ORGANO

Inventory & Order Management system

Non-streamlined processes

Erratic Tracking of Orders & Stock

Turn around Time lags

Inconsistent Stock & Inventory Tracking

Inconsistent cost-benefit analysis of a stock

The NEED

Current ecosystem running on conventional manual processes resulting into

REVENUELEAKAGE

Manage on the Go

Stay Organized

Customize Your Needs

Our Solution- ORGANO

Our Solution- ORGANO

Design Principals

The robust architecture of ORGANO

I results into an integrated

process approach wherein

every stake holder involved can

access and acknowledge the

respective process actions

Inventory

Management

Order

management

Real time

reporting

Easy access

Inventory Management

• Real time online inventory tracking

• Mapping of the inventory shelf period

• Inventory Consumption tracking

• Online approvals/remarks

• Notification alerts

Order Management

• Online tracking from purchase day

• Shipment and movement tracking

• Cost Approvals/remarks

• Online documentation of PO

• Notification alerts

Process Layout

ProjectIn charge

GM office Purchase

CellOrder

Generation

Requisition to be raised by project Engineer(ADD NEW STOCK REQUEST)All the details will be filled in and will be sent to G.M for approval

G.M will receive the request. He will either approve or disapprove with notification generated

Requirement received by the purchase depttwith approval/rejection action for further process

Order generated and notification (Email sent to various stake holders

Solution Benefits

Streamlined processes

Constant & Real Tracking of Orders & Stock

Huge reduction in Process TAT

Consistent Stock & Inventory Tracking

Efficient cost-benefit analysis of a stock

Across the board notifications and updates

Revenue Increase

Admin Login Screen

Admin Dashboard Screen

Admin can add new supplier details.

Admin can Update/Delete any existing supplier details.

Supplier Management Screen

Admin can add new supplier details. Admin can Update/Delete any existing supplier details Admin can add new supplier details. Admin can Update/Delete any existing supplier details

Location Management Screen

Admin can add following Stock Details: Stock Name Stock Type Stock Quality Supplier Name

Stock Management Screen

Project Engineer Request Screen

Project Engineer will raise a request for new stock requirement by selecting stock name and quantity required for a particular site. The software will also show the current stock balance left for the particular site.PE will further select the approving GM and purchase Officer who will approve the stock request.

Stock Request Screen –Project Engineer

Order details for new request raised can be viewed by clicking on Order Details button.

Order Details Screen

General Manager or any higher authority can approve or reject the

request for new stock request raised by Project Engineer. A notification email will be sent to all the respective stakeholders on action taken by GM.

General Manager Approval Screen

The approval request notification from the General manager is shown in the Current Status tab under Purchase officer screen.

1.Pending at GM : Request is pending at GM for approval raised by the Project Engineer.2.Before Purchase officer approves/rejects/edit the Current order request he checks the current stock,availability of stock at different site locations. Incase the ordered stock is already present the purchaseofficer will raise a new request to Project Engineer/General manger of that site to allocate the the stock to site from where the stock request was raised.3.At each step an email notification message is sent to respective stake holders.

Purchase Officer Screen

This Screen shows the availability of different stock present at different site locations. Higher Management/Purchase team can get to knowthe availability of different stocks present.

Current Location Stock Screen

Purchase officer can automatically generate the PO of stock by clicking on Edit button of Order . Rate and tax values are to be entered ,further purchase officer clicks on Update button for generating PO. Purchase officer will click on Approve button andPO will be generated .The PO generated will automatically populates the Supplier address, Delivery address, calculates the total cost of stock including VAT and other taxes.

Automatic PO generation for requested Stock

The PO generated by purchase team is send to the dispatch team. The dispatch teamis responsible for sending the stock back to the site/Project engineer once received from supplier .The stock is sent back to the site from where stock request was raised.

Dispatch Management Screen

Dispatch team will update the status of actual stock items received from supplier that will be dispatched to the site (Project Engineer) from where request was raised.Once the stock is received at site location Store Manager/project Engineer will add /update the stocks received from the dispatch team.A notification email will be sent across all the stake holders once the stocks are received /updated in the inventory.

Dispatch team Screen

Thank You