Payoll Cycle

8/10/2019 Payoll Cycle

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Paryoll Cycle Concepts==================

1) Retro run

-> Retro Run is used to apply the back dated changes.i.e Suppose We run payroll on date 31st april for the 01st april 2014 to 31st april 2014. After payroll run we change the Assignment data on 02nd april 2014. So to process the back dated changes data (2nd april 2014) we run Retro Pay.

->For Example: If for an employee a pay element like Home Rent Allowance shouldbe $600 from Feb12 but he has been paid only $500 and if realized onMay12, you can make a Retro Pay for Feb12 to pay the remaining amount of $100 to that employee using this request.

List of various Retro requests:- Retro-Notifications Report- Retro Pay- Retro Pay by Element

2) Payroll run(Batch Processing) / Quick Pay / Assignment Set

Quick Pay :- We run the Quick Pay run the payroll for an individual emplo

yee.In Quick Pay

Date_Paid - on which date payment is made.Date_Earned - Date of the month for which month element

would be processed.

Full Payrolll Run :- Payroll run is used to run the payroll for all employees to whom it assigned.

Assignment Set :- Set of Employees based on assignments that you select

3) PrepaymentsPrepayments segregates employees basend on their Personal Payment method

, moreover it also blocks an amount (to be paid) for an employee based on his payment method. To run Pre-payment result under payroll run result screen.

4) Bank(Magnetic Transfer) / Cheque write / Cash request (SA output file)

These request is run to do payment in system.

5) Costing (Elementwise costing)Costing Request is used to Cost Element. when u run costing request allelements are costed.

6) Costing of Payments (Organization Payment method Costing)Costing of Payment request is used cost the organization payment method.

7) Transfter to GL


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Transfer to GL is used to transfer the Payroll details to gl.

Assignment Set=============

Tab:- (Amdement, criteria, generate tab)

Assignment set is used to group of assignments for which we want to runthe payroll

Element Set==========

(include element, exclude element, element rules, classification rules i.e earning, deductions..)

Element set is a group of elements for which we want to run the paryoll.

Proration:==========-> Proration will help us to calculate the exact amount to be paid for the service period.

-> Proration is used to calculate the element according to new value and old value.i.e suppose abc employee basic salary 15000 for the period 1st april 2014 to 15th april 2014 and salary is change for the employee at 16th april 2014 is 2000the when you run the proration request it calculate the basic salary according to new value and old value.i.e 7500 old value for 1st april 2014 to 15th april 2014

10000 new value for 16th april 2014 to 31st april 2014=====17500 Basic salary element value

Means there is change in grade or assignment in the middle of the month then wehave to proration for the element for calculation according to new value and old

value..0Proration depends on 2 Factors

i) Proration Formulaii) Event Group

*** How we can retry payroll ?

Quick pay

In Quick Pay we can retry payroll by clicking on Retry Request.

Payroll run RetryWindow:- Payroll Processes1) Select Particular Payroll2) Run Retry Payroll Request


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Retro steps========== 1) Define event group ( Event group is a group of tables on which back dated changes may be applied according to date tracked condition )2) define element with the same element name suffix with retro3) assign event group to normal element name

Balance=========Balances show the positive or negative accumulation of particular values over periods of time. They are fed either by the direct run results (that is, Pay Values) of elements processed in the payroll run, or by input values.

Payroll=======

Payroll is a list of company's employees and the amount of money they are to be paid.

Setup Payroll==================

6) Define Balance ( Payroll.pdf)Total Compensation > Basics > Balance

2nd case

1) Define Element Set and check payroll

2) Define Advance Pay and Check Payroll (A2_AdvancePay)

Documents

Payoll Cycle