Orientation for new project Lead partners and partners

Overview of the claim system

Lead partners and partner seminar Voss, Norway

12-13 June 2008

Maxi Nachtigall

The life circle of a project claimProject partner:

Statement of Expenditure +documentation

National controller:

First level control- Certificate of Expenditure

Lead Partner:- Activity report - Project Claim- Certificates of Expenditure- Summary of COE

Project partner:

-Certificate of Expenditure + Partner Activity Report

Lead partner:

Receipt of Grant

Lead partner:

Allocation of Grant

Project partner:

Individual share of partnership Grant

NPP Secretariat:

Assessment of project report

Managing Authority:

Content and Compilation Check

Managing Authority:

Decision of Payment

Certifying Authority:

Final Payment Check

Certifying Authority:

Payment (+payment notification)

1

3

2

1st steps

Project partner:Statement of Expenditure +documentation

National controller:First level control

- Certificate of Expenditure

Lead Partner:- Activity report - Project Claim- Certificates of Expenditure- Summary of COE

Project partner:-Certificate of Expenditure + Partner Activity Report

Project partner

Statement of expenditure

To be supported by: Copies of invoices Other appropriate documentation

1 month estimated time of work

Project partner:Statement of Expenditure +documentation

National controller Performance of 1st level of control on national level Certifying expenditures in accordance with:

Regulations of the European Commission NPP 2007-2013 Common Eligibility Rules National legislation

Issuing 1st level of control certificate: Certificate of Expenditure (COE) Outline of eligible costs and deducted cost Sent to individual partner

2 months estimated time of work

List of national controllers downloadable on www.northernperiphery.eu Currently controllers for Finland, Northern Ireland, Ireland, Sweden,

Iceland and Greenland Currently no controllers for Scotland, Norway and Faroese Islands

National controller:First level control

- Certificate of Expenditure

Project partner

Receives partner’s Certificate of expenditure from National controller

Sending partner documents to Lead partner Partner’s activity report Partner’s certificate of expenditure

Project partner:-Certificate of Expenditure + Partner Activity Report

Lead partner Compilation of the Progress report

(additional presentations on 13 June 2008) Reporting on activities

Activity report (template on www.northernperiphery.eu (template available by 15 August 2008)

Examples of information and dissemination material

Financial reporting Project claim A partnership Statement of expenditure/ Summary of Certificates of

Expenditure Each partner’s certificate of expenditure

Progress report to be signed by authorised LP representative

Original signed version and electronic copy to be sent to Programme Secretariat/ Responsible Desk officer

Lead Partner:- Activity report - Project Claim- Certificates of Expenditure- Summary of COE

2nd steps

NPP Secretariat:

Assessment of project report

Managing Authority: Content and Compilation Check

Managing Authority:

Decision of Payment

Certifying Authority:

Payment (+payment notification)

Certifying Authority:

Final Payment Check

Programme Secretariat

Assessment of the activity report: Completeness of information Eligibility of activities carried out In accordance with application and decision

Further information in separate presentation on Activity reporting

Evaluation of activity report will be sent to Managing Authority

NPP Secretariat:

Assessment of project report

Managing Authority

Content and compilation check: Completeness of documents Correct compilation of claim documents Certification by national controller Correct calculation of amounts claimed

Issuing a Decision of payment Forwarding the Decision of Payment to Certifying Authority

Managing Authority:

Content and Compilation Check

Managing Authority:

Decision of Payment

Certifying Authority

Final payment check before transfer of programme funding Entitlement of final beneficiary to receive co-funding

National match funding has to be paid out before a claim to the NPP can be put forward

Payment and payment notification to Lead partner

Payment will be allocated in accordance with grant contract and approved claim

Certifying Authority:

Final Payment Check

Certifying Authority:

Payment (+payment notification)

3rd steps

Lead partner:

Receipt of Grant

Lead partner:

Allocation of Grant

Project partner:

Individual share of partnership Grant

Lead partner

Receipt of Grant Allocation of Grant to individual project partners

Individual share of partnership grant

Lead partner:

Receipt of Grant

Lead partner:

Allocation of Grant

Project partner:

Individual share of partnership Grant

Thank you for your attention