Office 365 Education – Licensing Student Advantage

Office 365 Education Is…

Value of Microsoft Office 365 Education

Meet student and educator needs

Enable learning from anywhere

Enterprise-grade cloud services

Comprehensive tools to do your best work

Value of Microsoft Office 365 Education

Meet student and educator needs

Enable learning from anywhere Works seamlessly with Microsoft Office

programs that users already count on

Provide sites for students and educators to work together in real time on assignments, and group projects

Communicate seamlessly from email to instant messaging to online classrooms

Helps students and educators become more productive with a 50GB mailbox that unifies email and voicemail

• Provides anywhere-access to email, assignments and calendar on most devices

• Works with devices that students and educators use most –including PC, Mac, Windows Phone, iPhone, Android and BlackBerry

• View and edit assignments with Office Web Apps across a broad range of browsers (Internet Explorer, Firefox, Safari, and Chrome)

• Connect securely over Internet with HTTPS without the need for VPN

Messaging

Audio/Video

Conferencing

Documents

Sharing

Storage

Email

Calendar

Contacts

Familiar Office anywhere

Faster install, regular updates

Built for the Cloud

Office 365 | What is it?Latest productivity services running in Microsoft’s cloud

Office 365 at a glance

Online meeting with desktop sharing

IM & Presence across firewalls

GAL search with contact card

Windows Live federation

Access documents offline

Document-level permissions

My Sites to manage and share documents

Share documents securely with Extranet Sites

Free/busy coexistence

Integrated personal archiving

Retention policies and legal hold

50Gb mailbox with voicemail & unified messaging

Familiar and full Office user experience

Fast deployment and broad management controls

Works with your on premises email and storage

Per-user licensing

New Student Advantage for Academic Volume Licensing Customers

Introducing… The New Student Advantage

Enroll Purchase Provide

Office 365 ProPlus to all students at no extra cost

Office for 100% of organization's faculty and staff

Education customers in Volume Licensing – EES or OVS-ES

The Path to Student Advantage

Academic Institution

BDMAcademic Institution IT

Customer must have an EES or OVS-ES VL subscription

Institutions license Office Professional Plus or Office 365 ProPlus to 100% of Faculty and Staff

Orders new Office 365 ProPlus for Students SKU at $0

Office 365 ProPlus requires an Office 365 tenant, then student directory is uploaded

After Office 365 ProPlus order is processed, IT staff assigns Office 365 ProPlus licenses to students

IT staff can eliminate physical media delivery and inventory management

Reduce support costs by standardizing on productivity software

Customer may extend power of the cloud with free Office 365 A2

Download Office 365 ProPlus via Click-to-Run on up to 5 different devices, even mobile

Office is locally installed, available offline

Students’ Office 365 ProPlus will always be up-to-date

Documents and settings roam with each user

Students

Office 365 ProPlusThe best Office client experience for students, now at no additional cost

Office as a Service

Use Across Up To 5 Devices

Office on Demand

Click To Run Save to Cloud Upgrades IncludedFamiliar & full Office applications -locally installed, available offline

Transform ideas into professional-looking documents

Manager your schedule and tasks with colleagues

Achieve valuable insights with powerful analysis tools

Turn your ideas into impactful presentations

Collect your information in one easy-to-find place

Communicate and collaborate easily with colleagues in different locations

Create professional-quality publications and marketing materials

Track and report important information

Office 365 ProPlusThe best Office client experience for students, now at no additional cost

Licensing Office 365 Education

Office 365 Education Plans

A2 A3 A4 Available channels (Microsoft Online Portal, Open Value Subscription-ES, EES (LAR’s only)

MOP, EES MOP, EES, OVS-ES MOP, EES

Email, Calendar. Contacts, Anti-Malware, Role-based permissions, IRM, 50 GB mailbox

● ● ●

IM, Presence, Audio/Video Conferencing ● ● ●

Office Web Apps (create/view/edit/co-edit) ● ● ●

Collaboration, SkyDrive Pro (25 GB), Sites (up to 3,000), App Catalog, e-Discovery

● ● ●

Meeting Recording*, View Multi-Party Video ● ● ●

Office applications ● ●

Voicemail, Archiving, Data Loss Prevention ● ●

Excel/Access/Visio Services ● ●

Information Rights Management ● ●

Enterprise Voice ●

Price (Fac/Stu) Free $4.5/$2.5 $6/$3

Exchange, SharePoint, Lync and Office working together to provide enterprise-level value

USD estimated prices per user/month*Office Pro Plus (includes Full Lync Client with meeting recording capability)

Committed Subscription Programs* Commit to standardize all of organization’s desktop

with Microsoft Enterprise Products and obtain better pricing.

Software Assurance is included 1 or 3 year contract term

Transactional Programs Order when needed. Pay as you go Software Assurance purchase is optional Open is 2 year, Select Plus contract

does not expire

Academic Volume Licensing OptionsLa

rge

Cust

omer

s

Academic Open License 5 licenses or more (waived for O365)On-premises perpetual and Office 365 A3 and Office 365 ProPlusSm

all a

nd

Mid

-size

d

Cust

omer

s

Academic Select Plus~250 desktops or moreOn-premises perpetual

Enrollment for Education Solutions1,000 FTE or moreOn-premises subscription, Office 365 for Education (all plans), and other online services

Open Value Subscription – Education Solutions5 FTE or moreOn-premises subscription and Office 365 A3 and Office 365 ProPlus

* Committed Subscription Programs include School Agreement for primary/secondary institutions (where available)

Microsoft Online Subscription AgreementNo minimums, direct channel (customer buys from Microsoft through MOP) – www.office365.com Office 365 for Education (all plans)

Elig

ible

for new

Stu

dent A

dvan

tage

Open Value Subscription – Education Solutions (OVS-ES)

Campus and School Agreement + Enrollment for Education Solutions (CASA+EES)

2 ways to buy through the EES program, depending upon customer size

How an Institution Licenses Office 365

5+ FTE employees or

students

Buy through an Authorized Education

Reseller (AER)

Complete the Open Value

Subscription for Education

Solutions (OVS-ES) eAgreement

1000+ FTE employees or

students

Buy through a Licensing Solution

Provider (LSP)

Complete the Campus and

School Agreement (CASA)*

*Unless already in place

Complete the Enrollment for

Education Solutions (ESS)

EES offers the convenience of licensing products based on the number of faculty/staff (FTE) employees in the organization

Counting Faculty & Staff FTE Employees

For example, you have 2,000 full-time faculty, 3,000 part-time faculty, 1,000 full-time staff, and 1,000 part-time staff. The FTE employee count is calculated as follows:

2,000 + (3000 3) + 1,000 + (1000 2) = 4,500 FTE employees

This formula outlines how to determine the number of faculty/staff FTE employees in your organization:

Note: In EMEA, FTE Employees = faculty and staff who work more than 200 hours per year.

Total FTE employees

Part-time faculty 3

Full-time faculty

Full-time staff

Part-time staff 2

Office 365 Education – EES Comparison

OVS-ES CASA+EESOffice 365 Offerings

A3 USL, A3 Add-Ons, Office 365 ProPlusAll A Plans, Add-Ons for all A Plans, Office 365 ProPlus, and Standalone Plans

Student Offerings

Same as above Same as above

Pricing Single price level; no volume discount Single price level; no volume discount

Platform Online Services

n/a

A3, A4 are offered as Platform Online Services; require a minimum initial order of 1,000 USLs

Office 365 ProPlus is treated as a Desktop Platform Product; however, it is licensed per user (not FTE)

Additional Products

A3 USL, A3 Add-Ons, Office 365 ProPlus, in any quantity

A2, A3 Add-Ons, A4 add-ons, standalone plans

Office 365 Subscription Term

1 year from product key redemptionNot coterminous with underlying OVS-ES agreement

Coterminous with underlying EESProrated to the month

Integrated ordering with MOP

Order free A2 through MOP and A3 through OVS-ES under a single tenant

Order all Office 365 for Education Plans through CASA+EES under a single tenant

Office 365 University vs. Office 365 Education and ProPlus

Office 365 University Office 365 Education A2 Office 365 Education A3 Office 365 Education A4 Office 365 ProPlus

User Target Higher-Ed Students Academic institutions (faculty, staff, students)

Channel Retail, Bookstores VL and Direct

Licensing Program

FPP EES, School Agreement, MOSA

Premium SkyDrive

●

Skype ●

Exchange Online

Plan 1 Plan 2 Plan 2

SharePoint Online

Plan 1 Plan 2 Plan 2

Lync Online Plan 2 Plan 2 Plan 3

Office Web Apps ● ● ● ●

Office Client

ProWord, PowerPoint, Excel,

OneNote, Outlook, Publisher, Access

Pro PlusWord, PowerPoint, Excel, OneNote, Outlook, Publisher, Access, InfoPath, Lync, IRM/DRM

capabilities & more

Deployment Click to Run Click to Run Click to Run Click to Run

RMS Online ● ●

PC/Mac Installs 2 5 5 5

Mobile Installs 2 5 5 5

Use Rights Non-Commercial Commercial Commercial Commercial Commercial

Min commitment

4 years Annual Annual Annual Annual

Price $79.99 for 4 years Free $2.50 per student/month $3 per student/month$1.50 per student/month

$0 with Office Faculty/Staff EES/OVS-ES

Price (per year) $20 Free $30 $36 $18

Ove

rvie

wSer

vice

sLi

censi

ng

Comparing the Two Models of Office

Office 365 ProPlus Office Professional Plus 2013

People First and Move to the Cloud Per person (on up to 5 devices + mobile

apps) Office side-by-side with old versions Cloud service available wherever you go Faster installation (Click to Run) Manageable background updates

Traditional Model of licensing Office Tied to hardware Longer installation times Poor side-by-side experience with older Office

versions Traditional update management Transfer of license upon graduation

Choose an option for customer to cover 100% of faculty and staff

Office 365 Partner Business Opportunities

Hybrid Cloud offers a great opportunity for Partners

Projected growth rate for Public IT cloud services spending is five (5) times that of the IT industry overall.

74% of customers want their trusted cloud service provider to also offer on premises expertise.

A balance between on-premises and cloud spending is the reality – the opportunity is in integrating cloud and on premises systems together optimally.

Experienced cloud partners estimate ramping up to the cloud would be much faster today – as fast as 6 to 12 months.

Source: “Successful Cloud Partners”, an IDC InfoDoc, 2013

Start Office 365 free A3 trials in IT group and key department(s)

Upsell Faculty and Staff to Office 365 ProPlus and Office 365 A3

Provide same benefits of Office 365 ProPlus to Faculty and Staff as Students (5 instances, mobility, always current)

ModernizeFaculty and Staff

License Student Advantage benefit and provide to students

Deploy Office 365 A2 for campus-wide messaging, collaboration, and more

Upsell Office 365 Education A3 to portion of students

Introduce migration, integration, and other professional services

Deliver Cloud Benefits to Customer

Ensure your Education customers have academic annuity agreements, EES or OVS-ES

Cover 100% of faculty and staff with Office Professional Plus or Office 365 ProPlus

Qualify Institution for

Student Advantage

Student Advantage Partner Sales Opportunities

23

Office 365 Partner Services Opportunities

Data migration (email, contacts, 3rd party apps)

Mobile devices integration

Monitoring and Management services

Post-deployment support and training

Custom Solution Development

Deployment planning and evaluation

Infrastructure integration, synchronization

Identity ReportingEnterprise Social

Broaden your service offerings, grow margins, cement advisor role

Thank you!

Appendix: Office 365 Education OVS-ES Licensing Details

Partner Orders SKU from OVS-ES Price List

Retrieve Digital 5x5 Product Key from VLSC

Office 365 through OVS-ES

Input Product Key to Activate Service on

Office365.com

• Sold as 1 year subscription • Up-front payment• Available as “Additional Product”

and may be ordered in any quantity

• OVS-ES: No minimum threshold once program minimums are met

• Academic Open: 5 License minimum order requirement waived. A new order starts a new contract.

• Customer and partner receive order confirmation email, per existing process with link to Volume Licensing Service Center (VLSC)

• 5x5 Product Keys stored in customer’s VLSC account

• In Open License, customer signs VL contract that contains Cloud Terms post order submission

• Input 5x5 product keys on http://www.office.com/setup365 to activate service

• If customer has an O365 tenant already, then log in to the account to input the product keys

• 1-year service subscription term begins the date the keys are redeemed

• “Partner of Record” needed to ensure partners receive communications about renewal for customers and secure future Advisor Fees for any additional transactions processed at Office 365 Portal (if applicable).

Focus on OVS-ES agreement first, then add Office 365 plansOffice 365 Education in OVS-ES

Meet Minimum Requirements:• Organization-wide

Commitment • At least one Desktop

Platform Product• 5 FTE or more

Add Office 365 Services for Faculty/Staff or Students:• Office 365 A3 full USL• Office 365 A3 Add-On• Office 365 ProPlus

Per user, in any quantity as Additional ProductsIn OVS-ES, Office 365 Plans are not platform online services and do not count toward the org-wide commitment

OVS-ES Agreement vs. Office 365 subscription termOVS-ES contract and Office 365 subscription expiration are independent and not coterminous.

28

Order Placed for Office 365 SKUs through OVS-ES

A3 Starts…

A3 RenewalAdd

A3 Seats

Seats Added Mid-Term: A3 subscription expiration date needs to be the same for all seats. Any extra months of usage will be spread over all existing seats within the same subscription.

Keys Redeemed: A3 1 year subscription starts when Keys are redeemed.T&Cs are suppressed: OVS-ES customers will not be prompted to accept terms again in MOP.

A3 Renewed by reordering SKU through OVS-ES or from O365 Portal.

Year 1 Year 2 Year 3

Anniversary Order placed for on-premises products

Anniversary Order placed for on-premises products

Institutions can add the free Office 365 Education A2 through MOP and A3 or Office 365 ProPlus through OVS-ES.

All Office 365 licenses are assigned per user and may be ordered in any quantity needed. The user count for Add-Ons may exceed the FTE count but can only be ordered for defined organization.

Adding free and paid Office 365 plans to OVS-ES

200 FTEOrg-wide Count

260 Usersin Organization

Education Desktop

Plan A2 – Free through MOP

License for all 260 Users

No on-premise license for related products

Education Desktop Org-Wide

License for 200 FTE

All users and on-premises devices are covered

Plan A2 (Free)

Defined “Organization” = 200 FTE / 260 Users

OVS-ES

MOP

75 UsersOrder in any quantity

Plan A3 Add-on

OVS-ES

Plan A3 Add-on – through OVS-ES

License per user in any quantity needed after qualifying for OVS-ES

Two ways to add Office 365 Education A3

A3 Add-On A3 Full USL

Customer Scenario:• 2,000 FTE• 1700 Full Time Employees• 900 Part Time Faculty

Edu Desktop x 2000 FTE = $94,080

A3 Add-On x 2600 Users = $62,400

Total Spend: = $156,480

On Prem Components x 2000 FTE = $48,240

A3 full USL x 2,600 Users = $127,608

Total Spend: = $175,848

Based on Level A NET, GBP

To remain fully licensed end-to-end for communication, collaboration, and productivity tools, customer is better off adding the A3 Add-On to on-premises Education Desktop Suite.