Orace Sourcing

7/28/2019 Orace Sourcing

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Oracle Sourcing

Quick Start Guide


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2 /GE Title or job number /

4/1/2013

Input Header Details

Create RFI, RFX or Auction

Manage Collaboration Team

Add Requirements

Create Lines

Set Controls & Event Timing

Select Suppliers

Review & Publish

Header

Manage Terms/ Attachments

Lines

Controls

Supplier

Review & Acknowledge Participation

Create & Submit Proposal / Bid

Supplier Response

Review Supplier Response

Open Negotiation: Monitor Supplier Response

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Open Invitation9

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Closed Negotiation: Award Negotiation

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RFI, RFX, Auction ProcessBuyer Action

Supplier Action

Legend


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3 /GE Title or job number /

4/1/2013

Create RFI, RFQ or Auction

- Select

+ GE(US) Sourcing Buyer

+ Sourcing

+ Sourcing Homepage

- Select Create RFI, RFQ or

Auction

Dev URL: http://ospcdev.corporate.ge.com:8051

Stage URL:

Production:
http://ospcdev.corporate.ge.com:8051/http://ospcdev.corporate.ge.com:8051/


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GE Title or job number /4/1/2013

Step 1: Input Header Details

- Enter a Title

- Negotiation Style :Standard Negotiation

- Quote Style : Blind

- Event : Blank

- Security Level : Public

- Description : Optional

- Operating Unit : Your

Business Unit

- Outcome : Standard

Purchase Order


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Step 3: Add Requirements

Requirements are questions thatthe supplier should answer as partof supplier response

Requirements can be optional, required, or view only

Answers can be set drop down lists or open freeresponses

Responses can be auto-scored

Team members with Full or Scoring access can rate theresponses

- Check box for Requirements and

Click Add Section and enter aSection Name

- Click Apply and AddRequirement

- Create a question

- Select Properties and Apply


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Step 3: Add Requirements

An example of Section

and Question added tothe Requirementsection of the header

Note:

Requirements can be entered

through multiple means:

- Create in UI

- Can be template driven

- Bulk upload Excel template


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Step 4: Manage Terms/AttachmentsTerms

-Bill-To Address:defaulted to main GE plant

- Currency: Base currencyis displayed.

(Optional) Responsecurrencies may be set so thatsuppliers can quote in localcurrency and the system willautomatically convert to thebase

-

Additional HeaderAttributes

-Test Auction: Set to Yes orNo.Only flags thenegotiation as test or live forreporting purposes

- Category: Selectappropriate Category

Notes and Attachments

(Optional) Providesadditional information tosuppliers


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Step 5: Create Lines- Click on Lines tabfrom the left menu

- Select Display Rank Asand Ranking

- Select Create Line fromActions drop down andclick Go

- Enter required fields andclick Apply

- Description is free text

- Start/Target/Current priceis optional

-Attributes (optional)Attributes are used to describe the good

or service being purchased. They identifycharacteristics which will be negotiated on

in addition to item price. To add attributes,

click Add Another Row or Add Attribute

List. In a Multi-Attribute Weighted Scoring

negotiation, you can assign weights and

scores to attributes.


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Step 6: Set Controls & Event Timings- Click on Controls tabfrom the left menu

- Set Schedule

- Preview Date: in this period, all

eligible Suppliers may view the

RFx/Auction but not submit

responses.

- Open Date: The date and time the

negotiation opens.

- Close Date: The date and time the

negotiation closes. Once closed, nofurther responses may be accepted.

- Award Date (RFQs and auctions):

The date and time by which

RFQ/Auction will be awarded.

- Review Response Rules

Update Screenshot


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Step 7: Select Suppliers- Click on Suppliers tabfrom the left menu

- Click Add Supplier- Enter supplier name andclick Search

-Click Add to InvitedSuppliers

- Repeat search for other

suppliers as desired

- Click Apply

-Ensure that the ContactName for the supplier isthe contact in the suppliertable

- If supplier or suppliercontact not found, click onRegister New Supplier.This will link to Aravo(pending setup in Dev, details to follow)


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Step 8: Review & Publish- After addingsuppliers, clickReview

- If changes arerequired, clickUpdate

- If ready, clickPublish

The invited supplierswill receive emailnotification toparticipate in thenegotiation


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Supplier Response


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Step 9: Open Invitation

- Publishednegotiations will

show up under YouCompanys OpenInvitations

- Click on theNegotiation Number


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Step 10: Review & Acknowledge Participation

- Review thenegotiation under

Header, Lines andControls

- Under Action selectAcknowledgeParticipation(default) and clickGO

- Enter Note toBuyer (optional) andclick Apply


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Step 11: Create & Submit Bid/Proposal

- Under Action selectCreate Bid and click

GO

- Header: Enter

details/AddAttachments(optional)

- Lines: EnterBidPrices and clickContinue


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Step 11: Create & Submit Bid/Proposal

- Review and clickSubmit

- Confirmationscreen


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Review Supplier Response andAward


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Step 12: Open NegotiationsMonitor Supplier Responses

- Click onPublishedNegotiation

- From the Actiondrop down menu,select your optionto review, for

example selectView LiveConsole orAnalyze by Bidand click Go

Analyze by Bid

Live Console


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Step 13: Closed Negotiations Award Negotiation

- From the Actiondrop down menu,select your option toreview and decideaward scenario, forexample Analyze byBid

- Select applicablesuppliers and clickAward MultipleLines


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- Select lines to awardto each supplier byselecting the radio

button- Click RecalculateAward button toupdate the award andsavings amounts atthe bottom of the

screen- When done, selectSave Award from theActions drop down andclick Go

- Return to thenegotiation header byclicking on the Titlelink


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-Select CompleteAward from theActions drop down and

click Go

- Check Share awarddecisions withsuppliers immediatelyfor automated emailsto awarded suppliers

-Click Submit

- Confirmation screen

Documents

Orace Sourcing