Embed Size (px)
Citation preview
1 Pasewark & Pasewark
Microsoft Office XP:Introductory Course
INTRODUCTORY MICROSOFT ACCESSLesson 3 – Creating and Modifying Forms
2
Acc
ess
– L
esso
n 3
Microsoft Office XP: Introductory Course Pasewark & Pasewark
Objectives
Create and use forms. Modify forms. Create a calculated control on a form. Compact and repair a database.
3
Acc
ess
– L
esso
n 3
Microsoft Office XP: Introductory Course Pasewark & Pasewark
Terms Used in This Lesson
Bound controlCalculated controlDetailForm headerForm footerUnbound control
4
Acc
ess
– L
esso
n 3
Microsoft Office XP: Introductory Course Pasewark & Pasewark
Creating Forms
Form Wizard – makes the process easier by asking you detailed questions and then creates a form based on your answers.
AutoForm feature – automatically creates a form that displays all the fields and records of a database table.
5
Acc
ess
– L
esso
n 3
Microsoft Office XP: Introductory Course Pasewark & Pasewark
Forms
6
Acc
ess
– L
esso
n 3
Microsoft Office XP: Introductory Course Pasewark & Pasewark
Using the Form Wizard
Click the Forms button on the Objects bar. Click New and the New Form dialog box
appears. Choose Form Wizard. Choose the fields you want to appear on the
form. Choose the layout and style
for the form. Name the form.
7
Acc
ess
– L
esso
n 3
Microsoft Office XP: Introductory Course Pasewark & Pasewark
New Form Dialog Box
8
Acc
ess
– L
esso
n 3
Microsoft Office XP: Introductory Course Pasewark & Pasewark
Using the AutoForm Feature
Click the Forms button on the Objects bar. Click the New button and the New Form dialog box
appears. Choose one of the five AutoForm options which
describes the layout you want for the form. Specify the table to use for the form. The form is automatically created
and displayed in the selected layout.
9
Acc
ess
– L
esso
n 3
Microsoft Office XP: Introductory Course Pasewark & Pasewark
Form Wizard Dialog box
10
Acc
ess
– L
esso
n 3
Microsoft Office XP: Introductory Course Pasewark & Pasewark
Using Forms
Use the same navigation buttons as in Datasheet view.
To add a new record, click the New Record button and key the new data in the fields.
To edit a record, display the record and make the changes in the fields.
No need to save--changes are saved automatically. To print, choose Print on the File menu and select
the Print Range options.
11
Acc
ess
– L
esso
n 3
Microsoft Office XP: Introductory Course Pasewark & Pasewark
Modifying Forms
Make changes to a form in Design view. A form in Design view is divided into 3
sections: a Form header, Detail section, and Form footer.
12
Acc
ess
– L
esso
n 3
Microsoft Office XP: Introductory Course Pasewark & Pasewark
Design View for Modifying Forms
13
Acc
ess
– L
esso
n 3
Microsoft Office XP: Introductory Course Pasewark & Pasewark
Modifying Forms
The Toolbox has controls you can use to modify and enhance the sections in a form:
Bound control - connected to a fieldin a table and is used to display, enter, and update data.Unbound control - not connected to a field and is used to display information, lines, rectangles, and pictures.
14
Acc
ess
– L
esso
n 3
Microsoft Office XP: Introductory Course Pasewark & Pasewark
Toolbox
15
Acc
ess
– L
esso
n 3
Microsoft Office XP: Introductory Course Pasewark & Pasewark
Working with Calculated Controls
A calculated control on a form uses an expression to generate the data value for a field.
To create a calculated control, open the Properties dialog box.
In the Control Source text box, key the expression for calculating the field value.
Open the form and the value is calculated for each record.
16
Acc
ess
– L
esso
n 3
Microsoft Office XP: Introductory Course Pasewark & Pasewark
Textbox Properties Dialog box
17
Acc
ess
– L
esso
n 3
Microsoft Office XP: Introductory Course Pasewark & Pasewark
Compacting and Repairing a Database
Compacting rearranges how the database is stored and optimizes the performance of the database.
Choose Database Utilities on the Tools menu.
Click Compact and Repair Database.
18
Acc
ess
– L
esso
n 3
Microsoft Office XP: Introductory Course Pasewark & Pasewark
Summary
Forms can be created in Design view by placing fields on a blank form; using a Form Wizard, which makes the process easier by asking questions and creating the form from your answers; or using AutoForm, which automatically creates a form that displays all the fields and records of the database table.
You make changes to a form using Design view, which shows the structure of the form.
A form in Design view is divided into 3 sections: a Form header, Detail section, and Form footer.
19
Acc
ess
– L
esso
n 3
Microsoft Office XP: Introductory Course Pasewark & Pasewark
Summary
The Toolbox has controls that you can use to modify and enhance the sections in a form. There are three types of controls: bound, unbound, and calculated.
A bound control is connected to a field in a table and is used to display, enter, and update data.
An unbound control is not connected to a field. A calculated control on a form uses an expression to
calculate the data value for a field. Compacting rearranges how the database is stored
and optimizes the performance of the database.
