Online Hawai‘i State Assessments Hawai‘i Statewide Assessment Program Information for Technology Coordinators September 10, 2015 2:30 PM – 3:30 PM HST

Online Hawai‘i State Assessments

Hawai‘i Statewide Assessment Program

Information for Technology Coordinators

September 10, 2015

2:30 PM – 3:30 PM HST

For audio, please call toll free: 1-888-226-4984


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Accessing Today’s Presentation

The PowerPoint presentation will be available on the Resources page of all of the individual HSAP Portals test portals.

Call-in Number: 1-888-226-4984


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Schedule of Webinar TrainingsWebinar Title Date/Time Primary Audience Description

Technology Requirements

September 102:30-3:30 pm

Technology Coordinators

This session will focus on the technology requirements for online testing, including secure browsers and common questions and related topics.

Test Coordination/ Administration


Test Coordinators &Test Administrators

This session will focus on the online assessment system, including features of the system and how to prepare for and administer assessments and exams.

Online Reporting System


Test Coordinators &Test Administrators

This session will focus on navigating the Online Reporting System and generating test completion reports and score reports for students.



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Today’s Agenda

• Presentation– Roles and responsibilities– Preparing for online assessments and exams at your school– Common questions

• Q & A– You can submit written questions anytime through the “Q & A” function on

bottom right of the screen. We will collect these and answer them verbally during the Q & A section.

– You can also ask your questions on the phone during the Q & A section after the presentation. The operator will announce when you can ask questions verbally.

Note: We are recording these sessions and they will be posted online at alohahsap.org.


http://www.alohahsap.org/


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Technology Coordinator Role and Responsibilities• Key Responsibilities:

– Understand the basic functionality of the online HSAP systems (including how passwords work) and necessary software and plug-ins for the online HSAP systems so that you can assist Test Administrators and Test Coordinators.

– Ensure that each computer being used for the online HSAP Assessments meet the minimum hardware and software requirements.

– Provide proper network configuration.– Confirm the correct secure browser is installed on each computer students

will use for online testing and test the installation by launching the browser.– Provide technical support/trouble-shooting during online test sessions.

• Test Coordinators are responsible for scheduling online assessments in the school. Test Administrators are responsible for administering online assessment or exam sessions. Technology Coordinators may also take on these roles but only if designated to do so. Anyone who will be administering an assessment or exam to students must first pass the online TA Certification Course.



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Overview of Online HSAP Process

•Install secure browsers•Configure network firewall and proxy for access to Online HSAP systems•Check to make sure you are using supported browsers

• Disable popup blockers• Install Flash

•Principals register Test Coordinators (TCs) in TIDE•Test Coordinators register Test Administrators (TAs), Teachers and Interim Scorers in TIIDE

Prepare Technology

Register Online System Users

•TCs, TAs, and Technology Coordinators participate in webinar trainings•TCs and TAs complete online TA Certification Course•TCs provide information and training for TAs in their schools•TAs practice using TA Training Site to administer assessments and exams•Students use Training Tests to become familiar with online assessment system and tools

Complete Training

•Develop an assessment schedule/plan•Communicate with parents about assessments and exams•Determine appropriate accommodations for students•Set accommodations in TIDE or request state approval for identified accommodations•Administer assessments and exams through TA Site

Conduct Online

Assessments

• TCs, TAs, Principals, and Teachers review "Plan and Manage Testing" to see which students still need to complete assessments and exams

• Principals and Teachers review Score Reports to examine student learning and determine which students may need additional support, or to take an assessment or exam again.

Review Reports


Hand Score Smarter

Balanced Tests

• TCs, TAs, Teachers and Interim Scorers must hand score all student responses on the Smarter Balanced Interim Assessments in the THSS system.

• Smarter Balanced Summative Assessments will be hand scored by a contracted vendor.


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Online HSAP SystemsTIDE

Register users and update student info

Training/Practice SitePrepare for assessments

or exams

Training and Practice Tests

Live Online HSAP Administer online Smarter Balanced, HSA Science,

EOC Exams and Alternate assessments

Test Administrator Live Site

Student Testing Site

Test Administrator Training Site

Online TA Certification Course

Get certified

ReportingTrack student

opportunities and results

Test Management Center

Score Reports


Teacher Hand Scoring SystemHand score student responses from the Smarter

Balanced Interim test


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Online HSAP Systems• Principals must log into TIDE and enter or verify the school’s Test Coordinator(s)

information. Test Coordinators must then log in and add/verify Test Administrator and Teacher users.

– If a Test Coordinator or Test Administrator has changed, the previous person’s name must be deleted and the new name and other information added.

– Newly added users will receive an e-mail from [email protected] that contains a temporary password and a link to sign in to HSAP systems. Users must log in with the temporary password within three (3) days of receiving the email in order to activate the account. Newly added users will be prompted to update their password and select and answer a security question.

– Returning users will be able to use their current username and password.

– A user may request a new password at any time by clicking “Forgot Your Password?”, entering their username and answer their security question. An email will the be sent from [email protected] that contains a temporary password and a link to sign in. Users must log in with the temporary password within three (3) days of receiving the email in order to activate the account. Users will be prompted to update their password.

• The username for any user is the email address that was entered in TIDE for the user. Contact the HSAP Help Desk at 1-866-648-3712 if you need help with a username or password. Call-in Number: 1-888-226-4984

mailto:[email protected]



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Minimum Computer Requirements

This information is valid for the current Secure Browser only. Updated information may be made available. For additional information please see the 2015 – 2016 HSAP System

Requirements document posted on the alohahsap.org portal.


Computers

Operating System Minimum Requirements for Current Computers

Recommended Minimum Requirements for New Purchases

WindowsVista, 7, 8.0, 8.1

Server 2003, 2008, and 2012

Pentium 4 or newer processor that supports SSE2512 MB of RAM

200 MB hard drive spaceMinimum screen resolution 1024x768

Pentium 4 or newer processor that supports SSE2

2 GB+ RAM80 GB+ hard drive

Minimum screen resolution 1024x768

Mac OS X10.6–10.10

Intel x86 processor512 MB RAM


Pentium 4 or newer processor (10.6–10.10)2+ GB RAM

80+ GB hard driveMinimum screen resolution 1024x768

LinuxFedora 20, 21

openSUSE 13.1Red Hat Enterprise Linux 6.5

Ubuntu (LTS)12.04, 14.04

Intel x86 processor512 MB RAM


Pentium 4 or newer processor2+ GB RAM

80+ GB hard driveMinimum screen resolution 1024x768



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Other Hardware Requirements

Screen size

• The minimum recommended screen size is 10 inches or larger.• Minimum supported resolution:

• Desktops, laptops and tablets: 1024 x 768.• Netbooks: 1024 x 600

• Depending on the size of the screen, individuals may need to use vertical and/or horizontal scroll bars to view the complete screen.

• Students may also use the Zoom tool to enlarge the content on the screen.

Headphones

• Students who use the text-to-speech (TTS) tool will need to use headphones. • TTS is available to all students for the Smarter Balanced tests, the HSA

Science Assessments, and the Algebra I, Algebra II, Biology I and U.S. History EOC Exams.

Printers

• Rarely needed. Test Administrators can print out test session information and, for a few students with certain documented visual impairments, TAs will be given permission by the Assessment Section to print reading passages or items. Only the Test Administrator should have access to printers used to print passages or items. Printed passages or items must be shredded immediately after the student completes a test session.



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Supported Mobile Devices


Operating System Supported Tablets

Android 4.3, 4.4, 5.0, 5.1 Google Nexus 10 Motorola Xoom Samsung Galaxy Note (2014 edition)Samsung Galaxy Tab 3 and 4LearnPad Quarto

Chrome 41 to 44 Chromebook

iOS 7.0, 7.1, 8.0–8.2

iPad 2iPad 3Fourth-generation (Retina Display)iPad AiriPad Air 2

Windows 8.0, 8.1 AIR supports any tablet running Windows 8.0 and 8.1 Pro, but has done extensive testing only on:Surface ProSurface Pro 3Asus TransformerDell Venue


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Supported Web Browsers and Related Requirements

This information is valid for the current Secure Browser only. Updated information may be made available. For additional information please see the 2015 – 2016 HSAP System Requirements

document posted on the alohahsap.org portal.

HSAP Application

Operating System

OS Version Supported Browsers Notes

• TIDE• Online TA

Certification Course

• Online Reporting System

Windows Vista Chrome 41–42; Firefox 10–36 Pop-up blockers must be disabled.

7, 8.0 Chrome 41–42; Firefox 10–36; Internet Explorer 10–11

8.1 Chrome 41–42; Firefox 10–36; Internet Explorer 11

Mac OS X 10.6 Chrome 41–42; Firefox 10–36; Safari 5

10.7 Chrome 41–42; Firefox 10–36; Safari 5–6

10.8 Chrome 41–42; Firefox 10–36; Safari 6



Linux Fedora 20-21, openSUSE 13.1,Red Hat Enterprise 6.5, Ubuntu (LTS) 12.04, 14.04

Chrome 41–42; Firefox 10–36




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Operating System


Windows Vista, 7, 8.0, 8.1Windows Server 2003, 2008, 2012

Windows Secure Browser 8.0 Access via secure browser only.

Mac OS X (Intel) 10.6–10.10 Mac Secure Browser 8.0


Linux Secure Browser 8.0

Android 4.3–5.1 AIRSecureTest Mobile Secure Browser

iOS (iPads) 7.0, 7.18.0–8.2

AIRSecureTest Mobile Secure Browser

Chrome OS 41–42 AIRSecureTest kiosk application

Student Testing Site







Operating System


Windows Vista Chrome 41–42; Firefox 10–36 Pop-up blockers must be disabled. 7, 8.0 Chrome 41–42; Firefox 10–36; Internet Explorer 10–11

8.0 Pro, 8.0 RT Explorer 10–11

8.1 Chrome 41–42; Firefox 10–36; Internet Explorer 11Mac OS X 10.6 Chrome 41–42; Firefox 10–36; Safari 5

10.7 Chrome 41–42; Firefox 10–36; Safari 5–610.8 Chrome 41–42; Firefox 10–36; Safari 610.9 Chrome 41–42; Firefox 10–36; Safari 710.10 Chrome 41–42; Firefox 10–36; Safari 8


Chrome 41–42; Firefox 10–36

Android 4.3, 4.4, 5.0, 5.1 Chrome 41–42

iOS 7.0–7.1 Safari 7

8.0–8.2 Safari 8

Chrome OS 41–42 Chrome 41–42

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TA Sites, Student Training and Practice Site and THSS







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Pop-Up Blockers

• To disable the pop-up blocker for each browser, navigate to the following menu options:– Firefox (Windows): Tools > Options > Content > clear Block pop-up

windows. (Firefox on OS X and Linux is similar.)

– Chrome: Menu > Settings > Show advanced settings > Privacy > Content Settings > Pop-ups > mark Allow all sites to show pop-ups.

– Chrome on Android tablets: Menu > Settings > Advanced > Content Settings > Block pop-ups > clear checkbox.

– Internet Explorer: Internet Options > Privacy tab > clear Turn On Pop-up Blocker.

– Safari: Safari > clear Block Pop-up Windows.– iOS Safari: Settings > Safari > Block Pop-ups (toggle to “off” mode).



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Fast User Switching (Windows Only)

• Microsoft Windows (Vista, 7, 8.0, and 8.1) has a feature that allows multiple users to log into a computer without requiring one user to log out before another logs in. This feature is called “fast user switching.”

• The policy of the Hawai‘i Department of Education is that if a student can access multiple user accounts from a single computer, the Fast User Switching function must be disabled. Instructions for disabling the Fast User Switching feature can be found in the 2015–2016 HSAP Technical Specifications Manual at alohahsap.org.




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Network/System/Software Updates

• Schedule the network/system updates to run in off-school hours to avoid test interruptions.

• Check for software that have auto-updates (e.g. anti-virus, Adobe, etc.) to ensure that those auto-updates are either disabled or set to run after testing hours.



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Network Information

• Network configuration settings should include the following:

– Network configurations must whitelist the following: • *.tds.airast.org• IP Address: 184.106.55.81

– Session timeouts on proxy servers and other devices should be set to values greater than the average scheduled testing time. If testing sessions are scheduled for 60 minutes, consider session timeouts of 65–70 minutes. This will help limit network interruptions during testing.

– Data cannot be cached.

– If your client network uses any device(s) that performs traffic shaping, packet prioritization, or Quality of Service, the IP addresses above should be given a high priority to guarantee the highest level of performance.



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Secure Browser Overview

• All computers that will be used for testing must have the appropriate secure browser installed. These secure browsers prevent students from accessing other computer or Internet applications or copying test information.

• Schools will need to download a new Secure Browser onto all computers used for testing in SY 2015-2016. The current Secure Browser should be used to access the online testing system once the testing window opens.

• The current secure browsers are available for download on any of the HSAP portals at alohahsap.org.

• New for 2015-2016: The secure browser may be set up to automatically check for and install updates.

• Occasionally, an updated version of the secure browser may be required during the a school year. For this reason, a new auto-update feature of the secure browser is now supported. This feature can be disabled. More information on this Auto-update feature or how to disable it can be found in the 2015–2016 Secure Browser Installation Manual at alohahsap.org.

• If an updated version of the secure browser becomes available, announcements will be made ahead of the scheduled release to allow schools time to implement.





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Downloading and Installing Secure Browsers on Desktop and Laptop Computers

One-by-one (manual) installation• From each computer to be used for testing, access the Internet, and download and install

the browser, OR• Download and save the browser onto a media device (such as a flash drive) and then

copy and install the files onto each computer, OR• Download and save the browser to a network folder and then copy it onto each computer.• Additional instructions are available in the 2015–2016 Secure Browser Installation

Manual at alohahsap.org if you must install the secure browser on computers to which you do not have administration or installation rights.

Network installation (Network Administrators)• The Windows Installer is bundled as a .MSI package enabling you to push the browser to

all the computers through Active directory and doing a silent install. Alternatively, you can push the browser out to all computers through a network by copying browser files from the network to individual computers or through third-party programs to run the installers, such as Apple Remote Desktop.




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Downloading and Installing Secure Browsers

Secure Browsers may be downloaded from any test portal



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Downloading and Installing Secure BrowsersSecure browsers may be accessed via any of the HSAP home

pages, or via the Technology Coordinators page.



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Downloading the Secure Browser for Windows• Click on your operating system to download the correct secure browser.



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Downloading the Secure Browser for Windows• Click the "Download

Browser" Link for the secure browser you would like to download and install.

• Select either "Run" or "Save File" in the pop-up dialogue box which should appear on your screen.

• If you choose to "Save" the file via the dialogue box, locate the saved file and double-click to open the installation wizard.

• If you chose to "Run" the file via the dialogue box, the installation wizard will automatically open.



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Installing the Secure Browser for Windows• Follow the on-screen instructions in the installation wizard once launched:

o Accept the end-user license and click "next"o Select "Install" or "Custom" ("Custom" allows user to select alternate

location for installation; "Install" defaults to C:\Program Files.)



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Installing the Secure Browser for Windows

• Click "Install"; once the program is installed, click "Finish"



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Downloading the Secure Browser for Mac• Click on your operating system to download the correct secure browser.



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Downloading the Secure Browser for Mac

• Right-click (secondary click) on the applicable secure browser download link and choose the "Save Link As..." option.

• When prompted, save the secure browser file to your desktop.



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Installing the Secure Browser for Mac

• Locate and double-click (open) the secure browser .dmg file on your desktop.• Once the .dmg file has opened, click and drag the secure browser icon to your

applications folder (both should be visible in the dialogue box on your screen).



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• Open the Applications folder, locate the secure browser file and double-click to launch.

Installing the Secure Browser for Mac



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For Help or More Information

• Visit alohahsap.org• Call, fax, or email the American Institutes for Research HSAP

Help Desk– Hours: 7:30 a.m. to 4:00 p.m. Monday – Friday (except

holidays) – Phone: 1-866-648-3712– Email: [email protected]

• If you are not sure if your network is properly configured or you have network related questions, contact your school network administrator or your IT Manager.





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Thank You!

• And now on to Q & A……….


Documents

Online Hawai‘i State Assessments Hawai‘i Statewide Assessment Program Information for Technology Coordinators September 10, 2015 2:30 PM – 3:30 PM HST