Part 2: Selsey Site Specific Flood Plan · This Multi-agency Flood Plan (MAFP) is written as a Part 2 to the Sussex Adverse Weather Response Framework: Chapter 2 Multi-Agency Flood

Multi-Agency Flood Plan

Part 2: Selsey Site Specific Flood Plan

Redacted version

PART 2: SELSEY MULTI AGENCY FLOOD PLAN

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Document Control

Title Sussex Resilience Forum Multi-agency Flood Plan, Part 2: Selsey Site Specific Plan

Version Number and draft status Version 3

Plan Author Lloyd Harris Chichester District Council Updated by Michael Rowland, May 2016.

Primary Reviewers

Chichester District Council

West Sussex County Council

Sussex Police

South East Coast Ambulance Service

West Sussex Fire & Rescue

Maritime & Coastguard Agency


Environment Agency

Sussex Health Protection Agency

Western Sussex PCT

Intended Audience Category 1 & 2 Responders

Distribution Details

SRF Website www.sussexemergency.info Sussex Police South East Coast Ambulance Service West Sussex Fire & Rescue Service Maritime & Coastguard Agency Chichester District Council Environment Agency Sussex Health Protection Agency Sussex Community NHS Trust Western Sussex NHS Foundation Trust Scottish & Southern Electricity Southern Gas Network Southern Water Portsmouth Water R.N.L.I. St. John Ambulance (Sussex) British Red Cross Society (Sussex) Radio Amateurs Network (Raynet) Selsey Town Council East Wittering & Bracklesham Parish Council West Wittering Parish Council

Notification of Updates New versions to be signed off by SRF Executive Group and then circulated to all members of the SRF.

Date First Published Nov 2008

Date of Current Publication May 2016

http://www.sussexemergency.info/


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Date of Next Review 29/02/2018

Amendment Details See summary of amendments at end of this document

Table of Contents Document Control ...................................................................................................................... 2

SECTION 1 GENERAL INFORMATION .............................................................................. 10

1.1 Introduction .......................................................................................................................... 10

1.2 Ownership and Review ......................................................................................................... 10

1.2.1 Alternative Review Triggers .............................................................................................. 10

This plan will also be reviewed if any of the following criteria are met: .......................................... 10

1.3 Aim ........................................................................................................................................ 11

1.4 Objectives.............................................................................................................................. 11

1.5 Scope ..................................................................................................................................... 11

SECTION 2 – THE RISK OF FLOODING ............................................................................ 11

2.1 Introduction .......................................................................................................................... 11

2.2 History ................................................................................................................................... 11

2.3 Flood Risk Assessment .......................................................................................................... 12

2.4 Maps...................................................................................................................................... 13

SECTION 3 ACTIVATION ................................................................................................... 14

3.1 Introduction .......................................................................................................................... 14

3.3 Triggers and Actions .............................................................................................................. 15

3.5 Action on Receipt of a Flood Warning .................................................................................. 17

3.6 Partner Notification Cascade Process ................................................................................... 18

3.7 Flood Warning No Longer in Force ....................................................................................... 19

SECTION 4 COORDINATION OF RESPONSE ....................................................................................... 20


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4.1 Initial Inter-agency Response Meeting (A.K.A Pre Silver Meeting) ....................................... 20

4.2 Incident Control Points (AKA Silver or Tactical) .................................................................... 20

4.3 Incident Control Point South ................................................................................................. 20

4.4 Incident Control Point North....................................................................................................... 21

4.5 Rendezvous Points (RVP) / Marshalling Areas (MA) ............................................................. 22

SECTION 5 ROLES AND RESPONSIBILITIES .................................................................. 23

5.1 Multi-Agency Response- Internal arrangements .................................................................. 23

5.2 Roles and Responsibilities ..................................................................................................... 24

5.3 Town and Parish Plans .......................................................................................................... 24

5.4 Resources .............................................................................................................................. 24

SECTION 6 - COMMUNICATIONS ...................................................................................... 25

6.1 Coordination ......................................................................................................................... 25

6.2 Media .................................................................................................................................... 25

6.3 Warning and Informing the Public ........................................................................................ 25

6.4 Leaflets/Bulletins .................................................................................................................. 25

6.5 Websites................................................................................................................................ 26

6.6 Helpline ................................................................................................................................. 26

6.7 ‘One-Stop-Shop’ .................................................................................................................... 26

6.8 Offers of help from the Public .............................................................................................. 26

SECTION 7 - EVACUATION ............................................................................................... 27

7.1 Evacuation Process - Introduction ........................................................................................ 27

7.2 Flood Risk Sectors ................................................................................................................. 27

7.3 Preparing to Evacuate ........................................................................................................... 27

7.4 Evacuation Coordination ....................................................................................................... 27

7.5 Evacuation – Method ............................................................................................................ 28

7.6 Evacuation zones .................................................................................................................. 28

7.8 Evacuation Assembly Points ................................................................................................. 28

7.9 Self-Evacuation...................................................................................................................... 28


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7.10 Refusal to Evacuate ............................................................................................................... 28

7.11 Emergency Transport ............................................................................................................ 29

7.11.1 Transport in the event of Isolation ........................................................................................ 29

7.11.2 Transport Staffing ............................................................................................................. 29

7.12 Rest Centre(s) ........................................................................................................................ 29

7.12.1 Designated Rest Centre Locations ......................................................................................... 29

7.12.2 Alternative Rest Centre Locations .................................................................................... 29

7.12.4 Risk Assessment of Rest Centres....................................................................................... 30

7.13 Animals .................................................................................................................................. 30

7.14 Record Keeping ..................................................................................................................... 30

7.15 Commercial Concerns ........................................................................................................... 30

7.16 Industrial Premises ................................................................................................................ 30

7.17 Leisure concerns ................................................................................................................... 30

SECTION 8 – VULNERABLE PERSONS ............................................................................ 31

8.1 SRF Plan ................................................................................................................................. 31

8.2 Identifying Vulnerable People ............................................................................................... 31

SECTION 9 – KEY INFRASTRUCTURE ............................................................................. 32

9.1 Introduction .......................................................................................................................... 32

9.2 B2145 Selsey Road ................................................................................................................ 32

9.3 Sewerage Treatment Works ................................................................................................. 32

9.4 Selsey Electrical Sub-station ................................................................................................. 32

9.5 Electrical Substations ............................................................................................................ 33

9.6 Water pumping stations ....................................................................................................... 33

9.7 Ferry Pumping Station .......................................................................................................... 33

9.8 West Beach Sea Defences ..................................................................................................... 33

9.9 Medmerry Beach Sea Defences ............................................................................................ 34

9.10 Risk from Pollutants and Hazardous Materials ................................................................. 34


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9.11 Risk from Large Stock or Large Food Processing Establishments ......................................... 34

SECTION 10 RECOVERY – INFORMATION AND GUIDANCE .......................................... 35

10.1 Introduction .......................................................................................................................... 35

10.2 Persons Trapped ................................................................................................................... 35

10.3 Pumping-out of flooded properties ....................................................................................... 35

10.4 Gas ........................................................................................................................................ 35

10.5 Electricity ............................................................................................................................... 35

10.6 Power Loss Implication ......................................................................................................... 35

10.7 Practical Support ................................................................................................................... 36

10.8 Building Safety ...................................................................................................................... 36

10.9 Cleaning Materials ................................................................................................................ 36

10.10 Disposal of Damaged goods .............................................................................................. 36

10.11 Trading Standards ............................................................................................................. 36

10.12 Emotional Support ............................................................................................................ 36

10.13 Health ................................................................................................................................ 36

10.14 Site Specific Information and Considerations ................................................................... 36

SECTION 11 TRAINING AND EXERCISING....................................................................... 37

11.1 Introduction & Purpose .................................................................................................... 37

11.2 Training Audience ............................................................................................................. 37

11.3 Competency Categories / Grouping ...................................................................................... 37

11.4 Competencies ....................................................................................................................... 37

11.4.1 Generic Competencies .................................................................................................. 37

11.4.2 Specific Skills ...................................................................................................................... 38

11.4.3 Emergency Response .................................................................................................... 38

11.4.4 Crisis Communications .................................................................................................. 38

11.4.5 Administrative Support ................................................................................................. 38

11.5 Competencies Matrix ............................................................................................................ 38


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11.6 Training & Awareness Materials ........................................................................................... 39

11.7 Training Approaches ............................................................................................................. 39

11.8 Training Programme ............................................................................................................. 39

11.9 Training Frequency ............................................................................................................... 39

11.10 Exercising .......................................................................................................................... 40

11.11 Training and Exercise Records .......................................................................................... 40

APPENDICES...................................................................................................................... 41

APPENDIX A: INTER-AGENCY MEETING – ATTENDEES AND AGENDA ....................... 41

APPENDIX B: CONTACTS SHEET – ALL RESPONDING AGENCIES .............................. 42

APPENDIX C – FLOOD SECTOR INFORMATION ............................................................. 46

Purpose ............................................................................................................................................. 46

The Sectors ........................................................................................................................................ 46

FLOOD SECTOR NORTH MAP ............................................................................................................ 47

FLOOD SECTOR WEST (NORTH) MAP ................................................................................................ 56

FLOOD SECTOR WEST (CENTRAL) MAP ............................................................................................. 57

APPENDIX D: RESOURCES .............................................................................................. 63

Sandbag Protocol .............................................................................................................................. 63

Requests for sandbags ...................................................................................................................... 63

Commercial premises ....................................................................................................................... 63

Parish Councils .................................................................................................................................. 63

4-wheel drive vehicles ...................................................................................................................... 64

Boats ................................................................................................................................................. 64

Buses/Coaches .................................................................................................................................. 64

Community Transport ....................................................................................................................... 64

Telephones ........................................................................................................................................ 65

Radio ................................................................................................................................................. 65

Loudhailers ........................................................................................................................................ 65

Military Aid to the Civil Community (MACC) .................................................................................... 65


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Red Cross Emergency Incident Support Vehicles based at: .............................................................. 65

Bunn Leisure Resources .................................................................................................................... 67

APPENDIX E: EVACUATION ZONES, ROUTES AND ASSEMBLY POINTS ..................... 68

North Sector Evacuation Zones......................................................................................................... 69

South Sector Evacuation

Zones


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.......................................................................................................................................................... 70

West Sector (North) Evacuation Zones ............................................................................................. 72

West Sector (South) Evacuation Zones ................................................................................. 73

East Sector Evacuation Zones ................................................................................................. 74

Evacuation Routes and Evacuation Assembly Points (EAP) .............................................................. 75

APPENDIX F BUNN LEISURE INFORMATION .................................................................. 76

APPENDIX G - BUNN LEISURE MAPS .............................................................................. 82

West Sands Map ............................................................................................................................... 82

Green Lawns ..................................................................................................................................... 83

APPENDIX H SELSEY CENSUS INFORMATION .............................................................. 84

APPENDIX I – SIDLESHAM FLOOD MAP .......................................................................... 85

Significant ammendements following May 2016 review 84

SECTION 1 GENERAL INFORMATION

1.1 Introduction

This Multi-agency Flood Plan (MAFP) is written as a Part 2 to the Sussex Adverse Weather Response Framework: Chapter 2 Multi-Agency Flood Plan Part 1, which it is an integral part of The Multi-Agency Flood Plan Part 1 provides generic information for responding to and managing a flood incident in Sussex. This Part 2 plan includes detailed information specific to the ‘high-risk’ area for the communities of Selsey, Sidlesham and Church Norton, (hereafter simply referred to as the Selsey area), which have been identified as potentially at risk from coastal and/or river flooding.

1.2 Ownership and Review

This plan is owned by, Chichester District Council. It will be reviewed every 2 years as part of a continued program, which involves all Part 2 Specific Flood Plans in West Sussex.

1.2.1 Alternative Review Triggers

This plan will also be reviewed if any of the following criteria are met:


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After significant flood event;

Lessons identified from a flooding exercise;

Changes to the level of flood risk to the area covered by this plan;

Changes to the Environment Agency’s flood warning service that impact on this plan;

Restructuring or significant changes to key responding organisations; and changes in Legislation or Government guidance.

1.3 Aim

The aim of this plan is to provide a framework for the coordinated inter-agency response to flooding or the threat of flooding in the Selsey area.

1.4 Objectives

The objectives of the plan are to:

Provide a specific response document for the threat of coastal flooding at Selsey.

Enable efficient multi-agency working, planning and response by providing an operational overview of the flood response.

Consider the particular logistical challenges that would be posed in evacuating or supporting people of Selsey.

Establish effective mechanisms for warning and informing the public in Selsey.

Incorporate both generic and site specific flood plan information where appropriate.

1.5 Scope

This plan provides a multi-agency framework to combine the activation and response

to a flooding emergency within the Selsey and Medmerry coastal areas. Each

responding organisation will have their own specific contingency plans for deploying

and coordinating their own resources.

The plan does not cover arrangements for long term recovery or other affected areas

outside of this plan. West Sands Caravan complex belonging to Bunn Leisure have

their own contingency plans to deal with emergencies.

SECTION 2 – THE RISK OF FLOODING

2.1 Introduction

The Selsey area is at highest risk from coastal flooding, which could affect properties

in Selsey and Sidlesham. There is also a risk that coastal flooding could isolate the

Selsey area as the only road into Selsey, the B2415 is also at risk of flooding.

2.2 History

Severe flooding due mainly to breaches in defences has occurred on several occasions at the Medmerry frontage.

1910 – In December, four to five thousand acres of land were flooded in less than one hour. The sea breached a shingle bank at Pagham flooding the harbour which had been reclaimed in 1876. Medmerry single bank also breached. The main road from Chichester was flooded as was the railway line and the tram line south of Sidlesham.

1967 – In November, a 800m breach caused flooding up to 2km inland to a depth of 1.5m


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1989 – In December, the defence breached resulting in flooding of the caravan parks adjoining the foreshore.

2005 – In November, an 80m breach caused flooding and damage to the caravan park.

2005 – In December, leaking of the shingle bank, plus overtopping caused flooding to the caravan park.

2006 – In December, overtopping caused flooding to the caravan park.

2008 – On 10th March a high tide caused significant flooding to the caravan park.

2013–14 sequence of severe storms had a dramatic effect on beach levels but no flooding reported because of operational Medmerry realignment scheme.

2.3 Flood Risk Assessment

Coastal flooding is the highest risk in Selsey, with approximately 1000 properties and approximately 150 caravans at risk from extreme coastal flooding. This number increases dramatically during the period from 1st March to October 31st when large holiday homes and other leisure accommodation are occupied, particularly at West Sands Caravan Park, one of the largest sites in Europe. The number of residents and visitors in the Selsey area during this period may well exceed 29,000.

The Selsey peninsula can be divided into two main threat areas in relation to coastal flooding based upon the sea defences in place and areas affected should there be over topping or fail. The West side of Selsey is protected by the Medmerry Managed Realignment scheme which is an earth bank maintained by the Environment Agency. The current flood risk is 1 in 200 including climate change (0.5% in any given year). Without the new defences, there are approximately 317 properties at risk from coastal flooding in this area. The East beach defences, a sea wall and groynes maintained by Chichester District Council, protect the east side of Selsey. The current flood risk is 1 in 50. There are approximately 650 properties at risk on the East side of Selsey. Selsey West Beach and the Selsey Bill defences at the tip of the Bill, maintained by Chichester District Council, do not protect a particular threat area – there is not an expansive floodplain inland threat of the coastal fringe and there are no properties identified as at high risk. There is also a significant risk to the B2145 Chichester Road near Ferry House, as occurred during the flood event in December 1910. The road could flood from the Pagham Harbour side or from the Broad Rife. A breach in the defences at Medmerry would cause sea water to flow down the Broad Rife towards the Environment Agency Ferry pumping station, which pumps water from the Broad Rife under the road to Pagham Harbour. If the Ferry pumping station fails during a flood event this would increase the risk of flooding to the B2145. The road would be likely to be flooded 4-6 hours over the high tide, but the water would drain away at low tide. However, depending on the strength of the flood water the road may be damaged and need repair.


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Fluvial flood risk from a number of local rifes (Selsey, Broad, Early, Easton, Keynor and Grange) is minimal. Coastal flooding is at an increasing risk with continued erosion of the defences at Medmerry, rising sea levels and increased frequency of winter storms as a result of climate change.

2.4 Maps

Selsey has been split in to four sectors. North, South, East and West. Detailed maps can be found at appendix C.

2.5 Locations and what is at risk The following table summarises each sector. Detailed information can be found at Appendix C.

Note: Sussex Beach Holiday Village is now called Medmerry Park


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SECTION 3 ACTIVATION

3.1 Introduction

Activation of the Selsey flood plan is triggered by the Environment Agency Flood Warning Service. The Environment Agency (EA) will circulate flood warnings to emergency services, local authorities and the general public for specific areas of the flood plain. During 2010 the Environment Agency developed the Flood Warning Service to ensure that all phone numbers, including ex-directory numbers that are registered to properties located in a flood warning area receive the Flood Warning or Severe Flood Warning messages.


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3.2 Flood Warning Codes

The definitions of flood warnings are listed in the table below. These warnings provide the triggers for this plan.

Online Flood

Forecast

Warning no

longer in force

What it means

Be aware. Keep

an eye on the

weather

situation.

What it means

Flooding is

possible.

Be prepared.

What it means

Flooding is

expected.

Immediate action

required.

What it means

Severe flooding.

Danger to life.

What it means

No further

flooding is

currently

expected for

your area.

When it’s used

Forecasts of

flooding on our

website are

updated at least

once a day.

When it’s used

2 hours to 2 days

in advance of

flooding.

When it’s used

Half an hour to 1

day in advance of

flooding.

When it’s used

When flooding

poses a significant

threat to life.

When it’s used

When river or

sea conditions

begin to return

to normal.

What to do

Check weather conditions.

Check for updated flood forecasts on our website.

What to do

Be prepared to act on your flood plan.

Prepare a flood kit of essential items.

Monitor local water levels and the flood forecast on our website.

What to do

Move family, pets and valuables to a safe place.

Turn off gas, electricity and water supplies if safe to do so.

Put flood protection equipment in place.

Protect yourself and help others.

What to do

Stay in a safe place with a means of escape.

Be ready should you need to evacuate from your home.

Co-operate with the emergency services.

Call 999 if you are in immediate danger.

What to do

Be careful. Flood water may still be around for several days.

If you've been flooded, ring your insurance company as soon as possible.

3.3 Triggers and Actions

The following diagrams indicate the action to be followed for each level of flood warnings. These actions must be followed if a flood warning is received for the coastal areas;

071FWC2201 Selsey (Tel: 0345 988 1188 option 1 then enter quick dial code 0123121)

071FWC2101 Medmerry (Tel: 0345 988 1188 option 1 then enter quick dial code 0123113)


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3.3.1 These actions may also apply if there is a forecast of severe weather, with information indicating a high risk of this leading to flooding in Selsey. If this is the case the Environment Agency would contact Sussex Police as per the diagram below. This forecast could be from information in a Flood Guidance Statement, Extreme Rainfall Alert or Met Office weather forecast or Severe Weather Warning. If an Emergency Service, Local Authority or member of the public is reporting significant flooding this may also trigger the same actions, if the event is deemed serious enough.

3.3.2 The Sussex Adverse Weather Response Framework sets out the procedures in place for dealing with significant weather events affecting Sussex, including flooding. These procedures indicate the three key levels of response which can be activated to initiate multi-agency liaison for Sussex wide events:

Adverse Weather Teleconference (AWT) – Run in advance and during the weather event to share information about the forecast and experienced conditions. Chaired by the Environment Agency for all flooding scenarios.

Adverse Weather Office (AWO) – For more serious weather events, this is a tactical level co-location of liaison officers from different agencies chaired by Sussex Police.

Strategic Coordinating Group (SCG) – Established during major incidents such as a major coastal flooding event. Chaired by Sussex Police. Trigger may come from information from a Sussex AWT or AWO.

Discussions between Cat 1 and 2 responders through the above levels of response

regarding forecast information may also trigger the need for a multi-agency meeting

at a high risk site.

It is likely that if a site specific multi-agency meeting is triggered following the

diagram below, there will also be a need for a Sussex wide response according to

one of these three levels. It is vital that there is a communication link between these,

either Sussex Police or the Environment Agency will provide this link as these

organisations are likely to have officers at both meetings.

3.4 Action on Receipt of a Flood Alert


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3.5 Action on Receipt of a Flood Warning

EPO: 07768 846 406

Home: REDACTED


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3.6 Partner Notification Cascade Process

The following chart is to be used where activation of the full plan is considered

necessary.

Sussex Police to inform the following organisations of full activation:

Sussex

Police Duty

Officer

Environment

Agency

Incident

communication

Service West

Sussex Flood

Warning Officer 0845 8503518

Marine and

Coastguard

Agency

24 hours

02392 552100

West Sussex

County

Council

Office 01243

777100 Duty

Officer pager

REDACTED

West Sussex

Fire and

Rescue

Service

24 hours

01243 786211

South East

Coast

Ambulance

Service

Control Centre

REDACTED

Main Office

01273 489444

South East Coast

Ambulance to inform the

following organisations of

full activation:

Chichester District Council Emergency

Planning to inform the following

organisations of full activation:

West Sussex County

Council Emergency Unit to

inform the following

organisations of full

activation:

Maritime and Coastguard

Agency to inform the

following organisations of

full activation:

Scottish and

Southern

Energy

24 hours

08457 718191

Southern

Water

24 hours

01903 272095

Royal National

Lifeboat

Institute

Via pager

activated by

MCA

NHS Sussex

08448 222888

Selsey Town

Council via

the CDC EPO

or ERC

Arun District

Council via

the CDC EPO

or ERC

East Wittering

&

Bracklesham

PC via the

CDC EPO or

ERC


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3.7 Flood Warning No Longer in Force

All responders are responsible for monitoring the current flood situation. If a

response to a flood incident is underway those organisations listed in Table 2 as

being responsible for notifying other organisations of Flood Warning and Severe

Flood Warning will be responsible for circulating the message that the Flood Warning

is no longer in force.


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SECTION 4 COORDINATION OF RESPONSE

4.1 Initial Inter-agency Response Meeting (A.K.A Pre Silver Meeting)

The Duty Police Inspector will liaise with the Environment Agency and if necessary other organisations such as Chichester District Council to clarify the information and determine the requirement for a multi-agency meeting as defined in Section 3. The meeting will be chaired and recorded by the police. The detail of attendees and agenda for this meeting can be found in Appendix A. If activation is required Tactical Command (Silver) will transfer to the Incident Control Post (ICP)

4.2 Incident Control Points (AKA Silver or Tactical)

The following locations may be suitable locations for Incident Control Points (ICP). This location is known as Silver or Tactical. These locations have been agreed by all agencies.

4.3 Incident Control Point South

OS GRID REF 485422 093418 ADDRESS Selsey Fire Station, High Street, Selsey. PO20 0QJ KEYHOLDER Via Control Centre 01243 786211

The default ICP location is Selsey Fire station, however if it is agreed, the Incident Control Point will be relocated to Hunston Village Hall or any other location determined at the time. West Sussex Fire and Rescue may continue to use this location as a Forward Control Point.


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4.4 Incident Control Point North

OS GRID REF 486058 101669 ADDRESS Hunston Village Hall, Selsey Road, Hunston, West Sussex

PO20 1AW KEYHOLDERS

REDACTED


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4.5 Rendezvous Points (RVP) / Marshalling Areas (MA)

The following locations may be suitable options for Rendezvous Points / Marshalling Areas. This area is used to allow all resources and equipment to converge on a central location, ready for deployment to the affected areas.

OS GRID REF 486297, 094689 ADDRESS Open Park Farm Barn (Natures Way), Rectory Lane, Selsey PO20 9HP

OS GRID REF 485452,100344 ADDRESS Green Lane, Hunston, Selsey. PO20 9HP (240 metres north of Entrance to

Chichester Golf Club)


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SECTION 5 ROLES AND RESPONSIBILITIES

5.1 Multi-Agency Response- Internal arrangements

All organisations are responsible for their own internal response arrangements. The following diagram illustrates a generic concept for users of this plan to refer to. Internal documents should be attached to the rear of this plan.


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5.2 Roles and Responsibilities

Full details of the roles and responsibilities for organisation can be found in Part 1 of

the Multi-Agency Generic flood plan.

5.3 Town and Parish Plans

Selsey Flood plan represents the response, command and control arrangements of

the high risk incident that is likely to affect Selsey. In addition to this plan, The

Witterings, Bracklesham and Earnley have general emergency plans which may be

used to complement a response and provide additional resources. Details are

available from Chichester District Council emergency planning.

5.4 Resources

The availability of appropriate resources will be crucial to an effective flood incident

response, for site specific details see Appendix D.


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SECTION 6 - COMMUNICATIONS

6.1 Coordination

The Police will be responsible for the coordination of the response by the emergency

services and all other agencies. In discharging the coordinating role, the police shall

take account of the features of each particular incident, together with the professional

expertise of the other emergency services and, in doing so, it may be necessary to

assign the control of specific areas to one of the other emergency services or

agencies as appropriate. However, each service and agency will be responsible for

the exercising of control over its own specific areas of responsibility.

6.2 Media

A proactive approach towards the use of the media will mitigate the impact of the

incident, aid recovery and project the actions of those responding in a positive light.

At the first meeting, held after the issue of a ‘Flood Warning’, representatives should

remind themselves of the contents of the Information and Media Strategy contained

within the ‘Sussex Major Emergency Linking Document’.

If the decision of that meeting is to prepare a tactical response then an organisation

(usually the Police) should agree to take the lead media role. Each agency should

identify their media representative and a list passed to the Strategic Coordinating

Group, if instituted, for the attention of the PR Manager.

6.3 Warning and Informing the Public

Media statements should provide information on:-

Flood warnings and their likely impact, areas most affected etc.

Action to be taken i.e. to evacuate or remain, damage limitation etc.

Exit routes, assembly points, rest centres etc.

Advice regarding pets, whether to bring pet food etc.

Where more detailed information can be obtained e.g. Floodline, named

radio stations etc.

Any additional advice provided by the Environment Agency.

6.4 Leaflets/Bulletins

Another good method is the production of a multi-agency leaflet or bulletin. This

should be produced at an early stage and contain advice on immediate help

available, useful tips on how to minimise the impact of flooding, health guidance etc.

Local councillors and/or volunteer groups can be used to deliver them house to

house. Deliveries can be phased out slowly, but in the early stages they are an

important source of information and reassurance.

Some standard leaflets are held on disk by each borough/district press office. These

could be quickly adapted and used for the first few issues.


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6.5 Websites

Use should be made of appropriate websites, in particular:-

Environment Agency www.environment-agency.gov.uk

Chichester District Council www.chichester.gov.uk

West Sussex County Council www.westsussex.gov.uk

Selsey Town Council – www.selseytowncouncil.gov.uk

6.6 Helpline

Early consideration should be given to setting up a helpline. Any such helpline should

ideally be a single number for the incident. It might be possible for BT to install

additional lines but if not, existing numbers should be dedicated for the purpose.

Members of the public should also be directed to the Environment Agency Floodline

number 0345 988 1188. This is a 24/7 contact number through which the public could

access up-to-date information about flooding in their area or talk to Floodline staff for

more detailed enquiries.

6.7 ‘One-Stop-Shop’

A ‘one-stop shop’ staffed by parish, district and county staff, together with voluntary

organisations, utilities, and any relevant businesses as the circumstances dictate i.e.

British Insurers Association etc. It may be possible to co-locate with a helpline. The

Help Point, located at the Selsey Town Council offices in the High Street, may be a

suitable location.

6.8 Offers of help from the Public

Many offers of temporary accommodation, equipment, clothes and labour will be

made and these will need to be collated and assessed. This function will be carried

out within the Chichester District Council Emergency Control Centre, and all such

offers must be noted and passed to there. In addition, staff from the Tourist

Information Centre will have access to up to date information on availability of hotels,

guest houses and bed & breakfast establishments within the District.

[Note of caution: These offers should be noted by staff for assessment, but only in

exceptional circumstances should items actually be taken in – experience has shown

that storage can be extremely difficult and much of what is donated will be unusable.]

Staffing from the voluntary sector could be utilised for this purpose in the longer term.

Any media messages should encourage the assistance of the public to help with the

following.

Cascade any media messages to neighbours.

Self-evacuate where possible and use car sharing if possible to travel to rest

centres

Check on neighbours and report any issues which may hinder the evacuation

of residents.

http://www.environment-agency.gov.uk/

http://www.chichester.gov.uk/

http://www.westsussex.gov.uk/

http://www.selseytowncouncil.gov.uk/


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Consider staying with friends or relatives outside of the flood risk area to

alleviate pressures on the authorities.

SECTION 7 - EVACUATION

7.1 Evacuation Process - Introduction

Evacuation will be discussed at the first multi-agency meeting. If it is decided unnecessary to evacuate at that time it will be necessary to closely monitor local conditions and regularly review the situation thereafter.

7.2 Flood Risk Sectors

Flood Risk Sector Tables and maps can be found in Appendix C, which provide details of numbers of residence, transport requirements, RV points, evacuation routes, pick-up points and any special considerations to be taken into account prior to evacuating sectors.

7.3 Preparing to Evacuate

When a decision has been taken to evacuate, the emergency services will assemble at the designated rendezvous point(s) (RVP) for briefing and deployment. Suggested locations are:

B2145 Open – Park Farm (Natures Way) Rectory Lane, Selsey GR486297

B2145 Closed – Green Lane, South of Entrance to Chichester Golf Centre, Hunston GR485452,100344

See 4.3 for map detail.

7.4 Evacuation Coordination

Police silver command will appoint one or more Bronze Commanders to coordinate the evacuation process. They will work from the Silver command to:-

Responsibility Reference

Assist in identifying and prioritising those people most at risk, particularly the vulnerable.

Information will be available from West Sussex Emergency Management Unit and Health and Social care partners who are responsible for the collation of this information. See section 8 See Appendix C for Flood sector information and maps plotting vulnerable locations. Also consider liaising with Parish and Town Councils for local knowledge.

Property protection issues – High risk infrastructure / facilities that present a risk of pollution and contamination

See 9.1 Key Infrastructure See 9.2 Risk from Pollutants and Hazardous materials See 10.4 Ferry Pumping Station See Appendix C for Flood sector information and maps plotting vulnerable locations.

Compliance with any traffic management scheme in force

A Bronze commander will be appointed to consider traffic management issues in liaison with West Sussex Highways.

Communication – Language and Disability Chichester District Council / Sussex Police have access to translation services which could.


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7.5 Evacuation – Method

Bronze commanders will implement the best solution for informing people the need to evacuate. This element will be decided by Silver command based upon a number of factors

Time (the window of opportunity from the warning to anticipated flooding.)

Available resources. Police will lead the coordination of informing, supported by local authority staff where available.

Early warning may take the form of media announcements and the use of public address systems where available. It is advisable to initiate physical door to door warning as early as possible. All physical warning by officers must be recorded to ensure all roads have been checked. (See Record keeping 7.20)

7.6 Evacuation zones

Where it is decided to implement physical house to house informing refer to appendix E for identified zones. The zones allow staff to be deployed to manageable areas to conduct house to house informing. Each zone has areas of differing risks as determined by the flood prediction maps.

7.7 Caravan Parks Evacuation Selsey has a number of Caravan parks that are either owned by Bunn Leisure or are

independently owned. Bunn Leisure, have their own contingency plans for evacuating their clients. (See appendix F) A list of parks can be found within Appendix C (West sector) and are highlighted within the Evacuation zone maps (appendix E)

7.8 Evacuation Assembly Points

Each sector has predefined assembly points to allow staff to direct evacuees to a location where transport will convey them to the designated rest centres. Each assembly point as shown in Appendix E and listed in Appendix C. Each Evacuation Assembly Point (EAP) will require a recorded on-going dynamic risk assessment to ensure the area is safe. Some assembly points have accommodation available for temporary shelter. It may be not be possible for these locations to be opened due to resources. All efforts should be made to ensure suitable transport is sent to these locations to minimise further exposure to severe weather. (See 7.11 Emergency Transport for further information.)

7.9 Self-Evacuation

Self-evacuation should be encouraged to enable the emergency services to concentrate on the vulnerable. Note: Be aware that residents not within the affected areas may also decide to leave. Evacuees should be directed to an evacuation assembly point for transport to a rest centre.

7.10 Refusal to Evacuate

This is quite a common occurrence not least among senior citizens and those with pets. It must be borne in mind that if the situation worsens they may change their minds. It should be emphasised to residents etc. that those who initially decline to leave and then change their mind are putting themselves at risk and others especially in cases where they need assistance from one of the emergency services.


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7.11 Emergency Transport

WSCC Emergency Management Unit will contact the WSCC Transport co-ordinator to coordinate the transport provision for conveying residents to a designated rest centre. Additional transport is available from Stagecoach contactable through WSCC. Where sufficient transport is available, appendix E illustrates routes that can be used. Bronze commanders will require these routes to be disseminated amongst staff and residents via various media options such as web sites, radio etc. (See section 6)

Transport will travel along the predefined routes and if necessary pick up people on route.

7.11.1 Transport in the event of Isolation

If the B2145 is inaccessible due to flooding or damage, the use of local transport may be used to transport evacuees to rest centres. West Sussex Emergency Management Unit will coordinate these resources. A full list of available community transport is available at appendix D.

7.11.2 Transport Staffing

Where circumstances permit a Council representative will travel on each bus with a means of communication to the Bronze commander, Chichester District Council Emergency Control Centre (ECC) and rest centre(s). A mobile phone may suffice; alternatively RAYNET may be able to assist. As soon as transport has reached its capacity, staff should report back as soon as possible to provide information on the number of evacuees requiring transport.

7.12 Rest Centre(s)

The requirements for rest centre will be activated by Chichester District Council using its Rest Centre plan.

7.12.1 Designated Rest Centre Locations

The designated rest centres are:

The Selsey Centre, Manor Road, Selsey. PO20 0SE. 01243 603836. Out of hours contact via CDC Emergency planning. OS Grid ref 86023 93941

Selsey Town Hall, 55 High Street, Selsey. PO20 0RB. Out of hours contact via CDC Emergency planning. OS Grid ref 85538 93520

Westgate Leisure, Via Ravenna, Chichester, PO19 1RJ. Contact via CDC Emergency planning. OS Grid ref 85515 04497

The Bournes, Park Road, Southbourne. PO10 8PG. Contact via CDC Emergency planning. OS Grid ref 76542 06269

7.12.2 Alternative Rest Centre Locations

In the event of the Selsey being cut off, the capacity of the Selsey located rest centres have maximum capacity for approximately 500 people. Alternative locations may also be considered. (See appendix C for detailed information.)

The Academy Selsey. School Lane, Selsey, Chichester. PO20 9EH. Tel 01243 602558 OS Grid Ref 85441 93645


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Seal Primary Academy. East Street, Selsey, Chichester. PO20 0BN. 01243 602746 OS Grid Ref 85640 93134

Medmerry County Primary School. High Street, Chichester. PO20 0QJ. 01243 602738 OS Grid Ref 85640 93134.

7.12.3 Schools used as Rest Centres Schools facilities will be coordinated by West

Sussex County Emergency Management Unit. Staffing of these alternative locations will be the responsibility of Chichester District Council.

7.12.4 Risk Assessment of Rest Centres

All new rest centre locations must be dynamically risk assessed in accordance with the Rest Centre plan.

7.13 Animals

Domestic animals are often a problem in cases of evacuation: people will often refuse to leave home without them, but their presence at a Rest Centre may be uncomfortable and potentially disruptive. The final decision will need to be made by a senior manager, but it is likely that evacuees will be allowed to bring small domestic pets, e.g. dogs, cats, caged birds and rodents etc., but not larger or more exotic animals such as snakes.

7.14 Record Keeping

Police officers notifying residents of the evacuation should keep a record on the police Survivor/Evacuee form of;

The households visited,

Those who require assistance

Those who self-evacuate and where to (note: monitoring of self-evacuees may not be practical in all circumstances).

Households who decline to leave.

7.15 Commercial Concerns

There are a number of businesses that will be very keen to protect or move valuable stock from the risk. It is their responsibility to assess the risk and take whatever action they consider necessary. Police officers on cordon and diversion points should be advised to co-operate with them wherever possible, provided that it does not compromise safety.

7.16 Industrial Premises

Sussex Police and West Sussex Fire & Rescue Service, when considering evacuation, should consider any likely additional risk factors caused by ingress of water onto certain industrial premises. The Environment Agency and local Fire Service officers may be aware of the properties that this applies to.

7.17 Leisure concerns

Fishing takes place off the beaches at Selsey. Other water sports including sailing and windsurfing take place along this coast. A large number of holidaymakers may be present in holiday villages, mobile home parks and touring caravan parks during the period March to November. This should be borne in mind due to the extra number of persons who may be at particular risk.


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SECTION 8 – VULNERABLE PERSONS

8.1 SRF Plan

The Sussex Resilience Forum plan ‘Identifying Vulnerable People during a Major Emergency’ provides detailed information.

8.2 Identifying Vulnerable People

At the earliest opportunity the issue of identifying vulnerable people must be addressed. Early planning is essential encompassing the communication of all professional partners as well as local voluntary groups who can provide vital information. A number of groups exist that serve the vulnerable community of Selsey. Up to date information is available via the Selsey Town Council website.


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SECTION 9 – KEY INFRASTRUCTURE

9.1 Introduction

There are a number of sites of key infrastructure including transport, utilities and coastal defences in Selsey. It is unlikely that responders need to be concerned about defending any of these sites during an event as they are either at low risk or the flooding would be too extensive for adequate temporary defences to be installed.

9.2 B2145 Selsey Road

This is the only road into Selsey and it is a risk of flooding along an approximately 3km section between Norton and Sidlesham. The risk of flooding comes from either the Pagham Harbour side or a breach at the Medmerry frontage which could cause flooding from the Broad Rife. The road could be flooded for 4-6 hours over the period of high tide, and depending on the depth and flow of water may be damaged by the flooding. This area last flooded in 1910 when Pagham Harbour was flooded and damage was caused to the road and the tram line which ran alongside. There is unlikely to be any value in trying to protect the road during a flood event as the surrounding area would also be at risk, so responders should just be aware of this risk as it could cause Selsey to be isolated.

9.3 Sewerage Treatment Works

A sewage treatment works is shown on the Ordnance Survey map in the West Sector of the Selsey Flood Plan. This asset is not considered a key risk as most of the sewage from Selsey is pumped to treatment works near Chichester.

9.4 Selsey Electrical Sub-station

The 33KV station is the main electrical supply that feeds power to the substations within Selsey. It is not located in the Environment Agency Flood Zone 2, showing it to have a less than 0.001% likelihood of flooding each year. Scottish and Southern Energy engineers may need access to this substation during a flood event to ensure power can be fed to as many areas of Selsey as possible that are not flooded.


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9.5 Electrical Substations

There are a number of smaller substations located within Selsey and the surrounding villages. Utilities companies will be able to assist in identifying specific risks. Coordination to protect these locations will require to cooperation of both Chichester District Council and the where resources allow, the Environment Agency. A full list of locations can be found in appendix C. It is likely that during a flood event flooded properties and those within 100m of the flooded area will be without power and it may take some days for these properties to be reconnected as they would have to be visited by electricians to reconnect them.

9.6 Water pumping stations

There also a number of small pumping stations within the area. They are powered by the electrical substations. Assessment of risk can be ascertained from Southern Water. Protection may be necessary. A full list of locations can be found in appendix C.

9.7 Ferry Pumping Station

The Ferry Pumping station is operated by the Environment Agency and pumps water

from the Broad Rife under the B2145 into Pagham Harbour. If the pumping station

fails during a flood this could increase the risk of flooding to the Ferry area including

the B2145. Responders do not need to consider protecting the pumping station from

flooding during an event because if the Ferry Pumping Station goes under water then

the pumping of water from Broad Rife into the already flooded Pagham Harbour

would be pointless.

9.8 West Beach Sea Defences

The sea defences between Hillfield Road and West Street can be at risk if there is a

prolonged period of high wave activity. Chichester District Council has a duty of care

to maintain these defences. Continued assessment is required to monitor the state of

repair and where necessary evacuation should take place of the properties directly

behind the defences. Chichester District Council will provide expert assessment.


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9.9 Medmerry Beach Sea Defences

The shingle beach along the Medmerry frontage is no longer maintained by the

Environment Agency. Since the realignment scheme completed in 2013 the SoP is

currently 1.in 200. There is however a need to maintain the beach between the West

end of Medmerry cliffs and the Bunn Leisure coast protection Scheme, this area

known as Windmill Field is maintained by the EA.

9.10 Risk from Pollutants and Hazardous Materials

The locations of premises which contain significant pollutants and hazardous materials will be known to the Environment Agency and Fire & Rescue Services who hold records of those commercial premises that hold chemicals etc. that might cause contamination.

9.11 Risk from Large Stock or Large Food Processing Establishments

These may present a risk if damaged stock or food waste enters the flood waters. These locations are visible on sector flood risk maps. (See appendix C West Sector)


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SECTION 10 RECOVERY – INFORMATION AND GUIDANCE

10.1 Introduction

Experience of flooding events shows that the impact is immediate and can be severe. A number of problems have to be dealt with and the response to them needs to be closely coordinated. The main issues are listed in the following paragraphs.

10.2 Persons Trapped

In the event of persons being trapped by flood water West Sussex Fire & Rescue Service will assist with emergency rescue, together with the Maritime and Coastguard Agency and the RNLI. For safety, boats with whip aerials should avoid travelling under or near overhead power cables.

10.3 Pumping-out of flooded properties

Where possible the Fire & Rescue Service will assist in the short term. However, it is unlikely to be effective until the water subsides as somewhere is required for it to be pumped into i.e. a watercourse or tankers. In the case of tankers they would have to travel significant distances to approved disposal sites. In the longer term the District Council may hire pumps for this purpose.

10.4 Gas

Southern Gas Network do not have any critical equipment in the area and although flooding can cause safety problems due to access to properties and turning off supplies etc., water ingress into its system tends not to be the biggest issue due to the positive pressure in the mains supply. Should flood water enter gas installations and result in the loss of supply, Southern Gas Network will rectify the problem external to buildings. Individual occupants will need to employ “Gas Safe” registered plumbers to examine and repair their appliances before the supply can be restored. Southern Gas Network may be able to assist householders depending on extent of incident.

10.5 Electricity

Similarly, electricity supplies will be affected, especially where the flooding damages a generating sub-station. There is a high amount of infrastructure in the area with up to 50 primary and sub-stations. Scottish & Southern Energy will repair the external problems (i.e. up to the fuse box) but householders will need to get an electrician to make the internal wiring safe before Scottish and Southern will reconnect the supply. Scottish & Southern Energy will mitigate against the effects of floods by carrying out operations on their network to minimise any danger to the public and damage to the electricity network when this flood plan is invoked. If necessary, in order to maintain public safety, to prevent damage, and consequently to accelerate the recovery process, this may include disconnecting electricity supplies to areas in, or adjacent to, the areas affected. Details of the locations of Scottish & Southern Energy facilities are contained in Appendix C (restricted circulation).

10.6 Power Loss Implication

It should be noted that the loss of gas and/or electricity can affect a much wider area than the flood itself, and the demand for the appropriate tradesmen may result in severe and widespread disruption for some considerable time afterwards. In


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addition, the large numbers of site workers will need a base from which to operate, close to the site of the flooding.

10.7 Practical Support

Some people choose to remain in flooded buildings while others leave, not always proportionate to the extent of the flooding. Those that remain may need support in the form of hot food, temporary lighting or heating etc., often for some considerable time. This could be provided through rest centres in the first few days, reducing to a targeted ‘meals’ service as the numbers reduce.

10.8 Building Safety

Buildings may need to be inspected by Building Control Officers, and/or insurers, for safety and stability etc.

10.9 Cleaning Materials

There will be a huge demand for cleaning materials such as mops and buckets etc., and also for disposable cameras to record evidence of damaged valuables for insurance purposes. The District Council should consider a bulk purchase of such items for distribution.

10.10 Disposal of Damaged goods

There will be a huge quantity of flood damaged property to be disposed of. Skips and dustcarts will need to be deployed in the affected areas and emptied regularly. This debris will slowly change to builders waste. The upturn in ‘rubbish’ will place pressure on local waste disposal sites and their normal opening hours will need to be extended. Consideration should also been given for the safe disposal of contaminated goods such as televisions. Temporary sites should be established for residents to deposit items.

10.11 Trading Standards

The County Council Trading Standards Division should be asked to deploy staff to monitor the activities of insurers, builders and other tradespeople in the event that any of them try to exploit the flood victims.

10.12 Emotional Support

There will be a need for emotional support systems to quickly be developed. Social Services will take the lead in this, utilising appropriately skilled people in both the public sector and in voluntary organisations.

10.13 Health

Flooding may run into drainage systems, resulting in sewage entering buildings and causing potential for health problems. Damaged and rotting foodstuffs (in freezers for example) may be a particular risk. District Environmental Health Officers, working in consultation with Public Health Consultants, will need to make site visits and circulate information/advice to minimise and eliminate the risks.

10.14 Site Specific Information and Considerations

See Section 9 Key Infrastructure for details of all locations requiring early consideration.


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Knowledge

Skills

Judgement

Education

Training

Exercise

SECTION 11 TRAINING AND EXERCISING

11.1 Introduction & Purpose

The purpose of this document is to detail the training needs and methods for providing such for the roles identified in this plan.

The needs and methods of training and exercising will be detailed in the last part of the document and the programme for these is recorded in the Emergency Management Training and Exercising programme document.

11.2 Training Audience

Category 1 responders – Gold and Silver level officers

Category 2 responders All responders have been identified as requiring specific training, exercise and awareness of this plan.

11.3 Competency Categories / Grouping

The identified competencies can be grouped into their component elements i.e. Judgement, Skills or knowledge, as depicted in the list below. The triangle suggests likely means of delivering these competencies, based on the competency type required. Reference has been made also in the competencies following for the roles to the National

Occupati

onal Standards from Skills for Justice (SfJ), these references to their standards are listed following the relevant competencies.

11.4 Competencies

11.4.1 Generic Competencies

1. Have a good knowledge of scene management. (Knowledge)

2. Understand the “Objectives for a combined response”

3. Be able to make sound and reasoned judgements and decisions often in a

pressured or time critical fashion (Judgement, Knowledge and Skills)

4. Be able to work under pressure in a confined environment and have a flexible

approach to working practices. (Knowledge, Skills and Judgement)


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5. Be a good team player (Skills) AC1(CS3)

11.4.2 Specific Skills

a) Good understanding of the SRF Part 1 Generic Flood Plan and Part 1.1 Site

Specific Selsey Flood Plan. (Knowledge)

b) Good understanding of Corporate Emergency and Business Continuity Plans

and supporting functional and specific plans within your own organisation.

(Knowledge)

11.4.3 Emergency Response

c) Assess the requirements to the incident and identify those that Category 1

and 2 responders are responsible for and to ensure these are offered at Silver

or Gold Command cells (Knowledge & Judgement). CCAG1, CCAA2,

CCAA3, HG4, MLD12

d) Understanding and ability to take on other identified roles as appropriate to

support effective response (Knowledge & Skills). CCAG1, CCAA1, CCAH2

e) Understanding of the implications of their decisions and the potential for

public enquiries held after the event and their role in these (Skills and

Judgement) MLE11, CCAA1

11.4.4 Crisis Communications

f) Able to communicate tactical decisions made in a timely and precise manner

(Knowledge, Skills and Judgement) CCAA1, CCAA2,

11.4.5 Administrative Support

g) Able to log decisions made and the reason for doing so in a recognised

format (Skills) CCAE3

11.5 Competencies Matrix

Functions 1

2

3

4

5

A

B

C

D

E

F

Police Inspector X X X X X X X X X X X

WSFR Incident Liaison

X X X X X X X X X X X

South East Coast Ambulance Liaison


PCT liaison X X X X X X X X X X X

MCA Liaison X X X X X X X X X X X

Parish Council Liaison

X X X x X X X X

Local Authority Liaison



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11.6 Training & Awareness Materials

Specific Skills

A

B

C

D

E

F

G

SRF Part 1 Generic flood plan

X X X

SRF Part Site specific Selsey Flood Plan

X X X X

Organisational Emergency Plans

X X X X X

Organisation Business Continuity plans

X X X X

Specific Plans X X X

Sussex Resilience Forum plans

X X X

11.7 Training Approaches

Specific Skills

A

B

C

D

E

F

G

Awareness of the plans X X

Individual organisation seminar training

X X

Introduction into Emergencies training

X X

Attending an SCG as an SLO during exercises

X

Emergencies on trial training course

X X

Loggist course X

Regular (Quarterly) meetings and training sessions

X X X X X

11.8 Training Programme

Training for the identified roles is the responsibility of individual organisations using the methods identified. Training sessions will usually form part of a training and update session but as required they may also form a whole day session or external offsite provided training sessions.

11.9 Training Frequency

Each organisation will be responsible for training staff on a 3 yearly cycle.


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11.10 Exercising

This plan will be subject to an exercise on a yearly basis. This may take the form of

one of the following methods;

Seminar exercise

Desktop

Simulated live

Live

No exercise of this plan is required if an incident requires the activation of the plan for

real.

Organisation for exercising will be the responsibility of the Selsey Flooding Planning

Review Group.

11.11 Training and Exercise Records

A record of training will be held by individual organisations. Records of exercises will

be held by the Emergency Planning Officer for Chichester District Council


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APPENDICES

APPENDIX A: INTER-AGENCY MEETING – ATTENDEES AND AGENDA

Selsey Multi-Agency Meeting Agenda Date……………Time……………Location………………………………………

Partner Agency Representative

Sussex Police

Fire & Rescue Service

South East Coast Ambulance Service

Maritime & Coastguard Agency

Environment Agency


Selsey Town Council


Bunn Leisure

Primary Care Trust

Other (specify)

Ensure a decision log is kept Meeting should take 45 minutes, no longer than an hour

Agenda Time 1 Record attendees – organisations above must be present or contacted 2 minutes

2 Flood Risk Information Update from the Environment Agency Forecast tide height, predicted severity of event and any info on the extent of the area which may be affected.

Does the forecast indicate a risk of B2145 flooding and cutting off Selsey?

Risk to other key infrastructure and services Not thought to be a key risk in Selsey see Section 9 of Selsey Flood Plan.

7 minutes

3 Evacuation Decision Based on risk info is there a need to evacuate any of the following from their homes, either to an area of Selsey which is not at risk or out of Selsey:

Area at risk of flooding from West Beach

Area at risk of flooding from East Beach

Vulnerable people in all of Selsey if the B2145 may flood

5 minutes

4 Resources see Appendix D - availability including voluntary and private sectors 5 minutes

5 Evacuation strategy see Section 7 and Appendix E, including: Process for identification of vulnerable

Use of pick up points/ marshalling areas and risk assessment of them

Choose appropriate District Council rest centre

Suitable transport in liaison with West Sussex County Council

Rendezvous Points for emergency services see Section 4

10 minutes

6 Communications strategy see Section 6, including: Key messages

Evacuation statement - which areas, who and where to go

Notification process for residents

Media strategy (Police as lead)

7 minutes

7 Consider need for traffic management 2 minutes

8 Consider need for Casualty Bureau – Selsey and Bunn Leisure First

Responders 2 minutes

9 Consider need for Strategic Coordinating Group and Recovery Coordinating Group and any strategic support required.

2 minutes


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10 Time and location of next meeting – Incident Control Point is at Selsey Fire

Station if B2145 is not yet flooded see Section 4 1 minute

11 Agree actions for next meeting 2 minutes

APPENDIX B: CONTACTS SHEET – ALL RESPONDING AGENCIES

Contact Details 1) All appropriate contact detail should be obtained at the 1st inter-agency meeting and

updated throughout the incident.

Sussex Police

Role Name Contact No. Gold Silver Bronze Traffic Bronze Evacuation

Bronze Bronze Logistics SIO. Press Officer

South East Coast Ambulance

Role Name Contact No. Gold Silver Bronze Bronze SCG Member Logistics Press Officer


Role Name Contact No. Gold Silver Bronze Bronze Bronze SCG Member Logistics Press Officer


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1.11 Contacts Sheet [2 of 4]

Environment Agency

Role Name Contact No. SCG Member Silver EA Incident Room Press Officer

Maritime & Coastguard Agency (M.C.A.)

Role Name Contact No. Gold Silver SCG Member Evacuation Control Post Press Officer

RNLI.

Role Name Contact No.


Role Name Contact No. Transport E.P.O. Social Services SCG Member Emergency Centre Press Officer


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Silver

SCG Member

Rest Centre

Emergency Centre

Press Officer

Selsey Town Council


Co-ordinator

Incident Control

Member liaison

St. John Ambulance Service


British Red Cross Society


WRVS



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Military Aid


R.A.Y.N.E.T.



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APPENDIX C – FLOOD SECTOR INFORMATION

Purpose

1) The flood warning areas for Selsey and Medmerry have been divided into 4 flood risk sectors (North, South, East and West) for the purpose of disseminating information and advice and implementing evacuation procedures.

The Sectors

2) Previous experience of flooding i.e. the nature by which the inundation progressed through the flood warning area, has been drawn on to identify the likely flood pattern of another event.

3) The prevailing weather at the time of a Flood Warning will dictate the priority given to

each sector by responding agencies. 4) For details of these sectors see the following plan and tables.


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FLOOD SECTOR NORTH MAP


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SECTOR NORTH Park Farm to Church Norton and Pagham Harbour

Population Approximately 115 residents

Properties at risk 11

Evacuation routes (Vehicular)

South to B2145 and continue to Manor Road (Selsey Centre)

RVP See 4.6

Pick-up Points

Rest Centre. Selsey Centre. See 7.8 for further information.

Other information The flood Threat to Church Norton is mostly to low lying farm land but there are some residential properties.

NORTH SECTOR NURSING AND CARE HOMES

NO LOCATIONS IN THIS SECTOR

NORTH SECTOR EDUCATION FACILITIES (INCLUDING PRE SCHOOL AND ADULT EDUCATION)


NORTH SECTOR ELECTRICAL SUBSTATIONS AND PUMPING STATIONS

OS Grid Description Type

485997 095571 Home Farm 11Kv Sub-station

486023 095126 Norton 11Kv Sub-station

486043 095020 Coles Farm 11Kv Sub-station

486155 094516 Farringdon 2 11Kv Sub-station

486164 094464 Farringdon 3 11Kv Sub-station

486248 094385 Farringdon Barn Orange 11Kv Sub-station

486258 094654 Farringdon Barn 11Kv Sub-station

487184 095469 Norton Priory 11Kv Sub-station

NORTH SECTOR KEY LOCATIONS Name Address OS Grid Tel Site specific

information

RVP SOUTH Natures Way Foods Ltd, Rectory Lane J/W Chichester Road, Selsey PO20 9HP

486297,094689

Susan Barratt Chief Executive Officer Tel: 01243 603111

Top car park agreed for use. See 4.5. This facility is also a large food processing facility.


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FLOOD SECTOR SOUTH MAP


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SECTOR SOUTH Selsey South to the Bill Population Approximately 927 residents

Properties at Risk 0


1.Converge on to Hillfield Road 2.North through High Street / Chichester Road (B2145) 3.Manor Road (Selsey Centre)

RVP See 4.6

Pick-up Points None identified

Rest Centre. Selsey Centre. See 7.8 for further information.

Other information South Sector is everything East of the Hillfield Road and South of a line through Latham Road, Grove Road and James Street.

Almost entirely residential. A number of Care homes

SOUTH SECTOR NURSING AND CARE HOMES

Name Address Contact Number

OS Grid Information Specific to

Site

Ashbourne Care Home

Byways, Selsey, Chichester PO20 0HY

01243 604612

485536 092309 18 beds. Most have inability to walk unaided. Registered Care Categories: Dementia and Old Age

Lambourne House

8 Ursula Avenue, Selsey, Chichester PO20 0HT

01243 606065

485375 092585 9 clients with learning disabilities

The Bill House Care home for the mentally infirm

98 Grafton Road, Selsey, Chichester PO20 0JA

01243 602567

485588 092263 38 clients approximately. Some have the inability to walk. Registered Care Categories*: Dementia • Mental Health, Alzheimer's

The Conifers Care Home

Seal Square, Selsey, Chichester. PO20 0HP

01243 602436

485229 092422 20 Beds. Some have the inability to walk. Dementia and Alzheimer's specialist care.

Tenchley Manor Nursing Home

Ursula Square, Selsey, Chichester. PO20 0HS

01243 607816

485278 092344 37 Beds. Most have the inability to walk. Wide ranging illnesses. Cater for terminally ill.

White Waves 17-19 Seal Road, Selsey PO20 0HW

01243 602379

485209 092502 19 residents Elderly residents not specialist needs

SOUTH SECTOR EDUCATION FACILITIES (INCLUDING PRE SCHOOL AND ADULT EDUCATION)



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SOUTH SECTOR ELECTRICAL SUB STATIONS AND PUMPING STATIONS

OS Grid Description Type

485147 092587 Bridgeway 11Kv Sub-station

485201 092419 Seal Square 11Kv Sub-station

485387 092707 Ursula Ave 11Kv Sub-station

485454 092371 Beach Gardens 11Kv Sub-station

485477 092534 Longview 11Kv Sub-station

485583 092693 Southern Rd 11Kv Sub-station

485707 092493 Lifeboat Way 11Kv Sub-station

485800 092354 Coxwain Way 11Kv Sub-station

485818 092785 James St 11Kv Sub-station

485840 092762 James St WPS Pumping Station

SOUTH SECTOR KEY LOCATIONS Name Address OS Grid Tel Site specific

information

Telephone exchange

2 Latham Road, Selsey. PO20 0JY

485248 092962

Dial 150 or 151

Alternative phone Cambridge control

0800 9172363

Telephone Exchange for Selsey

Evacuation Assembly Point

CLOSED The Selsey Bill P.H. 83 Hillfield Road. PO20 0LH

485092 092508 01243 602641

Evacuation Assembly Point.


52

FLOOD SECTOR EAST MAP


53

SECTOR EAST East Beach HIGH RISK Population Approximately 3458 residents



Converge on Beach Road Head north on Manor Road to Selsey Centre

RVP See 4.6

Pick-up Points

Rest Centre. Selsey Centre. See 7.8 for further information

Other information East Sector is everything East of the High Street that is South of Park Lane but North of a line through Latham Road, Grove Road and James Street. Includes:

Commercial premises on Selsey High Street Light industry on Business Park Access to the lifeboat station

Access / Egress

In the event of flooding serious access problems would arise for the Chichester Way, East Beach Road, Fontwell Road, Kingsway and Marine Drive areas.

EAST SECTOR NURSING AND CARE HOMES Name Address OS Grid Tel Site specific

information

Auburn Lodge 10 Church Street, Selsey, Chichester PO20 0LS

485725 093668 01243 606587 9 residents. Over 65 years.

The Old Malthouse

33 High Street, Selsey, Chichester PO20 0RB

485538 093520 01243 605410/ 603711

30 residents. No specialist care provisions. Elderly people. Some may have inability to walk

The Manor Residential Care home

75 Manor Road, Selsey, Chichester PO20 0SF

485946 093476 01243 602828 21 Single rooms. Residents over 50. Learning disabilities and Down Syndrome care facility.

EAST SECTOR EDUCATION FACILITIES (INCLUDING PRE SCHOOL AND ADULT EDUCATION) Name Address OS Grid Tel Site specific

information

Seal Primary Academy

East Street, Selsey, Chichester

485601 093155 01243 602746 Maximum 413 students plus staff. Notification to alert parents via WSCC


54

PO20 0BN

texting service. Mixed 5-11 yrs.

EAST SECTOR KEY LOCATIONS Name Address OS Grid Tel Site specific

information

Selsey Centre The Selsey Centre, Manor Road, Selsey. PO20 0SE

486039 093975

01243 603836

OUT OF HOURS CONTACT VIA CDC EMERGENCY PLANNING

Primary Rest Centre

Selsey Town Hall

55 High Street, Selsey. PO20 0RB

485538 093520 01243 605803

OUT OF HOURS CONTACT VIA CDC EMERGENCY PLANNING

Local Parish Council Office with CDC shared office. Secondary Rest Centre Location


East Beach Evangelical Church Marisfield Place PO20 0PD

486396 093562 01243 607741 East sector Evacuation assembly point. At the height of flooding this may be unsuitable.

EAST SECTOR ELECTRICALSUBSTATIONS AND PUMPING STATIONS OS Grid Description Type

485295 092979 Latham Rd 11Kv Sub-station

485360 093156 CO-OP Store 11Kv Sub-station

485393 093263 High St 11Kv Sub-station

485515 092992 St Itha Rd 11Kv Sub-station

485668 093431 Glen Crescent 11Kv Sub-station

485752 093895 Chichester Rd 11Kv Sub-station

485787 093802 Manor House 11Kv Sub-station

485828 093326 North Rd 11Kv Sub-station

485851 093575 Wellington Gardens 11Kv Sub-station

485971 094250 Golf Links 11Kv Sub-station

485972 093704 Manor Rd 11Kv Sub-station

485977 094093 Selsey Gate 11Kv Sub-station

485995 092946 Albion Rd 11Kv Sub-station

486011 093358 Park Beach Estate 11Kv Sub-station

486089 092818 Fishops Farm 11Kv Sub-station

486141 094041 Ellis Square 11Kv Sub-station

486204 093884 Selsey Industrial 11Kv Sub-station

486213 093090 Fishermans Walk 11Kv Sub-station

486252 092906 Merryfield Drive 11Kv Sub-station

486302 093567 East Beach Rd 11Kv Sub-station


55

486393 094087 Drift Rd 11Kv Sub-station

486402 093097 Ruskin Close 11Kv Sub-station

486411 093366 Beach View 11Kv Sub-station

486576 093704 Chichester Way 11Kv Sub-station

486757 093609 East Beach PS 11Kv Sub-station

486871 093876 Park Crescent 11Kv Sub-station

486769 093613 East Beach WPS Pumping Station

485820 093720 Manor Farm Close WPS Pumping Station


56

FLOOD SECTOR WEST (NORTH) MAP


57

FLOOD SECTOR WEST (CENTRAL) MAP


58

FLOOD SECTOR WEST (SOUTH) MAP


59

SECTOR WEST West Sands and Medmerry to Bracklesham

HIGH RISK

Population Approximately 1976 (winter) 4455 (Summer) residents



West Street to High Street / Chichester Road to Manor Road (Selsey Centre)

Rest Centre. See 4.6

Description of Location West Sector is everything to the West of the High Street and the B2145 as it leaves the town to the north. It includes

West Sands, White Horse and Green Lawns Caravan Parks Warner Farm Touring Caravan Park Selsey Country Club (Chalets) Montalan Crescent and Wadeway area Sussex Beach Holiday Beach Village at Earnley Eastern parts of Bracklesham (Out of the scope of this plan) Wildlife hospital at Bracklesham (Out of the scope of this plan) Retail properties on Selsey High Street.

Access / Egress In the event of severe flooding, residents of all the Caravan parks and the holiday village may experience access/egress problems with implications for vulnerable persons.

WEST SECTOR NURSING AND CARE HOMES Name Address OS Grid Tel Site specific

information

Sussex Grange 14 Vincent Road, Selsey. PO20 9DH

484958 092766 01243 606262

Capacity 20. Over 65 years.

Majorie Cobby House

38 St Peters Crescent, Selsey. PO20 0NA

485574 093817 01243 605334

34 Clients. Some wheelchair bound. Some on Oxygen

The Lighthouse 65 Hillfield Road, Selsey PO20 OLF

485146 092675 01243 601602

9 beds. Adults with learning difficulties and autism

WEST SECTOR EDUCATION FACILITIES (INCLUDING PRE SCHOOL AND ADULT EDUCATION)

Name Address OS Grid Tel Site specific information

The Academy Selsey

School Lane, Selsey. PO20 9EH

485424 093598 01243 602558 or via WSCC EMU

Capacity approximately 750.

Mixed 11-16 yrs

Manhood Youth wing

School Lane, Selsey. PO20 9EH

485424 093598 01243 602767

N/A


60

Medmerry County Primary School

High Street, Selsey, PO20 0QJ

485451 093507 01243 602738

Capacity approximately 210

Mixed 5-11 yrs.

WEST SECTOR ELECTRICAL SUBSTATIONS AND PUMPING STATIONS

483888 093762 Embassy Club 11Kv Sub-station

483892 093759 Embassy Club 11Kv Sub-station

484078 093546 Medmerry Beach 11Kv Sub-station

484377 093527 Mill Farm 11Kv Sub-station

484509 093812 West Sands 11Kv Sub-station

484571 094016 Warners Farm Caravan site 11Kv Sub-station

484632 093957 Prawn Close 11Kv Sub-station

484674 093602 Goatlands Caravan Site 11Kv Sub-station

484695 093004 West St 11Kv Sub-station

484765 094028 New Warners Farm 11Kv Sub-station

484946 092536 Danefield Road 11Kv Sub-station

484921 93375 Crablands 11Kv Sub-station

484959 93002 Coxes Rd 11Kv Sub-station

484976 92732 Vincent Road 11Kv Sub-station

484976 93564 The Meadows 11Kv Sub-station

485028 92516 Hillfield Rd 11Kv Sub-station

485053 94645 North Common Farm Sub-station

485094 93579 Paddock Lane 11Kv Sub-station

485127 93290 Large Acres 11Kv Sub-station

485182 93986 White Caravans 11Kv Sub-station

485400 93409 Budgens 11Kv Sub-station

485472 93579 Manhood School Sub-station

485561 93703 St Peters Crescent 11Kv Sub-station

485630 93916 Green Lawns 11Kv Sub-station

485678 94258 SELSEY 33Kv Golf Links Lane,

Selsey

Sub-station CRITICAL

485618 96260 Ferry Pumping Station 11Kv. B2145, Selsey Road. PO20 9ED

Sub-station CRITICAL

485675 94279 Selsey Local RN6 11Kv Sub-station

485520 93795 St Peters Crescent WPS Pumping Station

484970 93659 Old Farm Rd WPS Pumping Station

484930 93381 Crablands WPS Pumping Station

485630 96285 Ferry Pumping Station. B2145, Selsey Road. PO20 9ED

Pumping Station

CRITICAL


61

WEST SECTOR KEY LOCATIONS Name Address OS Grid Tel Site specific

information

Selsey Police Station

Chichester Road 485743 093984

0845 6070999

Incident Control Point (ICP) (South)

Selsey Fire Station, Selsey PO20 OQG

485424 093412

Control room (WSR&RS

headquarters Northgate, Chichester.

01243 786211

Sewerage Works

(Southern Water)

Selsey Road, Selsey 484971 095762

01903 272095

(Southern Water central

office)

Outside of West sector map See 9.4

West Beach Coastal defence West of Hillfield Road to West Street

May lose structural integrity as a result of continued severe weather. This may undermine the foundation of coastal properties


The Academy Selsey, School Lane PO20 9EH

485424 093598 01243

602558 or via WSCC

EMU

Evacuation Assembly Point. This location may also be used as a rest centre.


Crablands Tennis and Bowling club, Crablands. PO20 9BD

485041 093285 01243

603499

Evacuation Assembly Point. This location may also be used as a rest centre.

WEST SECTOR CARAVAN PARKS Name Address OS Grid Tel Site specific

information

West Sands

Holiday Village

Bunn Leisure,

West Sands

484340 093453 Reception

01243

Bunn Leisure will

implement their own


62

Holiday Village,

Mill Lane

Selsey,

Chichester,

West Sussex,

PO20 9BH

606080

Security

mobile

Redacted

Head of

security

Redacted

General

manager

Redacted

contingency plan

see Appendix X

Green Lawns White Horse

Caravan

Company Ltd,

Paddock Lane,

Selsey,

Chichester,

West Sussex,

485320 093875 See above Bunn Leisure will

implement their own

contingency plan

see Appendix X

White Horse White Horse

Caravan

Company Ltd,

Paddock Lane,

Selsey,

Chichester,

West Sussex,

PO20 9EJ

485320 093875 Reception

01243

604121

Bunn Leisure will

implement their own

contingency plan

see Appendix X

Warner Farm

Camping and

Touring Park

Warner Farm

Camping and

Touring Park

Warner Lane,

Selsey,

Chichester,

West Sussex,

PO20 9EL

484835 093858 See above Bunn Leisure will

implement their own

contingency plan

see Appendix X


63

APPENDIX D: RESOURCES

Sandbag Protocol

There is a broad expectation in the mind of the general public that, in a period of likely flooding; the 'local authority' will make sandbags available. This is not the case and much needs to be done to counter this perception. Arguments to encourage householders to take responsibility themselves include the installation of smoke and burglar alarms, which are the householder's responsibility and not that of the emergency services. Additionally West Sussex Fire and Rescue Service hold a small stock of sandbags for immediate use in cases where there is an urgent and imminent threat to either life or property. Even in such cases a risk assessment is still required to ensure this protocol is not breached.

Requests for sandbags

Sandbag requests from members of the public will only be considered when occupied residential properties are in imminent danger of flooding. Sandbags will not be provided for protecting gardens, outbuildings or other structures. a. Requests should be channelled through the appropriate Local Authority Emergency

Centre. Where there is doubt about the validity of the request and time is available, a form of risk assessment will be undertaken to assess both the priority of need and actual risk associated with the flooding. The local co-ordinator will invite a representative of the Fire and Rescue Service / Highway Network Services / District Council to investigate the request. Before reporting back consideration must be given to the suitability of the premises being protected by sandbags.

b. In the event of a refusal to supply sandbags then the local co-ordinator must ensure

that the decision and reasons for the decision are entered on the log sheet. If the local co-ordinator is in any doubt, he should refer the matter to the County Emergency Centre for resolution.

Commercial premises

Commercial premises are normally responsible for carrying out their own risk assessments for flooding and if necessary for ordering their own supplies of sandbags. In exceptional circumstances sandbags may be provided by local authorities, but this should be a local' decision and should not be allowed to be used as a precedent.

Parish Councils

If appropriate, a Parish Council can request the delivery of sandbags to a secure area where that council will then take responsibility for the storage, maintenance and local delivery of their own stocks. The question of quantities, delivery and disposal will be subject to agreement at the time the request is made. To enable effective planning and possible mutual support, each West Sussex local authority has agreed to maintain a stockpile of sandbags to reflect its immediate and medium term needs. Subject to an assessment of need, local authorities will where possible deliver sandbags to householders. Where sandbags are provided, they


64

Become the responsibility of the person receiving them. No local authority will accept liability for their placement or any subsequent action. Neither will local authorities be responsible for collecting and disposing of issued sandbags. All local authorities should maintain lists of local suppliers of sandbags that can be made available to those not fulfilling the criteria for free supply and delivery. EQUIPMENT

4-wheel drive vehicles

These may be available through:-

Police, Fire, Environment Agency, Ambulance and Coastguard services

Local farmers

Countryside Rangers - W.S.C.C. Transport & Environment Departments

Chichester Farm Machinery Ltd – 11 People Carriers – 01243 774583 - 01243 531298

Boats

These may be available as follows:-


R.N.L.I.- contactable via Maritime and Coastguard Agency

Chichester Harbour Conservancy - Contactable via Maritime and Coastguard Agency

Maritime Volunteer Service - contactable via Maritime and Coastguard Agency

Foreshore Office - contactable via Maritime and Coastguard Agency or CDC Emergency Planning.

Chichester Marina - Contactable via CDC Emergency Planning.

Buses/Coaches

Via WSCC Emergency Management Daytime – 033022 22400 Out of Hours – Pager – Redacted xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx

WSCC Emergency Management unit are responsible to implementing a transport solution.

Community Transport

Selsey and District Lion's vehicle (passenger capacity 6 + driver)

Contact Phil Billingham Redacted

Selsey Scouts mini bus (passenger capacity 14 + driver)

Contact Jason Bream Redacted

Selsey Venture Club 4 mini buses (1x12 seats; 3x14 seats)

Contact Peter Kench Redacted

Selsey Community Bus (passenger capacity 14 + driver) Contact Bernie Stevens Redacted


65

Telephones

If more telephone lines are required the following might be considered, all available through the BT Emergency Linkline contactable via WSCC Emergency Management:-

The BT Telecommunications Emergency Service Station (T.E.S.S.), which has the capacity for nine additional telephones lines, and has two faxes, cellular phones and e-mail facilities

Mobile payphones

Whatever other telephone enhancements might be required.

Radio

Raynet (Radio Amateurs Network) – contactable through CDC EPO

The MCA operate on VHF network that does not rely on ground cables. They have extra radios as part of their Oil Pollution response, spare channels & volunteers who could assist.

Loudhailers

Sussex Police have access to hand-held loudhailers.

The Fire & Rescue Service has some hand-held loudhailers and PA systems on some of their appliances.

Chichester District Council have a number of Loudhailers.

Southern Gas and Southern Water have vehicles with PA systems (contactable via WSCC Emergency Management Unit)

Military Aid to the Civil Community (MACC)

Activated through a Local Authority, can provide: -

Trained personnel

Medical facilities

Transport, both land and air

Emergency Catering

Engineering.

Communications

Red Cross Emergency Incident Support Vehicles based at:

Haywards Heath Fire Station and Hastings Fire Station. WSCC Emergency Management will lead in coordinating the response of the voluntary sector.


66


67

Bunn Leisure Resources

Plant Purpose Location Controls / Constraints

Contact Contact No

Bus 24 Seat

Emergency Transportation

of People

Riding School Must have PSV Driver

Paul Dines Redacted

Bus 50 Seat


of People

Riding School Must have PSV Driver

Paul Dines

Road Train


of People

Riding School 66 Seats. Max 10mph

Paul Dines

Vehicle P.A

Bunny Wagon: Vehicle Public announcement

Riding School Any Driver Paul Dines

Cherry Picker

Access to Heights

Riding School Must Have Facelift Cert.

Paul Dines

Tele - Handler

Lifting Equipment

Riding School Paul Dines

Generator

Alternate Electicity Supply

Riding School Small: 20 amps max

Paul Dines

Mini Excavato

r

Drainage Works

Riding School Must have current Cert.

Paul Dines

Pump:- A Water supply / removal

Riding School Portable Paul Dines

Pump:- B Water supply / removal

Riding School Portable Paul Dines

Road Sweeper

A

Clearing Debris


Road Sweeper

B

Clearing Debris


Tractor 1 Towing: Vehicles /

Debris



Debris



Debris


Water Bowser

Not For Drinking

Riding School Tractor Driver Required

Paul Dines

Lorry Transport of materials

Warner Farm Ian Ham Redacted

Trailers Various. Types & Size


LCH Generator Hire

Generators 0141 9567111


68

APPENDIX E: EVACUATION ZONES, ROUTES AND ASSEMBLY POINTS

Using Environment agency flood inundation map predictions each sector has been divided into zones. This enables bronze commanders to prioritise resources to ensure that areas that areas are evacuated efficiently. Bronze commanders should deploy available staff to high risk zones first to warn and inform residents as directed by silver command. Persons informed can then be directed to self-evacuate or attend one of the evacuation assembly points as detailed in Appendix F for transport to the designated rest centres. Available transport should be directed to attend the Evacuation Assembly points using a predefined route to await those wishing to be transported. Some locations can be opened up for residents to wait without further exposure to the severe weather. Where an evacuation assembly point cannot be opened or does not have a facility for persons to wait, priority must be given to sending transport to these locations first. The routes will allow people to be picked up on route. This is dependent on available space. A decision must be made at the earliest opportunity whether to collect from the evacuation assembly points only or provide en-route pick-ups. This will be dependent upon available transport and resources at the time. Communication is vital between the transport and silver command to monitor the persons waiting and anticipated future needs. West Sussex Emergency Management Unit will lead on the coordination for transport provisions in conjunction with the bronze commander (transport)


69

North Sector Evacuation Zones


70

South Sector Evacuation

Zones


71


72

West Sector (North) Evacuation Zones


73

West Sector (South) Evacuation Zones


74

East Sector Evacuation Zones


75

Evacuation Routes and Evacuation Assembly Points (EAP)


76

APPENDIX F BUNN LEISURE INFORMATION

CRISIS MANAGEMENT PLAN: SEA FLOODING OVERVIEW Sea flooding can, to some extent, be predicted and therefore allows for preparations to be made. This document outlines the crisis management plan, which Bunn Leisure will implement when flooding by the sea is predicted. This crisis management plan for sea flooding forms part of an overall crisis management plan covering different emergencies that might be experienced at Bunn Leisure. The overall plan is reviewed (and updated where necessary) every two years (on even number years), along with exercises of the plans set out in this document undertaken by staff. Although the plan is due to be reviewed as a whole during 2016, this section of the plan on ‘sea flooding’ has been updated now to address comments received from Chichester District Council’s Emergency Planning Officer on the planning application for three developments at Green Lawns, White Horse and Warners Lane (planning application reference SY/15/01819/FUL). This revised plan has been submitted to CDC as part of the aforementioned planning application.

Crisis Management Level Stage 1: Initial Assessment Customer Notification

Hand-out leaflets will be available for communicating heightened possibility to high risk areas. In low occupancy times individual caravans will be called on, and the specific occupancy lists generated.

Communication point(s) will be manned to advise customers of ‘Risk’ level status and action required. The Principal Customer Communication Point will be the Bunni Club.

Communication point(s) will be manned to provide a method for customers to advise on special needs or assistance required in a flood evacuation.

Pre Assessment

The H&S Manager will monitor expected sea levels, storm forecasts and wind direction.

The H&S Manager will assess the initial level of risk and select one of the following:

General Storm Warning Risk of Sea Flooding Alert The H&S Manager will, should a reasonable risk exists issue a ‘Risk of Sea Flooding

Alert’ (see below). The H&S Manager is contactable 24 hours a day. Risk of Sea Flooding Alert Should this level of alert be issued the following preparatory action will take place:

The H&S Manager will co-ordinate all Pre Assessment and alert activity.

All members of the Crisis Management team (CMT) will be contacted to confirm their availability and that they are on ‘Stand by Status’.

Security will confirm additional staff availability.

Maintenance will confirm staff and plant availability.

West Sands Reception will establish the level of occupancy per identified flood area:


77

o Letting Fleets

o Private Lets

Security will patrol the flood zones and assess by observation and marking on a Park map the level of caravan occupation.


78

Park Open: Preparation Should the Pre Assessment determine that the risk of flooding is ‘LIKELY’

Security team to man Park entrances, recording persons entering or leaving the Park.

Preparation will be made to close affected traffic routes.

All C.M.T Managers will be assembled for a briefing.

The H&S Manager will advise Evacuation Centre(s) of the possibility of an evacuation and confirm key staff availability. The primary evacuation centre is the Waterfront Complex (Embassy) at West Sands (see Figure 1). Other evacuation centres include the White Horse entertainment complex and The Viking. All of these venues have toilets with wash basins, drinking water supplies and facilities for making hot drinks. There are food preparation areas in all venues. Bedding can be supplied from housekeeping stores if needed. The capacity at each evacuation centre is:

o Waterfront Complex (Embassy): 1,500 persons

o White Horse Complex: 750 persons

o The Viking: 300 persons Figure 1: Evacuation Centres

Evacuation Centre Managers will confirm the availability of key staff and equipment.

Landrover vehicle(s) will be made available to Security teams.

The Local Authority Emergency Officer will be contacted to advise that there is a ‘Risk of Sea Flooding Alert’ should there be a high level of occupancy on Park.

The Crisis Management Level is at Stage 2 - Situation Analysis.


79

Crisis Management Level Stage 2: Situation Analysis Monitoring The Maintenance Manager in conjunction with Security personnel will monitor the seafront road, the sea defences and the developing situation. The Maintenance Manager will communicate with the H&S Manager and Environmental Agency representatives to advise on local conditions and factor in information provided by the Environment Agency. The Maintenance Manager will determine one of the following courses of action: The situation is receding Action: Advise standing down from Stage 2 The situation has stabilised and is unlikely to develop further Action: Maintain Stage 2 status The situation is likely to result in overtopping and localised Zone 11 flooding 1 The ‘zones’ referenced in this document refer to Bunn Leisure’s holiday park zones and not flood risk zones. Action: Maintain Stage 2 status The conditions are worsening and there is a reasonable risk of breaching of sea defences Action: Initiate Crisis Management Stage 3

Crisis Management Level: Stage 3: Crisis Management Response The Crisis Manager will initiate Stage 3 Crisis Management response. The additional following procedures will be actioned:

West Sussex Fire & Rescue Service (WSFRS) will be contacted and advised of the escalated situation and estimated evacuation numbers (see below).

Brief CMT Staff on customer messages and evacuation procedures.

CMT Staff to distribute flood procedure leaflets to occupied caravans in the designated Flood Zones.

Communication Points are manned to advise concerned customers and collate details of persons who will need assistance to evacuate.

Sluice gates on the Archery field should be opened. Sluice gates to the rear of the fair should be closed. The Environment Agency will be advised should this not be the case.

Evacuation Centres to be manned and prepared.

The Maintenance Manager will assess and report to the Crisis Manager on the relevant conditions:- tide, wind, height, time to high tide. The Crisis Manager will determine whether to initiate Evacuation Status A.

1 The ‘zones’ referenced in this document refer to Bunn Leisure’s holiday park zones and not flood risk zones.

Timing: 3 Hours before high tide

West Sussex Fire & Rescue Service (WSFRS) Should the situation develop to Stage 3, the WSFRS will be contacted on the Priority Admin Number. WSFRS will communicate the flood risk status to all

Local Authority and Emergency Services and assemble the relevant resources.

WSFRS Priority Admin № Redacted


80

Evacuation Status A (Zones 1 & 2) The following actions will then be initiated:

The Extent of Evacuation by flood zone area will determined by considering the numbers of caravans affected and dynamic assessment of the Risk of Sea Flooding.

WSFRS will be advised that an evacuation has been initiated.

Communication Points staff will be advised of the extent of the evacuation, the availability of transport and the customer message.

Occupied Caravans in the identified zones will be visited and the occupants advised to evacuate.

Should there be a high level of caravan occupancy. Evacuation status will be communicated by megaphone.

A record will be made of all caravans visited and the occupant’s response.

Security will maintain a list of persons whom have refused to evacuate.

Assistance will be provided to all occupiers who have been identified as requiring help.

Transportation will be initiated.

Evacuation Centres (see Figure 1) will be opened. Warm drinks will be provided.

A register of all persons checking into the Evacuation Centre will be maintained.

Security will prevent access to Park and record persons leaving Park.

Power will be turned off to the affected areas.

Monitoring of the Sea Defences will continue. Regular reports will be made to the Crisis Manager.

Evacuation Status B: Escalation to Zones 3 and 4 Following the decision to evacuate Zones 1 & 2. Action to initiate evacuation of Zone 3 then Zone 4 will commence. These areas represent a reduced risk due their proximity to the sea, ground level and the fact that flooding here will be a more gradual slow fill effect. In most of these areas the level of flooding will be beneath the caravans and electrical connection boxes.

The same method as Evacuation Status A will be employed to escalate the evacuation to flood zones 3 and 4.

Initial CMT Staff will continue their duties in Zones 1 & 2 (until completed). Zones 3 & 4 will be attended to by supplementary staff called in.

An Evacuation Status B co-ordinator will allocate areas, collate progress reports and location statements from all CMT Staff in Zones 3 & 4.

The evacuation process in Zone 3 will be: o 700 Area > 600 Area > 500 Area > 300 Area > 200 Area > 100 Area > 900

Area

WSFRS will or will shortly have set up a control point. All information lists and updates will be passed to WSFRS.

It is expected that control of the incident will pass to WSFRS.

Recovery Plan Once flooding has subsided, and it is safe to do so, the recovery plan actions below should be coordinated by the H&S Manager. The H&S Manager will ensure clean-up activities are undertaken in a safe manner with the appropriate health and safety equipment and training (as necessary).

Remove debris from the site.

Ensure the site is safe for habitation and use.

Disinfect equipment and facilities as necessary.


81

Undertake any essential repairs.

Check on the welfare of customers.

APPENDIX G - BUNN LEISURE MAPS

West Sands Map


83

Green Lawns


84

APPENDIX H SELSEY CENSUS INFORMATION

2011 Census Information Selsey North Selsey South

Total Population 6365 4372

Age Structure % of total population

% of total population

Age 0 to 4 269 4.23% 159 3.64%

Age 5 to 7 167 2.62% 119 2.72%

Age 8 to 9 114 1.79% 78 1.78%

Age 10 to 14 298 4.68% 208 4.76%

Age 15 60 0.94% 60 1.37%

Age 16 to 17 139 2.18% 82 1.88%

Age 18 to 19 125 1.96% 70 1.60%

Age 20 to 24 258 4.05% 177 4.05%

Age 25 to 29 235 3.69% 159 3.64%

Age 30 to 44 882 13.86% 563 12.88%

Age 45 to 59 1248 19.61% 868 19.85%

Age 60 to 64 586 9.21% 360 8.23%

Age 65 to 74 1012 15.90% 702 16.06%

Age 75 to 84 670 10.53% 523 11.96%

Age 85 to 89 208 3.27% 165 3.77%

Age 90 and over 94 1.48% 79 1.81%

Mean age 48.4 49.5

Median age 52 54

All Residents: 6,365 4,372

Number of households: 2,961 1,902

Average household size: 2.1 2.2

Residents in households: 6,266 4,195

Residents in communal living: 99 177

Area (hectares): 840 127

Population density (people per hectare):

7.6 34.5


85

APPENDIX I – SIDLESHAM FLOOD MAP


86

Significant amendments follow May 2016 review.

Page 10: Risk of flood reduced due to Medmerry Realignment Scheme from 1in 1 to 1 in 200.

Page 12: Sussex Beach Holiday Village is now called Medmerry Park.

Page 16: CDC EP details contact details updated.

Page 17: Partner Notification Cascade Process chart updated to reflect NHS organisational changes.

Page 20: Contact details for Hunston Village Hall updated.

Page 28/29: Alternative rest centre names change to reflect schools becoming academies.

Page 33: Medmerry Beach Sea Defences description changed to reflect lower risk due to

realignment.

Page 49, 52, 58: Nursing and care home details amended to reflect some closing and some opening.

Page 50: The Selsey Bill PH is now closed.

Page 52: Seal Primary School changed to Academy and maximum pupil number increased. First Steps

Nursery deleted.

Page 58: Manhood Community College changed to The Academy Selsey.

Page 63: Chichester Tractors now known as Chichester Farm Machinery Ltd.

WSCC contact details updated.

Page 74: Most recent Bunn Leisure Crisis Management Plan: Sea Flooding inserted.

Documents

Part 2: Selsey Site Specific Flood Plan · This Multi-agency Flood Plan (MAFP) is written as a Part 2 to the Sussex Adverse Weather Response Framework: Chapter 2 Multi-Agency Flood