be completed within a period of one (1) year and Six months with Y1 duration covering the period 1 November 2010 to 31 October 2011. The project shall commence immediately after the release of the project funds.

Date notarized: 10 February 2011


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Memorandum of Agreement between the University of the Philippines Diliman through the Electronics and Electrical Engineering Institute (UPD-EEEI) and the Philippine Council for Industry, Energy, and Emerging Technology Research and Development (PCIEERD)

Project: ERDT: Interdisciplinary Signal Processing for Pinoys (ISIP) Program

Project 1. Digital Database of Filipino Words (Bantay Wika)

Project 2. Real-time Closed Captioning for Broadcasted News in Filipino

Project 3. Development of an Automated Filipino Essay Grader

Project 4. Implementation of a Real-time Filipino Speech Synthesizer

Amount of Project: PhP1,833,940.00

Particulars:

The Projects shall be undertaken by the Project Leaders in accordance with the project proposal and in conformity with the Guidelines for the Grants-in-Aid Funds of DOST and its Agencies. However, in case of confl ict between the provisions of the agreement and those of the annexes, the provisions of the agreement shall prevail over those of the annexes.

Statement from the Offi ce of the Vice President for Legal Affairs (OVPLA): The Diliman Legal Offi ce (DLO) has passed legal review of the Agreement fi nding the same to be substantially in order.

The OVPLA endorsed the Agreement for confi rmation of the Board of Regents pursuant to paragraph 13 of the Handbook on Delineation of Authority.

Effectivity: Implementation of the program/ projects will be from 15 June 2011 to 14 June 2012



Project Contract between the University of the Philippines Diliman through the College of Engineering and the JICA Project Offi ce for ASEAN University Network/Southeast Asia Engineering Education Development Network (AUN/SEED-Net)

Project: AUN/Seed-Net Project on Collaborative Research Program (AUN/SEED-Net Project No. UP CR1101)

Amount: US$67,250.00

Particulars:

a. UP shall be responsible for implementing the Project with due diligence and effi ciency in accordance with the budget approved by JICA Project for AUN/SEED-Net and with any supplementary arrangement which may be agreed between the Parties;

b. UP shall not directly or indirectly sell, assign or otherwise dispose of the contract to any third party unless otherwise agreed upon by JICA Project for AUN/SEED-Net;

c. UP shall do its utmost to ensure that the Project is implemented from 1 April 2011 to 15 March 2012 and within the agreed budget to achieve its objectives;

d. JICA AUN/SEED-Net shall not be liable to any claim that may arise as a result of the implementation of the Project or due to the use of any Project equipment; and

e. JICA Project for AUN/SEED-Net shall disburse the Fund to UP according to the following schedule:

18


The approved budget of USD 67,250.00 shall be divided into two (2) disbursements as described in the Contract. The 1st disbursement includes budget for 60% of personnel expenses and all other expenses. The rest of personnel expenses (40%) shall be paid in February 2012 after the submission of balance information.

Statement from the Offi ce of the Vice President for Legal Affairs (OVPLA): The Diliman Legal Offi ce (DLO) has already passed legal review of the Agreement fi nding the same to be substantially in order.

Date signed: 3 June 2011


UP Manila

Memorandum of Agreement between the University of the Philippines Manila and the Department of Health (DOH)

Project: Collaboration and Partnership to Enhance Existing Cooperative Relations through Training, Research Projects, Services, and Information and Communication Technology

Implementing Unit:

• Offi ce of the Chancellor • Offi ce of the Vice-Chancellor for Planning and Development

Project Proposal:

The UP Manila through the Offi ce of the Vice Chancellor for Planning and Development shall implement the project in accordance with the proposal contained in the Memorandum of Agreement.

Operation of the Project:

The Department of Health and the University of the Philippines Manila shall jointly organize a coordinating body that shall establish a mechanism of joint updating, revising, monitoring and evaluation of implementation and outcome of the MOA, including joint screening, monitoring, and evaluation of the subsequent MOA.

Statement from the Offi ce of the Vice President for Legal Affairs (OVPLA): The Memorandum of Agreement passed legal review and appeared to be in order and in accordance with similar agreements of the University on the same subject matter.

The OVPLA interposes no legal objections to the MOA and is endorsing the same to the Board of Regents for its confi rmation.

Effectivity: Effective upon signing by the respective representatives and shall remain in full force and effect for fi ve (5) years Date signed: 21 July 2011


19


UP Open University

International Sister Agreement between the University of the Philippines Open University and the Open University of Kaohsiung, Taiwan, R.O.C.

Project: Academic Cooperation

Particulars:

Both Parties agree to:a. Exchange the results of their pedagogy experiences (seminars, courses, etc.)b. Inform the other party about the congresses, debates, meetings and seminars organized by each university, and

exchange those documents and publications resulting from their activities;c. Promote, according to each country’s regulations, lecturers’ participation in courses, conferences, seminars and

congresses organized by the sister university, as stated in the yearly cooperative programs;d. Promote lecturers’ exchanges for a certain period of time, their main objectives being academic or research

activities. The exchange shall be subject to the agreement of the departments involved; ande. Accept students from the sister institution provided they meet the requirements in force or established by the

host university, and under suitably established conditions. As regards accident insurance, the students shall be under the rules in force or drawn up by the receiving university.

Statement from the Offi ce of the Vice President for Legal Affairs (OVPLA): The Agreement passed legal review by the UPOU Legal Offi ce.

The OVPLA interposes no legal objection and is endorsing the same for confi rmation of the Board pursuant to 1-C paragraph 13 (13.1) of the Handbook on Existing Delineation of Authority of the University.

Duration: The agreement duration is four (4) years. Any extension shall be subject to the agreement of both parties. Should one of the parties wish to terminate the agreement, notice of this should be given in writing at least six months prior to termination.

Date notarized: 28 June 2011


Endowment Agreement between the University of the Philippines Open University (UPOU) and the Honorable Antonio F. Trillanes IV (Donor)

Purpose: Establishment of Fellowship Award That Will Support Research and Development Activities of the Academic Staff of the UPOU

Donation: PhP1,000,000.00

Particulars:

Both Parties agreed as follows:

The Professorial Award

a. The award shall carry the offi cial title of “Antonio F. Trillanes IV Professorial Chair Award on ICT4D and Good Governance”;

b. The award will be part of the UPOU 2020 Vision Program for UPOU’s 25th Anniversary Celebration in 2020; and

c. The Fellowship Award shall be open for application upon approval by the Board of Regents in accordance with the University Policies and Procedure for Professorial Chair Awards.

20


The Endowment Award

a. The Donor shall donate PhP1,000,000.00 to the UPOU and shall authorize the UPOU to disburse from the said Endowment the funds necessary in awarding and administering the Professorial Award;

b. It is agreed that each Professorial Award that the Endowment will fund shall be in the amount of PhP75,000.00; and

c. For so long as the principal amount of the Endowment is intact, the Fellowship Award shall continue to be granted.

Objective

a. The Professorial Chair is envisioned to support the advocacy of the Donor that “an IT-literate citizenry is an empowered and aware citizenry”;

b. The aim of the Professorial Award is to contribute to the efforts of the Donor in making ICT benefi t those at the grassroots level; and

c. The Professorial Award also aims to give due recognition to the academic staff of the UP Open University who are working in the fi eld of ICT for development and good governance.

Statement from the Offi ce of the Vice President for Legal Affairs (OVPLA): The Agreement has passed legal review by the UPOU Legal Offi ce.

The OVPLA fi nds the Agreement substantially in order and is endorsing the same for confi rmation of the Board pursuant to 1-C paragraph 13 (13.1) of the Handbook on Existing Delineation of Authority of the University.

Effectivity: The Agreement shall come into effect upon the completion of the signatures of all authorized representatives of the Parties and upon confi rmation of the Board of Regents



Memorandum of Understanding between the University of the Philippines Open University and the DXN International Private Ltd.

Project: Cooperation in the UPOU’s Delivery of its Personal Entrepreneurial Development (PED) Continuing Education/Non-Formal Course to Selected Members of DXN

Particulars:

a. Both UPOU and DXN agreed to elaborate the specifi c areas of cooperation in subsequent formal agreements that would specify the detailed terms and conditions of such collaboration, and which agreements shall form integral parts of the MOU;

b. All outputs, discoveries and/or inventions/innovations produced, by virtue of and pursuant to the MOU, shall be jointly owned by the Parties. The details of the terms and conditions concerning intellectual property rights shall be agreed upon by the Parties’ respective policy guidelines on the matter, which shall form an integral part of the MOU. The DXN shall respect the academic freedom of the UPOU in utilizing any intellectual output in accordance with the University’s academic policies, programs and thrusts;

c. The cooperation between the UPOU and the DXN shall be based on the principles of mutual benefi t and respect for each other’s independence. It is therefore agreed that each and every activity undertaken under the MOU shall have been approved by the appropriate offi cials at each Party and must fall within their respective academic and fi scal constraints; and

d. The UPOU and the DXN may pursue other forms of cooperation, within fi elds that are mutually acceptable and subject to the requirements of each Party’s own programs, activities and other undertakings.

21


Statement from the Offi ce of the Vice President for Legal Affairs (OVPLA): The Agreement has passed legal review by the UP Open University Legal Counsel, and all rules, such as, but not limited to, RA No. 9184, University Rules and Delineation of Authority, the Government Accounting and Auditing Manual, and the General Appropriations Act have been complied with.

The OVPLA is concurring with the opinion of the UPOU Legal Counsel and is endorsing the same to the Board of Regents for its confi rmation.

Effectivity: Effective upon signing by the respective authorized signatories of both Parties and shall remain in force until terminated by either party

Date signed: 21 July 2011


UP Mindanao

Memorandum of Agreement between the UP Mindanao and the Philippine Broadcasting Service (PBS)

Project: DXRP to Help UP Mindanao Disseminate Vital Information on its Programs and Activities

Particulars:

The PBS, through DXRP Radyo ng Bayan shall:a. Air the UP Mindanao pre-recorded plugs four times (4x) a day for 45 days beginning on 27 June 2011. The plugs

must be aired during such times that would effectively reach UP Mindanao’s targeted audience, specifi cally as follows:

• The fi rst two (2) airings shall be between 6:00 and 9:00 in the morning; and• The remaining two (2) airings shall be between 4:00 in the afternoon and 7:00 in the evening.

b. Refrain from editing or making any side comments that would disrupt the airing of the plugs, alter the message, or render the plugs incomplete;

c. If it would be necessary to edit the plugs, coordinate with the UP Mindanao and secure their written consent to the revised plugs before airing these; and

d. Inform the UP Mindanao in advance if the plugs would not be aired on a certain day or time, giving the reason therefore and the alternate schedule.

The UP Mindanao shall:a. Provide the pre-recorded plugs not exceeding 30 seconds per plug. The plugs must be submitted to the PBS not

later than fi ve (5) days from execution of the MOA;b. Ensure that the plugs have no unlawful, immoral, or unethical contents. The PBS has the right to refuse airing

plugs that they believe violate the (Agreement’s) provisions or would expose it (PBS) to legal action, provided that notice of the refusal, citing the reasons therefore, is given to the UP Mindanao. In case of such a refusal, the UP Mindanao shall be given suffi cient time to revise the plug taking into consideration the objections/reasons raised by the PBS;

c. Be solely responsible for the topic, message, and contents of the plugs; andd. Give at least fi ve (5) days notice to the PBS if it (UP Mindanao) would want to pull out or replace an existing

plug.

Statement from the Offi ce of the Vice President for Legal Affairs (OVPLA): The MOA has passed legal review by the UP Mindanao Legal Counsel.

The OVPLA fi nds nothing objectionable in the MOA and, accordingly, is endorsing the MOA for confi rmation of the Board pursuant to Part III-C of the Delineation of Authority.

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Effectivity: Effective upon signing of both Parties. It shall terminate after 45 days from the fi rst day of actual airtime given to the UP Mindanao, subject to renewal upon mutual agreement of the parties



II. General Construction and Other Services

UP Open University

Consultancy Contract between the University of the Philippines Open University and Mr. Ronaldo C. De Jesus (Consultant)

Project: Development and Implementation of an Online Registration System Contract Price: PhP350,000.00

Mode of Procurement: Negotiated Procurement – Highly Technical Consultant

Particulars:

a. The online registration system is a web-based enrolment facility that has the following components:

a.1 Student Page

a.2 Faculty-in-Charge Page/Dean’s Offi ce/ Program Chair

a.3 OUR Page/Web Administration Page

a.4 Cashier’s Page

a.5 Dispatch Unit Page

b. The Consultant is hired, and shall be responsible for the obligations to be completed in four (4) to six (6) months from the execution of the Contract.

Statement from the Offi ce of the Vice President for Legal Affairs (OVPLA): The Contract has been reviewed by the UP Open University Chief Legal Offi cer. The OVPLA fi nds the Contract to be in order and is endorsing the same for the Board of Regents confi rmation.

Term of the Contract: Shall not be longer than six (6) months from the time of execution, renewable for another six (6) months, at the option of the UPOU



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III. Lease of Land

UP Diliman

Contract of Lease between the University of the Philippines (Lessor) and Mr. Bernard V. Sison of the MVS Heavy Equipment Rental and Builders (Lessee)

Lease Area: Vacant Lot Measuring 200 sq.m. Located at the South Portion of the Meralco Diliman Substation, Area 2, UP Campus

Rental Rate: PhP30,000 per month plus 12% VAT or the total amount of PhP33,600.00 per month

Particulars:

a. Lessee acknowledges that the leased premises are in good and usable condition for the purpose for which the same are occupied;

b. Upon signing by the parties, the Lessee may construct a temporary shelter/ quarters for its workers using only light materials, in accordance with the plans and specifi cations approved by the Lessor, through the Offi ce of the Campus Architect; and

c. Lessor hereby warrants the peaceful and continuous possession and enjoyment of the leased premises by the Lessee.

Lease Period: Two (2) months, from 26 July 2011 to 25 September 2011




The President endorsed the following:

Request of Dr. GRACIANO P. YUMUL for Extension of His Secondment to the Department of Science and Technology (DOST) for Another Year until 7 August 2012

The Offi ce of the Chancellor would not pose any objection, if the rule [Faculty Manual, UP Diliman, December 2003, pp. 187-188] governing the secondment of UP faculty members were waived again by the University to allow Dr. Graciano P. Yumul to continue serving as Undersecretary for Research and Development for the Department of Science and Technology (DOST) for another year until 7 August 2012.

The above decision was reached as a result of a meeting between UP President Alfredo E. Pascual, UP Diliman Chancellor Caesar Saloma and Dr. Yumul on 24 August 2011 (Wednesday, 4 pm) in the Offi ce of the UP President. In said meeting, all parties mutually agreed that, by August 2012, Dr. Yumul would fi nally decide whether or not he would return to UP Diliman and resume his duties and responsibilities as a regular full-time faculty member of the National Institute of Geological Sciences (NIGS), College of Science (CS), UP Diliman. The agreement implies that the secondment rule will no longer be waived for Dr. Yumul after August 2012.

Offi cial records in the UP Diliman Human Resource Development Offi ce reveal that Dr. Yumul has been on continuous secondment in the DOST since 8 August 2002, fi rst, to serve as an Executive Director and, second, to serve as an Undersecretary (in 2006) during the administration of then DOST Secretary Estrella Alabastro. His services as Undersecretary were retained by DOST Secretary Mario Montejo when the latter assumed offi ce in 2010.

Existing University rules on secondment are clear [Faculty Manual, UP Diliman, December 2003, pp. 187-188]: “In very meritorious cases, the Board may, upon recommendation of the unit head concerned, the Dean, the Chancellor and the President, waive the rule on the number of years (of one or two years as the case may be) a faculty/staff

24


member may be allowed to be on secondment. In no case, however, shall a faculty/staff member be allowed to be on secondment for more than six (6) years [1039th BOR Meeting, 14 March 1991].”

On 6 September 2010, the College of Science (CS) notifi ed then UP Diliman Chancellor Sergio S. Cao that it was not recommending the extension of Dr. Yumul’s secondment after 8 August 2010. The CS wanted Dr. Yumul to decide either to transfer to the DOST on a permanent basis or return to the NIGS. The CS College Executive Board deliberated on his case on several occasions. Chancellor Cao did not offi cially act on the matter until the end of his term on 2 March 2011.

On 7 June 2011, Chancellor Saloma wrote to Dr. Yumul notifying him about the current status of his case. He also explained to him that the UPD Chancellor did not have any authority to waive the secondment rule, and asked him to decide either to transfer to the DOST on a permanent basis or to return to the NIGS.

The present decision not to object does not mean that the Offi ce of the Chancellor agrees with the argument made by Dr. Yumul, in his letter to President Pascual on 29 June 2011, that the counting of the six-year maximum period, which is allowed for secondment, would be reset back to zero when he became DOST Undersecretary in 2006. The decision has been made in the best interest of the UP and in serious consideration of the needs of Dr. Yumul and the DOST.


Request for a Temporary Waiver of Faculty Tenure Rule in Favor of Ms. MICHIYO Y. REYES, Assistant Professor 7, Asian Center, UP Diliman, Effective 1 November 2011 until 31 May 2012

Prof. Michiyo Yoneno-Reyes is a Japanese national and a permanent resident of the Republic of the Philippines. (13{A} Immigrant Visa Holder). She has already passed the oral examination for her dissertation entitled, “Unsettling Salidummay. A Historico-Ethnography of a Cultural Category.” She will graduate this semester, AY 2011-2012.

Ms. Reyes is a regular non-tenured faculty member of the Asian Center. She is a good and competent teacher who speaks and writes Japanese, speaks fairly good English and everyday Filipino, and is a conscientious and professional worker. She will teach “Culture and Society in Japan”, “Arts of Asia” and “Elementary Japanese” next semester.


Request for a Temporary Waiver of Faculty Tenure Rule in Favor of Ms. LIEZL M. ATIENZA, Assistant Professor 2, Institute of Human Nutrition and Food, College of Human Ecology, UP Los Baños, Effective 1 November 2011 until 31 May 2012

Ms. Atienza was appointed Assistant Professor 1 on 27 February 2009, and promoted to Assistant Professor 2 on 15 June 2010. Her article entitled, “The Relationship of Lifestyle Factors and Metabolic Syndrome among Faculty Members of a Philippine University” has been reviewed and accepted for publication in the Philippine Journal of Nutrition (PJN). The article was supposed to have been inadvertently missed in the PJN’s 2009 issue which was released last 8 July 2011. Instead, the article will be in the 2010 issue, which will be released in September 2011.

Ms. Atienza graduated from UPLB in 2001, cum laude, and placed Second in the board exam given in the same year. She pursued her MS degree in Applied Nutrition at t he University of the Philippines Los Baños in 2008. Her thesis was funded by the Commission on Higher Education (CHED) and the Nutrition-Dietitian Association of the Philippines (NDAP). For the past three (3) years, she has been primarily teaching food courses at IHNF. She has demonstrated mastery of the courses she handles as refl ected in the qualitative and quantitative results of her student evaluation. She has exhibited dedication, commitment and passion for teaching and has shown potential in scientifi c writing, as seen from articles/papers, which have been accepted and exhibited in different events.

She has also been involved in research and extension activities, which are funded locally. She has been a member of several professional organizations and has served as a resource person within and outside the college.

Currently, she has been serving as Division Head of the Nutritional Sciences Division in the Institute.


25


Request for Waiver of Faculty Tenure Rule in Favor of Asst. Prof. FILAME JOY U. CATINAN, Assistant Professor 2, College of Arts and Sciences, UP Visayas, effective 1 November 2011 until 31 May 2012

Dr. Gerald Quinitio, Executive Editor, Philippine Journal of Natural Sciences, certifi ed on 19 September 2011 that Asst. Prof. Catinan’s research article entitled, “Estimating Quantile Risk Measures Using Extreme Value Theory” , has been reviewed and accepted for publication in the Philippine Journal of Natural Sciences, Volume 15, No. 1 (June 2010 issue). The journal will come out of the press anytime in November 2011.

The Philippine Journal of Natural Sciences is a peer-reviewed journal, which publishes researches in the fi elds of Biology, Physics, Chemistry, Mathematics, and in Fisheries Science including Aquaculture.

The request is a stop-gap measure to facilitate the renewal of her appointment while waiting for her publication to come out of the press and her papers for tenure are still being processed.


Request for Extension of Secondment without Pay in Favor of Dr. MARY ANN LANSANG, College of Medicine, UP Manila, from 14 October 2011 to 31 December 2011 (two-and-a-half-(2 ½)-month extension) to Enable Her to Complete Her Assignment as Director of the Global Fund in Switzerland

Dr. Lansang’s host institution, the World Health Organization, requested for a two-and-a-half-(2 ½)-month extension of her secondment to enable her to assist in the transition.

The Global Fund is at a critical point of re-examination and restructuring. It would be extremely valuable for Prof. Lansang to continue with her responsibilities as Director of the Knowledge Management Unit, and as ad interim Director of the Monitoring & Evaluation Unit, as the Global Fund transitions to a new business model and a restructuring process. Prof. Lansang’s performance over the past three years has been exemplary and her continued services at this transitional period would be much appreciated.


Appointment of Faculty

Note: These proposed appointments have gone through the standard University peer review process from the Department to the College, the Constituent Universities concerned, and the University System. In cases where there was doubt about the process followed or about the fairness of the recommendations, the papers were returned to the unit concerned for review and recommendations.

Transfer to Permanent Status

UP Diliman

Asst. Prof. HENELITO A. SEVILLA, JR. as Assistant Professor 3 (Salary Grade 19-3), Asian Center, effective upon approval

Prof. GISELA P. CONCEPCION as Professor 8 (Salary Grade 28-7), College of Science, effective upon approvalAssoc. Prof. WILSON O. GARCIA as Associate Professor 6 (Salary Grace 25-3), College of Science, effective upon

approval

UP Los Baños

Asst. Prof. RIZZA G. MERCADO as Assistant Professor 1 (Salary Grade 18-1), Institute of Computer Science, College of Arts and Sciences, effective upon approval

Asst. Prof. VICTORINO A. BATO as Assistant Professor 1 (Salary Grade 18-1), College of Agriculture, effective upon approval

26


UP Manila

Asst. Prof. ELIZABETH PAZ PACHECO as Assistant Professor 3 (Salary Grade 23-4), College of Medicine, effective upon approval

UP Visayas

Asst. Prof. CHERYL JOY J. FERNANDEZ as Assistant Professor 1 (Salary Grade 18-1), College of Management, effective upon approval

Asst. Prof. ANNIE LYN T. OLIVEROS as Assistant Professor 1 (Salary Grade 18-1), UP Visayas Tacloban College, effective upon approval

Asst. Prof. DARIUS N. SALAUM as Assistant Professor 3 (Salary Grade 19-3), College of Arts and Sciences, effective upon approval

UP Cebu

Asst. Prof. ROBERTO C. BASADRE as Assistant Professor 7 (Salary Grade 21-5), Social Sciences Cluster, effective upon approval

Automatic Promotion

UP Baguio

Professor WILFREDO V. ALANGUI as Professor 3 (Salary Grade 26-6), College of Science, 28 September 2010

Extension of Appointment Beyond Compulsory Retirement Age of 65

UP Diliman

Asst. Prof. MANUEL R. ALETA, Assistant Professor 7 (Salary Grade 21-8), College of Architecture, effective 4 September 2011 until 31 May 2012

Prof. EDGARDO E. DAGDAG, Professor 8 (Salary Grade 28-8), Asian Center, effective 2 August 2011 until 31 May 2012

Assoc. Prof. EDNA MAY O. LANDICHO, Associate Professor 7 (Salary Grade 25-8), College of Arts and Letters, effective 10 August 2011 until 31 October 2011

Assoc. Prof. CONCHITA J. VILLAR, as Associate Professor 2 (Salary Grade 22-8), College of Arts and Letters, effective 28 August 2011 until 31 October 2011

Prof. SALVADOR T. CARLOTA, Professor 12 (Salary Grade 29-8), College of Law, effective 1 November 2011 until 31 October 2012

UP Manila

Prof. PACITA C. GAVINO, Professor 7 (Salary Grade 28-6), College of Arts and Sciences, effective 27 August 2011 until 31 October 2011

UP Baguio

Assoc. Prof. HERMOGENES D. ABEDANIA, Associate Professor 4 (Salary Grade 24-8), College of Science, effective 30 September 2011 until 31 October 2011

27


Original Appointment Beyond Compulsory Retirement Age of 65

UP Los Baños

Prof. ASUNCION K. RAYMUNDO as Adjunct Professor, College of Arts and Sciences, without compensation, effective 16 August 2011 until 31 May 2012

Renewal of Appointment Beyond Compulsory Retirement Age of 65

UP Diliman

Prof. LEONCIO A. AMADORE as Professorial Lecturer 3, College of Science, effective 1 June 2011 until 31 May 2012

Prof. RAQUEL V. FRANCISCO as Professorial Lecturer 3, College of Science, effective 1 June 2011 until 31 May 2012

Prof. AMIEL Y. LEONARDIA as Professorial Lecturer 5, College of Arts and Letters, effective 1 June 2011 until 31 May 2012

Prof. GRACE P. PERDIGON as Professorial Lecturer 1, College of Home Economics, effective 1 June 2011 until 31 May 2012

Mr. VICTOR B. BERNARDINO as Senior Lecturer 3, Asian Institute of Tourism, effective 1 November 2011 until 31 October 2012

Prof. AVELINO DL. ZAPANTA as Professorial Lecturer 2, Asian Institute of Tourism, effective 1 November 2011 until 31 October 2012

UP Los Baños

Prof. RAFAEL GUERRERO III as Professorial Lecturer 5, School of Environment Science and Management (SESAM), effective 1 June 2010 until 31 May 2011

UP Manila

Dr. SERAFIN C. HILVANO as Clinical Professor of Surgery, College of Medicine and Attending Surgeon, Philippine General Hospital, without compensation, effective 1 June 2011 until 31 May 2012

Prof. LUIS Q. TRINIDAD as Professorial Lecturer 1, College of Arts and Sciences, effective 1 June 2011 until 31 May 2012

Reappointment Beyond Compulsory Retirement Age of 65

UP Los Baños

Prof. ROGELIO N. CONCEPCION as Professorial Lecturer 5, School of Environmental Science and Management (SESAM), effective 27 June 2011 until 31 May 2012

UP Visayas

SONIA P. FORMACION as Professorial Lecturer 4, College of Arts and Sciences, effective 8 November 2011 until 23 March 2012

Atty. PERLA G. GUANZON as Lecturer 2, College of Management, effective 1 November 2011 until 31 March 2012

28


Appointment of UP Scientists Effective 2011-2013

The UP Scientifi c Productivity System Committee is recommending the following as UP Scientists effective 2011-2013:

For Original Appointment

Name UP Scientist Rank CU1. Dans, Leonila Scientist III UPM2. Lapeña, Jose Florencio Jr. Scientist II UPM3. Lit, Ireneo Jr., L Scientist II UPLB4. Arcala Hall, Rosalie Scientist I UPV5. Babaran, Ricardo P. Scientist I UPV6. Baguinon, Nestor T. Scientist I UPLB7. Baticados, Waren Navarra Scientist I UPLB8. Baylon, Juliana C. Scientist I UPV9. Campos, Wilfredo L. Scientist I UPV10. Chiong, Charlotte Scientist I UPM11. Cuevas, Virginia C. Scientist I UPLB12. Dans, Antonio Scientist I UPM13. De Ungria, Maria Corazon A. Scientist I UPD14. Digal, Larry N. Scientist I UPMIN15. Felix, Rene P. Scientist I UPD16. Florece, Leonardo M. Scientist I UPLB17. Gabriel, Alonzo A. Scientist I UPD18. Hallare, Arnold Scientist I UPM19. Magdalita, Pablito M Scientist I UPLB20. Mendioro, Merlyn S. Scientist I UPLB21. Ortega-Espaldon, Maria Victoria Scientist I UPLB22. Paras, Agnes T. Scientist I UPD23. Subade, Rodelio F. Scientist I UPV

For Retention

Name UP Scientist Rank CU1. Pulhin, Juan M Scientist III UPLB2. Cumagun, Christian Joseph R. Scientist II UPLB3. Acda, Menandro N. Scientist I UPLB4. Fernando, Edwino S. Scientist I UPLB5. Herrera, Annabelle Scientist I UPD6. Lagmay, Alfredo Mahar Francisco Scientist I UPD7. Salvador, Arnel Scientist I UPD

It is recommended that the above Scientists be granted the rates of the UP Scientifi c Productivity Award approved by the BOR in 2008.


29


OTHER MATTERS

Construction Agreement between the U.P. and the C.E. Padilla Construction, Inc.

Project: Proposed UP Cebu Professional Schools located at the South Road Properties (SRP), Cebu City Particulars: Total Area of the Building: 2,116.31 sqm.

Building Details: Two (2) fl oors composed of the right wing, left wing, 126-seater auditorium, and bridges to connect the building.

Site Development Area: 5,801.96 sqm

Project Schedule: The work to be performed shall commence on the 7th day from receipt of Notice to Proceed and shall be completed within 150 calendar days. The contract shall pay the University 1/10 of one percent of the cost of the unperformed portion of the works for each day of delay.

Project Cost: PhP62,586,819.25

Bid Security: PhP 1,260,000

Performance Bond: Ten percent (10%) of the Approved Budget Ceiling (ABC) (PhP6,298,869.20) in the form of cash, manager’s check, cashier’s check or irrevocable letter of credit

Terms of Payment: Progress payment with 10% retention

Guaranteed Bond: 20% of the ABC to be paid by the Contractor after completion of the project

Board Action: APPROVAL, subject to Post Qualifi cation Evaluation.

On Contracting a Legal Counsel for the Board of Regents

Regent Albarracin recalled that the Board, in one of its meetings, had agreed to have a Legal Counsel who would advise them on treaties or big legal matters. He remembered the President saying that he had found someone who could be the Board’s legal counsel.

President Pascual said that he had thought of Atty. Jun Salvador, but apparently, he learned that it was not easy to contract a law fi rm. He said that contracting a law fi rm needed to go through the bidding process. President Pascual said that he was still fi nding ways and means on what should be done to be able to contract a law fi rm. President Pascual added that he was coordinating with the Dean of the College of Law for the possibility of Law Center lawyers serving as consultants to the UP administration.

Announcements

1. Regent Siguion-Reyna suggested that fl owers be sent to National Artist Salvador Bernal, who had just died of cardiac arrest. His body lies in state at the Immaculate Church in Cubao, Quezon City.

2. Chair Licuanan informed the Board that the Board’s next meeting would be on 24 November 2011, Thursday, at 8:30 a.m. The Board meeting was moved to an earlier time because the Chair would be leaving for Tokyo on the same day.

30


1275THMEETING, 24 NOVEMBER 2011


Appeal to the Honorable Board of Regents on the Decision of the Offi ce of the President in the case of DEAN JUAN AMOR PALAFOX (ADT CASE NO. UPD 2004-009)

The Board at its 1274th meeting held on 27 October 2011 deferred the discussion of the case for the next meeting of the Board.

The matrix on the case was delivered to the members of the Board on 8 November 2011.

Board Action: DEFERMENT.

NOTICE OF APPEAL to the Honorable Board of Regents by Respondent-Appellants Dean ENRIQUE M. AVILA and Prof. ERNESTO P. PINEDA on the Decision of the Offi ce of the President on ADT Case No. UP Cebu 2011-001 for Gross Negligence, Grave Misconduct, and Gross Neglect of Duty

On 8 November 2011, the Offi ce of the Secretary of the University received the Comments of the Private Complainants on the Appeal of Dr. Enrique Avila, et.al. The documents were delivered to the members of the Board on 14 November 2011. The matrix on the appeal was earlier delivered to the Board on 2, 3, and 8 November 2011.

Pictures of the football fi eld, which were among the documents requested by the Board at its Iast meeting, were attached as an addendum to the fi le folder earlier submitted to the Honorable Board.


MOTION TO INHIBIT by Respondent-Appellants Dean ENRIQUE M. AVILA, Prof. ERNESTO P. PINEDA in ADT Case No. UP Cebu 2011-001 for Gross Negligence, Grave Misconduct, and Gross Neglect of Duty, Asking President Alfredo E. Pascual to Refrain from, Upon BOR’s Order, Sitting as Presiding Offi cer in Deliberations, Discussions and/or Voting Before the Board of Regents in Relation to the Case

The Board at its 1274th meeting held on 27 October 2011 instructed the Vice President for Legal Affairs Atty. Hector Danny D. Uy to assist the Secretary of the University in preparing the Board Resolution on the Motion to Inhibit as suggested by Regent Puno.

(The Draft Resolution is on fi le at the OSU Records.)


NOTICE OF APPEAL to the Honorable Board of Regents by Respondent-Appellant SHARIF ALSIDRY on the Decision of the Offi ce of the President on ADT Case No. UP Cebu 2011-001 for Gross Negligence, Grave Misconduct, and Gross Neglect of Duty

The Secretary of the University and of the Board of Regents, Dr. Lilian A. De Las Llagas served a Notice to File Comments to the Private Complainants on 14 November 2011. They were given fi fteen (15) days upon receipt of notice to fi le their Comments.

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Recommendation of the Vice President for Legal Affairs:

The Offi ce of the Vice President for Legal Affairs was requested to provide a recommendation on the resolution of ADT Case No. UP Cebu 2011-001. At present, it is awaiting the private complainants’ Comments to the Appeal of respondent Sharif. As the cases of Avila, Pineda, and Sharif are interconnected, OVPLA deemed it prudent to submit the recommendation after receipt and study of the private complainants’ Comments to the Appeal of respondent Sharif.

(The matrix of the appeal prepared by the Offi ce of the Vice President for Legal Affairs is on fi le at the OSU Records.)


Regents’ Committee Report on the Case of MR. FLORENDO SAMBRANO, UP Los Baños

At the 1274th meeting of the Board held on 27 October 2011, Regent Puno moved to reset the deliberation of the case to allow the members of the Board to extensively read the report of the Regents’ Committee being prepared by Vice President Atty. Uy.



A. Report of the President

1. Initiatives and Activities of the President

Hereunder is the report of President Pascual:

“U.P. PRESIDENT’S REPORT TO THE BOARD OF REGENTS27 October – 23 November 2011

A. DONATIONS, ENDOWMENTS AND GRANTS RECEIVED • The PNOC Exploration Corporation (PNOC EC), a government-owned corporation, agreed to grant UP a PhP500

million endowment fund for student scholarships, professorial chairs and research grants in the fi elds of geology, mining and energy engineering, and others. This will address the shortage in the supply of competent technical and managerial manpower being experienced by the corporation and the need for supportive research studies in relation to the exploration and development of gas, oil and coal resources. PNOC EC Chair and CEO Gemiliano C. Lopez, Jr. and I signed the MOA on 11 November. The initial release of PhP125 million from PNOC EC was received on the 18th. The remaining balance will be disbursed to UP in three annual tranches of PhP125 million each over the next three years. The fund will be co-managed by a committee comprising three representatives from PNOC EC and two from UP.

This is our biggest corporate donation so far. Recent major corporate donors were: Toyota (P101 million for two

(2) buildings, plus PhP3.6 million for 3-year maintenance); Smart-PLDT (PhP25 million for 15 professorial chairs); Philex Mining (PhP50 million for professorial chairs and scholarships), and the PHINMA/Union Galvasteel (PhP40 million for two (2) dormitories).

• On 11 November, MacroAsia Corporation donated PhP3 million through the UP Chemistry Alumni Foundation,

Inc. (UPCAF) for the “adoption” of three (3) teaching laboratory rooms at the new UP Institute of Chemistry’s Teaching Building. The lab rooms will be named in honor of MacroAsia’s chairperson, Mr. Washington Sycip. The same company had earlier “adopted” the lobby of the same building, which was then named in honor of Dr. Lucio Tan.

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• On 14 November, we signed the MOA with Metro Pacifi c Tollways Corporation (MPTC) for a scholarship program in the College of Engineering. MPTC will provide through UPERDFI an annual budget of PhP150,000 per scholar, for a variable number of scholars.

• On 22 November, we signed the Deed of Donation with Maynilad Water Services, Inc. for a Faculty Retention and Development Fund for the College of Engineering. The funding commitment is for PhP6 million, to be disbursed through UPERDFI at PhP2 million per year starting November 2011.

• On 23 November, we signed a MOA with Ms. Christine Co (donor) for the establishment of the Joseph Co Liong Han Scholarship Grant in UP Diliman. The endowment of PhP780,000 is being put up in UP Foundation, Inc. for award to a student/s in a Bachelor of Science program starting AY 2013-2014.

• I failed to report in the last meeting that on 24 October, the UP School of Economics Class of 1986 turned over to the School (through its Foundation) an initial donation of PhP5 million towards a PhP50 million endowment fund for faculty enhancement. The class was represented by Rachel Kapunan-Abis. Their target completion is 2015, the year the School celebrates its 50th anniversary. This is also the year when a good number of senior faculty will be retiring, a critical situation for the School.

• Also still unreported, was the MOA signed on 30 September with the Upsilon Sigma Phi – Sigma Delta Phi 1969 Foundation, Inc. establishing a scholarship program that will provide three (3) scholarship slots to qualifi ed college students starting fi rst semester AY 2011-2012 for P78,000 per scholar per year.

B. DEVELOPMENT PROJECTS • UP Ayala Technohub: Further development of the area leased to Ayala Land, Inc. (ALI) is being hampered by

Quezon City’s claim on UP for about P36 million in unpaid real estate taxes by a former lessee of the AIT building which is located in the area. Following discussions pursued by a UP team consisting of System Vice-Presidents, the Quezon City government fi nally agreed to drop the claim on UP and instead run after the delinquent lessee. This decision was documented in the minutes of the meeting of Quezon City’s Task Force UP and Surrounding Communities (TFUPSC) held on 20 October 2011 and recently transmitted to my offi ce. The UP team participated in this meeting.

• East Campus Development: The rezoning of the area leased to ALI has been fi led with the offi ce of the Quezon City Mayor. Such is also refl ected in the proposed revision of UP Diliman’s Land Use Plan.

• UP Cebu’s SRP campus: The contract for the construction of the academic building on the SRP property of UP has been signed.

• UP Professional Schools Campus at Bonifacio Global City: The bidding process for the design and build contract is ongoing for the UP Law wing of the proposed building which is funded by a budget appropriation of PhP100 million and an allocation from UP System of PhP33 million. The groundbreaking originally scheduled to be held on 23 November was postponed to give way to a possible donation for the balance of the funding requirement from a group of businessmen led by Mr. Ramon Ang, which is being arranged by Regent Senator Edgardo Angara.

• Krus na Ligas: I received a letter recently from Quezon City Mayor Herbert Bautista calling attention to issues pertaining to Krus na Ligas. For instance, the Quezon City government is neither able to impose the building permit requirement on the residents nor provide them with police security protection, since Krus na Ligas is technically located within the UP Diliman Campus. In addition, the City government cannot collect real estate taxes since the residents do not own the land. On the other hand, UP is not benefi ting from its ownership of the area. The Mayor and his advisers are broaching the idea of allowing the settlers in Krus na Ligas the opportunity to buy the lots they are occupying (total of 25 hectares). This will require an amendment of the UP Charter. The Mayor is suggesting the proposed amendment be discussed with Speaker Feliciano Belmonte in whose district UP Diliman falls. I created a UP team to study and pursue the City’s proposal.

C. CURRENT ISSUES AND CONCERNS • Legal assistance for the Parents of Given Grace Cebanico: Mr. and Mrs. Daniel V. Cebanico, Jr., accompanied by

Prof. Vladimir Mariano, Director of the UPLB Institute of Computer Science, came to the offi ce on 14 November to seek legal assistance and justice for the murder of their daughter. I asked the following to join me in this meeting: VPLA Danny Uy, OVPLA Atty. Rosalio Aragon Jr., College of Law Dean Danilo Concepcion and Atty. Rowena Guanzon of the Institute for the Administration of Justice. Dean Concepcion assigned Atty. Guanzon to the case.

• Complaint by Rep. Amado Bagatsing re his PDAF allocation to PGH: The committee created by the UP Manila Chancellor (then Dr. Ramon Arcadio) has yet to complete its report. The NBI has been asked by Rep. Bagatsing to also conduct a separate investigation, which is still ongoing.

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• Retirement of the Dean of Asian Center: May I report to the Board (being the appointing authority) that Dean Mario Miclat decided to retire as faculty member of the Asian Center effective 15 November due to health reasons. This effectively cut short his term as Dean. Following a long-standing practice, the Chancellor of the CU concerned, in this case, Chancellor Saloma, at his level, acted on the retirement. I appointed Dr. Carolyn Sobritchea as Acting Dean on the recommendation of the Chancellor. A search process for the regular replacement of the Dean would be undertaken.

• Tuition of foreign students: It was discovered that foreign students in UP Diliman were being under-assessed due to oversight: paying Bracket B tuition rates instead of Bracket A. This in effect gave them a tuition fee discount, contrary to the intention of STFAP. The Chancellor started to rectify the situation this school year. One student appealed that the collection of under-assessed fee not be made retroactive. The appeal was granted. I would like to request the Board to confi rm this non-retroactive collection of under-assessment.

D. RECENT VISITORS (including those not reported in the last meeting)• On 23 November, Dr. Ishikawa and a group of researchers from the Research Institute for Humanity and Nature

(RIHN), Japan, paid me a courtesy call. Dr. Ishikawa is the project leader of a fi ve (5)-year collaborative project entitled “Coastal Area Capability Enhancement in Southeast Asia” among the RIHN, UP Visayas, and other partners in Japan, Thailand and the Philippines.

• On 21 November, a seven (7)-member delegation from the Counselors’ Offi ce of the China State Council headed by its Director, Mr. Chen Jinyu, came to visit UP to exchange views on the challenges faced by public universities (e.g., faculty retention, student commitment to their studies, brain drain, fi nancing sources, etc.). Joining me in receiving them were Chancellor Saloma, VPLA Atty. Danny Uy and Asian Center Acting Dean Dr. Carolyn Sobrichea.

• On 18 October, I met with the Asian representative of Rhine Waal University of Applied Science (Germany), which holds classes in English. The German University is interested in a tie-up with UP for joint research, joint PhD program and student and faculty exchange.

• On 7 October I received a delegation from Fundacion Fernando Rielo, a Spanish private cultural foundation with whom UP, through its Department of European Languages of the CAL-UP Diliman, has a long-running joint program in education and research. There also exists a Fernando Rielo Professorial Chair in Teaching and Spanish Literature and Thought at the College of Arts and Letters in UP Diliman.

• On 3 October, I received a group from China University of Political Science and Law. It is interested in student exchanges with transfer of credits.

E. TRAVELS• Seoul, Korea, 31 October - 3 November 2011 I participated in the World Bank (WB) seminar on higher education for productivity and growth in East Asia (31

October - 1 November). The objective of this seminar is to disseminate the fi ndings of the World Bank’s Flagship Study, Putting Higher Education to Work: Skills and Research for Growth in East Asia. The seminar presented the analytical and policy fi ndings of the volume, highlighted important higher education examples from around the region, and gave participants an opportunity to discuss how East Asian higher education systems are performing and policy options to ensure higher education’s continuing contribution to productivity and economic growth. The seminar was followed by a visit to Korea University, a top-ranking private higher education institution.

According WB speakers, higher education graduates from low- and middle-income countries (including the Philippines) often do not have the skills required by the labor market, and universities and other institutions frequently do not provide the research to support technological development in fi rms. By not satisfying the needs of end users, higher education is not fulfi lling its role. This is happening because higher education in the subject countries is being managed not as a “system” but as separate disconnected institutions. At least fi ve (interrelated) disconnects are evident in these countries’ higher education systems: (1) with employers (skill users), (2) with companies (research users), (3) with research institutions (research providers), (4) among themselves and with training providers (horizontal disconnects across skill providers), and (5) with earlier education (schools) (vertical disconnects across skill providers).

The causes of disconnect are: (1) poor Information (labor market returns, employment trends, university-industry linkages; (2) low capacity (limited human and fi nancial resources), and (3) weak incentives (adapting curricula,

34


interacting with fi rms, conducting research). Connection can be improved through policies: effective fi nancing, better management of public institutions and good stewardship.

WB speakers also introduced the System Assessment and Benchmarking for Education Results (SABER), an initiative that helps countries to systematically examine and strengthen the performance of their education systems to achieve learning for all. Performance assessment is done in a number of policy domains: assessment, early child development, engaging the private sector, equity and inclusion, fi nance, education technology/ICT, fragile states/confl ict, information systems/eMIS, political economy, school autonomy and accountability, school feeding, school health & nutrition, system-wide quality assurance, teachers, tertiary education, tracking/extending learning opportunities, and workforce development. Preliminary results indicate that high-performing countries achieve high levels in most policy domains; other countries excel in some indicators in a few policy domains; while all developing countries (including the Philippines) need to improve in a number of domains.

I also attended the Global Human Resource Forum 2011. The objectives of the Forum were to (a) identify and discuss the core elements of human resources development for future generations from a global perspective; (b) seek solutions to problems mankind is facing through global collaboration in human resources development; and (c) share best practices and experiences of HRD policy, and development of creative human resources in the public and private sectors. Forum participants include university offi cials, academics, policy makers, and business and media executives.

Among the speeches and presentations I listened to were:o Leadership change in global economy and East Asian Politics and Economy (Yukio Hatoyama, 93rd Prime

Minister of Japan)o Restoring prosperity: a large challenge to the world (Paul Volcker, former Chairman of U.S. President’s

Economic Recovery Advisory Board)o How top global MBA schools prepare for the future challenges in businesses, industries and economieso Learning into the future: advances in technology-based educationo Engineering education in the age of global societyo World-class science and technology education for future talentso Sharing opportunities for the future: donation for educationo Art and design in the era of creative economyo Linking education with the labor market for increased employmento Career guidance and development in the era of globalization

• Tagbilaran City, Bohol, 13-14 November 2011, 3rd National Conference on Harmful Algal Blooms organized by the UP Marine Science Institute: I spoke at the dinner hosted by Bohol Governor Edgar Chatto (a UP alumnus) on 13 November and at the opening ceremony of the conference on 14 November along with DOST Secretary Mario Montejo and the Governor. I also joined Secretary Montejo in visiting an organic farm supported by DOST.

F. SPEECHES AND EVENTS -- including those not reported in the last meeting • 28 October – spoke at the Scientifi c Productivity System awarding ceremony held at the Ang Bahay ng

Alumni.• 11 November – delivered the inspirational message at the UP Law Centennial Homecoming held at the PICC.• 12 November – spoke at the 2011 UP Alumni Engineers Homecoming held at the Ang Bahay ng Alumni.• 16 November – served as the Chair of the Board of Judges in the selection of the ING-FINEX’s CFO of the Year

Award and attended the awarding at The Peninsula Manila.• 18 November – gave a message at the inauguration of the Newborn Screening Center (under the UPM National

Institutes of Health), at the UP-Ayala Technohub.

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2. President’s Report for the Information of the Board

MANIFESTATION submitted by President Alfredo E. Pascual to the Honorable Members of the Board on the Avila Case (ADT Case No. UP Cebu 2011-001)

(The document is on fi le at the OSU Records.)


Request of UP Manila for Change in the Date of the University of the Philippines Manila Council Meeting from 1 December 2011 to 8 December 2011

Chancellor Manuel B. Agulto will attend the Strategic Planning Workshop of the UP System on 30 November 2011 to 2 December 2011.

The President approved the request.


Request of UP Manila for Change of Date of the Mid-Semester, Second Semester from 4 January 2012 to 26 January 2012

A typographical error was noted in the approved Academic Calendar and the Offi ce of the Registrar would like to correct it.

The President approved the request.


Deed of Donation/Agreement

Deed of Donation between the U.P. Engineering Research & Development Foundation, Inc, (Donee) and the Maynilad Water Services, Inc. (Donor)

Purpose: Establishment of the Maynilad Faculty Retention and Development Fund at the College of Engineering, UP Diliman

Particulars:

1. Donor hereby binds and obligates itself to give, transfer, and convey unto Donee, by way of donation, the amount of Two Million (PhP2,000,000.00) Pesos every year for three consecutive years, beginning 1 November 2011 until 1 November 2013.

2. Donee acknowledges and agrees that the donation is subject to the condition that the donated sum shall be utilized solely and exclusively for the establishment of the Fund.

3. Donee hereby accepts the donation made by the Donor, and expresses its appreciation and gratitude for the kind generosity of the Donor.

4. Donee warrants that it shall be liable for any and all taxes, which if any, may be imposed relative to the Deed of Donation. For the purpose, Donee shall provide Donor either a proof of payment of donor’s tax, or a certifi cate exempting the Donated Sum from donor’s tax, as the case may be.

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Date notarized: 11 April 2011


Memorandum of Agreement between the U.P. Engineering Research & Development Foundation, Inc, (Donee) and Dr. Magdaleno B. Albarracin, Jr. (Donor)

Purpose: Establishment of Five (5) Professorial Chair in Engineering in honor of its Past Filipino Deans of whom Professorial Chairs has not yet been named as follows:

1. Juan L. Tiongson (1949-1953)2. Oscar P. Baguio (1960-1970)3. Ruben A. Garcia (1985-1991)4. Francisco L. Viray (1991-1993)5. Reynaldo B. Vea (1993-1997)

Support Fund: PhP3,000,000.00

Particulars:

1. The Donee accepts and acknowledges receipt of the donation made in its favor by the Donor and expresses its appreciation and gratitude of the kind generosity of the Donor;

2. The Donee warrants that the donated sum shall be utilized solely and exclusively for the purpose intended by the Donor; and

3. The Donee acknowledges that it shall be liable for all taxes that may be imposed relative to the Memorandum of Agreement.

Date notarized: 13 October 2011


Contracts/Agreements(Delegated Authority to President subject to information of the Board [cost not exceeding PhP30 Million Pesos])


UP Diliman

Construction Agreement between the University of the Philippines and the Dadoy Freight Service Construction and Supply (Contractor)

Project: Proposed Renovation of Palma Hall Room 104-106 (CSSP, UP Diliman)




37


Statement of Compliance of the UP Diliman Chancellor: In the Procurement of Civil Works for the Project, the requirements of RA 9184 and its Implementing Rules and Regulations, as well as the University’s Delineation of Authority have been complied with.

Period of the Contract: Forty Five (45) calendar days as specifi ed in the Notice to Proceed to be issued by the University



Architectural and Engineering Design Services Agreement between the University of the Philippines Diliman (University) and TCGI, Inc. (Design Consultant)

Project: Architectural and Engineering Design Services for the Proposed School of Statistics Building, UP Diliman


Mode of Procurement: Public bidding in accordance with RA 9184 and its Implementing Rules and Regulations

Statement from the UP Diliman Legal Offi ce: The Agreement was reviewed and endorsed by the UP Diliman Legal Offi ce.

Statement of Compliance of the UP Diliman Chancellor: In the Procurement of the Consulting Services for this Project, the requirements of RA 9184 and its Implementing Rules and Regulations, as well as the University’s Delineation of Authority, have been complied with.

Period of Contract: One Hundred Eight (108) Calendar Days from the date specifi ed in the Notice to Proceed



Open University

Memorandum of Agreement between the University of the Philippines Open University (UPOU) and the Central Book Supply, Inc (CBSI)

Project: Printing of UPOU Course Books and Modules through the Print-on Demand (POD) Method in accordance with the instructions of UPOU and with Terms and Conditions Provided Therein

Contract Price: PhP157,080.00

Mode of Procurement: Direct Contracting (CBSI is the only printing press that can do the Print-On-Demand Method)

Particulars:

a. UPOU shall give clear instructions to CBSI regarding the details of the printing of its books and modules. Any changes or modifi cations on the instructions shall be communicated to CBSI within two (2) days from receipt of CBSI of the original instructions, otherwise CBSI may not be held liable should it print the books and modules in accordance with the terms of the original instructions. Any additional costs or charges arising from the changes and modifi cations on the instructions shall be for the account of UPOU. Any request for printing may be cancelled

38


by UPOU within the same period of two (2) days from the receipt by CBSI of the request for printing, provided that the actual printing of the books or modules has not been commenced.

b. Warranties of CBSI:b.1 CBSI warrants that only the exact number of course books and modules will be printed as needed and as

instructed by UPOU; andb.2 CBSI also guarantees that it shall not over-print any of the course books and modules of UPOU.

c. The copyright to the course books and modules of UPOU printed by CBSI shall belong to UPOU and its writers, as the case may be. The UPOU hereby assumes sole responsibility, for any civil, criminal or administrative action that may arise in relation to the contents of the said course books and modules.

No copyright is transferred to CBSI by virtue of the Agreement. Accordingly, CBSI is not authorized to print, publish, reproduce or sell any of the books and modules of UPOU without the latter’s prior written consent.

Statement from the Chancellor: The Contract has been reviewed by the UPOU Legal Counsel and all rules, such as but not limited to Republic Act No. 9184, University Rules on Delineation of Authority, the Government Accounting and Auditing Manual and the General Appropriations Act have been complied with.

Effectivity: Effective immediately upon signing of the parties and shall continue to be in effect until 31 December 2011



Contract of Lease

UP Diliman

Contract of Lease (Supplemental) between the University of the Philippines (Lessor) and the MVS Heavy Equipment Rental and Builders (Lessee)

Lease Area: Vacant Lot Measuring 200 sq.m. located at the South Portion of the Meralco Diliman Substation, Area 2, UP Campus

Particulars:

a. The Lessee requested for the extension of the Principal Contract to complete its remaining scope of works which was hampered by heavy rains and impeded its progress of work;

b. The Lessor and the Lessee agree to extend the Principal Contract from 26 September 2011 to 25 October 2011;

c. All terms and conditions of the Principal Contract, insofar as the same are not inconsistent with the Contract, shall remain and continue to be in full force and effect, and the Contract, shall remain and continue to be in full force and effect, and the Contract is made an integral part of the Principal Contract.



39


UP Open University

Contract of Lease between the University of the Philippines Open University (UPOU) and the UP Baguio

Lease Area: Lease of offi ce space located at CSS-CSC Complex, UP Baguio with approximately 64 sq.m. (UPOU Learning Center and classroom for its study sessions)

Amount of Contract: PhP10,000.00 monthly rental and PhP3,000.00 monthly fl at fee for cost of utilities, security and janitorial, exclusive of VAT

Statement of Compliance of the UPOU Chancellor and its Chief Legal Offi cer: The Contract has been reviewed by the UPOU Legal Counsel and all rules, such as but not limited to Republic Act No. 9184, University Rules on Delineation of Authority, the Government Accounting and Auditing Manual and the General Appropriations Act have been complied with.

Effectivity: Effective for a period of one (1) year, commencing 01 August 2011 to 31 July 2012



Contract of Lease between the University of the Philippines Open University (UPOU) and the UP Cebu

Lease Area: Lease of offi ce space located at Room 134 Arts and Sciences Building, UP Cebu, Lahug with approximately 35 sq.m. (UPOU Learning Center and classroom for its study sessions)

Amount of Contract: PhP3,000.00 monthly rental

Statement of Compliance of the UPOU Chancellor and its Chief Legal Offi cer: The Contract has been reviewed by the UPOU Legal Counsel and all rules, such as but not limited to Republic Act No. 9184, University Rules on Delineation of Authority, the Government Accounting and Auditing Manual and the General Appropriations Act have been complied with.

Effectivity: Effective for a period of three (3) years, commencing 01 June 2011



Contract of Lease between the University of the Philippines Open University (UPOU) and the Divine Word College of Vigan (DWCV)

Lease Area: Lease of one (1) room located at Room 204, College Building, Divine Word College of Vigan, Burgos St., Vigan City, Ilocos Sur for exclusive use of UPOU as testing center

Amount of Contract: PhP1,500.00 fi xed daily rate for actual use

Statement of Compliance of the UPOU Chancellor and its Chief Legal Offi cer: The Contract has been reviewed by the UPOU Legal Counsel and all rules, such as, but not limited to Republic Act No. 9184, University Rules on Delineation of Authority, the Government Accounting and Auditing Manual and the General Appropriations Act have been complied with.

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Effectivity: Effective for a period of one (1) year, commencing 1 July 2011 and may be renewed by the Parties every year thereafter unless sooner terminated by prior 60-day-written notice by either party



B. Report of the Faculty Regent

Please see ANNEX 1 for the Report.

[Comparative table of benefi ts of faculty, staff and REPs]

C. Report of the Student Regent

Hereunder is the report of Student Regent Conti:

“Report of the Student Regent to the Board of Regents1275th Meeting24 November 2011

Local concerns

Three units in the Visayas have common concerns regarding student services and facilities. Consultations with students and formations in UP Iloilo City, UP Miag-ao and UP Cebu were held 18-21 November 2011.

School venues

The campus in UP Iloilo City is closed by 9:00 pm, a time too early according to the students. Practice for sports, theatrical and other extra-curricular activities are thus held off-campus, which pose more safety concerns.

UP Miag-ao, meanwhile, has enough wide open spaces to accommodate student gatherings after class. But these meetings and groups naturally have to break up when the lights are put off around 9:00 pm. However, there is no urgent request for an extension of the curfew.

The students are apprehensive of fees that are being and may be imposed upon the use of the venues and facilities especially for activities that are co-curricular.

Libraries

The libraries of these three campuses are in a sorry state, in terms of what materials are stored and how they are stored. UP Iloilo’s and UP Cebu’s libraries are both housed in old buildings, limiting the type of refurbishing that may be done. The lack of adequate airconditioning, computerized public access catalog, and other amenities regularly found in say, UP Diliman libraries, is a stark contrast. Internet and Wi-Fi connection is available, but oftentimes spotty.

The book collection and journal subscriptions are largely outdated, marginal works, or questionable. Students’ access to materials is limited. This is the trend: regional UP units have poorer libraries and other instructional facilities compared to those in the main campus. This issue must be addressed as soon as possible, in order to avert the decline of scholarship.

Tambayans/Student Centers

Students need to have designated areas where they can hold organizational meetings and activities, and perhaps store communal property. These areas must afford privacy, security, comfort, and self-suffi ciency.

Such areas are absent in the three units. UP Cebu has three or four waiting-shed-type tambayans, which houses many organizations. UP Miag-ao has stone tables and seats, which were made fi xtures of the landscape, but these

41


are locatedoutdoor and cannot be used in rainy weather. UP Iloilo has small huts do not territorially belong to any group.

There are no student centers as envisioned in UP Diliman and Los Baños, such that these campuses have neither Vinzons Hall nor the Student Union (SU) building. These centers supposedly centralize the common student needs: cheap food, semester-long book rentals, photocopying and computer services, accessible student council offi ces, ATM machines, meeting places.

Deposit fee

UP Visayas is the fi rst unit which has released the deposit fee for “student activities and scholarships”. It has set aside PhP1.5 million as seed fund for a trust. However, there are no guidelines yet, so the money has not been utilized by this batch of Student Councils. UP Cebu, now separate from UP Visayas, has yet to also separate its collections from its erstwhile mother unit.

OJT/practicum fee

The OJT or on-the-job training fee is a concern consistent across the UP system. Students who are enrolled in summer OJT programs are charged base tuition and miscellaneous fees despite their absence from school. The fees allow library access and use of Wi-Fi within campus, but the idea behind the OJT precisely is to send them off to working places. The students would like to have this fee rationalized.

Special concern: Avila case

The Student Regent had the opportunity to interview key witnesses in the Avila trial, and to see the disputed football fi elds and the Executive House.

Activities

The General Assembly of Student Councils (GASC) will convene in UP Miag-ao on 20-21 December 2011. It will be hosted by the UP Visayas Student Councils. The GASC is a mechanism to select the Student Regent and deliberate system-wide concerns. Some of the matters that will be tabled are: drafting of guidelines for the release of the deposit fee, consultations on the Student Code of Conduct and the Student Handbook of Rights and Responsibilities, and the STFAP Review.”

D. Report of the Staff Regent

Staff Regent Ebesate moved to adopt the Report of Vice President Amante regarding his report on the 10-day Service Recognition Pay and the Health Benefi t Package for UP Employees.

Please see ANNEX 2 for the update report of the Vice President for Administration on the concerns of Staff Regent Ebesate.

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GENERAL GOVERNANCE

The Board APPROVED the following appointments:

Appointment of University Offi cials

UP Los Baños

Dr. OSCAR B. ZAMORA* as Vice-Chancellor for Instruction, effective 24 November 2011 to serve at the pleasure of the Chancellor (Approval by the Board of the Appointment is subject to the condition that the appointee must resign from his/her position as Dean effective immediately)

Dr. MA. VICTORIA O. ESPALDON as Vice-Chancellor for Research and Extension, effective 24 November 2011 to serve at the pleasure of the Chancellor (Approval by the Board of the Appointment is subject to the condition that the appointee must resign from his/her position as Dean effective immediately)

Dr. MA. CRISTETA N. CUARESMA as Vice-Chancellor for Administration, effective 24 November 2011 to serve at the pleasure of the Chancellor

Dr. FERNANDO C. SANCHEZ, JR. as Vice-Chancellor for Planning and Development, effective 24 November 2011 to serve at the pleasure of the Chancellor

Dr. ENRIQUE L. TOLENTINO, JR. as Vice-Chancellor for Community Affairs, effective 24 November 2011 to serve at the pleasure of the Chancellor

Dr. ZITA VJ. ALBACEA as Dean, College of Arts and Sciences, effective 24 November 2011 until 23 November 2014

Dr. ARNOLD RECIDOCRUZ ELEPAÑO as Dean, College of Engineering and Agro-Industrial Technology, effective 24 November 2011 until 23 November 2014

UP Visayas

Prof. ENCARNACION EMILIA S. YAP as Vice-Chancellor for Academic Affairs, effective 24 November 2011 until 31 October 2014

Dr. RICARDO P. BABARAN as Vice-Chancellor for Research and Extension, effective 24 November 2011 until 31 October 2014

Prof. NESTOR G. YUNQUE as Vice-Chancellor for Administration, effective 24 November 2011 until 31 October 2014

Dr. EVELYN T. BELLEZA as Vice-Chancellor for Planning and Development, effective 24 November 2011 until 31 October 2014

ACADEMIC MATTERS


Implementation Guidelines of the “Reinventing Research in UP” to be Called the Emerging Interdisciplinary Research (EIDR) Program

The implementation guidelines of the “Reinventing Research in UP” was approved by the Board at its 1272nd meeting held on 25 August 2011. This initiative will be called the Emerging Interdisciplinary Research (EIDR) Program which is a variation of the previous research program of the OVPAA.

Two categories of grant proposals will be solicited: 1) interdisciplinary research (IDR) program proposals for —PhP10M/year, and 2) single or dual project proposals for PhP2.0M/year, for a maximum of four (4) years (in two [2] phases), to total PhP80M per year.

The grants will be competitive with evaluation and ranking of proposals performed by external reviewers. Major evaluation criteria are: 1) innovation and intellectual merit, 2) signifi cance and broad impacts, 3) investigator competence, 4) feasibility of completion in four (4) years.

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The Offi ce of the Vice President for Academic Affairs’ ‘seed’ research funds are intended to:

1) enable UP researchers to produce high quality publications and other academic output quickly and regularly; 2) lay the groundwork to establish a research culture in UP (by having UP’s research experts mentor the present

and future generations of UP researchers in the best practices of research); 3) promote interdisciplinary and intercampus research interactions and activities (one UP); 4) support the creation of ‘value’ networks from basic to applied research to produce discoveries and innovations that

can be developed and packaged into useful and marketable products and services (involving integrated teams of researchers in the natural, engineering and computational sciences, as well as in business economics management and development; and arts, culture and lifestyle creators) that contribute to our growth and development as a UP community and as a nation.

The call for proposals indicating research area priorities for the fi rst cycle, the capsule concept application form and other forms will be available at the OVPAA website (ovpaa.up.edu.ph).


The UP Expanded Modernization Program-Doctoral Studies Fund (Increasing the number of PhDs and improving the quality of faculty to transform UP into a research university)

Under the UP Charter of 2008, UP is envisioned to be transformed into a research university with national relevance and global orientation. The key to this transformation is to signifi cantly increase the number of high quality faculty — excellent, highly trained, expert faculty with PhD degrees and postdoctoral training in key research areas.

The success of research depends primarily and ultimately on the individuals who lead and implement it. In UP, the PhD faculty should receive major support to undertake high quality, innovative and creative research, which would result in high quality publications and other academic output. They would play a major role in establishing, nurturing and sustaining a vibrant research culture and productive research process in UP through generations.

The PhD faculty would be responsible for the research mentoring and leadership training of our students. In addition to foundational and general education, and rote and iterative learning, graduate and undergraduate education in UP would be infused with a strong orientation towards research, innovation, creativity and problem-solving. Research will also greatly improve the quality of our extension work, providing rigorous, scientifi c analysis, and innovative, technological solutions to pressing problems in society.

High quality research is the paramount activity in a research university. Research elevates the quality of education and extension work, and accelerates academic productivity. A major investment in bringing high quality PhD faculty to UP will drive research and uplift all aspects of our academic life. UP will improve its international ranking, forge more international collaborations with prestigious foreign academic institutions, and regain its international stature and reputation of the ‘60s and ‘70s. Success feeds upon itself, and this success will result in the spiralling up of UP to a great University.

The number of PhDs, the research activity and output of publications in Taiwan, Singapore, Hong Kong, Thailand, Malaysia and Indonesia, and the government’s investment in scientifi c R&D in these countries, are many times greater than those in the Philippines. In these countries, the government and universities provided the economic incentives that brought back expatriate PhD experts to their homeland. Clearly, there is a direct link between the investment in R&D in these countries and their economic development. If the Philippines aims to join these nations as a knowledge economy engaged in R&D, a major investment must be made to increase the pool of PhD experts in the country.

As the country’s only national university, UP is primarily responsible for producing PhDs in the country. Under the existing UP Modernization Program–Doctoral Studies Fund, several faculty members have been supported for their PhD and postdoctoral studies. However, the current conditions for support have not yet translated into any signifi cant increase in the number of PhDs. In fact, there are several cases where faculty have reneged on their contracts, i.e., have not completed their PhDs and/or have not returned to UP. Moreover, UP is currently faced with a very serious problem of losing faculty in many units, i.e., a signifi cant number are on extension beyond the age of 65, and a signifi cant number are retiring in the next fi ve (5) years. It has been estimated by Regent Albaraccin that we will need

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to produce 500 PhDs in UP in the next fi ve (5) years, in order to stem this wave of diminishing faculty, and if we are to transform UP into a research university.

The continuation of the UP Modernization Program was approved for P150M at the 1272nd meeting of the Board of Regents on August 25, 2011. Revisions and the expansion of this program are proposed as follows:

1. REVISIONS:

FROM: TO:2. Eligibility 2.1. Only regular faculty with MA/MS (and equivalent) degrees may apply for doctoral sup-port. The applicant must have a good track record and display a potential for contributing to the fi eld.

2.1. Regular faculty with a good track record and who display a potential for con-tributing to a research fi eld, including those without MA/MS degrees, may apply for doctoral support.

3. Scope of Fellowship 3.2. The length of the fellowship is three years, beyond which period the grantee must seek sup-port from his/her CU or some other source.

3.2. The length of the fellowship is a maxi-mum of fi ve years.

5. Foreign Fellowship Benefi ts 5.3. Support for doctoral studies at leading, top-rate ASEAN universities and other Asian universities is given preference.

7. Procedure 7.4. A government passport will be used for travel, if possible. The Department of Foreign Affairs will be informed of the fel-lowship and the pertinent embassy or con-sulate will be updated on the status of the fellowship and the fi nancial obligations of the faculty fellow.

7.5. A guarantor of the faculty fellow will be asked to sign the contract, if possible.

8. Release of Funds 8.1. The Fund shall support three years of fel-lowship but releases shall be computed annually, subject to satisfactory progress and submission of all requirements.

8.1. The Fund shall support fi ve years of fellowship but releases shall be computed annually, subject to satisfactory progress and submission of all requirements.

2. EXPANSION:

2.1. Establish the UP Visiting Professor Program to increase the number of PhD mentors in UP.

2.1.1. Identify foreign-based Filipino and foreign professors/research mentors who will commit to help produce PhD graduates in/for UP and participate actively in the development of UP as a research university.

2.1.2. Identify/match a UP counterpart faculty researcher as the collaborator of the foreign professor/research mentor, e.g., the PhD or postdoctoral supervisor or sensei of the UP faculty.

2.1.3. Create a work plan to build and support the research collaboration and the research group consisting of the foreign professor/research mentor, the UP faculty researcher and their graduate students.

2.1.4. Support the foreign-based Filipino or foreign professor/research mentor as a UP Visiting Professor for one to two (1-2) months a year, providing the round-trip airfare and a reasonable living allowance.

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2.1.5. Support the visit of the UP Visiting Professor for intensive lectures and team teaching of courses, research discussions, training on research concept formulation and proposal writing, and on research methodology, etc.

2.1.6. Provide an offi cial appointment as a UP Visiting Professor so that he/she becomes part of UP’s faculty roster and contributes to the international ranking of UP.

2.1.7. Create clusters of expertise in priority research areas with help from the UP Visiting Professor, who can identify other foreign collaborators who can help expand the research.

2.1.8. Formalize research agreement (MOA, MOU) between the UP Visiting Professor’s university and UP, with the UP Visiting Professor and UP faculty researcher as lead persons.

2.1.9. Formalize agreement on sandwich PhD programs, co-tutelle or joint degree granting programs, between the UP Visiting Professor’s university and UP, with the UP Visiting Professor and UP faculty researcher as lead persons.

2.1.10.Obtain support from the Philippine government, from UP alumni and from the private sector to support the UP Visiting Professor Program.

2.2. Establish the Honors Faculty Fast Track System (Honor graduate faculty recruitment, mentoring and PhD development program) to improve the quality of UP faculty.

2.2.1. Aim to recruit the honor graduates (HGs) of the undergraduate program of an institute to become faculty members and to pursue an academic research career in UP.

2.2.2. Identify potential HGs before graduation and offer them an attractive academic research development package.

2.2.3. Offer higher instructor positions to the HGs: Instructor 3 to cum laudes, Instructor 4 to magna cum laudes and Instructor 5 to summa cum laudes.

2.2.4. Offer protected time for research upon recruitment, a three to six (3-6) unit teaching deloading, so that he/ she can continue or complete his/her undergraduate thesis and publish a paper under the mentorship of his/her thesis adviser or another senior faculty.

2.2.5. Provide intensive training on leadership, research mentoring and research-based teaching to the HG faculty c/o the undergraduate thesis adviser or another senior faculty.

2.2.6. Provide opportunities for the HG faculty to discuss teaching and research with UP Visiting Professors and research leaders from other local and foreign institutions.

2.2.7. Guide the HG faculty to plan his/her graduate studies aligned with the research priority areas of the

institute. Aim to create a critical mass of research faculty with expertise in related fi elds. The area of expertise to be pursued for PhD must grow the research capabilities of the institute, and should be

different from, but complementary to the existing expertise.

2.2.8. Fast track the PhD studies of the HG faculty. Encourage HG faculty to pursue PhD studies in leading institutes in UP, or to avoid inbreeding and to provide great intellectual challenge, in the best universities

abroad.

2.2.9. Provide funds for the required examination or application fees for PhD studies.

2.2.10. Provide a fellowship for PhD studies in UP or abroad within one to two (1-2) years after joining the institute, even without tenure, as long as he/she has published a paper in an international peer-reviewed, high quality journal.

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2.2.11. Provide funding support for a fellowship under the rules and regulations of the UP Expanded Modernization Program in regard to the signing of contracts, submission of technical and fi nancial

reports and other requirements.

2.2.12. Provide funding for return visits (airfare) when the PhD student has passed his/her candidacy or qualifying exam and has become a PhD candidate, so he/she continues to align his/her research project

with the institute’s priorities.

2.2.13. Assure the PhD graduate or postdoctoral fellow of a faculty item with a fair and attractive promotion or rank depending on the number of high quality publications and other academic output upon his/her return to the institute.

2.2.14. Provide a start up grant to the PhD graduate or postdoctoral fellow under the OVPAA EIDR (Emerging Interdisciplinary Research) program and provide opportunities for sustaining the research through

competitive grants, so that he/she can immediately pursue a project related to his/her dissertation.

2.2.15. Arrange a housing loan, schooling for children and provide other economic benefi ts and incentives.

2.2.16. Obtain support from the Philippine government, from UP alumni and from the private sector to support the PhD and postdoctoral studies of UP faculty.

2.3 . Establish the Foreign-trained Filipino PhD Faculty Recruitment Program to increase the number and improve the quality of UP faculty, and to avoid inbreeding.

2.3.1. Embark on a massive campaign to recruit Filipino PhDs and postdoctoral fellows abroad to return to the Philippines and become UP faculty.

2.3.2. Offer a start up research grant of PhP2.5M and provide opportunities for sustaining the research through competitive grants.

2.3.3. Offer a fair and attractive faculty rank depending on the number of high quality publications and other

academic qualifi cations and output.

2.3.4. Offer a relocation package of PhP0.5M.

2.3.5. Obtain support from the Philippine government, from UP alumni and from the private sector to support the recruitment of foreign-trained Filipino PhDs to return to the Philippines and become UP faculty.


Report of the Ad Hoc Committee on UPLB Street-and-Building-Naming Project

The Ad Hoc Committee on UPLB Street Naming was constituted by then UPLB Chancellor Luis Rey I. Velasco through Administrative Order No. 099 series of 2010 dated 19 July 2010.

The Committee chaired by Dr. Ricardo M. Lantican, Professor Emeritus, was tasked to evaluate and improve the

existing names of streets and buildings in the UPLB campus. It has designated/assigned new names for the streets and buildings using names of distinguished persons.

The street signs will be fabricated and installed as soon as the Board approves the report.

In keeping with the spirit of its Centennial Celebration, the University of the Philippine Los Baños looks back and honors the men and women of distinction who were the pioneers and who contributed greatly to the development of the University that it is today. Naming of physical landmarks at the UPLB campus is the least that UPLB can do to honor them.

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The Offi ce of the Vice President for Legal Affairs, fi nds the designated/assigned new names for the streets and buildings using names of distinguished person to be in order and pursuant to the provisions of RA 1059 and the University Naming Rights Policy.

(The document is on fi le at the OSU Records.)


Graduation Ad Referendum of Mr. HERMOGENES C. FERNANDEZ for the Degree of Bachelor of Laws as of the End of Second Semester 1972-1973

The graduation of Mr. Hermogenes C. Fernandez has been recommended by the Faculty of the College of Law in their letter dated 12 October 2011 and by the University Council Ad Referendum.

The University Registrar certifi es that he has completed all the requirements for his degree as of the Second Semester 1972-1973.

This request is made because Mr. Fernandez has to submit the requirements to Supreme Court.


Establishment of the Maynilad Faculty Retention and Development Fund at the College of Engineering, UP Diliman

The UP Diliman Chancellor endorsed the establishment of Five (5) Maynilad Professorial Chairs, Maynilad Research Grant, and Maynilad Multimedia Room (Endowed Room).

Donor: Maynilad Water Services, Inc.

Amount: PhP6,000,000.00 (staggered basis) or PhP2,000,000.00 every year for three consecutive years

Support Fund: Professorial Chairs PhP3,000,000.00 Research Grants PhP2,000,000.00 Endowed Room PhP1,000,000.00

Duration/Effectivity: Effective 1 November 2011 until 1 November 2013

Fund Management: UP Engineering Research and Development Foundation, Inc. (UPERDFI) Particulars:

The donated sum shall be utilized solely and exclusively for the purpose intended by the Donor. The awarding shall observe University policies and processes that are not inconsistent with the above.


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Establishment of Professorial Chairs in the Name of Past Filipino Deans at the College Engineering, UP Diliman

1. Juan L. Tiongson (1949-1953)2. Oscar P. Baguio (1960-1970)3. Ruben A. Garcia (1985-1991)4. Francisco L. Viray (1991-1993)5. Reynaldo B. Vea (1993-1997)

Donor: Dr. Magdaleno B. Albarracin, Jr.

Support Fund: PhP3,000,000.00 (PhP600,000.00/year)

Benefi ciary Unit: College of Engineering, UP Diliman

Duration: Five (5) years

Fund Management: UP Engineering Research and Development Foundation, Inc. (UPERDFI)

Particulars:

The donated sum shall be utilized solely and exclusively for the purpose intended by the Donor. The awarding shall observe University policies and processes that are not inconsistent with the above.


The Board DEFERRED action on the following:

Proposed Logo of the Offi ce of Anti-Sexual Harassment (OASH), UP Manila

The proposed logo would represent the Offi ce of Anti-Sexual Harassment, UP Manila. Hereunder is the logo and its description provided by the artist who captures very well what the logo aims to convey and represent:

Lahat tayo ay pantay-pantay. Lahat ng tao ay may pantay-pantay na karapatan sa mundong ito. Bawat tao ay may karapatang manindigan at tumayo sa bawat kanilang ipinaglalaban. Walang puwang ang pagpabor sa mga mapang-abuso at mapanamantala.

Ito ang aking naisipang iguhit dahil una sa lahat ay naniniwala ako sa patas napagtingin- Babae ka man o lalaki ay isinilang kang may taglay na karapatan.

Ang aking ikalawang elemento naman ay ang hugis na tatsulok. Ang tatsulok ay sumisimbolo sa pagbabago. Ang lipunan natin magmula pa noon ay sadya namang patriyarkal at pyudal. Napakataas ng tingin sa mga lalaki

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samantalang ang mga babae ay nilikha lamang upang magsilbi sa kanila. Mali ang ganitong paniniwala kaya naman kinakailangan ng isang pagbabago sa pagtingin sa bawat kasarian sa lipunan.

Nariyan din ang simbolismo ng babae, lalaki, hustisya (timbangan) at oble. Ang paggamit ng tinik sa simbolismo ng lalaki ay nangangahulugan lamang na kahit mataas man ang tingin sa kalalakihan ay maaari pa rin silang masaktan at abusuhin. Ang laso naman na ginamit sa simbolo ng kababaihan ay nangangahulugang mamamayani pa rin ang hustisya. Samantalang si Oble naman ang sumisimbolo sa lahat ng Iskolar ng Bayan na buong pusong iniaalay ang kanyang sarili para sa bayan. Sinasagisag din ng kanyang bukas na palad ang kalayaan ng kahit sinoman sa kahit anong aspeto.

Sa kabuuan, ang simbolismong ipinapahayag ng logo na ito ay sumasaklaw sa lahat ng pamantayan ng hustisya. Tunay na naninindigan. Palaban sa bawat hamon at pang-aabuso. At Makabayan na titindig sa anumang pagmamaltrato.

FISCAL MATTERS


Christmas Grocery Allowance for 2011

The Board, at its 1240th meeting held on 28 January 2009, confi rmed the Memorandum of Agreement Amending the Collective Negotiation Agreement (CNA) between the University of the Philippines and the All UP Workers’ Union as well as the All UP Academic Employees Union.

Article XIII (Fringe Benefi ts), Section 1 states “The University shall prioritize the use of savings in accordance with law, taking into account employee welfare and mandatory economic benefi ts. In addition, subject to the accomplishment of its mission, law, and availability of funds, the University shall provide the following:

. . .

b. Christmas grocery allowance”

The President therefore requests authority to pay the grocery allowance for CY 2011 to all UP personnel covered by the CNA. In the spirit of equity, it is also proposed that the grocery allowance be given to all those not covered by the CNA between UP and the All UP Workers’ Union as well as the All UP Academic Employees Union.


Grant of Cash Award in the Amount of PhP10,000.00 Each to Employees of the Offi ce of Admissions (OA)

The Offi ce of Admissions is truly grateful for the recognition given to the dedication and untiring efforts of its staff to come out with untainted UPCAT results at the earliest possible time. The granting of cash award by the Board of Regents to the employees of the Offi ce for the early release of the 2011 UPCAT results is greatly appreciated.

Now that the UPCAT for AY 2012-13 has been successfully conducted to a total of 71,435 examinees, the OA begun the tedious process of evaluating, encoding and checking the documents submitted by the applicants. The staff will work overtime and even forego quality time with their loved ones to ensure that the results would be released on time. Meanwhile, the responsibility the employees carry on their shoulders, to maintain the integrity and accuracy of the results for each applicant, is not commensurate to their respective position and salary scale. This situation – employees occupying positions not appropriate for the work that they do – has been a problem of the Offi ce of Admissions that past Directors have tried to remedy. But with no room for promotion and the unavailability of appropriate items, a sense of injustice can easily sink in.

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Seeing the positive effect of the cash grant for the past UPCAT cycle on the morale and sense of self-worth of the staff, the Director of the Offi ce of Admissions is proposing the grant of the same award for UPCAT 2012 staff and, if possible, for the succeeding years hereafter. As before, the cash award will be given only if the target date for the release of the UPCAT results is met, which will be not later than the second working week of January each year.

The amount involved for this UPCAT Cycle is PhP370,000 (37 personnel x P10,000) and chargeable against the UPCAT Trust Fund. Every year, the OA collects, by way of application fees, more than enough funds for the granting of such award, especially this year, which has a record number of examinees.

The OA certifi ed that funds are available for this purpose, to be sourced from the balance of P56.6 Million as of December 2010, as certifi ed by the UP System Accounting Offi ce.


Request Authority to Purchase Two (2) Motorcycle Units for the Use of the Offi ce of Community Relations (OCR), UP Diliman in the Amount of PhP190,000.00 Chargeable Against UP Diliman Funds, Certifi ed Available by the UP Diliman Budget Offi ce

The Offi ce of Community Relations (OCR) has NO existing vehicle to effectively perform its mandate of providing linkage between the University and residents in UP Diliman. Specifi cally, these motorcycles will support among others, the following functions:

1. to provide quick response to the regular traffi c monitoring within the campus;2. to facilitate assistance to various University-wide, institutional and student organization activities/events;3. to occasionally assist the pre and post inspections for every request of repair of self-built housing units; and4. to occasionally monitor illegal structures and informal settlers/encroachment and implement community policies

such as the ban of livestock raising and impounding of stray animals through the Task Force on Stray Animals Team.


Memoranda of Agreement for CONFIRMATION of the Board Note: These agreements have gone through the standard University processes from the Constituent Universities (CU’s) concerned

and the University System. In cases where there were irregularities in the processes, the documents were returned for review of or to exact compliance by the concerned.

Academic Matters

UP System

Memorandum of Understanding between the University of the Philippines and the Philips Electronics and Lighting, Inc.

Project: “Green UP”

Particulars:

Objective

To explore cooperation for both PHILIPS and UP to benefi t from each other’s resources, expertise, and experiences, particularly with UP seeking to achieve productivity and effi ciency in utilities including electricity, and to support the “Green U.P.” fl agship program, including other related energy project.

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PHILIPS will include the UP in its energy effi ciency projects as a possible showcase. PHILIPS also looks forward to benefi t from the expertise and access to scientifi c and technical resources of the UP System for its ongoing projects, subject to applicable laws, rules and regulations, particularly the provisions of R.A. 9184 or the Government Procurement Reform Act and its Implementing Rules and Regulations.

Undertakings of the Parties

a. PHILIPS shall provide technical advice to UP on how to design and implement its energy-saving projects which would lead to effi ciency and productivity in the use of electricity in the long term and reduction in its electricity consumption in the short term. There will be a pilot project, which shall be agreed upon by both Parties, with an evaluation component to minimize the risks for both Parties;

b. PHILIPS shall assist UP in seeking sponsors to implement the pilot project, as well as provide suggestions for the sustainability of the energy-effi ciency programs that will be implemented across the whole UP system, wherever applicable;

c. PHILIPS will help UP evaluate the energy effi ciency and savings of the different campuses, buildings, machinery, equipment, streetlamps and other properties; and

d. UP shall provide PHILIPS with linkages to its faculty and staff who can assist PHILIPS in the conduct of the feasibility studies for its ongoing projects.

Effectivity: Effective for a period of three (3) years from the time of its signing by the Parties’ duly authorized representatives

Date notarized: 10 November 2011


Memorandum of Understanding between the University of the Philippines and the PNOC Renewables Corporation (PNOC RC)

Project: Cooperation to Promote Effi cient Utilities Management through the Use of Renewable Energy

Particulars:

To explore cooperative ways for PNOC RC and UP to benefi t from each other’s resources, expertise, and experiences, particularly with UP seeking to fi nd ways to promote renewable energy to achieve productivity and effi ciency in utilities including electricity, and to support the “Green UP” fl agship program;

PNOC RC will include the UP in its renewable energy pilot projects as a possible showcase. PNOC RC also looks forward to benefi t from the expertise and access to scientifi c and technical resources of the UP System for its ongoing projects, subject to applicable laws, rules and regulations, particularly the provisions of R.A. 9184 or the Government Procurement Reform Act and its Implementing Rules and Regulations.

Undertaking of the Parties

a. PNOC RC shall provide technical advice to UP on how to design and implement its energy saving projects which would lead to effi ciency and productivity in the use of electricity in the long term; and reduction in its electricity consumption in the short term. The Parties shall endeavor to have a pilot project at the soonest possible time, which shall be agreed upon by both Parties, with an evaluation component to minimize the risks for both Parties;

b. PNOC RC shall assist UP in seeking sponsors to implement the pilot project, as well as provide suggestions for the sustainability of the energy-effi ciency programs that will be implemented across the whole UP system, wherever applicable;

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c. UP shall provide PNOC RC access to its campuses and properties to determine, through cooperation in research and feasibility studies, the commercial viability of renewable energy projects;

d. UP shall provide PNOC RC with linkages to its faculty and staff that can assist PNOC RC in the conduct of the feasibility studies for its ongoing renewable energy projects.

e. In addition, PNOC RC will help UP evaluate the renewable energy potential of the different campuses and properties to see if these can be tapped commercially for resource generation. These includes, but are not limited to, solar energy potential in the Diliman campus, and geothermal and biomass potential in the Los Baños campus.

Effectivity: Effective for a period of three (3) years from the time it is signed by the Parties’ duly authorized representatives

Date notarized: 10 November 2011


UP Diliman

Academic Cooperation Agreement between the University of the Philippines Diliman and the Université Paul Valéry – Montpellier III, France

Project: Cooperation in the Areas of the Arts, Letters, Languages, Social and Human Sciences

Particulars:

In order to accomplish the objective, the two Parties have agreed to:

a. Initiate exchange of faculty, research scholars and, when appropriate, staff;

b. Facilitate the reception and stay of faculty and staff from the other institutions;

c. Receive students pursuing their studies and research from the other institutions, provided they fulfi ll the admission requirements effective in each of the universities;

d. Carry out research programs together;

e. Organize conferences and seminars on mutually agreed research themes; and

f. Exchange information concerning teaching programs, publications, dissertations, books and journals on appropriate subjects.

Statement from the Offi ce of the Vice President for Legal Affairs (OVPLA): The MOA passed legal review at the level of the UP Diliman Legal Offi ce (DLO). The VPLA interposes no legal objection on the agreement and endorses the agreement for confi rmation of the Board.

Effectivity: Effective for a period of fi ve (5) years upon signing by the last contracting Party

Date signed: 25 August 2011 (Universitre’ Paul Valery-Montpellier III) 27 May 2011 (UP)


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Agreement on Academic Cooperation between the University of the Philippines Diliman and the Mahasarakham University

Project: Academic Exchange Programs

Particulars:

Both Universities agree to develop the following collaborative activities in academic areas of mutual interest, on the basis of equality and reciprocity:

a. Exchange of faculty, researchers and other research and administrative staff;b. Exchange of students;c. Collaborative research projects;d. Lectures and symposia;e. Exchange of academic information and materials; andf. Promotion of other academic cooperation as mutually agreed upon.

Statement from the Offi ce of the Vice President for Legal Affairs (OVPLA): The Agreement has passed legal review at the level of the UP Diliman Legal Offi ce (DLO). The VPLA interpose no legal objections and endorses the same for confi rmation of the Board.

Effectivity: Effective for a period of three (3) years from the date of signing of the Representatives of both Universities



Memorandum of Agreement between the University of the Philippines Diliman and the Technological Institute of the Philippines (TIP)

Project: Agreement on Academic Cooperation

Particulars:

Within fi elds that are mutually acceptable and subject to the requirements of each University’s own academic programs and other academic undertakings, the following forms of cooperation shall be pursued under the Agreement:

a. Exchange of faculty for part-time teaching; and

b. Participation in seminars, lectures and academic meetings.

Statement from the Offi ce of the Vice President for Legal Affairs (OVPLA): The MOA has undergone legal review by the UP Diliman Legal Offi ce (DLO). The VPLA interposes no legal objection to the MOA and is endorsing the same to the Board for confi rmation.

Effectivity: Effective upon signing by the Parties and shall remain in force for a period of three (3) years subject to annual review, without prejudice to renewal upon mutual agreement of the Parties



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Memorandum ng Kasunduan sa pagitan ng Unibersidad ng Pilipinas, sa pamamagitan ng Sentro ng Wikang Filipino (UP SWF), at ni Pamela C. Constantino (Puno ng Proyekto)

Project: Pagsulat ng Kritikal na Kasaysayan ng Wikang Pambansa

Pinagkasunduan ng mga Panig:

a. Gagawaran ng UP Diliman ng halagang PhP280,000.00 ang Puno ng Proyekto para sa isang (1) taon, ang ibibigay na naaprobahang badyet ng proyekto. Ibibigay ang gawad sa tatlong hati;

1. 70% pagkatapos mapirmahan at manotaryo ang Kasunduan;2. 20% pagkatapos maisumite ang unang ulat ng proyekto at likidahin ang 70% na naunang natanggap; at3. 10% pagkatapos maisumite ang pinal na kopya ng pananaliksik at likidahin ang buong pondo ng gawad,

at pumasa ang resulta ng pananaliksik sa blind review ng dalawang referees.

b. Tatapusin ng Puno ng Proyekto ang saliksik nang hindi lalampas sa isang taon mula sa araw ng paglagda ng Kasunduan. Walang obligasyon ang UP Diliman na dagdag pinansiyal sa proyekto pagkatapos ng naaprobahang isang taon;

k. Sa panahon ng pananaliksik, patuloy na gagampanan ng Puno ng Proyekto ang kaniyang tungkulin bilang guro ng UP Diliman, at hindi siya tatanggap ng overload pay para sa pananaliksik;

d. Maaaring humingi ang Puno ng Proyekto ng pahintulot sa UP Diliman sa anumang pagbabago sa proyekto, tulad ng budget realignment, paglalahad ng pag-aaral ng pananaliksik, atbp;

e. Sa gitna ng katapusan ng panahon ng ginagawa ang proyekto, magsusumite ang Puno ng Proyekto ng orihinal na resibo patunay ng pagbili, kontrata sa bayad-serbisyo ng mga taong katulong sa proyekto kasama ang ulat ng mga gastusin;

g. Inaasahang magsumite ang Puno ng Proyekto ng:g.1. Isang (1) pang-kalagitnaang ulat ng proyekto matapos ang anim na buwan mula ipatupad ang

pananaliksik; at g.2. Isang (1) hard copy at isang (1) soft copy ng pinal na ulat na resulta ng pananaliksik sa loob ng

dalawang buwan matapos ang saliksik.

h. Ang karapatang-aring mula sa resulta ng pananaliksikik ay kapuwa sa UP Diliman at sa Puno ng Proyekto. Ibinibigay ng Puno ng Proyekto sa UP Diliman ang karapatan sa unang paglalathala ng pinal na produkto na magmumula sa proyekto; at

i. Naninindigan ang Puno ng Proyekto na ang kaniyang saliksik ay orihinal at walang nilalamang labag sa batas o karapatan ng ibang tao.

Statement of the UP Diliman Legal Offi ce: The MOA has been reviewed by the Diliman Legal Offi ce and found to be in order.



UP Los Baños

Memorandum of Understanding on Student Exchange between the University of the Philippines Los Baños and the University of Miyazaki, Faculty of Agriculture, Miyazaki, Japan (UM)

Project: Student Exchange

Particulars:

a. Student exchange shall be on a one-to-one academic exchange basis with up to two (2) semester-long places each year;

55


b. Exchange students shall enrol as full time students and are exempt from entrance examination fee, admission fee, and tuition fee at the host institution; and

c. Participating students shall be selected by the home institution, usually on the basis of academic merit and suitability, to undertake a period of study abroad and subject to acceptance by the host institution under normal admission procedures.

Statement from the Offi ce of the Vice President for Legal Affairs (OVPLA): The MOU was reviewed by the UPLB Legal Offi ce and the MOU was found to be “not contrary to the rules and regulations of UP and law of the land.” The OVPLA fi nds the MOU to be substantially in order and endorses it to the Board for confi rmation.

Effectivity: Effective immediately once signed and will remain in force for a period of fi ve (5) years from the date of signing and be subject to revision or modifi cation by mutual consent



Agreement on Academic Exchange between the University of the Philippines Los Baños and the University of Miyazaki, Faculty of Agriculture, Miyazaki, Japan (UM)

Project: Academic Exchange

Particulars:

a. UM and UPLB agreed to develop the following collaborative activities in academic areas of mutual interest:

• Exchange of faculty, researchers, and other research and administrative staff;• Exchange of students;• Conduct of collaborative research projects;• Conduct of lectures and symposia;• Exchange of academic information and materials; and• Promotion of other academic cooperation as mutually agreed.

b. The development and implementation of each specifi c activities based on the Agreement shall be separately negotiated and agreed upon between the faculties, schools or institutes which carry out these activities in accordance with the laws and regulations of the respective countries after full consultation and approval; and

c. All intellectual properties including but not limited to all researches planned, performed, and accomplished under the MOU and all specifi c exchanges covered by the Agreement on Academic Exchange (AOAE) shall be subject to the provision of “Governing Principles and Policies on Intellectual Property Rights of the University of the Philippines System”.

Statement from the Offi ce of the Vice President for Legal Affairs (OVPLA): The MOU was reviewed by the UPLB Legal Offi ce and the Agreement was found to be “not contrary to the rules and regulations of UP and law of the land.” The OVPLA fi nds the Agreement to be in order and endorses the agreement to the Board for confi rmation.

However, in view of the recent amendments to UP’s Intellectual Property Rights (IPR) Policy, the reference to the “Governing Principles and Policies on Intellectual Property Rights of the University of the Philippines System as approved by the UP Board of Regents at its 1171st meeting on 30 May 2003” should be corrected to read as “Revised Intellectual Property Rights (IPR) Policy of the University of the Philippines System” as approved by the UP Board of Regents at its 1269th meeting on 3 June 2011” . The foregoing shall be contained in an amendatory or supplemental agreement to be signed by both parties and submitted for confi rmation of the University’s Board of Regents (BOR).

56


Effectivity: Valid for a period of fi ve (5) years from the date of signing by the representatives of both universities



UP Open University

Memorandum of Agreement between UP Open University and the Cagayan State University (CSU)

Project: Distance Education Program

Particulars:

Objective of the Program:

a. Provide opportunities for alternative access to quality higher education by offering baccalaureate and post baccalaureate degree programs and non-formal courses by distance education;

b. Develop a system of continuing education for sustaining professional growth and improving technical skills especially for those who cannot leave their jobs or homes for full-time studies;

c. Contribute towards upgrading the quality of residential instruction in the university and the educational system of the country, in general, by developing, testing and utilizing innovative instructional materials and technology and sharing these with other colleagues and universities through cooperative programs; and

d. Contribute towards faculty and staff development by offering formal and non-formal courses by distance education to cooperating institution.

UPOU shall be obligated to:

a. Provide necessary funds for the honoraria of the coordinator and the study tutors as well as assistance in the form of maintenance and operating expenses, including supplies, travel and sundry for the implementation of the program;

b. Disburse funds through the UPOU learning center at CSU, in accordance with the applicable government accounting and auditing rules and regulations; and

c. Require the submission of a quarterly status of funds/liquidation before a sub-allotment of funds shall be released. For this purpose, a copy of the Program Budget and the Financial Procedures for the learning center are made integral parts of the Memorandum.

Responsibilities of CSU:

The CSU, as the cooperating institution of the program, shall be obligated to:a. Look for an appropriate space within its university to locate the UPOU learning center;b. Provide and ensure the availability of suffi cient rooms where the study sessions and face-to-face laboratory

courses will be conducted;c. Provide the UPOU Learning Center and the study session rooms to UPOU, free of charge;d. Help establish materials to market and advertise the Distance Education Program to recruit prospective

students;e. In case such services are required by UPOU, to allow its staff to be available as learning center coordinators or

assist as study tutors; andf. To allow and make available the services of its administrative people in the preparation and submission of

quarterly status reports of funds/liquidation to the UPOU.

57


Statement from the Offi ce of the Vice President for Legal Affairs (OVPLA): The MOA has been reviewed by the UPOU Legal Offi ce and all rules such as but not limited to RA 9184, University Rules on Delineation of Authority, the Government Accounting and Auditing Manual and the General Appropriations Act have been complied with. The VPLA fi nds the MOA to be in order and recommends the same to the BOR for confi rmation.

Effectivity: Effective for a period of one (1) year starting 1 June 2011 up to 31 May 2012, and shall be automatically renewed under the same terms and conditions unless sooner terminated by either party, provided that a 30-day written notice by anyone of the parties shall have been served on the other party and ongoing academic programs are not prejudiced.

Date notarized: 17 May 2011


Memorandum of Understanding between the UP Open University and the Geoinfometrics

Project: Promote the Use of Geographic Information System (GIS) Using Open Source through Intensive Basic GIS Training and other GIS Related Applications/Projects

Particulars:

Both Geoinfometrics and UPOU shall:a. Cooperate in the use of facilities and resources owned by both Geoinfometrics and UPOU;b. Cooperate in exchange of experts, skills and programs to encourage sharing of experience, scientifi c knowledge,

and technology advances; andc. Cooperate in other means of exchanging scientifi c knowledge and information, including co-publication and

involvement in any projects with GIS.


Effectivity: Effective on the date the last authorized representative affi xes his/her signature, and shall remain in force until terminated by either Party.



Memorandum of Agreement between the UP Open University and the UP Open University Foundation, Inc.

Project: Development and Offering of the Non-Formal Course “Simplifi ed Accounting for Entrepreneurs”

Amount of the Project: PhP120,000.00

Particulars:

Project Description

a. The Project will be implemented for a period to be agreed upon by the Parties, which period may be extended by mutual agreement of the Parties;

58


b. The Project will consist of a non-formal course that will provide students with basic knowledge and skills in recording fi nancial transaction as well as in preparing fi nancial statements of a business enterprise. It will also provide information on tax requirements of a small business fi rm and help the entrepreneur make sound fi nancial decisions in the day-to-day operations of his business;

c. The Project aims to enable the students to do the following:• Identify the importance of accounting and the nature and purpose of the information it provides in a business

enterprise;• Identify the different fi nancial statements;• Determine fi nancial transactions and its proper classifi cation;• Identify the book of accounts that will be applicable for use in the business;• Understand the accounting equation and how transactions affect the equation;• Describe the accounting cycle;• Record and summarize fi nancial transactions in the proper books of account;• Prepare a trial balance and fi nancial statements and close the books; and• Identify the basic BIR requirements and prepare BIR forms/returns for fi ling.

d. At the end of the non-formal training program, each participant will receive a Certifi cate of Participation or Completion, as may be applicable.

The UPOU shall:a. Supervise the development of the course materials for the Project;

b. Select the course writers, course coordinators/tutors/trainors, course administrators, resource persons and support staff, issue their appointment and pay their professional fees as agreed upon;

c. In coordination with the Foundation, conduct and supervise a comprehensive review of the course materials that will be submitted by the selected course writers and used for the courses, in keeping with the requirements and standards set by UPOU;

d. In coordination with the Foundation, design the course materials in order to make it appropriate for delivery through on-line and distance mode, and set up the Learning Management System for the delivery of the course;

e. Provide the required technical support to the coordinators/tutors/trainors and the students;

f. Send progress billings to the Foundation for the duration of the Project, in accordance with the Budget Proposal agreed upon;

g. Undertake project monitoring and evaluation in coordination with the Foundation, to ascertain the progress of implementation, status of fund utilization and compliance with policies and guidelines covering the Project;

h. Admit participants for enrolment in accordance with University rules and regulations; and

i. Issue the appropriate Certifi cates of Participation or Certifi cates of Completion to the participants at the end of the Project.

Duties and Responsibilities of the Foundation:a. Allocate the required funding for the Project, representing cost of the participant’s tuition fees, course development

and instructional design, management fees, professional fees of the course writer, tutor, faculty-in-charge, and such other fi xed and variable costs;

b. Pay UPOU the amount indicated in its progress billings, as may have been advanced or as may be needed for the implementation of the Project according to the schedule of payment agreed upon in the Budget Proposal;

c. Assist and facilitate the enrolment of the participants; and

59


d. Undertake project monitoring and evaluation in coordination with UPOU to ascertain progress of implementation, status of fund utilization and compliance with policies and guidelines covering the Project.


Effectivity: Effective upon signing and shall remain in force for the entire duration of the Project under the terms and conditions stipulated and shall remain valid until any Party gives a written notice of

termination to the other Party, at least three (3) months prior to the proposed termination date.Date notarized: 9 September 2011




Designation of the Vice President for Legal Affairs, Atty. Hector Danny D. Uy as the Offi cial Representative of the University in the Philippine Long Distance Telephone Company (PLDT) Stockholders Meeting

The University owns 6,455 shares of the PLDT’s 10% Cumulative Convertible Preferred Stock, and it is entitled to a vote on the proposal set out in the Notice and Agenda of the Special Meeting.

The proposed amendment consists of the sub-classifi cation of the authorized Preferred Capital Stock into: 150,000,000 shares of Voting Preferred Stock of the par value of Php1.00 each and 807,500,000 shares on Non-Voting Preferred Stock of the par value of Php10.00 each.

The approval of these amendments is crucial as they aim to comply with a recent Supreme Court ruling in the case of Gamboa vs. Finance Secretary Margarito B. Teves, et. Al. (GR No. 176579, 28 June 2011) that PLDT should reckon the 40% foreign ownership limit only from the voting or common shares and not from the authorized capital stock, thereby excluding non-voting shares.

Due to the recent departure of Atty. Danilo L. Concepcion as Vice President for Legal Affairs and his replacement by Atty. Hector Danny D. Uy, this memorandum was not released in time for the 20 September 2011 special stockholder’s meeting. However, it has come to the Offi ce of Legal Services’ (OLS) knowledge and based on the recent press release of PLDT in its offi cial website, the said meeting was cancelled due to an anticipated lack of quorum. PLDT advised the Philippine Stock Exchange and the Securities and Exchange Commission that it plans to call another special stockholder’s meeting to be announced in due course.

In the meantime, OLS intends to write the Corporate Secretary of PLDT and inquire whether or not the University has other shares remaining with its offi ce and if there have been dividends declared but which have not yet been given to the University.

The President approved and endorsed to the Board the appointment of Vice President Atty. Hector Danny D. Uy

as the offi cial representative of the University to the PLDT Stockholders Special Meeting.


60


Request for a Temporary Waiver of Faculty Tenure Rule in Favor of Asst. Prof. ROSA PILIPINAS F. FRANCISCO, Assistant Professor I, College of Development Communication, UP Los Baños, Effective 1 November 2011 until 31 May 2012

Asst. Prof. Francisco has been with the Department of Development Journalism (DDJ) since June 2002 right after she graduated BS Development Communication, magna cum laude. She earned her Master of Science in Development Communication in 2008. She is currently under the Asian Leadership Award scholarship and has made excellent progress in her courses under the Master of Development Practice program at the University of Queensland, Australia.

Her journal article titled “Communicating Climate Change to Farmers: Using Mental Models Approach in Identifying the Information Needs of a Rice Farming Village in Bayambang, Pangasinan, Philippines” has been accepted for publication in the third volume of the Philippine Journal of Development Communication. The journal is in-press and will be released by mid-November 2011.

She has consistently performed very satisfactorily as faculty of the Department of Development Journalism (DDJ) as attested by her high student evaluation. As a former department chair, she spearheaded various partnerships that enriched the learning experience of development journalism students. One of these partnerships is with the United Press International University (UPIU) which mentored development journalism students via online interactions with UPI writers.

This partnership continues and mentoring sessions were held in August of this year.Asst. Prof. Francisco remains an asset to the department. Upon her return, it is expected that her pursuit of advance

knowledge in development studies would greatly contribute to the growth of her department, and the College as well, in its instruction, research and extension programs. Renewing her appointment will ensure that the DDJ and the College will continue to benefi t from her advanced studies and dedication.


Request for a Temporary Waiver of Faculty Tenure Rule in Favor of Asst. Prof. HERMILEA MARIE C. CASTILLO, Assistant Professor I, College of Development Communication, UP Los Baños, Effective 1 November 2011 until 31 May 2012

Asst. Prof. Castillo’s journal article “Public Disclosure as a Communication Approach for Enhancing Compliance

of Industries with Water Quality Standards in Laguna De Bay, Philippines” will be published in the 3rd volume of the Philippine Journal of Development Communication, which will be off the press by second week of November 2011. The journal did not come out last July 2011 as targeted due to the delayed return of comments from peer reviewers.

In her nine (9) years in the College, Ms. Castillo has consistently shown her effi ciency, dedication and great motivation to learn as much as she could and perform to her best capacities in CDC’s instruction, research, and extension activities.

Ms. Castillo has served as Chair of the Department of Science Communication for a little more than two years now. In terms of instruction, she has consistently gotten high quantitative scores in her teaching evaluation, with students citing her as fun, creative, organized, and enthusiastic teacher. They say that she explains lessons clearly and comprehensively, and cite her course exercise/activities as relevant to the lessons discussed in class.

Aside from her instruction and administrative duties as Chair, she has spearheaded a number of initiatives for the Department, most notable of which are the following:

• Basic research grant for the research, KM Practices of Research and Development Institutions in the Los Baños Science Community, which is currently in its fi nal stages of completion;

• Conduct of the 1st of a series of Communicating Climate Change Symposia in collaboration with SEARCA: KM in Climate Change Adaptation and Disaster Risk Reduction with Dr. Serafi n Talisayon as Speaker;

61


• Preliminary discussions and plans for streamlining courses under the Science Communication major;

• Spearheaded streamlining of faculty staffi ng pattern to be responsive to developments in the science communication fi eld; and

• Involved Science Communication faculty and staff in science communication-related undertakings (e.g., popularization of science concepts/issues in communication materials) to enrich their experiences in the fi eld of science communication.

Plans are also underway to hold a 3rd Roundtable Discussion for science communication.

She has also been serving as Chair of the CDC Instruction Committee for about four years now, coordinating the following tasks: (1) drafting and developing course schedules every semester; (2) updating the undergraduate guidelines for students; (3) spearheading the yearly orientation program for freshmen, and (4) organizing the yearly testimonial program for CDC’s graduating students.

Aside from these, Ms. Castillo has shown leadership potential and has actively taken part in the research and extension activities of the College. Some of her key involvements are:

• Management team leader for the web portal (instructional modules on Communication for Development) for the project of CDC with FAO on Communication for Sustainable Development Initiative;

• One of the project leaders for the DOH-Bloomberg Project on Development of Social Marketing, Communication Plan, and Public Information Materials to Promote Smoke-free Laws and Policies;

• Module developer for Financial Literacy Modules used by trainers of a Mutual Benefi t Association funded by GIZ;

• Project leader for the IEC component of Blacksmith Institute and UP-PISCOT’s project on clean-up of a lead legacy site in Meycauayan, Bulacan; and

• Manual developer for the Trainer’s Manual for Microinsurance Advocates used by the Technical Working Group for their Training on Microinsurance Advocacy funded by ADB and GIZ.

Overall, Prof. Castillo has been ably handling her instruction, research, extension, and administrative duties with insight and maturity, diligently working to ensure that she accomplishes her tasks well. She has rapport with colleagues and administrators and makes sure that she learns from those around her.


Request for a Temporary Waiver of Faculty Tenure Rule in Favor of Asst. Prof. LIZA A. CABRERA, Assistant Professor I, College of Development Communication, UP Los Baños, Effective 1 November 2011 until 31 May 2012

Asst. Prof. Cabrera’s journal article entitled “Communication Behavior and Entrepreneurial Traits of Micro-Entrepreneurs in Malaybalay City, Philippines” will be published in the 3rd issue of the Philippine Journal of Development Communication, which is now in the printing press and will be off the press by second week of November 2011 at the latest. The journal did not come out last July 2011 as targeted due to the delayed return of comments from peer reviewers.

As a professor, Asst. Prof. Cabrera’s teaching record as evaluated by the students has been exemplary. She has taught the courses fairly well and met students’ expectations following the course design and content. She also has demonstrated intellectual rigor in instruction by keeping abreast of the discipline’s new developments and integrated them into class materials. In fact, she has actively participated in the revision and institution of new DevCom courses (DEVC 142 and DEVC 197) that have been recently approved by the BOR.

62


She has continued to be creative and innovative in handling the classroom, keeping it well organized—engaging the entire class in the learning process, stimulating the students into active learning and critical thinking, providing systematic and timely feedback on the students’ progress especially to her advisees and promoting innovative instructional activities through infusion of technology into instruction.

Aside from teaching, Asst. Prof. Cabrera has been actively participating in the action research projects of the College, which are funded by FAO. She has been effi cient in coordinating extension projects with local and international partners. Furthermore, she constantly kept abreast of other scholarly work and research through supervision of students in their undergraduate theses.

Asst. Prof. Cabrera has also been involved with a number of CDC committees such as the Alumni Relations Committee and the Special Events Committee. She has also been assisting the Offi ce of the College Secretary as Offi cer-in-Charge from time to time. Indeed, Prof. Cabrera has been consistent in her dedication and commitment to service within and beyond CDC.


Request for Waiver of the Sabbatical Rule in Favor of Dr. CORA A. AÑONUEVO, College of Nursing, UP Manila, Effective 1st Half (1 June – 31 October, 2011) [6 months] and 2nd Half (1 June – 31 October 2012) [6 months]

The College of Nursing needs the services of Dr. Añonuevo as a senior faculty who will teach Community Health

Nursing (N121.2), a course offered every 2nd semester. The activities of this course involve exposure and integration of Community Health Nursing. Senior students are fi elded in the CHDP area in San Juan, Batangas for eight weeks per batch. The nature of the expected competencies for the course requires the expertise of a senior faculty. Due to the limited number of senior faculty complement, there is no one to replace Dr. Añonuevo for her N121.2 course assignment. Dr. Añonuevo can best serve as a role model for the nurse’s responsibilities in a community setting.


Appointment of Faculty Note: These proposed appointments have gone through the standard University peer review process from the Department to the

College, the Constituent Universities concerned, and the University System. In cases where there was doubt about the process followed or about the fairness of the recommendations, the papers were returned to the unit concerned for review and recommendations.

Transfer to Permanent Status

UP Los Baños

Asst. Prof. MANOLITO E. BAMBASE, JR. as Assistant Professor 3 (Salary Grade 19-3), College of Engineering and Agro-Industrial Technology, effective 24 November 2011

Asst. Prof. EMILIA A. LASTICA as Assistant Professor 1 (Salary Grade 18-1), College of Veterinary Medicine, effective 24 November 2011

UP Manila

Assoc. Prof. LEONILA ESTOLE-CASANOVA as Associate Professor 2 (Salary Grade 22-5), College of Medicine, effective 24 November 2011

UP Open University

Asst. Prof. JUVY LIZETTE M. GERVACIO as Assistant Professor 3 (Salary Grade 19-3), Faculty of Management and Development Studies, effective 24 November 2011

63


Extension of Appointment Beyond Compulsory Retirement Age of 65

UP Diliman

Assoc. Prof. AUGUSTUS C. MAMARIL, Associate Professor 7 (Salary Grade 25-7), College of Science, effective 13 August 2011 until 31 October 2011

Assoc. Prof. EDEN L. LAYDA, Associate Professor 1 (Salary Grade 22-7), Asian Center, effective 1 November 2011 until 31 May 2012

UP Manila

Dr. MANUEL B. AGULTO, Professor 6 (Salary Grade 27-7), College of Medicine, effective 11 January 2012 until 31 October 2014

Prof. MILAGROS B. LEAÑO as Professor 7, College of Medicine, effective 28 November 2011 31 October 2012

Original Appointment Beyond Compulsory Retirement Age of 65

UP Open University

Prof. MA. THERESA L. DE VILLA, Professorial Lecturer 5, Faculty of Education, effective 12 November 2011 until 31 March 2012

Renewal of Appointment Beyond Compulsory Retirement Age of 65

UP Diliman

Prof. LUIS V. TEODORO as Professorial Lecturer 5, College of Mass Communication, effective 1 June 2011 until 31 May 2012

Prof. FELIPE M. DE LEON, Jr., as Professorial Lecturer 4, College of Arts and Letters, effective 1 June 2011 until 31 May 2012

Reappointment Beyond Compulsory Retirement Age of 65

UP Diliman

Prof. ORLANDO S. MERCADO as Professorial Lecturer 1, National College of Public Administration and Governance, effective 1 June 2011 until 31 May 2012

Prof. JOSE P. TABBADA as Professorial Lecturer 3, National College of Public Administration and Governance, effective 1 June 2011 until 31 May 2012

Prof. JEFFREY G. WILLIAMSON as Adjunct Professor, School of Economics, without compensation, effective 1 June 2011 until 31 May 2012

UP Open University

Prof. CARIDAD M. NATIVIDAD as Professorial Lecturer 5, Faculty of Education, effective 12 November 2011 until 31 March 2012

Prof. SILVERIO S. OBUNGEN as Professorial Lecturer 2, Faculty of Education, effective 12 November 2011 until 31 March 2012

Prof. JOSEFINA A. AGRAVANTE as Professorial Lecturer 5, Faculty of Education, effective 12 November 2011 until 31 March 2012


64


Faculty Members Recommended for Appointment as UP Artists Effective 2010-2012

The UP Arts Productivity System Committee recommends the following faculty members as UP Artists effective 2010-2012:

NAME UNIT UP ARTIST RANKVINLUAN, Nestor O. CFA, UP Diliman Artist 3CANTOR, Olivia L. CMC, UP Diliman Artist 2AGUILA, Reuel M. CAL, UP Diliman Artist 2YU-RIVERA, Helen CAL, UP Diliman Artist 1NAVAL, Jimmuel C. CAL, UP Diliman Artist 1COLAYCO, Florentina CFA, UP Diliman Artist 1

It is recommended that the above Artists be granted the rates of the UP Arts Productivity Award approved by the Board of Regents in 2009.


OTHER MATTERS

Request of President Alfredo E. Pascual for Authority to Travel to Beijing, China from 11-15 December 2011 to Attend the 6th Confucius Institute Conference

The President requests permission to travel on offi cial time to Beijing, China from 11-15 December 2011 inclusive of travel time to attend the 6th Confucius Institute Conference.

The Confucius Institute Headquarters will fi nance the round trip economy class ticket, accommodation and subsistence during the Conference. From UP, the President requests for pre-travel allowance, the actual cost of unsponsored meals, that portion of the daily subsistence allowance (DSA) intended for incidentals, and fare differential due to class upgrade as approved by the Board in its 1270th meeting on 25 July 2011, all to be taken from the UP International Linkages Fund, plus the salary during the period.

The President also requests permission to use his offi cial passport and exemption from payment of travel tax.


Request of President Alfredo E. Pascual for Authority to Travel to Hong Kong, China from 17-20 December 2011 to Attend the University of Hong Kong Centenary Celebrations

The President requests permission to travel on offi cial time to Hong Kong, China from 17-20 December 2011 inclusive of travel time to attend the University of Hong Kong Centenary Celebrations which include the “Presidents Summit—East Meets West” on 18 December 2011.

The University of Hong Kong will fi nance the hotel accommodation for three nights and other local expenses. From UP, the President requests round-trip business class ticket, pre-travel allowance, the actual cost of unsponsored meals, that portion of the daily subsistence allowance (DSA) intended for incidentals, all to be taken from the UP International Linkages Fund, plus the salary during the period.

The President also requests permission to use his offi cial passport and exemption from payment of travel tax.Although the President’s plans are not yet fi nal, he would like to get prior permission from the Board to extend

his stay in Hong Kong by 3 days at most to be charged against his vacation leave credits.


65


The 2011 UP Diliman Land Use Plan

The 2011 UP Diliman Land Use Plan which is an updated version of the 1994 UP Diliman Land Use Plan that was approved during the 1078th BOR Meeting on 23 June 1994 is being submitted to the Board for approval.

The development of the 1994 version was spearheaded by a Regent’s Committee on Land Use and Development chaired by Regent Edgardo B. Espiritu.

The 2011 UP Diliman Land Use Plan was prepared by UP Diliman Chancellor Caesar Saloma, UP Vice President for Development Elvira Zamora, UP Offi ce of Design and Planning Initiative Director Architect Christopher Espina, UP Diliman Offi ce of the Campus Architect Director Gerard Lico and Architect Maureen Anne Araneta. Architects Espina, Lico and Araneta are faculty members of the UP Diliman College of Architecture.

The immediate approval of the 2011 UP Diliman Land Use Plan is essential for the following reasons:

• It duly reveals key infrastructures (buildings roads, etc.) that now exist in UP Diliman. Many of these (e.g., National Science Complex, ERDT Buildings, UP-Ayala Land TechnoHub, and University Registrar Building) are not refl ected in the 1994 version because they were not yet built when it was prepared and fi nalized.

• It indicates more accurately areas (e.g., UP Diliman West Campus Property along CP Garcia Avenue) that are now designated as a resource generation zone.

• The University seriously needs a more accurate offi cial reference guide for future infrastructure development in the UP Diliman campus.

Board Action: DEFERRED.

SCHEDULE OF THE SPECIAL BOARD MEETING

Under the Charter, the Board is not required to meet monthly, so the Board decided to dispense with its December meeting. However, President Pascual asked clearance from the Board to conduct a referendum in case signifi cant matters, which require BOR decision, would come up.

The Board agreed to hold a special meeting on 18 January 2012 at 9:00 am to discuss the cases (Palafox, Avila, Pineda, Alsidry and Sambrano) and a regular meeting on 26 January 2012.

ANNOUNCEMENTS

Regent Albarracin reminded the body that reports on the following are expected during the 1st quarter of 2012: (1) outcomes and status of the Agreements approved by the Board; and (2) the report to be prepared by Vice President Concepcion on Faculty Development and Research.

Referring to the third report of Vice President Amante on the UP HMO feasibility study, Regent Tiongco said that there should also be a plan on how to replenish the faculty, since there are many requests for extension beyond age 65.

66


ADMINISTRATIVE ISSUANCESADMINISTRATIVE ORDERS

Administrative Order No. PAEP 11-60: Offi cer-in-Charge of the University

To: Dr. Lisa Grace S. Bersales Vice President for Finance UP SystemI hereby appoint you Offi cer-in-Charge of the University on 23 September 2011. I will be in Cebu City to attend

the 1st year anniversary of UP Cebu as an autonomous college.

20 September 2011 (Sgd.) ALFREDO E. PASCUAL President


To: Dr. Gisela P. Concepcion Vice President for Academic Affairs UP System

I hereby appoint you Offi cer-in-charge of the University on 11-16 October 2011. I will be in New Delhi, India to attend the meeting of the IRRI Board of Trustees.

06 October 2011 (Sgd.) ALFREDO E. PASCUAL President

Administrative Order No. PAEP 11-65: Reconstitution of the System Committee for Alumni Relations of the OVPPA, its membership, and its functions

The System committee for Alumni Relations, created as a standing committee of the Offi ce of the Vice President for Public Affairs in 2000, is hereby reconstituted, effective immediately. Its composition shall be:

Chair : The Vice President for Public Affairs

Vice Chair : The Assistant Vice President for Public Affairs and Director, Offi ce of Alumni Relations

Members : The Faculty/Alumni offi cer, UP Manila The Faculty/Alumni offi cer, UP Los Banos The Faculty/Alumni offi cer, UP Visayas The Faculty/Alumni offi cer, UP Open University The Faculty/Alumni offi cer, UP Mindanao The Faculty/Alumni offi cer, UP Cebu The Faculty/Alumni offi cer, UP Baguio Three (3) former or current faculty members of the University of the Philippines to be appointed by the President upon the recommendation of the Vice President for Public Affairs

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The Vice President for Public affairs as Chair is authorized to designate the resource persons and secretariat/support staff for the committee. He may also form subcommittees to address specifi c issues/matters which have implications on the University’s policies and programs regarding alumni affairs

The committee shall perform the following functions:

1. Formulate programs and activities that will develop and sustain a seamless partnership between the University, the UP Alumni Association, and other alumni groups

2. Develop a system for the improvement of the existing UP alumni database, the UP alumni website, and other alumni programs

3. Devise ways and means to increase the institutional visibility of the UP Offi ce of Alumni Relations and Strengthen ties between the University and its alumni through the use of all available communication systems, publication channels, print and broadcast media, new media and social networking systems

4. Develop programs and activities to recognize alumni and alumni groups who contribute to the development of the University through their donations, resource mobilization efforts, technical assistance, and volunteer work

5. Develop programs and activities to generate resources for the University through a heightened fund campaign targeting the alumni

6. Develop programs and activities that will improve the capacity of UP constituent universities to manage their alumni database, alumni website, and alumni programs

7. Perform such other functions as may be assigned by the President.

The Chair, members, resource persons and secretariat/support staff of the Committee shall be granted honoraria consistent with the rates for standing committees (Grade 2 level) approved by the Board of Regents at its 1199th meeting held on 26 August 2005

Committee expenses shall b e charged against the budget allocation for it.


Administrative Order No. PAEP 11-66: Reconstitution of the System Committee for Media Affairs of the OVPPA, its membership and functions

The System Media Affairs Committee, created as a standing committee of the Offi ce of the Vice President for Public Affairs in 2000, is hereby reconstituted, effective immediately. Its composition shall be:

Chair : The Vice President for Public Affairs

Vice Chair : The AVP for Public Affairs and Director, UP System Information Offi ce

Members : The Director, UP Information Offi ce The Director, Information, Publication & Public Affairs Offi ce (IPPAO), UP Manila The Director, Public Affairs Offi ce, UP Los Banos The Director, Information & Publication Offi ce, UP Visayas The Director, UPOU Information Offi ce The Director, Community & Public Affairs Offi ce, UP Mindanao The Director, Public Affairs Offi ce, UP Baguio The Head, Information and Publication Offi ce, UP Cebu Three (3) former or current faculty members of the University of the Philippines to be appointed by the President upon the recommendation of the Vice President for Public Affairs

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The Vice President for Public Affairs as Chair is authorized to designate resource persons and secretariat/support staff for the Committee. He may also form subcommittees to address specifi c issues/matters which have implications on the University’s policies and programs as viewed by its various publics.

The Committee shall perform the following functions:

1. Review and formulate plans and programs to increase the institutional visibility of the University of the Philippines to its internal and external publics through all available communication and media systems, including print, broadcast and online media.

2. Formulate programs and activities that will develop and strengthen the liaison of the University with the mass media.

3. Review, evaluate and recommend policies to improve the form and content of the UP Newsletter, UP Forum, and other publications and media outputs of UP constituent universities.

4. Assist the University of the Philippines System in the development of the UP Strategic Communication Plan5. Monitor events and developments that are likely to affect University policies and programs6. Strengthen the research, documentation, publication and information exchange capabilities among various

public affairs units of the CUs7. Develop capacity-building programs and activities that will improve the capacity of UP constituent universities

to manage their information systems and linkages with the media8. Perform such other functions as may be assigned by the President.

The Chair, members, resource persons and secretariat/support staff of the Committee shall be granted honoraria consistent with the rates for standing committees (Grade 2 level) approved by the Board of Regents at its 1199th meeting held on 26 August 2005.

Committee expenses shall be charged against the budget allocation for it.


Administrative Order No. PAEP 11-68: Search Committee for the Dean of the College of Forestry and Natural Resources (CDNR), UP Los Banos

To: Prof. Danilo A. Arao Assistant Vice President for Public Affairs UP System Tel No. 9261572, Email: [email protected]

I hereby appoint you as President’s representative in the Search Committee for the Dean of the College of Forestry and Natural Resources (CFNR), UP Los Banos

Either the Offi ce of the Chancellor or the Chair of the Search Committee will get in touch with you regarding the schedule of committee meetings.

Trip expenses, as well as honoraria, shall be borne by the Offi ce of the President.

Thank you.


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To: Dr. Lisa Grace S. Bersales Vice President for Planning and Finance UP System

I hereby appoint you Offi cer-in-Charge of the University on 30 October – 4 November 2011. I will be in Soul, Korea to attend the 2011 Global Human Resource Forum and the EAP Workshop.


Administrative Order No. PAEP 11-70: Constructors Performance Evaluators (CPEs) for UP Manila SHS Extension Campus, South Cotabato

To: Engr. Rosario S. Carino - Team Leader UP Diliman Arch. Leonard P Cordero - Member UP Diliman Engr. Cesar E. Estocado - Member UP Mindanao

Arch. Allen Buenaventura - Representative of UP Manila

Pursuant to Administrative Order PAEP 11-23, please constitute yourselves into an ad hoc committee composed of accredited Constructors Performance Evaluators (CPEs) to assess the construction of the UP Manila SHS extension Campus, South Cotabato, with Engr. Rosario S. Carino as Team Leader.

All expenses (travel, accommodation and others), honoraria / per diem of the members and support staff shall be charged to UP Manila.

The Committee, including the support staff shall be entitled to honoraria for ad hoc committee level 1. Payment of honoraria shall be on a per “major” infrastructure project basis. “Minor” projects shall be lumped to form one (1) “major” project. The Vice President for Administration, through the recommendation of the CPES System Chair, shall determine the type of infrastructure project evaluated for purposes of payment of honoraria.


Administrative Order No. PAEP 11-71: Constructors Performance Evaluators (CPEs) for the Proposed Arc Gateway CAS; Renovation of CR SSWC (Phase I), Proposed Laboratory, College of Arts and Sciences, and Repiping of Sewer and Water Lines of Comfort Rooms and Out Patient Building, PGH

To: Engr. Rosario S. Carino - Team Leader UP Diliman

Arch. Johannes Vincent F. Chua - Member UP Diliman

Engr. Philip P. Almeda - Member UP Diliman

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Engr. Mario M. Morano - Member UP Visayas

Engr. Lorna v. Gravoso - Member UP Manila – PGH


Pursuant to Administrative Order PAEP 11-23, please constitute yourselves into an ad hoc committee composed of accredited Constructors Performance Evaluators (CPEs) to assess the construction of the Proposed Arc Gateway CAS; Renovation of CR SSWC (Phase I), Proposed laboratory, College of Arts and Sciences; and Repiping of Sewer and Water Lines of Comfort Rooms and Out Patient Building, PGH, with Engr. Rosario S. Carino as Team Leader.


The Committee, including the support staff shall be entitled to honoraria for ad hoc committee level 1. Payment of honoraria shall be on a per “major” infrastructure project basis. “Minor” projects shall be lumped to form one (1) “major” project. The Vice President for Administration, through the recommendation of the CPES System Chair, shall determine the type of infrastructure project evaluation for purposes of payment of honoraria.


Administrative Order No. PAEP 11-72: Constructors Performance Evaluators (CPEs) for UP Manila SHS (Phase I) Brgy. Reserva Campus, Baler, Aurora

To: Engr. Rosario S. Carino - Team Leader UP Diliman

Arch. Leonard P. Cordero - Member UP Diliman Arch. Isidoro R. Malaque III - Member UP Mindanao


Pursuant to Administrative Order PAEP 11-23, please constitute yourselves into an ad hoc committee composed of accredited Constructors Performance Evaluators (CPEs) to assess the construction of the UP Manila SHS (Phase I) Brgy. Reserva Campus, Baler, Aurora with Engr. Rosario S. Carino as Team Leader.


The Committee, including the support staff shall be entitled to honoraria for ad hoc committee level 1. Payment of honoraria shall be on a per “major” infrastructure project basis. “Minor” projects shall be lumped to form one (1) “major” project. The Vice President for Administration, through the recommendation of the CPES System Chair, shall determine the type of infrastructure project evaluated for purposes of payment of honoraria.


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Administrative Order No. PAEP 11-73: Reconstitution of the Board of Overseers of the University Hotel

To: All concerned

The Board of Overseers of the University Hotel is hereby reconstituted effective immediately and shall serve at the pleasure of the President:

Dr. Cynthia Grace C. Gregorio, Chairperson Dr. Shirley V. Guevarra, Member Prof. Martin V. Gregorio, Member

Aside from its routine duties and responsibilities, the Board is also enjoined to continuously look for ways to cope with the wide range of concerns and adopt the best course of action that the University should take given the Hotel’s mandated.

You shall receive the same entitlements as those of the previous Board.


Administrative Order No. PAEP 11-74: Legal Team to Study the Proposal of Q.C. Mayor Herbert Bautista Pertaining to Krus na Ligas

To: 1) Atty. Hector Danny D. Uy VP for Legal Affairs

2) Atty. Rosalio A. Aragon, Jr. DGC for Judiciary affairs, OVPLA

3) Atty Ricardo B. Lapesura, Jr. University Legal Counsel, OVPLA

4) Atty. Victoriano A. Hipe University Legal Counsel, UP Diliman

Enclosed is a copy of the 24 October 2011 letter of Quezon City Mayor Herbert M. Bautista, which is self-explanatory.

With Vice President Uy as team leader, please study the proposal from the legal standpoint. The idea is very tentative at this point and you have only the Mayor’s Letter to start with. Thus, please gather and review whatever documents you may deem relevant with respect to this matter.

Depending on your initial report which I shall expect not later than 15 November 2011, please be prepared to join the group that will discuss the results of your study with representatives of stakeholders which may include the Mayor himself, the Representative of the concerned congressional district (presently the Speaker of the House of Representatives, Rep. Feliciano Belmonte, Jr.) and other offi cials.


72


Administrative Order No. PAEP 11-75: Compliance Committee – UP Diliman East Campus Project

For: Vice President Elvira A. Zamora (OVPD) Vice President Hector Danny D. Uy (OVPLA) Vice President Melania L. Abad (UP Diliman OVCCA) Professor Cristopher S.P. Espina (Director – ODPI)

You are hereby appointed members of a Committee to work on and oversee compliance with the provisions of the Contract of Lease for the University of the Philippines Diliman East Campus Development Project. The Vice President for Development, Dr. Elvira A. Zamora, shall be Chair of the Committee.

The UP Diliman East Campus Compliance Committee is authorized to invite resource persons, who shall be entitled to honoraria subject to existing rules and policies.

7 November 2011 (Sgd.) ALFREDO E. PASCUAL President

Administrative Order No. PAEP 11-76: Steering Committee for the UP Professional Schools – BGC

For: Vice President Elvira A. Zamora (OVPD) Prof. Cristopher S.P. Espina (Director – ODPI) Chancellor Grace J. Alfonso (UP Open University) Dean Danilo L. Concepcion (College of Law) Dean Aura C. Matias (College of Engineering) Dean Ben Paul B. Gutierrez (College of Business Administration) Dean Ernie B. Barrios (School of Statistics)

The Board of Regents (BOR) at its 1255th meeting on 27 May 2010 approved the establishment of the UP Professional Schools Campus at the Bonifacio Global City (BGC). On 19 July 2011, the Memorandum of Agreement with Deed of Conveyance between the Bases Conversion and Development Authority (BCDA) and the University of the Philippines (UP) was signed by the parties, for the donation by the BCDA to UP of a 4,300-sqm property for the campus. Said Memorandum of Agreement with Deed of Conveyance was confi rmed by the BOR at its 1270th Meeting on 25 July 2011.

Please constitute yourselves as members of a Steering Committee for the UP Professional Schools Campus at BGC. The Vice President for Development, Dr. Elvira A. Zamora, shall be Chair; and Prof. Cristopher S.P. Espina, Director of the Offi ce of Design and Planning Initiatives (ODPI), Vice-Chair of the Committee.

The Committee shall work on and oversee compliance with the provisions of the Memorandum of Agreement with Deed of Conveyance between the BCDA and the University, and the University’s directions, plans and programs for the UP Professional Schools campus at BGC.

The UP Professional Schools – BGC Steering Committee is authorized to invite resource persons, who shall be entitled to honoraria subject to exiting rules and policies.


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To: Dr. Elvira A. Zamora Vice President for Development UP System

I hereby appoint you Offi cer-in-Charge of the University on 14-15 November 2011. I will be in Tagbilaran, Bohol to give a message at the 3rd National Conference on Harmful Algal Blooms organized by the UP Marine Science Institute.


Administrative Order No. PAEP 11-78: Appointment as a New Member of the UP System Media Affairs Committee

To: Dr. Mary Gretchen F. Chaves UP Cebu

You are hereby appointed member of the UP System Committee for Media Affairs vice Prof. Marx Itturalde effective immediately until 30 September 2012.

The functions of the Committee are enumerated in the attached Memo No. PAEP 11-23 dated 20 October 2011. You shall likewise be entitled to honoraria as specifi ed in same AO.



To: Prof. Teresita C. Mendoza Assistant Secretary of the University and of the Board of Regents, UP System

I hereby appoint you Offi cer-in-Charge of the University on 30 November -2 December 2011. I will be in Tagaytay City for the UP System Strategic Planning Workshop (Action Planning Phase).


Administrative Order No. PAEP 11-40: Appointment to the Committee that will Co-Manage the PNOC-EC Endowment Fund

To: Vice President Hector Danny D. Uy, VP for Legal Affairs Vice President J. Prospero E. De Vera III, VP for Public Affairs

I hereby appoint you both as UP’s representatives to the committee that will co-manage the endowment fund from the Philippine National Oil Co. Exploration Corporation (PNOC-EC). Please be guided by the provisions of the memorandum of agreement signed between UP and PNOC-EC on 11 November 2011. You will serve in the Committee effective immediately and until replaced.

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In the exercise of your functions, please coordinate closely with the UPD College of Science and the UPD College of Engineering, in particular with the Director of the National Institute of Geological Sciences (NIGS) and the Chairperson of the Department of Mining, Metallurgical and Materials Engineering. By copy of this administration order, the two units are requested to prepare a draft of the program for the utilization of the expected earnings of the endowment fund during its fi rst year, to be submitted directly to VP Uy.


Administrative Order No. PAEP 11-81: Offi cer-in-Charge of the University, 11-20 December 2011

To: Dr. Gisela P. Concepcion Vice President for Academic Affairs UP System

Dr. Elvira A. Zamora Vice President for Development UP System

I hereby appoint you Offi cer-in-Charge of the University as indicated below. I will be in Beijing, China to speak at the 6th Confucius Institute Conference. I will also be in Hong Kong, China on 17-20 December to attend the University of Hong Kong Centenary which includes the “Presidents Summit---East Meets West”.

VP Zamora – 11-15 December VP Concepcion – 17-20 December

5 December 2011 (Sgd.) ALFREDO E. PASCUAL President

Administrative Order No. PAEP 11-82: Constitution of an Ad Hoc Committee to Assess the Construction of UP Baguio Balay

To: Engr. Rosario S. Carino UP Diliman

Engr. Edwin P. Dimaculangan UP Diliman

Engr. Isabelo Abing UP Baguio

Pursuant to Administrative Order No. PAEP 11-23, please constitute yourselves into an ad hoc committee composed of accredited Constructors Performance Evaluators (CPEs) to assess the construction of the UP Baguio Balay at 29 Juan Luna St. UP Campus, Diliman, with Engr. Rosario S. Carino as Team Leader.

All expenses (travel, accommodation and others), and honoraria/per diem of the members and support staff shall be charged to UP Baguio.

The Committee, including the support staff, shall be entitled to honoraria for ad hoc committee level 1.


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Administrative Order No. PAEP 11-83: Advisory Council for UP Center for Integrative and Development Studies

To: Dean Arsenio M. Balisacan (for economics) Dr. Ma Cynthia Rose B. Bautista (for education) Dr. Maria Serena I. Diokno (for social sciences) Dr. Ernesto O. Domingo (for health) Atty. Elizabeth A. Pangalangan (for legal affairs)

This will formalize the reconstitution of the Advisory Council for the UP Center for Integrative and Development effective April 2011 (the date of your fi rst meeting) and co-terminus with the term of the incumbent Executive Director.

The Advisory Council shall have the following functions:

1. Provide inputs to the Executive Director with regard to the CIDS 5-year strategic plans2. Assist the Executive Director in the conduct of a regular review of current initiatives and/or proposal for new

research initiatives consistent with the 2000 and 2005 recommendation “to focus on few programs revolving around urgent national policy questions”as guide

3. Provide advice on CIDS general policies and operations especially on the grants and awards programs4. May enhance CIDS operations by providing additional specialized expertise on various policy areas CIDS seeks

to undertake within the context of its 2011 framework5. Assist the Executive Director in the development and implementation of periodic policy for as to identify areas

where policies have to be formulated, developed or enhanced6. Assist the Executive Director in determining themes for the Public Policy journal that should be published bi-

annually.

The Executive Director of CIDS shall and chair the Council meetings. The Vice President for Academic Affairs shall attend the meeting as needed.

Payment of Honoraria shall be according to existing policies and rates.The CIDS shall serve as secretariat and the expenses of the Council shall be charged against the budget of the

CIDS.


Administrative Order No. PAEP 11-86: Designation as UP President’s Representative to the Scientifi c Career System Committee

I hereby designate the following as the UP President’s representative in meeting of the Scientifi c Career System Committee:

• Dr. Gisela P. Concepcion, Vice President for Academic Affairs• Dr. Marilou G. Nicolas, Assistant Vice President for Academic Affairs

This supersedes the letter addressed to Assistant Secretary Ma. Lourdes P. Orijola dated 14 February 2011 designating Vice President Gisela P. Concepcion as the sole UP President’s representative to the said Committee.


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MEMORANDA

Memorandum No. PAEP 11-19: Collection of Systemwide Data on the Implementation of RA 7877 (“Anti-Sexual Harassment Act of 1995”) in UP

For: All Chancellors The Offi cer-in-Charge, UP Cebu The Director, University Center for Women Studies

cc: The Vice President for Academic Affairs The Vice President for Planning and Finance

Pending revision of UP’s IRR on Anti-Sexual Harassment, I would like the request all of you to cooperate in coming up with UP-wide data on how RA 7877 is being implemented in the seven constituent universities including UP Cebu. Please submit through the University Center for Women’s Studies (UCWS) the data requested by CHED in the attached memo.

To be able to comply with similar requests without much delay, may I also ask you to send to the UCWS copies of your latest reports, including what you may have submitted recently to regional offi ces / councils. Thereafter, the UCWS, in compliance with the regular reporting requirement of the law, may issue guidelines, including formats, on the submission by the CUs of periodic reports to the UP System.

It has been observed that the UP System Administration is constrained from submitting reports to CHED and other national agencies in a timely manner in view of the decentralization of women/gender offi ces among the CUs. While we continue to prefer this decentralized set-up, we see the need for us to coordinate closely so we are able to demonstrate our compliance with the provisions of the law as one organization - - as One UP.

On a related matter, there have been a couple of instances recently of UP constituent universities being asked by regional bodies to submit reports. If you have reactions/suggestions along this line, I suggest we discuss them at the next meeting of the PAC.


Memorandum No. PAEP 11-20: Merit Incentive II for CY 2011

For: All Vice Presidents, Chancellors, OIC, UP Cebu Heads of Units, Faculty and Staff

Background

The merit incentive, based on satisfactory performance, is given annually to qualifi ed UP personnel, depending on availability of funds, as approved by the UP Board of Regents. This is to recognize their dedicated service to the University and inspire them to be more effi cient, productive and creative.

1. Coverage and amount of merit incentive

1.1.UP personnel, WITH PERFORMANCE RATING OF AT LEAST “SATISFACTORY” for the period January to June 2011, regardless of salary or appointment status (whether regular, permanent, temporary, UP contractual, casual of substitute) expected to have rendered at least four (4) months of service to the University, as of 30 September 2011, shall be granted Five Thousand Pesos (P5,000.00) each.

1.2.Those hired this year and have served for at least one (1) month but less than four (4) months as of 30 September 2011 and with a performance rating of at least “SATISFACTORY” for the period January to June 2011 (if applicable), shall receive prorated share of the merit incentive as follows:

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Less than 1 month 0%1 month but less than 2 months 10%2 months but less than 3 months 30%3 months but less than 4 months 50%

1.3.Those who have rendered active service but have been separated from the University due to retirement/resignation/death before 30 September 2011 and with a performance rating of at least “ SATISFACTORY” (if applicable) shall likewise receive pro-rated share of the merit incentive grant as follows, based on the number of months that they have served in 2011.

Less than 1 month 0%1 month but less than 2 months 10%2 months but less than 3 months 20%3 months but less than 4 months 30%4 months but less than 5 months 40%5 months but less than 6 months 50%

1.4.Part-time personnel including lecturers shall receive one-half (1/2) of the benefi ts of full-time personnel.

2. Exclusions

The following are not entitled to the merit incentive grant.

2.1. Those under preventive suspension as of the date of payment;

2.2. Those who were meted suspension from offi ce or were separated from the service for cause during the period from 1 January 2011 to the date of payment for litigated administrative cases;

2.3. Those who were absent without offi cial leave (AWOL) as of the date of payment;

2.4. Those who were not hired as part of the organic manpower of U.P. such as consultants or experts serving for a limited period to perform specifi c activities or services with expected outputs; apprentices; labourers of contracted projects; those paid by piecework basis; and others similarly situated.

3. Merit Incentive Grant for Project Personnel

Notwithstanding the provisions of 2.4 above, personnel employed in research projects or any type of project shall be paid the authorized merit incentive provided funds are available in the budget of the projects under which they are employed.

4. Source of funds and date of payment

Payment of the merit incentive is charged to CU RF/savings. Payment shall be made as soon as the CUs are ready but not earlier than 15 October 2011.


Memorandum No. PAEP 11-21: Disruption Day

To: Chancellors (Diliman, Los Banos, Manila) Vice Presidents/Assistant Vice Presidents

Last 10 and 17 September 2011, we co-organized with TBWA-SMP, one of the world’s top advertising fi rm, and PSRC, a market research outfi t, focus group discussions (FGDs) with UP alumni (active and inactive), UP students

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and Ateneo de Manila University and De La Salle University alumni. The FGDs were held in PSRC offi ces in Ortigas. Some of the topics covered during the FGDs include:

a. The branding of UP as the national universityb. The attitude and affi nity towards UP among UP and non-UP students/alumnic. Awareness and attitude towards alumni programs and activitiesd. The concept of alumni donationse. Perceived involvement of UP students in UP events/affairs after they graduatef. Suggestions for other activities/communications to encourage more participation from UP alumni

Please come to a meeting of key UP System offi cials on Wednesday, 19 October 2011, at 9:00 a.m.-5:00 p.m. BOR Room

The purpose of the meeting is for TBWA-SMP to present the results of each FGD. We will discuss these results, and try to develop solutions, projections and recommendations as a result of the detailed study.

Food and drinks (lunch, a.m./p.m. merienda) will be served.


Memorandum No. PAEP 11-22: Appointment of members of the UP System Alumni Relations Committee

To : VPPA J. Prospero E. De Vera III

Vice Chair : Dr. Wendell Capili AVP for Public Affairs and Director, Offi ce of Alumni Relations

Members : Prof. Cecilia San Luis UP Baguio

Dr. Mimosa Ocampo UP Los Banos

Dr. Clarita C. Maano UP Manila

Mr. Joel N. Sagadal UP Mindanao

Dr. Primo Garcia UPOU

Prof. Ma. Eliza Baliao UP Visayas

Ms. Portia Dacalos UP Cebu

Dr. Jaime B. Veneracion UP Diliman

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Dr. Vivencio R. Jose UP Diliman

Dr. Epictetus E. Patalinghug UP Diliman

You are hereby appointed as members of the UP System Alumni Relations Committee effective 01 October 2011 to 30 September 2012.

The Committee shall have the following functions:

1. Formulate programs and activities that will develop and sustain a seamless partnership between the University, the UP Alumni Association, and other alumni groups

2. Develop a system for the improvement of the existing UP alumni database, the UP alumni website, and other alumni programs

3. Devise ways and means to increase the institutional visibility of the UP Offi ce of Alumni Relations and strengthen ties between the University and its alumni through the use of all communication systems, publication channels, print and broadcast media, new media and social networking systems

4. Develop programs and activities to recognize alumni and alumni groups who contribute to the development of the University through their donations, resource mobilization efforts, technical assistance, and volunteer work

5. Develop programs and activities to generate resources for the University through a heightened fund campaign targeting the alumni

6. Develop programs and activities that will improve the capacity of UP constituent universities to manage their alumni database, alumni website, and alumni programs

7. Perform such other functions as may be assigned by the President.

Honoraria: The members of the Committee shall be granted honoraria consistent with the rates for Standing Committee (Grade 2 Level) as approved by the Board of Regents during its 1199th meeting held on 26 August 2005.


Memorandum No. PAEP 11-23: UP System Media Affairs Committee Appointment of Members

To : Dr. J. Prospero E. De Vera, III, DPA Vice President for Public Affairs

Vice Chair : Prof. Danilo A. Arao Assitant Vice President for Public Affairs and Director, UP System Information Offi ce

Members : Prof. Ruben Defeo UP Diliman

Prof. Victoria Costina UP Baguio

Prof. Ma. Stella C. Tirol UP Los Banos

Prof. Michael Tee UP Manila

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Prof. Rene Estremera UP Mindanao

Mr. Primo G. Garcia UP OU

Dr. Liah Catedrilla UP Visayas

Prof. Marx Iturralde UP Cebu

Prof. Orlando Mercado UP Diliman

Prof. Luis Teodoro UP Diliman

Prof. Rolando Fernandez UP Baguio

You are hereby appointed as members of the UP System Media Affairs Committee effective 01 October 2011 to 30 September 2012.

The Committee shall have the following functions:

1. Review and formulate plans and programs to increase the institutional visibility of the University of the Philippines to its internal and external publics through all available communications and media systems, including print, broadcast and online media.

2. Formulate programs and activities that will develop and strengthen the liaison of the University with the mass media.

3. Review, evaluate and recommend policies to improve the form and content of the UP Newsletter, UP Forum, and other publications and media outputs of UP constituent universities

4. Assist the University of the Philippines System in the development of the UP Strategic Communication Plan5. Monitor events and developments that are likely to affect University policies and programs6. Strengthen the research, documentation, publication and information exchange capabilities among various public

affairs units of the CUs7. Develop capacity-building programs and activities that will improve the capacity of UP constituent universities

to manage their information systems and linkages with the media8. Perform such other functions as may be assigned by the President.

Honoraria: The members of the Committee shall be granted honoraria consistent with the rates for Standing Committees (Grade 2 Level) as approved by the Board of Regents during its 1199th meeting held on 26 August 2005.


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Memorandum No. PAEP 11-24: Mandatory Holiday Break

For: Vice Presidents Secretary of the University Chancellors Offi cer-in-Charge, Offi ce of the Dean, UP Cebu The Director, PGH

Let us all enjoy the Yuletide season with our family and loved ones. A mandatory holiday break will ensure the promotion of work and life balance for UP faculty and staff, generate savings in utilities and maintenance, as well as encourage administrative effi ciency in planning and scheduling work.

Please disseminate and exercise due diligence for compliance with the following guidelines:

1. Mandatory holiday break period: 23 December 2011 until 01 January 2012.2. Kindly plan and schedule your work to ensure that all transactions and the relevant required reports are completed

by Thursday, 22 December 2011.3. Except for vital units which need to operate with a small core of essential employees in units such as university

health services, security and police services, sanitation, emergency campus maintenance and sanitation, PABX-all offi ces will be closed during the mandatory holiday break period.

4. Ensure safety and security of offi ces and building premises.5. For employees who already used up their mandatory leave credits for this year, this shall be charged against

their accumulated vacation leave credits.


Memorandum No. PAEP 11-26: Guidelines on the Grant of 2011 Christmas Grocery Allowance of One Thousand Pesos (P1,000.00)

For: Vice Presidents Chancellors Head of Units Faculty and Staff

Background

The Board of Regents at its 127th meeting on 24 November 2011 approved the grant of Christmas grocery allowance of One Thousand Pesos (P1,000.00) to all administrative employees covered by the Collective Negotiation Agreement (CNA). Likewise, the Board, in the spirit of equity, approved the grant of the same P1,000.00 Christmas grocery allowance to faculty, REPS and administrative personnel who are not covered by the CNA between the University and the two (2) unions – All UP Workers Union and All UP Academic Employees Union.

Coverage

1.1. University (UP) personnel who have rendered at least six (6) months of active service as of 30 November 2011 and whose nature of employment exhibits an employer-employee relationship are entitled to

PhP1,000.00 Christmas grocery allowance.

1.2. Full time personnel whose aggregate cumulative service is less than six (6) months shall received pro-rated share of the grocery allowance as follow:

Less than 2 months 0%2 months but less than 4 months 10%

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4 months but less than 5 months 30%5 months but less than 6 months 50%

Part time personnel including lecturers shall receive ½ of the benefi ts of the full time personnel.

1.3. Those who had rendered active service but were separated from the University due to retirement/resignation/ death before 30 November 2011, shall likewise receive pro-rated share of the grocery allowance as follows:

Less than 2 months 0%2 months but less than 4 months 10%4 months but less than 5 months 30%5 months but less than 6 months 50%

Exemptions

The following are not entitled to the grocery allowance:

Those under preventive suspension as of 30 November 2011;• Those who were meted suspension from offi ce in calendar year 2011 for litigated administrative cases;• Those who were meted suspension from offi ce in calendar year 2010 for litigated administrative cases which • suspension extended to calendar year 2011;Those who were absent without offi cial leave (AWOL) as of 30 November 2011; and • Those who were not hired as part of the organic manpower of UP such as consultants or experts serving for • a limited period to perform specifi c activities or services with expected outputs; apprentices; labourers of contracted projects; those paid by piecework basis; and others similarly situated.

Source of Funding

CU savings from General Fund or Revolving Fund

Date of Payment

Payment of the Christmas grocery allowance shall start on 15 December 2011.


Memorandum No. PAEP 11-27: Guidelines on the Grant of Additional 2011 Christmas Grocery allowance of Three Thousand Pesos (P3,000.00)

For: Vice Presidents Chancellors Head of Units Faculty and Staff

The Board of Regents (BOR) through a referendum conducted on 09 to 13 December 2011 approved the grant of additional Php 3,000 Christmas grocery allowance for 2011. This is on top of the grant of P 1,000 Christmas grocery allowance for 2011 approved by the BOR at its 1275th meeting on 24 November 2011.

The additional grocery is granted in the spirit of the holiday season and in response to the various queries and suggestions received by the Offi ce of the President. This additional Christmas grocery allowance is pro hac vice (“for this occasion only”), establishing no precedence.

Memorandum No. PAEP 11-26: Guidelines on the Grant of 2011 Christmas Grocery Allowance of one Thousand Pesos (P1,000) shall be followed for this additional grocery allowance.

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Constituent universities (CUs) may release the additional allowance starting 19 December 2011.

May I wish everyone a Merry Christmas and a Happy New Year!


Memorandum No. PAEP 11-30: Search Process for Dean-College of Human Ecology (CHE)

To: Dr. Rex Victor O. Cruz Chancellor UP Los Banos

The term of offi ce of the incumbent dean of the CHE ended on 31 May 2011. May I request that you institute an external search process for the abovementioned subject.

On or before 28 February 2012, the search committee through your offi ce shall submit to the President a full report of the process including the assessment of the nominees’ strengths and weaknesses to lead the college.

I shall submit the committee report and my endorsement to the BOR in March 2012 meeting.


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� Assessment and rationalization of faculty recruitment, renewal, tenure and retention

� Faculty promotion and rewards system� Institutionalization of consultancies� Institutionalization of faculty mentoring

There should be consistency across units. Uniformity of policies for all CUs should be implemented to prevent demoralization of staff (or transfer of staff from one campus to another).

� There are units which have very rigid requirements and there are units whose standards are less than ideal.

� There are also units with no clear program of recruitment and faculty development.

Call for promotions – 2008, 2009, 2010 which included Faculty, REPS and Staff

Selective and Based on Merit

� Number to be promoted as well as the number of steps of promotion - largely determined by the amount of promotion funds made available to each CU

� Priorities set by the departments/colleges/CU

� Many faculty members with good research performance get promoted despite mediocre teaching performance.

� Research faculty - evaluated based on the unit’s criteria for promotion for research faculty as approved by the BOR.

� Faculty administrators - promoted based on the criteria and guidelines contained in the UP System Manual Series 2.

� Teaching

� Scholarly/Creative Work

� Service/Extension

� Professional Growth

� The above criteria are used by all the CUs; however, corresponding weightsassigned to each category may differ. There are CUs which implement weight ranges per category and also differentiate whether courses taught are purely undergraduate, purely graduate or mixed units.

� At the start of the evaluation period, the faculty members of the academic unit (department, institute/school/cluster/college) will decide the weight for each category that the unit will adopt for that particular period

� The weights for each category are determined according to the nature of the academic unit. Graduate units are expected to place equal emphasis on teaching and scholarly work, while purely undergraduate units may give a higher weight to teaching.

� Total points earned (TPE) for items in each category are recorded and the point equivalent (PEq) for each category is obtained by multiplying the TPE for each category by the weight for that particular category earlier adopted by the academic units

� There is no limit (cap) on the number of PEq for each category.

� Range of scores (1.00-1.49) are given equivalent points

� In UPLB, there is a criterion, the SET-based teaching load (bonus/penalty) which is done for each course using a formula

� In UPV, to qualify for promotion, faculty members should meet a minimum score for SET. This is a 1st screening point. If the faculty member does not meet the required SET score, he/she is disqualified for promotion.

� The minimum point equivalent needed to be considered for promotion and the range of point equivalents between promotion steps/ranks are then calibrated by the Council of Deans.

� Modified Minimum Qualification Standards (MMQS) for Determining Academic Rank of UPLB Faculty has been formulated and in addition to the publication requirement, there is the Quantified Academic Staff Performance (QASP) credits/ points that have to be satisfied.

Faculty members are hired based on qualifications –completion of an undergraduate degree (number of years required to complete the degree, honors received)

� MS/MA graduates� PhD holders� BS (4-year course) – Instructor 1; with honors –

Instructor 2� Graduate of a 5-year course – Instructor 2; with

honors – Instructor 3

� DVM graduate – Assistant Professor 1

� Entry level for MS/MA graduates –Assistant Professor 1 *

� Entry level for PhD graduates – Assistant Professor 3 *

* A higher position is given if he/she satisfies the requirements in the UPLB MMQS.

� Rice and grocery allowance

� Clothing allowance

� 13th month pay and cash gift

� ACA/PERA

� Longevity increase

� Merit incentive

� PIB

� Performance bonus

� Loyalty award

Note: There is a difference with regard to the leave credits/benefits awarded to faculty and REPS.

� FAPHE – one time per employee

� 20% discount from gov’t hospitals

� Health insurance (voluntary)

� Annual physical exam

� 10%discount from PGH

� Life insurance-Provident Fund members

� RATA/Honorarium (if entitled)

� Tuition privilege (also for dependents)

� Hazard pay for public health workers

� Library privileges � Housing privileges

� Fellowship/study leave with pay

� Flexi-time schedule� Computer loan

program� Health service

facilities� Cultural, recreational

and sports facilities

� Professorial Chairs

� Outstanding Faculty/REPS

� Retirement Award

� Equity-Based Pay

� Faculty Grant

� Service Award

� Achievement Award

� Merit Sagad Award

� University Professor � Scientist Productivity

System� Policy Paper Award*

� Creative & Research Scholarship Award

� Gawad saNatatangingPublikasyong Filipino

� Professor Emeritus� Artist Productivity

System� Innovative Teaching

Award� International

Publications Award *

* Also given to REPS

� Staff who have retired from UP and are still being appointed as adjunct professors, lecturers or whose terms are being extended. Some are given compensation.

� Implication (if given compensation) to the finances of UP

� Whether there is or there is no compensation, to some extent, the junior/younger staff may not get to be developed fully since the retiree will always be around to take on some responsibilities which otherwise should be given to the younger ones.

� Certain decisions are also being made in behalf of the junior staff.

� Recommendation for extension of service should only be done under highly meritorious cases

� Faculty development plan should also be taken into consideration. An extension of two years will probably enable the unit to train somebody to take the place of the retiree.

� Minimum qualification standards (MQS) specifically for researchers with MS degree

� Minimum requirements for appointment of research and extension staff with a Master’s or Doctoral degree to the rank of assistant professor (research/extension), associate professor (research/extension), or professor (research/extension)

Some unfair and biased criteria for promotion of the MS degree holders to a higher rank compared to their colleague with PhD degree.

� The proposed MQS currently being used to evaluate REPS for appointment/promotion to appropriate rank for UPLB research and extension staff for salary grades 16 and up, which require more publications for MS degree holders, is being suggested to be used only for initial appointment of REPS.

� Once an MS degree holder and PhD holder satisfy the initial requirements for the rank, both of them will be required to meet the same set of guidelines and criteria to be promoted to the next higher rank.

� The number of publications required for the REPS to be appointed as research/extension faculty is considerably much higher than the number required for faculty especially on the number of sole/senior authorship.

� Ceiling of Grade 24 for researchers has become a problemThe number of Reps who obtain the doctoral degree keeps on increasing and since those who are currently occupying Grade 24 neither transfer to faculty positions nor retire, the number of Grade 24 items becomes very limited.

� Qualifications of the researchers are comparable to the faculty so this policy of Grade 24 ceiling for researchers has to be reviewed

� Develop/improve criteria for tenure and promotion (if need be)

� Propose a “career path” (term used by former Faculty Regent Librero) for the REPS. The rank/grade not to be pegged at Grade 24 as the highest but parallel to faculty rank.

� Automatic promotion for REPS upon finishing a degree (similar to the faculty)

� A committee under OVPAA be formed to study the different issues concerning faculty and REPS.

Documents

October - December 2011iskwiki.upd.edu.ph/archives/gazette/2011/gazette-oct-dec-2011.pdfP. PINEDA in ADT Case No. UP Cebu 2011-001 for Gross Negligence, ... Memorial Lecture 12