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ImplementingtheEBSprojectmanagementframeworkItisathreestageprocessofscoping,planningandmanaging.

Theframeworkestablishesfundamentalprinciplestoachieveconsistencyinprojectmanagement.Itdetailsaprocessthatcanbetailoredtoanysizeortypeofproject.

Itspecifiestherolesandresponsibilitiesofthekeyplayers,includingapprovalsteps,guidelinesonprojectmanagementbestpracticeanddocumenttemplates.

Theimplementationofaprojectmanagementframeworkhas,overtime,engenderedaculturewhichpromotes:

ImprovedreliabilityofprojectsuccessGreatercommunicationbetweenprojectteammembersandprojectstakeholdersSolutionsthatmaximisestakeholdersatisfactionPlanningofthetotalprojectlifecyclebeforecommittingresourcesAfocusonreviewingandimprovingtheprocess

Ingeneral,projectPlanincludes-what,why,whereandwhen,alsoconsidersdestablishesprojectpolicies.

ScopeOneofthekeyfunctionsofbudgetplanningfortechnicalprojectsistodefine

thescopeoftheprojectandputinplacecontrolstoensureitdoesn'tgrow.Agoodapproachistodefinethemajorcostelementsinadvance,breakthemdownintotheircomponents,thenlimittheauthorizationtoapproveextras.Inthisway,ifadditionalmaterialisrequired,theprojectmanagercanmakethenecessaryadjustmentsinthebudget,assigncostsandpossiblyrecouptheoverrunelsewhere.Shemayalsodecidethattheextramaterialisnot,infact,needed.Thesamerequirementsapplytotheothersegmentsofbudgetplanningactivity.

GanttChartvsWBSTheWBSbreaksdownwhatyouarebuildingfortheprojectintosmaller,moremanageablecomponents.YouwouldusetheWBSforscopecontrol,includingchangemanagement,andyouwouldusetheGanttchartforschedulecontrol.

ProjectManagementChecklist/Template1.Conductateammeetingtobrainstormideasabouttheelementstobetrackedandmonitoredforyourproject2.TypeaquestionsuchasAreprojectobjectivesdefined?3."Hasthebusinesscasebeendeveloped?""Hasriskbeenassessed?""Haveyourbusinessfunctionsbeenidentified?""Havetheprojectmilestonesbeenmet?""Havequalityrequirementsbeenmet?""Istheprojectwithinbudget?"and"Havecompletionapprovalsbeenreceived?"4.

YoucanuploadanMSProjectfileintoaSharePointlibraryandshareitwithotherusersjustaswithatextorspreadsheetdocument.YoucanuploadtheMSPro

jectfileintoeitherauserorgroupcollaborativedirectory,whereitcanbedownloadedbythosewiththeappropriatepermissions,changed,thenuploadedbacktotheSharePointserver.WhatdoesaprojectManagerDo?Typicallyaprojectmanagerwillbenominatedtoleadaprojectandwillbeexpectedtobefullyaccountableformeetingitsobjectives.Theprojectmanagerwillbetheleaderoftheprojectteamandwillberesponsibleforensuringthefollowingarecompletedinatimelyway:-

Gainingapprovalfortheprojectaimandtermsofreference

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SelectingandleadingtheteamandsettingindividualobjectivesEnsuringafeasibilitystudyiscompleteEnsuringthattheprojectisplannedinappropriatedetailAllocatingandmonitoringtheworkandcostMotivatingtheteamReportingprogressbacktotheorganisationHelpingtheteamtosolveprojectproblemsAchieve,throughtheteam,thegoalsReviewingandclosingdown

ProjectManagementUnderstandingwhyITprojectsfailandpreventingfailure.DefiningeffectiveITprojectchartersandrequirements.OrganizingITroadmapsintomanageableprojects.Capturing,creating,andusinghistoricaldata.Establishing"soft"and"hard"projectmetricsandmilestones.Definingprojectscope,andavoidingscopecreep.Identifyingandmanagingstakeholdersandexpectations.ChoosingtherightPMtoolsforyourneedsincludingin-house,hosted,andcloud-basedsolutions.

WhatisSWOTAnalysis?SWOTisanacronymforStrengths,Weaknesses,Oppportunities,andThreats.SWOTAnalysisisatoolthatenablesasubjectiveassessmentofagivensituationor

subjectinordertomakecriticaldecisionsthatarerelatedtoplanningandriskmanagement.NowthatyouknowwhatisSWOTAnalysis,let'sseehowSWOTAnalysisisusefulinprojectmanagement.

DuringaProjectKickoff,theoutputofaSWOTAnalysiscanprovideyoukeyinputsforcreatingtheprojectplans.Forexample,ifaspecificsectionorsetofactivitiesofaprojectarebeingoutsourced,aSWOTAnalysiscanhelpyoudeterminetherisksandopportunitiesassociatedwitheachoutsourcedvendorthatisbeingconsidered.Youcanthencreatetheplansaccordingly.Therefore,SWOTAnalysisisusefulforRiskManagementandResourceManagement.Forexample,youcanconductaSWOTAnalysistoidentifyrisksandthencalculatetheExpectedMonetaryValue.

Next,let'sseehowtodoaSWOTanalysis,butbeforethatlet'slookataSWOTAnalysistemplate.

Whatisaprojectmilestone?amilestoneistheendofastagethatmarksthecompletionofaworkpackageorphase,typicallymarkedbyahighlevelevent

Whatisprojectfloat?ProjectFloat:thecushionyouprovideyourselfb4committingadatetocustomer.

Whatisprojectcharter?TheProjectCharterdetailstheprojectpurpose,overview,goals,and

high-leveldeliverables.Whataretheelementsinaprojectcharter?Theprojectoverview-Aprojectoverviewcontainsadescriptionofthebusinessneed,purpose,andproductorservicethatistobeprovided.?Preliminaryrolesandresponsibilities-Thissectiondescribesthedutiesoftheprojectteam.Thisincludespeoplewhoshouldbeinvolvedandwhyandhowtheymightbeinvolved.Thismightincludecustomers,stakeholders,andtheprojectteam.?Identificationoftheprojectmanager-Theprojectmanageridentificationdesignates

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theprojectmanagerwhohasprimaryprojectoversightresponsibility.?Adescriptionoftheprojectmanager'sauthority-Thedescriptionoftheprojectmanager'sauthorityoutlinesthelevelofauthoritygiventotheprojectmanager.Thiswouldincludefinancialoversightandlevelofdecisionmaking.?Sign-off-Thisistheapprovalrequiredfromtheproject'ssponsortogivethego-aheadtotheproject

WhatisEVM?howwillyouuseitinmanagingprojects?EarnedValueManagementisamanagementmethodologyforintegratingscope,schedule,andresources,andforobjectivelymeasuringprojectperformanceandprogress.

Whatisaproject?andwhatisaprogram?Aprojectisatemporaryendeavorundertakentocreateauniqueproduct,serviceorresult.Thetemporarynatureofprojectsindicatesadefinitebeginningandend.Theendisreachedwhentheproject?sobjectiveshavebeenachievedorwhentheprojectisterminatedbecauseitsobjectiveswillnotorcannotbemet,orwhentheneedfor

theprojectnolongerexists.Aprogramisaplannedsequenceandcombinationofactivitiesdesignedtoachievespecifiedgoals.

Whatareprojectselectionmethods?Projectselectionmethodsaredefinedtoshowtheprojectisworth?takingit.Strategicgoalsoforganization,MarketNeed,TechnologicalAdvancement,CompetitiveAdvantage,Profitability,Project/PortfolioManagementOffice(PMO),Sponsor?sarekeyinprojectselection.

Whatisriskmanagementandhowwillyouplanriskresponse?Theprocessofdete

rminingthemaximumacceptablelevelofoverallrisktoandfromaproposedactivity,thenusingriskassessmenttechniquestodeterminetheinitiallevelofriskand,ifthisisexcessive,developingastrategytoameliorateappropriateindividualrisksuntiltheoveralllevelofriskisreducedtoanacceptablelevel.Theplanisfrequentlyappliedintheprojectmanagementsoftwareasaseriesoftasksinadditiontothosethatwereontheoriginalactivitylist.Theriskmitigationplanmayalso

Whatareoutputsofprojectclosure?Projectclosureisthelastphaseinthepr

ojectlifecycle,andmustbeconductedformallysothatthebusinessbenefitsdeliveredbytheprojectarefullyrealizedbythecustomer.Diditresultinthebenefitsdefinedinthebusinesscase?Diditachievetheobjectivesoutlinedinthetermsofreference?Diditoperatewithinthescopeofthetermsofreference?Didthedeliverablesmeetthecriteriadefinedinthequalityplan?Wasitdeliveredwithinthescheduleoutlinedintheprojectplan?Wasitdeliveredwithinthebu

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dgetoutlinedinthefinancialplan?

Whatarethemethodsusedforprojectestimation?Thethreemethodsforprojectestimationincludeequations,comparison,andanalogy.

Inthisfield(thefieldyouareinterviewingfor),whatarethreecriticallyimportantthingsyoumustdowellasaprojectmanagerinorderfortheprojecttosucceed?Thethreecriticallyimportantthingstodoiscreatethefeatureslist,goalslistandworkitemslist.88.Whatmetricswouldyouexpecttousetodeterminetheon-goingsuccessofyourproject?Iwouldutilizecost,effort,&durationasmyprimarymetrics.89.Howareyoursoftskills?Canyouselltheprojecttoateam?Asasalesprofessionalyoumustfindthecustomersbuyingmotives.Onceyouhaveidentifiedtheirreasonforbuyingyoucanisolatetheirobjectionsandprovidesolutions.

Whatarechangemanagementtools?STAT-StatforOracleE-Businessisachangemanagementsolutionthatprovides

youwithincreasedvisibilitySimplifyR12upgradesReplaceKintanatoreduceOpExandfuture-proofOracleEBSsupportEnforceseparationofdutiesforimprovedcomplianceSimplifymigrationwithpre-andpost-migrationanalyticsAutomaterollbackthroughnativeobjectsupportSupportforfunctionalsetupsEvaluateimpactandschedulingofpatchesManageallappsfromonerepositoryforeasierauditing