Office 365 Education – Licensing Student Advantage
Office 365 Education Is…
Value of Microsoft Office 365 Education
Meet student and educator needs
Enable learning from anywhere
Enterprise-grade cloud services
Comprehensive tools to do your best work
Value of Microsoft Office 365 Education
Meet student and educator needs
Enable learning from anywhere Works seamlessly with Microsoft Office
programs that users already count on
Provide sites for students and educators to work together in real time on assignments, and group projects
Communicate seamlessly from email to instant messaging to online classrooms
Helps students and educators become more productive with a 50GB mailbox that unifies email and voicemail
• Provides anywhere-access to email, assignments and calendar on most devices
• Works with devices that students and educators use most –including PC, Mac, Windows Phone, iPhone, Android and BlackBerry
• View and edit assignments with Office Web Apps across a broad range of browsers (Internet Explorer, Firefox, Safari, and Chrome)
• Connect securely over Internet with HTTPS without the need for VPN
Messaging
Audio/Video
Conferencing
Documents
Sharing
Storage
Calendar
Contacts
Familiar Office anywhere
Faster install, regular updates
Built for the Cloud
Office 365 | What is it?Latest productivity services running in Microsoft’s cloud
Office 365 at a glance
Online meeting with desktop sharing
IM & Presence across firewalls
GAL search with contact card
Windows Live federation
Access documents offline
Document-level permissions
My Sites to manage and share documents
Share documents securely with Extranet Sites
Free/busy coexistence
Integrated personal archiving
Retention policies and legal hold
50Gb mailbox with voicemail & unified messaging
Familiar and full Office user experience
Fast deployment and broad management controls
Works with your on premises email and storage
Per-user licensing
New Student Advantage for Academic Volume Licensing Customers
Introducing… The New Student Advantage
Enroll Purchase Provide
Office 365 ProPlus to all students at no extra cost
Office for 100% of organization's faculty and staff
Education customers in Volume Licensing – EES or OVS-ES
The Path to Student Advantage
Academic Institution
BDMAcademic Institution IT
Customer must have an EES or OVS-ES VL subscription
Institutions license Office Professional Plus or Office 365 ProPlus to 100% of Faculty and Staff
Orders new Office 365 ProPlus for Students SKU at $0
Office 365 ProPlus requires an Office 365 tenant, then student directory is uploaded
After Office 365 ProPlus order is processed, IT staff assigns Office 365 ProPlus licenses to students
IT staff can eliminate physical media delivery and inventory management
Reduce support costs by standardizing on productivity software
Customer may extend power of the cloud with free Office 365 A2
Download Office 365 ProPlus via Click-to-Run on up to 5 different devices, even mobile
Office is locally installed, available offline
Students’ Office 365 ProPlus will always be up-to-date
Documents and settings roam with each user
Students
Office 365 ProPlusThe best Office client experience for students, now at no additional cost
Office as a Service
Use Across Up To 5 Devices
Office on Demand
Click To Run Save to Cloud Upgrades IncludedFamiliar & full Office applications -locally installed, available offline
Transform ideas into professional-looking documents
Manager your schedule and tasks with colleagues
Achieve valuable insights with powerful analysis tools
Turn your ideas into impactful presentations
Collect your information in one easy-to-find place
Communicate and collaborate easily with colleagues in different locations
Create professional-quality publications and marketing materials
Track and report important information
Office 365 ProPlusThe best Office client experience for students, now at no additional cost
Licensing Office 365 Education
Office 365 Education Plans
A2 A3 A4 Available channels (Microsoft Online Portal, Open Value Subscription-ES, EES (LAR’s only)
MOP, EES MOP, EES, OVS-ES MOP, EES
Email, Calendar. Contacts, Anti-Malware, Role-based permissions, IRM, 50 GB mailbox
● ● ●
IM, Presence, Audio/Video Conferencing ● ● ●
Office Web Apps (create/view/edit/co-edit) ● ● ●
Collaboration, SkyDrive Pro (25 GB), Sites (up to 3,000), App Catalog, e-Discovery
● ● ●
Meeting Recording*, View Multi-Party Video ● ● ●
Office applications ● ●
Voicemail, Archiving, Data Loss Prevention ● ●
Excel/Access/Visio Services ● ●
Information Rights Management ● ●
Enterprise Voice ●
Price (Fac/Stu) Free $4.5/$2.5 $6/$3
Exchange, SharePoint, Lync and Office working together to provide enterprise-level value
USD estimated prices per user/month*Office Pro Plus (includes Full Lync Client with meeting recording capability)
Committed Subscription Programs* Commit to standardize all of organization’s desktop
with Microsoft Enterprise Products and obtain better pricing.
Software Assurance is included 1 or 3 year contract term
Transactional Programs Order when needed. Pay as you go Software Assurance purchase is optional Open is 2 year, Select Plus contract
does not expire
Academic Volume Licensing OptionsLa
rge
Cust
omer
s
Academic Open License 5 licenses or more (waived for O365)On-premises perpetual and Office 365 A3 and Office 365 ProPlusSm
all a
nd
Mid
-size
d
Cust
omer
s
Academic Select Plus~250 desktops or moreOn-premises perpetual
Enrollment for Education Solutions1,000 FTE or moreOn-premises subscription, Office 365 for Education (all plans), and other online services
Open Value Subscription – Education Solutions5 FTE or moreOn-premises subscription and Office 365 A3 and Office 365 ProPlus
* Committed Subscription Programs include School Agreement for primary/secondary institutions (where available)
Microsoft Online Subscription AgreementNo minimums, direct channel (customer buys from Microsoft through MOP) – www.office365.com Office 365 for Education (all plans)
Elig
ible
for new
Stu
dent A
dvan
tage
Open Value Subscription – Education Solutions (OVS-ES)
Campus and School Agreement + Enrollment for Education Solutions (CASA+EES)
2 ways to buy through the EES program, depending upon customer size
How an Institution Licenses Office 365
5+ FTE employees or
students
Buy through an Authorized Education
Reseller (AER)
Complete the Open Value
Subscription for Education
Solutions (OVS-ES) eAgreement
1000+ FTE employees or
students
Buy through a Licensing Solution
Provider (LSP)
Complete the Campus and
School Agreement (CASA)*
*Unless already in place
Complete the Enrollment for
Education Solutions (ESS)
EES offers the convenience of licensing products based on the number of faculty/staff (FTE) employees in the organization
Counting Faculty & Staff FTE Employees
For example, you have 2,000 full-time faculty, 3,000 part-time faculty, 1,000 full-time staff, and 1,000 part-time staff. The FTE employee count is calculated as follows:
2,000 + (3000 3) + 1,000 + (1000 2) = 4,500 FTE employees
This formula outlines how to determine the number of faculty/staff FTE employees in your organization:
Note: In EMEA, FTE Employees = faculty and staff who work more than 200 hours per year.
Total FTE employees
Part-time faculty 3
Full-time faculty
Full-time staff
Part-time staff 2
Office 365 Education – EES Comparison
OVS-ES CASA+EESOffice 365 Offerings
A3 USL, A3 Add-Ons, Office 365 ProPlusAll A Plans, Add-Ons for all A Plans, Office 365 ProPlus, and Standalone Plans
Student Offerings
Same as above Same as above
Pricing Single price level; no volume discount Single price level; no volume discount
Platform Online Services
n/a
A3, A4 are offered as Platform Online Services; require a minimum initial order of 1,000 USLs
Office 365 ProPlus is treated as a Desktop Platform Product; however, it is licensed per user (not FTE)
Additional Products
A3 USL, A3 Add-Ons, Office 365 ProPlus, in any quantity
A2, A3 Add-Ons, A4 add-ons, standalone plans
Office 365 Subscription Term
1 year from product key redemptionNot coterminous with underlying OVS-ES agreement
Coterminous with underlying EESProrated to the month
Integrated ordering with MOP
Order free A2 through MOP and A3 through OVS-ES under a single tenant
Order all Office 365 for Education Plans through CASA+EES under a single tenant
Office 365 University vs. Office 365 Education and ProPlus
Office 365 University Office 365 Education A2 Office 365 Education A3 Office 365 Education A4 Office 365 ProPlus
User Target Higher-Ed Students Academic institutions (faculty, staff, students)
Channel Retail, Bookstores VL and Direct
Licensing Program
FPP EES, School Agreement, MOSA
Premium SkyDrive
●
Skype ●
Exchange Online
Plan 1 Plan 2 Plan 2
SharePoint Online
Plan 1 Plan 2 Plan 2
Lync Online Plan 2 Plan 2 Plan 3
Office Web Apps ● ● ● ●
Office Client
ProWord, PowerPoint, Excel,
OneNote, Outlook, Publisher, Access
Pro PlusWord, PowerPoint, Excel, OneNote, Outlook, Publisher, Access, InfoPath, Lync, IRM/DRM
capabilities & more
Deployment Click to Run Click to Run Click to Run Click to Run
RMS Online ● ●
PC/Mac Installs 2 5 5 5
Mobile Installs 2 5 5 5
Use Rights Non-Commercial Commercial Commercial Commercial Commercial
Min commitment
4 years Annual Annual Annual Annual
Price $79.99 for 4 years Free $2.50 per student/month $3 per student/month$1.50 per student/month
$0 with Office Faculty/Staff EES/OVS-ES
Price (per year) $20 Free $30 $36 $18
Ove
rvie
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sLi
censi
ng
Comparing the Two Models of Office
Office 365 ProPlus Office Professional Plus 2013
People First and Move to the Cloud Per person (on up to 5 devices + mobile
apps) Office side-by-side with old versions Cloud service available wherever you go Faster installation (Click to Run) Manageable background updates
Traditional Model of licensing Office Tied to hardware Longer installation times Poor side-by-side experience with older Office
versions Traditional update management Transfer of license upon graduation
Choose an option for customer to cover 100% of faculty and staff
Office 365 Partner Business Opportunities
Hybrid Cloud offers a great opportunity for Partners
Projected growth rate for Public IT cloud services spending is five (5) times that of the IT industry overall.
74% of customers want their trusted cloud service provider to also offer on premises expertise.
A balance between on-premises and cloud spending is the reality – the opportunity is in integrating cloud and on premises systems together optimally.
Experienced cloud partners estimate ramping up to the cloud would be much faster today – as fast as 6 to 12 months.
Source: “Successful Cloud Partners”, an IDC InfoDoc, 2013
Start Office 365 free A3 trials in IT group and key department(s)
Upsell Faculty and Staff to Office 365 ProPlus and Office 365 A3
Provide same benefits of Office 365 ProPlus to Faculty and Staff as Students (5 instances, mobility, always current)
ModernizeFaculty and Staff
License Student Advantage benefit and provide to students
Deploy Office 365 A2 for campus-wide messaging, collaboration, and more
Upsell Office 365 Education A3 to portion of students
Introduce migration, integration, and other professional services
Deliver Cloud Benefits to Customer
Ensure your Education customers have academic annuity agreements, EES or OVS-ES
Cover 100% of faculty and staff with Office Professional Plus or Office 365 ProPlus
Qualify Institution for
Student Advantage
Student Advantage Partner Sales Opportunities
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Office 365 Partner Services Opportunities
Data migration (email, contacts, 3rd party apps)
Mobile devices integration
Monitoring and Management services
Post-deployment support and training
Custom Solution Development
Deployment planning and evaluation
Infrastructure integration, synchronization
Identity ReportingEnterprise Social
Broaden your service offerings, grow margins, cement advisor role
Thank you!
Appendix: Office 365 Education OVS-ES Licensing Details
Partner Orders SKU from OVS-ES Price List
Retrieve Digital 5x5 Product Key from VLSC
Office 365 through OVS-ES
Input Product Key to Activate Service on
Office365.com
• Sold as 1 year subscription • Up-front payment• Available as “Additional Product”
and may be ordered in any quantity
• OVS-ES: No minimum threshold once program minimums are met
• Academic Open: 5 License minimum order requirement waived. A new order starts a new contract.
• Customer and partner receive order confirmation email, per existing process with link to Volume Licensing Service Center (VLSC)
• 5x5 Product Keys stored in customer’s VLSC account
• In Open License, customer signs VL contract that contains Cloud Terms post order submission
• Input 5x5 product keys on http://www.office.com/setup365 to activate service
• If customer has an O365 tenant already, then log in to the account to input the product keys
• 1-year service subscription term begins the date the keys are redeemed
• “Partner of Record” needed to ensure partners receive communications about renewal for customers and secure future Advisor Fees for any additional transactions processed at Office 365 Portal (if applicable).
Focus on OVS-ES agreement first, then add Office 365 plansOffice 365 Education in OVS-ES
Meet Minimum Requirements:• Organization-wide
Commitment • At least one Desktop
Platform Product• 5 FTE or more
Add Office 365 Services for Faculty/Staff or Students:• Office 365 A3 full USL• Office 365 A3 Add-On• Office 365 ProPlus
Per user, in any quantity as Additional ProductsIn OVS-ES, Office 365 Plans are not platform online services and do not count toward the org-wide commitment
OVS-ES Agreement vs. Office 365 subscription termOVS-ES contract and Office 365 subscription expiration are independent and not coterminous.
28
Order Placed for Office 365 SKUs through OVS-ES
A3 Starts…
A3 RenewalAdd
A3 Seats
Seats Added Mid-Term: A3 subscription expiration date needs to be the same for all seats. Any extra months of usage will be spread over all existing seats within the same subscription.
Keys Redeemed: A3 1 year subscription starts when Keys are redeemed.T&Cs are suppressed: OVS-ES customers will not be prompted to accept terms again in MOP.
A3 Renewed by reordering SKU through OVS-ES or from O365 Portal.
Year 1 Year 2 Year 3
Anniversary Order placed for on-premises products
Anniversary Order placed for on-premises products
Institutions can add the free Office 365 Education A2 through MOP and A3 or Office 365 ProPlus through OVS-ES.
All Office 365 licenses are assigned per user and may be ordered in any quantity needed. The user count for Add-Ons may exceed the FTE count but can only be ordered for defined organization.
Adding free and paid Office 365 plans to OVS-ES
200 FTEOrg-wide Count
260 Usersin Organization
Education Desktop
Plan A2 – Free through MOP
License for all 260 Users
No on-premise license for related products
Education Desktop Org-Wide
License for 200 FTE
All users and on-premises devices are covered
Plan A2 (Free)
Defined “Organization” = 200 FTE / 260 Users
OVS-ES
MOP
75 UsersOrder in any quantity
Plan A3 Add-on
OVS-ES
Plan A3 Add-on – through OVS-ES
License per user in any quantity needed after qualifying for OVS-ES
Two ways to add Office 365 Education A3
A3 Add-On A3 Full USL
Customer Scenario:• 2,000 FTE• 1700 Full Time Employees• 900 Part Time Faculty
Edu Desktop x 2000 FTE = $94,080
A3 Add-On x 2600 Users = $62,400
Total Spend: = $156,480
On Prem Components x 2000 FTE = $48,240
A3 full USL x 2,600 Users = $127,608
Total Spend: = $175,848
Based on Level A NET, GBP
To remain fully licensed end-to-end for communication, collaboration, and productivity tools, customer is better off adding the A3 Add-On to on-premises Education Desktop Suite.