Port Neches-Groves ISD - PNGISDsupport.pngisd.org/admin/thatswhattheysaid2013/Board Agendas/2016... · Closed Session If, during the course of the meeting, discussion of any item

Port Neches-Groves ISD Regular Meeting Tuesday, May 10, 2016 7:00 PM

Closed Session

If, during the course of the meeting, discussion of any item on the agenda should be held in closed meeting, the Board will conduct a closed meeting in

accordance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. Before any closed meeting is convened, the presiding officer will

publicly identify the section or sections of the Act authorizing the closed meeting. All final votes, actions, or decisions will be taken in open meeting.

Port Neches-Groves Independent School District

Meeting of Board of Trustees May 10, 2016 7:00 PM West Groves Education Center

The subjects to be discussed or considered or upon which any formal action may be taken are as listed below. Items do not have to be

taken in the order shown on this meeting notice. Items on the consent agenda will be enacted with one motion. There will be no separate

discussion of consent items unless a Board member so requests, in which event the item will be removed from the consent agenda and

considered as an item on the regular agenda.

1. Special Recognitions: Service Award Recipients and Retirees 4

2. Opening

A. Call to Order and Establishment of Quorum 7

B. Prayer and Pledges

C. Patron Presentations 8

3. Consent Agenda

A. Consider Approval of Minutes of April 2016 Meeting 9

B. Consider Approval of Disbursements 12

C. Report: 2015-16 Gifted & Talented Parent Survey Results 44

D. Consider Approval of Proposal on Student Accident Insurance for the 2016-2017 School Year 47

E. Telecommunications Audit Update - Information Only 50

F. Consider Approval of Budget Amendment GF-5 57

G. Consider Approval of Personnel Recommendations 59

H. Consider Approval of New Position(s) for the 2016-17 School Year 61

I. Consider Approval of Policy FFA (Local) Student Welfare - Wellness and Health Services 63

J. Information on 2015-16 Budget Transfers 67

4. Regular Agenda

A. Report: Budget - Bond, General Fund, Tax Report 73

B. 2016-17 Budget Schedule and Preliminary Report 81

C. Consider Approval of Transactions that Cost $25,000 or More 86

D. Consider Approval of New Position Recommendation (Assistant Superintendent for Student

Services)

88

E. Consider Approval of Resolution Delegating Authority to the Superintendent to Enter into

Professional Employment Contracts During Summer Months

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F. Superintendent's Report - Update on Teacher & Principal Pilot Program (Evidence of

Attainment, Goal 2)

G. Consider Approval of Pre-K Waiver for 2016-17 School Year 92

H. Consider Nominating a Replacement for Jefferson County Appraisal District Board of

Directors for the remaining portion of the 2016-17 term due to the resignation of Mr. C. L.

Sherman

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I. Board Member Requests for Future Agenda Items 101

Closed Session

If, during the course of the meeting, discussion of any item on the agenda should be held in closed meeting, the Board will conduct a closed meeting in

accordance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. Before any closed meeting is convened, the presiding officer will

publicly identify the section or sections of the Act authorizing the closed meeting. All final votes, actions, or decisions will be taken in open meeting.

J. Adjourn into Closed Session 102

1. MEETING TO BE CLOSED UNDER SECTIONS 551.071 (Attorney Consultation),

551.082 (Student/Employee Information), 551.0821 (Student Information) 551.074

(Personnel),

CHAPTER 551 OF THE TEXAS GOVERNMENT CODE AS FOLLOWS:

i. Consultation with legal counsel related to pending or contemplated litigation, a

settlement offer or any matter in which the duty of the attorney to the governmental body

under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas

requires confidentiality.

(a) Level III Parent/Student Grievance

(b) PN-GISD's Board Policy FNG

ii. Deliberation regarding discipline of a public school child; or a complaint or charge

brought against an employee of the school district by another employee and the complaint

or charge directly results in a need for a hearing.


iii. Deliberation regarding a public school student where personally identifiable

information about the student will necessarily be revealed by the deliberation.


iv. Deliberation regarding the appointment, employment, evaluation, reassignment,

duties, proposed terminations, terminations/suspensions, proposed nonrenewals, renewals,

and resignations/retirements, discipline, and/or dismissal of a public officer or employee

and/or hear complaints and grievances against public officers or employees (551.074),

including but not limited to:


K. Reconvene into Open Session and Take Action, if any, On Items Discussed in Closed Session

L. Adjournment

10 Year Service Award Recipients

First Name Last Name Campus/Department Current Assignment High School AttendedCollege Attended

(if applicable)Please list other districts where you have

worked (if any)

Barbara Ailstock Groves Eleme\ Custodian Vidor high school N/A N/A

James Arnett Groves Middle School Principal Bridge City High School Lamar UniversityGalena Park, Orangefield, Deweyville, WestOrange Cove, Bridge City, & Beaumont

Nancy Atkeson PNGHS/Caferteria Caferteria Worker Drinks and Food PNGHSLamar University Bmt. andPort Arthur PNGISD

Michael Baker High School/ Social Studies 11th grade US History Port Neches-Groves Lamar University LC-MBailey Baxter Woodcrest 2nd Grade Teacher Port Neches Groves HS Lamar none

Chris Bean PNGHS Teacher S.H. Rider HS, Wichita Falls, TX University of TexasGarland ISD, Nederland ISD, West Orange CoveCISD, Port Arthur ISD, Midwestern St. U.

Darren Bell Transportation Bus Mechanic Thomas Jefferson Universal Technical Institute N/A

Jill Cessna PNMS6th Grade ReadingTeacher Nederland High School East Texas Baptist UniversityPA - Woodrow Wilson

Mandie Champagne WGEC/District Wide Program Support CoordinatorPort Neches Groves High School Lamar University Port Arthur ISDRosa Cibrian Groves elementary Custodian N/a N/a N/aPatricia Devillier Taft/ Cafeteria Cafeteria Thomas Jefferson Lamar College naDiane Duplant Taft Elementary 3rd Grade Teacher Stephen F. Austin Lamar University noneDana Gonzales Ridgewood 2nd Grade Port Neches-Groves High School Lamar University Port Arthur Independent School DistrictAnne Hanks High School Secretary to the Principal Bishop Byrne High School Lamar University NoneKathleen Hayes PNGHS Life Skills Port Neches-Groves Lamar University noneDana Jordan Taft Elementary 2nd Grade Port Neches-Groves Lamar University Port Arthur ISDClare Landry PNE/GE Counselor Clerk/ISS Jasper High School n/a n/aAlfreda Page Transportation Car Driver/Bus Aide Port Neches-Groves n/a none

Erin Resch Taft ESL teacher Nederland High SchoolLamar University and SamHouston Lumberton ISD

Paula Ryder Taft/Kindergarten Kindergarten Teacher Thomas Jefferson High School Lamar University Port Arthur ISDFay Sherman Van Buren/Cafeteria Cafeteria Thomas Jefferson High School None Worked 10 years at PNG High School CafeteriaRose Sonnier Groves Middle School 7th grade Math Teacher Nacogdoches High School Lamar University Hampshire-Fannett ISD

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25 Year Service Award Recipients

First Name Last Name Campus/Department Current Assignment High School AttendedCollege Attended

(if applicable)Please list other districts where you have

worked (if any)Jeffrey Cooley Van Buren Elementary Teacher Port Neches Groves Lamar Univesity None

Monica Deese Port Neches Middle 8th Grade American HistoryNederland High School Lamar UniversitySt. Landry's Parish At Krotz Springs K-8Campus Taught 2nd, 3rd, 8th Grade Reading

Ron Derry Transportation Bus Driver Mt. Vernon Township HS, Mt. Vernon, IllinoisSouthern Illinois University, Carbondale, ILNone

Brenda Duhon Curriculum Assistant Superintendent Port Neches-Groves HS Lamar UniversityKaty ISD, High Island ISD, Hull-Daisetta ISD,Mathis ISD

Kathy Hollier Groves Middle School Choir Teacher West Hardin Lamar University None

Marc Keith PNG High School Principal Tarkington

B.S degree and doctoratefrom Lamar and Master'sfrom Sam Houston

Cleveland, Tarkington, Livingston, and SamHouston State University

Kim Riggs PNG High School/Math Geometry Nederland High School Harding Christian University na

Kyle Segura Admin Building Director of Transportation and Student ServicesPort Neches Groves Lamar UniversitySabine Pass ISD, Jennings ISD {Louisiana},Kelly High School

Carrie Sowell Groves Middle School-Special EducationLife Skills Teacher Nederland High School Lamar University Port Arthur

Denise Standley Van Buren Title I Reading Teacher Yoakum High SchoolTexas A&I University (nowTexas A&M at Kingsville) Kingsville ISD

Connie Woodall Ridgewood Elementary 2nd grade teacher Port Neches - Groves High School Lamar University Orangefield - 5 years

5

2016 RetireesFirst

NameLast

NameCampus/

DepartmentAssignment

Retiring From High School AttendedCollege Attended

(if applicable)

List other districtswhere you have

worked

Years ofService

withPNGISD

What are you looking forward to doing afterretirement?

David Perkins PN-G High SchoolSpecial EducationDept PN-G HS

Stephen F AustinState Univ.

Houston-TrinityCounty Co-op; AliefISD 18 years Travel and hobbies

Karen Bodden Groves Elementary ParaprofessionalThomas Jefferson High School(Port Arthur) Lamar PAISD 17 Years

Rest and relaxation. Traveling to see our daughterwho is working in the Cayman Islands.

Mary Smith Groves Elementary 5th grade teacherPort Neches-Groves HighSchool Lamar University None 26 years

Horseback riding and fishing with my husband,children, and grandchildren

Jay Stone PNMS Assistant PrincipalPort Neches-Groves HighSchool Lamar University

Beaumont ISD,Nederland ISD,Orangefield ISD 26 years Spending time with grandchidren

Phyllis Trahan Van Buren Cafe 7 hr. Cook PNG N/A N/A 31 Years Spending time with my family.

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To Call Meeting to Order I call this meeting of the Port Neches-Groves Independent School District to order. Let the record show that a quorum of board members is present, that this meeting has been duly called, and that notice of this meeting has been posted in accordance with the Texas Open Meetings Act, Texas Government Code Chapter 551.

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PORT NECHES-GROVES INDEPENDENT SCHOOL DISTRICT

BOARD DOCUMENT

AGENDA ITEM: Patron Presentations

You have five minutes to make your comments to the Board. The Board Secretary will keep

your time and will indicate how much time you have left and when your time is up.

Please be aware that the Board will not entertain comments on individual personnel or

students during patron presentations. In addition, the Board is not allowed to discuss or

comment on issues brought up in open forum presentations.

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Minutes of Regular Meeting

The Board of Trustees Port Neches-Groves ISD

A Regular Meeting of the Board of Trustees of Port Neches-Groves ISD was held Monday, April

11, 2016, beginning at 7:00 PM in the West Groves Ed. Center, 5840 W. Jefferson, Groves, TX.

1. Opening

A. Call to Order and Establishment of Quorum The meeting was called to order and the presence of a quorum was established.

Present: Rusty Brittain, Melanie Miller, Darren McCutcheon, Scott Bartlett and

Eric Sullivan

Absent: Lana Parker and Rodney Balsamo

B. Prayer

C. Patron Presentations - None

2. Consent Agenda

Motion to approve the Consent Agenda as presented was made by Darren McCutcheon and seconded by

Eric Sullivan. All were in favor. (Motion passed 5-0)

A. Consider Approval of Minutes of March 2016 Board Meeting

B. Consider Approval of Disbursements

C. Consider Approval of Quarterly Investment Report Ending February 2016

D. Consider Approval of 2016-2017 Instructional Materials Allotment and TEKS Certification

E. Consider Approval of Budget Amendments CN-1

F. Information on 2015-16 Budget Transfers

3. Regular Agenda

A. Consider Nominating a Replacement for Jefferson County Appraisal District Board of Directors for the

remaining portion of the 2016-17 term due to the resignation of Mr. C. L. Sherman

Eric made a motion to nominate Bert Lamson for the JCAD Board of Directors. Darren McCutcheon

seconded the motion. All were in favor. (Motion passed 5-0)

B. Consider Approval of New Position for 2016-17 School Year

Rusty Brittain made a motion to approve the new position. Darren McCutcheon seconded the motion.

All were in favor. (Motion passed 5-0)

Darren asked about coaching positions. There was discussion to which Darren requested that these

positions be kept in the forefront of job openings.

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Campus Gr./

Subject

Justification for Position

High School

Science

Due to an increase in students enrolled in Science classes this year

compared to last year I am requesting one (1) additional science teacher.

This additional science position will allow students to complete selected

graduation programs and plans and keep the district and campus in line

with TEA guidelines on HB 5 implementation and highly qualified

guidelines. The campus has seen a total enrollment increase this school

year and projected science sections needed are approximately 9 sections.

Submitted by: Dr. Marc Keith, Principal

C. Personnel Recommendation

Motion was made by Rusty Brittain to approve the personnel recommendation. The motion was

seconded by Darren McCutcheon. All were in favor. (Motion passed 5-0)

CAMPUS POSITION APPLICANT REPLACING

PN-G High School Diagnostician Debra Mallett David Perkins

D. Report: Budget - Bond Expenditures and Investments, General Fund, and Tax Office Report

(information only)

Sheri Drawhorn presented the Budget Report. She informed the Board that about 60% of budget is

spent but things are on track.

E. Consider Approval of Transactions that cost $25,000 or More

Darren McCutcheon made a motion to approve the transactions over $25,000. Motion was seconded by

Eric Sullivan. All were in favor. (Motion passed 5-0)

Vendor Requisition

Initiated By:

Brief Description/Justification of

Purchase

Total Cost

Istation

Kommercial

Kitchens

Dr. Brenda

Duhon

Melissa Nunnelly

Requisition #54633 – Renewal of Istation

Reading PK-5 and the addition of Istation

Math PK-5 for 2016-2017

Requisition # 0000054718 - Purchase a

replacement refrigeration system for

walk-in cooler/freezer at Port Neches-

Groves High School

$28,750.00

$51,002.00

F. Consider Approval of Second and Final Reading of LOCAL Policies in TASB Localized Policy Manual

Update 104

A motion was made by Rusty Brittain to approve Update 104. Motion was seconded by Darren

McCutcheon. All were in favor. (Motion passed 5-0)

G. Consideration Of and Possible Action, Including Adoption of a Resolution by the District Approving

the Sale of Real Property Located at 1025 Port Neches Avenue, Port Neches, Texas

It was requested this item be moved to closed session.

H. Board Member Requests for Future Agenda Items

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Darren McCutcheon reminded Dr. Cavness about the previous discussion regarding coaches and asked

again that this stay in the forefront of job openings.

I. Superintendent's Report

Dr. Cavness congratulated the girls’ soccer team on a fantastic season. He then gave an update on the

bond issue telling the Board that the plan had not been abandoned but that the district is still waiting on

TOTAL. He told the Board that residency, truancy and homelessness are real issues within the district

and he is looking at restructuring some positions and creating an Assistant Superintendent to handle

these issues specifically. He reminded the Board that because of continued growth, more teachers will

be needed and he will be part of a Staffing Study involving principals this month.

J. Superintendent's Evaluation

K. Adjourn into Closed Session (No Public Discussion) Pursuant to Chapter 551 of the Texas Government

Code - .071 Consultation with Attorney; .072 Real Property; .074 Personnel Matters

President Melanie Miller adjourned the meeting into closed session at 7:40 pm.

L. Reconvene Into Regular Session and Take Action, if any, on Items Discussed in Closed Session

Time is 8:46 pm

President Melanie Miller reconvened the meeting into open session at 8:46 pm.

It was recommended that Item G be tabled until the next meeting. Rusty Brittain made a two part

motion regarding the resolution approving the sale of real property located at 1025 Port Neches Avenue,

Port Neches, Texas: 1) table this item until next month; and 2) exclude lots 1, 2 & 3 from the sale

(referenced in current resolution). Darren McCutcheon seconded the motion. All were in favor.

(Motion passed 5-0)

M. Adjournment

There being no further business to come before the Board, the meeting was adjourned at 8:50 pm.

Melanie Miller, President Darren McCutcheon, Secretary

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BOARD DOCUMENT

MEETING DATE: May 10, 2016

AGENDA ITEM: Consider Approval of Disbursements

The monthly list of bills paid for the period April 1, 2016 to April 30, 2016 is detailed in

the attachment. If members of the Board have questions regarding any of the

disbursements, we would request that they contact our office prior to the Board meeting

and list the check number and the payee for the item in question. We will pull the

voucher and supporting documentation to give a detailed answer to any questions during

the public Board meeting.

Recommendation: It is recommended that the Board of Trustees of the Port Neches-

Groves Independent School District approve the disbursements for

the period April 1, 2016, to April 30, 2016.

Resource Personnel: Sheri Drawhorn, Business Manager

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Port Neches-Groves Independent School District Board Document


AGENDA ITEM: Report: 2015-2016 Gifted & Talented Parent Survey Results

The attached report is provided in accordance with this provision in board policy

EHBB(LOCAL).

The District shall annually evaluate the effectiveness of the District’s gifted program, and the

results of the evaluation shall be used to modify and update the District and campus

improvement plans. The District shall include parents in the evaluation process and shall share

the information with Board members, administrators, teachers, counselors, and students in the

gifted and talent program, and the community.

Recommendation: No recommendation, information only.

Resource Personnel: Dr. Brenda Duhon, Asst. Supt. for Curr. and Instruction/Technology

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Port Neches-Groves ISD 2015-2016 Gifted & Talented Parent Survey Results

May 10, 2016

The GT survey was administered and 47 parents responded which is 10 more parent responses from the previous year.

The breakdown of parent responses is as follows: Woodcrest = 2; Groves Elementary = 6; Port Neches Elementary = 18;

Groves Middle School = 3; Port Neches Middle School = 11; Ridgewood = 2; Taft = 2; Van Buren = 0; PN-GHS = 0.

The following grade levels were represented:

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2

The majority of parent responses (average = 86%) were favorable to various aspects of the G/T program at their child’s

campus. This is a 3% increase from the previous year’s responses.

The following table shows a three-year comparison of parent perceptions in the following areas:

Question 2013-2014 2014-2015 2015-2016

I feel that I have been adequately informed of my child’s progress.

86% 73% 91%

I am aware of the selection process for my child to qualify for G/T services.

95% 81% 82%

My child has a positive attitude toward the work done in the G/T class.

88% 89% 84%

I feel the program has been challenging. 69% 73% 82%

I would like my child to continue in this program. 98% 97% 91%

Action: Parents were given an opportunity to comment, provide their opinion as to the strengths of the program, and

offer suggestions for improvement. Specific campus comments and suggestions have been shared with campus

principals. We will continue to encourage teachers to communicate with parents and provide regular, positive feedback

to foster relationships with parents of G/T students.

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Board Document


AGENDA ITEM: Consider approval of Proposal on Student Accident Insurance for the 2016-

2017 school year

Each year the district provides a student accident insurance that pays secondary to the parent’s

coverage. This coverage helps with the out-of-pocket costs that a parent might incur when a

child is injured during an athletic or UIL event.

The district received a renewal quote from our current carrier for our student accident insurance.

The renewal premium is $57,500 which is an increase of $5,500. The increase in cost is based on

% loss ratios over the past two years. We feel that it is in the best interest to renew with the

Brokerage Store with their network coverage. This plan does include a large area network. The

district will still have an option to renew which can be exercised at the district’s option each

subsequent year for three more years. The cost for catastrophic coverage is $2,375 for

$7,500,000 maximum benefit and a cash ($500.00) option premium of $1,064. These amounts

did not change from the previous year. Voluntary school time coverage is available for pre-k

through twelfth grade at $25 per insured with no U.I.L. Voluntary 24-hour coverage is available

for pre-k through twelfth grade at $105 per insured with no U.I.L.

Recommendation: It is recommended that the Board of Trustees of the Port Neches-Groves

Independent School District approve the Proposal on Student Accident

Insurance for the 2016-2017 school year with The Brokerage Store for a

premium of $60,939.


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AGENDA ITEM: Update on Telecommunications Audit by SpyGlass, LLC

Spyglass has concluded their audit and reported monthly savings of $2,623.10. This savings is

the result of disconnections for:

Two AT&T unused analog data circuits $1,220.64

25 unused AT&T land lines $1,123.54

Verizon wireless rate plan change & feature cancellation $ 278.92

Total Monthly Savings $2,623.10

PNG paid Spyglass a total of $31,477.20 for one year of savings per our contract.

Recommendation: No Recommendation. Report Only.


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Board Document


AGENDA ITEM: Consider Approval of Budget Amendments GF-5


Independent School District approve Budget Amendment GF-5.

A demographic study by Templeton Demographics was approved by the Board of

Trustees during the September 14, 2015 Board Meeting. The $17,000 cost was not allowed for

in the 15-16 budget, and needs to be amended in.


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BOARD DOCUMENT


AGENDA ITEM: Consider Approval of Personnel Recommendations

EMPLOYMENTS:

The following people fulfill the requirements for employment by local policy and TEA standards and

are recommended for employment for the 2016-2017 school year.

CAMPUS POSITION APPLICANT REPLACING

Taft Elementary

Speech Language Pathologist Hayley Wallace Teryn Bedford

See attached for more information regarding education and experience.

The following individual is recommended for contract renewal for the 2016-17 school year:

PROBATIONARY CONTRACT

One-year Probationary Contract Paul Pate – High School

RECOMMENDATION: It is recommended the Board of Trustees approve the above employments

and contracts.

Resource Personnel: Mike Gonzales, Ed.D. Asst. Supt. for Administrative Services

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CAMPUS POSITION APPLICANT REPLACING COLLEGE DEGREE SUBJECT CERTIFICATION YRS OF EXP

Taft Elem Speech Language Hayley Wallace Teryn Bedford Lamar MS Speech Language Licensed Speech NISD -5 yrsPathologist Pathology Language Rehab 4 Kids - 1 yr

Pathology Bridge City ISD - 1 yr

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BOARD DOCUMENT


AGENDA ITEM: Consider Approval of New Positions for 2016-17 School Year

The following positions are requested as new positions for the 2016-17 school year:

Campus Gr./

Subject Justification for Position

Special

Education Dept

Diagnostician Due to the increase in initial referrals to special education as well as the number of re-evals that

must be completed every three years, the special education department needs assistance of an

additional diagnostician. Our current diagnosticians all have caseloads of 85+ students. Special

education enrollment has increased by 91 students since the first of the school year. This position

will be funded ¾ federal money and ¼ general fund money. The ¼ general fund money will be

offset by savings from contract services.

Jeffrey Kuchar, Director of Special Education

Special

Education

Department

Life Skills

Teacher

and

Aide

Due to the growth in our current pre-school program for children with disabilities (PPCD) and

recent number of transfers, we will have a marked increase in the number of students requiring Life

Skills placement at the K-3 level for the next three (3) years. The Life Skills classes require an

aide for the teacher. These two (2) positions will be partially offset by SHARS (Medicaid

reimbursement) in fiscal year 2018-19.


Special

Education

Department

PPCD-Pre-K

Teacher

and

Aide

Requesting approval of an additional teacher and aide for this program based upon current

enrollment, 25 students split between two (2) teachers, 12 in AM and 13 in PM. Some students are

not potty trained, need assistance with feeding and other personal needs. The Early Childhood

Intervention program has informed us we will have an additional three (3) students at the beginning

of the 2016-17 school year and 13 others during the school year. Approvals for both positions, but

not post the teacher position until the numbers start to increase during the school year. The aide

position would be posted and filled for the start of the 2016-17 school year.


Port Neches

Middle School

Inclusion Aide Due to the larger than normal number of 5th grade students moving from Port Neches Elementary

that will need to be serviced in an inclusion setting, Port Neches Middle School will need to add

additional Inclusion class in Science, Social Studies, and Language Arts. In order to effectively

meet the needs of these students, an additional aide will be needed.


Port Neches

Middle School

Teacher-Math Due to the increase in regular enrollment and a substantial increase in our special education

population we are in need of a general education math teacher. We will move a teacher to teacher

special education only and cause us to be short in our regular math instruction. An additional math

teacher will cover our math labs for our STAAR failures as well.

Kyle Hooper, Principal

Groves

Elementary

Teacher Due to the number of incoming 4th grades for the 2016-17 school year we will be in need of an

additional teacher. The current number of students enrolled at our feeder schools is 216 3rd

graders. With our current staff we would be at 24 students per teacher which is over the 22:1

requirement.

Scarlet Hammersmith, Principal

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Campus Gr./


Port Neches

Elementary

Teacher

Due to the number of incoming 4th graders for the 2016-17 school year we will be in need of an

additional teacher. The current number of students enrolled at our feeder schools is 216 3rd

graders. We have asked for waivers for the past two years since classes have been over the 22:1

requirement.

Amy Gil, Principal

West Groves

Education Center

ESL Traveling

Teacher

Along with increases to our current student enrollment across the district, we are seeing increases

to our LEP population. Our ESL numbers increased by 42 additional students during the 2015-16

school year. An additional traveling ESL teacher is needed to meet the needs of this group of

students.

Dr. Brenda Duhon, Assistant Superintendent Curriculum & Instruction/Technology

RECOMMENDATION: It is recommended the Board of Trustees approve the above positions to begin

with the 2016-17 school year.

Resource Personnel: Mike Gonzales, Assistant Superintendent for Administrative Services

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Board Document


AGENDA ITEM: First Reading and Temporary Approval of FFA(LOCAL) Student

Welfare: Wellness and Health Services

Under federal law, each district that participates in the National School Lunch Program and/or

the School Breakfast Program must adopt a wellness policy that includes goals for nutrition

promotion and education, physical activity, and other school-based activities to promote student

wellness, as well as nutrition guidelines for all foods available on school campuses.

The attached recommended wellness policy represents a broad plan toward creating an

environment for healthy children.


Independent School District approve the first reading of FFA (LOCAL)

Student Welfare: Wellness and Health Services.

Resource Personnel: Dr. Mary Jane Moore, High School Curriculum Coordinator

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STUDENT WELFARE FFA WELLNESS AND HEALTH SERVICES (LOCAL)

1 of 3 FFA(LOCAL)-Draft

PROPOSED REVISED POLICY – 4/20/16

The District shall support the general wellness of all students by

implementing measureable goals to promote sound nutrition and

student health and to reduce childhood obesity.

[See EHAA for information regarding the District’s coordinated

school health program.]

The local school health advisory council (SHAC), on behalf of the

District, shall review and consider evidence-based strategies and

techniques and shall develop nutrition guidelines and wellness

goals as required by law. In the development, implementation, and

review of these guidelines and goals, the SHAC shall permit partic-

ipation by parents, students, representatives of the District’s food

service provider, physical education teachers, school health pro-

fessionals, members of the Board, school administrators, and

members of the public.

[See BDF for required membership of the SHAC.]

The SHAC shall develop a wellness plan to implement the District’s

nutrition guidelines and wellness goals. The wellness plan shall, at

a minimum, address:

1. Strategies for soliciting involvement by and input from persons

interested in the wellness plan and policy;

2. Objectives, benchmarks, and activities for implementing the

wellness goals;

3. Methods for measuring implementation of the wellness goals;

and

4. The manner of communicating to the public applicable infor-

mation about the District’s wellness policy and plan.

The SHAC shall review and revise the plan on a regular basis and

recommend revisions to the wellness policy when necessary.

The District’s nutrition guidelines for reimbursable school meals

and all other foods and beverages sold, otherwise made available,

or marketed to students during the school day shall be designed to

promote student health and reduce childhood obesity and shall be

at least as restrictive as federal regulations and guidance, except

when the District allows an exemption for fundraising activities as

authorized by state and federal rules. [See CO and FJ]

DEVELOPMENT,

IMPLEMENTATION,

AND REVIEW OF

GUIDELINES AND

GOALS

WELLNESS PLAN

NUTRITION

GUIDELINES

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The District shall implement, in accordance with law, a coordinated

school health program with a nutrition education component. [See

EHAA] The District’s nutrition promotion activities shall encourage

participation in the National School Lunch Program, the School

Breakfast Program, and any other supplemental food and nutrition

programs offered by the District.

The District establishes the following goals for nutrition promotion:

1. The District’s food service staff, teachers, and other District

personnel shall consistently promote healthy nutrition mes-

sages in cafeterias, classrooms, and other appropriate set-

tings.

2. The District shall share educational nutrition information with

families and the general public to promote healthy nutrition

choices and positively influence the health of students.

3. The District shall ensure that food and beverage advertise-

ments accessible to students during the school days contain

only products that meet the federal guidelines for meals and

competitive foods.

The District establishes the following goals for nutrition education:

1. The District shall deliver nutrition education that fosters the

adoption and maintenance of healthy eating behaviors.

2. The District shall make nutrition education a District-wide pri-

ority and shall integrate nutrition education into other areas of

the curriculum, as appropriate.

3. The District shall provide professional development so that

teachers and other staff responsible for the nutrition education

program are adequately prepared to effectively deliver the

program.

The District shall implement, in accordance with law, a coordinated

health program with physical education and physical activity com-

ponents and shall offer at least the required amount of physical ac-

tivity for all grades. [See BDF, EHAA, EHAB, and EHAC]

The District establishes the following goals for physical activity:

1. The District shall provide an environment that fosters safe,

enjoyable, and developmentally appropriate fitness activities

for all students, including those who are not participating in

physical education classes or competitive sports.

WELLNESS GOALS

NUTRITION

PROMOTION AND

EDUCATION

PHYSICAL ACTIVITY

65



2. The District shall encourage parents to support their children’s

participation, to be active role models, and to include physical

activity in family events.

3. The District shall ensure that physical education classes regu-

larly emphasize moderate to vigorous activity.

The District establishes the following goal to create an environment

conducive to healthful eating and physical activity and to promote

and express a consistent wellness message through other school-

based activities: The District shall allow sufficient time for students

to eat meals in cafeteria facilities that are clean, safe, and comfort-

able.

The assistant superintendent for administrative services shall over-

see the implementation of this policy and the development and im-

plementation of the wellness plan and appropriate administrative

procedures.

The District shall comply with federal requirements for evaluating

this policy and the wellness plan, as well as the District’s and each

campus’s level of compliance with the policy and plan.

Annually, the SHAC shall assess and prepare a report of each

campus’s progress toward meeting the goals listed in this policy

and in the wellness plan, including a summary of each campus’s

major activities and events tied to the wellness program and the

extent to which the wellness policy and plan compare with any

state- or federally designated model wellness policies.

The District shall inform and update the public about the content

and implementation of the wellness policy, including posting on its

website a copy of the wellness policy and the wellness plan, as

well as a copy of the annual report.

The District shall retain all records associated with the wellness

policy, in accordance with law and the District’s records manage-

ment program. [See CPC and FFA(LEGAL)]

SCHOOL-BASED

ACTIVITIES

IMPLEMENTATION

EVALUATION

PUBLIC NOTIFICATION

RECORDS RETENTION

66


Board Document


AGENDA ITEM: Information on Budget Transfers

Budget Transfers within Function Codes are allowed without prior Board approval. Details of

these transfers will be reported to the Board of Trustees each month for discussion. This report

also includes any budget amendments approved by the Board of Trustees.

Recommendation: Information Only


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AGENDA ITEM: Report: Budget

The following reports are attached:

- Income Summary – General Fund

- Tax Office Report



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AGENDA ITEM: 2016-2017 Budget Schedule and Preliminary Update

The 2016-17 Budget schedule will be presented at this time, along with a preliminary projection

for next year’s budget.



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BOARD DOCUMENT


AGENDA ITEM: Consider Approval of Transactions that Cost $25,000 or More

According to CH(LOCAL) Purchasing and Acquisition:

The Board delegates to the Superintendent or designee the authority to make budgeted

purchases for goods or services. However, any single, budgeted purchase of goods or

services that costs $25,000 or more, regardless of whether the goods or services are

competitively purchased, shall require Board approval before a transaction may take place.

Therefore, the following transaction(s) are submitted for the board’s approval (supporting

documentation attached):

Vendor Requisition

Initiated By:

Brief Description/Justification of

Purchase

Total Cost

Learning.com Tanya Davis Requisition #54725

Inquiry Bundle for Grades K-8 Texas

Edition; This adoption is funded through

IMA funds transferred from TEA to

PNGISD on 4/14/16.

$25,125.00

Recommendation: It is recommended that the Port Neches-Groves ISD Board of Trustees

approve the above transaction.


Tanya Davis, Middle School Curriculum/Testing & Textbook

Coordinator

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COPIES INVOICE TO: REQ. NUMBER: 0000054725WHITE VENDOR PORT NECHES GROVES VENDOR KEY : LEARNING002GRAY CAMPUS INDEPENDENT SCHOOL DISTRICT PAGE NUMBER: 1LAVENDERBUSINESS O 620 AVENUE C REQ. DATE : 04/05/2016 PORT NECHES, TX 77651 SHIP DATE : 04/05/2016 FISCAL YEAR: 2015-2016 ENTERED BY : JARREMAR000PRINTED 05/02/2016 PURCHASE ORDER COMPANY: | DELIVER TO:

LEARNING.COM | PORT NECHES-GROVES ISD WGEC1440 NW OVERTON ST | 5840 WEST JEFFERSON2ND FLOOR | GROVES, TX 77619PORTLAND, OR 97209 | | Phone: (503) 284-0100 | ATTN: MARY JARRELLFax: |

UNIT OF

QUANT. MEASURE CATALOG DESCRIPTION UNIT COST TOTAL COST

**For information regarding this purchase order, please contact Mary Jarrell at409-962-8446** 3350 EA 978-1-938662-26-3 7.50000 25125.00

Inquqiry Bundle for Grades K-8 - Texas Edition - Multiple List Codes

____________ TOTAL 25,125.00================================================================================P.O.: 871 ACCOUNT SUMMARY (FOR INTERNAL USE) VENDOR KEY : LEARNING002ACCOUNT AMOUNT410 E 11 6321 00 999 0 11 0 00 25,125.00 ################################################################################# ## This is a Requisition and not an official Purchase Order. ## The District is not financially responsible for ## the unauthorized purchases made with a Requisition. #################################################################################

87


BOARD DOCUMENT


AGENDA ITEM: Consider Approval of New Position

The following position is recommended as a new position:

RECOMMENDATION: It is recommended the Board of Trustees approve the above

position to begin with the 2016-17 school year.

RESOURCE PERSONNEL: Rodney Cavness, Superintendent

Campus Gr./


Administration

Assistant

Superintendent for

Student Services

Please see attached document.

Submitted by: Rodney Cavness, Superintendent

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Justification for a new Assistant Superintendent position

DUTIES:

1. Manage AEP

2. Assist with grievances

3. Student Services

The school district is overwhelmed with student service issues. Every year the district finds new

PNG students who do not live in our school district. Parents are resorting to crafty strategies that

are difficult to identify. The problems created by the increase in student enrollment are magnified

by the large number of students that falsify residency documents.

(a) Residency:

1. Meet with new residents to collect all needed documents.

2. Meet with families who are moving in with a family member or guest. Must prove family

members have all the proper residency documents.

3. Meet with parent when their child will live separate and apart from them. Help them complete

the power of attorney paperwork.

4. Meet with parent and grandparent to determine if the child qualifies under the grandparent

rule. Determine if the grandparent is a resident.

5. Answer all residency questions.

6. Work with campus principals and the residency officer to determine if a student in question is

still a legal resident of the school district.

(b) Homeless Liaison:

1. Stay informed of all new homeless laws. McKinney-Vento Act.

2. Stay in contact with all agencies that are resources for homeless families.

3. Meet with families and determine if they are homeless and explain what assistance the district

can provide.

4. Keep records and maintain close contact with homeless families to determine if their situation

has changed.

(c) Truancy officer:

1. Must stay informed of the new truancy laws.

2. Understand and enforce the new district truancy reporting procedures.

3. Work closely with campus administration to resolve truancy situations before filing with truancy

court.

The creation of a new Assistant Superintendent of Student Services will result in a reshuffling of

administrative positions. This method would only create a slight increase to the budget.

Mr. Kyle Segura will continue to manage the transportation department and stadium duties.

89

RESOLUTION DELEGATING CONTRACTING AUTHORITY Page 1

A RESOLUTION OF THE BOARD OF TRUSTEES OF THE PORT NECHES-GROVES INDEPENDENT SCHOOL DISTRICT

DELEGATING AUTHORITY TO THE SUPERINTENDENT OF SCHOOLS TO ENTER INTO PROFESSIONAL EMPLOYMENT

CONTRACTS DURING SUMMER MONTHS

WHEREAS, Texas Education Code Section 11.1513 requires each board of trustees of an

independent school district to adopt employment policies; and

WHEREAS, Port Neches-Groves Independent School District has adopted Board Policy

DC (Local) pursuant to Section 11.1513; and

WHEREAS, Board Policy DC (Local) reserves to the Board of Trustees the authority to

employ and dismiss contractual personnel; and

WHEREAS, during the months of June, July and August, there is frequently an

administrative necessity for the Superintendent of Schools to make binding offers of employment

for professional staff in order to recruit and employ the most qualified candidates for professional

vacancies; and

WHEREAS, the Board of Trustees desires to delegate authority to the Superintendent of

Schools pursuant to Section 11.1513 (a)(2) of the Texas Education Code for the summer months to

meet critical staffing needs of the District:

NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE

PORT NECHES-GROVES INDEPENDENT SCHOOL DISTRICT THAT:

SECTION 1. The facts and recitations contained in the preamble of this Resolution are

hereby found and declared to be true and correct.

SECTION 2. The Board of Trustees hereby delegates to the Superintendent of Schools the

authority to employ contractual personnel effective immediately upon the adoption of this

resolution, and continuing through the first day of September, 2016. Board Policy DC (Local) shall

be suspended for this same period of time, but only to the extent that such policy reserves to the

Board of Trustees final authority for employment of contractual personnel.

SECTION 4. This Resolution shall be effective immediately upon adoption.

90

RESOLUTION DELEGATING CONTRACTING AUTHORITY Page 1

PASSED, APPROVED AND ADOPTED this the _______th day of May, 2016.

PORT NECHES-GROVES INDEPENDENT SCHOOL DISTRICT By: ____________________________ MELANIE MILLER PRESIDENT, BOARD OF TRUSTEES ATTEST: By: __________________________ DARREN MCCUTCHEON SECRETARY, BOARD OF TRUSTEES

91



AGENDA ITEM: Pre-K Waiver Request

House Bill (HB) 2610, passed by the 84th Texas Legislature, amends Texas Education Code 25.081,

by striking language requiring 180 days of instruction and replacing this language with language

requiring districts and charter schools to provide at least 75,600 minutes of instruction, including

intermissions and recess. This one time waiver for the 2016-17 school year is for Pre-K programs that

offer less than a 210 minute school day, but offer at least 2 hours (120 minutes ) of instruction per day.

Recommendation: It is recommended that the Board of Trustees approve the Pre-K Waiver of 210

Minutes School Day for the 2016-17 school year

Resource Personnel: Dr. Brenda Duhon, Asst. Supt. for Curriculum and Instruction/Technology

Dr. Mike Gonzales, Asst. Supt. for Administrative Services

Staci Gary, Elementary Curriculum Coordinator/Pre-K Principal

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93

Port Neches-Groves ISD2015-2016 Calendar

July 2015 January 2016 20 days

S M T W T F S S M T W T F S

1 2 3 4 3rd

Holiday 1 2 1st

Student/Staff Holidays

5 6 7 8 9 10 11 3 4 5 6 7 8 9

12 13 14 15 16 17 18 10 11 12 13 14 15 16 End of 3rd

6 Weeks – 30 days

19 20 21 22 23 24 25 17 18 19 20 21 22 23 1/15 Teacher Prep Early Release

26 27 28 29 30 31 24/31 25 26 27 28 29 30

August 2015 6/15 days February 2016 20/21 days


1 1 2 3 4 5 6

2 3 4 5 6 7 8 10th

New Staff In-Service 7 8 9 10 11 12 13

9 10 11 12 13 14 15 11th

-21st

Professional Days 14 15 16 17 18 19 20 15th

Inservice/Make-Up Day

16 17 18 19 20 21 22 21 22 23 24 25 26 27

23 24 25 26 27 28 29 24th

First Student Day 28 29

30 31 End of 4th

6 Weeks – 29 days

September 2015 21 days March 2016 17 days


1 2 3 4 5 1 2 3 4 5

6 7 8 9 10 11 12 7th

Student/Staff Holiday 6 7 8 9 10 11 12

13 14 15 16 17 18 19 13 14 15 16 17 18 19 14th

-18th


20 21 22 23 24 25 26 20 21 22 23 24 25 26 25th

Student/Staff Holiday

27 28 29 30 27 28 29 30 31

October 2015 22 days April 2016 20/21 days


1 2 3 End of 1st

6 Weeks – 29 days 1 2

4 5 6 7 8 9 10 10/6 &7 Elem. Parent/Teacher Conf. 10/7 Secondary Staff Dev.

3 4 5 6 7 8 9

11 12 13 14 15 16 17 10 11 12 13 14 15 16 End of 5th

6 Weeks – 29 days

18 19 20 21 22 23 24 17 18 19 20 21 22 23

25 26 27 28 29 30 31 24 25 26 27 28 29 30 29th

15th

Inservice/Make-Up Day

November 2015 16 days May 2016 19/20 days


1 2 3 4 5 6 7

1 2 3 4 5 6 7 End of 2nd

6 Weeks – 30 days 8 9 10 11 12 13 14

8 9 10 11 12 13 14 15 16 17 18 19 20 21

15 16 17 18 19 20 21 22 23 24 25 26 27 28 26

th Last Student Day/Graduation

End of 6th 6 Weeks – 28 days

22 23 24 25 26 27 28 23th

-27th

Student/Staff Holidays 29 30 31 27th

Last Teacher workday

29 30 30th

Holiday

December 2015 14 days June 2016 S M T W T F S S M T W T F S

1 2 3 4 5 1 2 3 4

6 7 8 9 10 11 12 5 6 7 8 9 10 11

13 14 15 16 17 18 19 12 13 14 15 16 17 18

20 21 22 23 24 25 26 21st – 31st Student/Staff Holidays 19 20 21 22 23 24 25

27 28 29 30 31 26 27 28 29 30 Early Release Days (all schools) Oct. 7, Dec. 18, Jan. 15, May 26 Early Release (Elem. Only): October 6 Meet the Teacher Nights

Aug.17 4:30-5:30 p.m. Groves Elem. & Port Neches Elem. Aug.18 4:30-5:30 p.m. K-Gr. 3 Campuses Aug.19 4:00-5:00 p.m. WG Early Learning Center (Pre-K) Aug.19 4:30-5:30 p.m. Groves Middle & Pt. Neches Middle Aug. 20 5:30-7:00 p.m. PN-G High School

Make-Up Days (bad weather)

Feb.15

April 29

www.pngisd.org 409-722-4244

620 Ave. C

Port Neches, TX 77651

Deadline for Notice of Non-Renewal: 5/16

Deadline for Notice of Resignation: 7/10

Total School (Student) Days = 175 Staff Preparation/In-Service Days = 12

Total Days = 187

Approved: 10/12/15

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http://www.pngisd.org/

**Subject to Change: Approved: 2/8/16 Meet the Teacher Nights added 4/5/16

Port Neches-Groves ISD 2016-2017 Calendar**

July 2016 January 2017 20 days S M T W T F S S M T W T F S

1 2 1 2 3 4 5 6 7 2nd

Inservice Day

3 4 5 6 7 8 9 4th

Holiday 8 9 10 11 12 13 14 End of 3rd

6 weeks/First Semester

10 11 12 13 14 15 16 15 16 17 18 19 20 21 16th

Staff Prep Day

17 18 19 20 21 22 23 22 23 24 25 26 27 28

24 25 26 27 28 29 30 29 30 31

31

August 2016 7 days February 2017 19 days S M T W T F S S M T W T F S

1 2 3 4 5 6 1 2 3 4

7 8 9 10 11 12 13 12th

New Staff Inservice 5 6 7 8 9 10 11

14 (15 16 17 18 19 20 15th–22

nd Professional Days 12 13 14 15 16 17 18

21 22) 23 24 25 26 27 23rd

First Student Day 19 20 21 22 23 24 25 20th

Inservice/Make-Up day

28 29 30 31 26 27 28 End of 4th

Six weeks – 28 days

September 2016 21 days March 2017 18 days S M T W T F S S M T W T F S

1 2 3 1 2 3 4

4 5 6 7 8 9 10 5th

Holiday 5 6 7 8 9 10 11

11 12 13 14 15 16 17 12 13 14 15 16 17 18 13th

-17th


18 19 20 21 22 23 24 19 20 21 22 23 24 25

25 26 27 28 29 30 End of 1st

6 weeks – 28 days 26 27 28 29 30 31

October 2016 20 days April 2017 18 days S M T W T F S S M T W T F S

1 1

2 3 4 5 6 7 8 10/4&5 Elem. Parent/Teacher Conf. 10/5 Secondary Staff Dev.

2 3 4 5 6 7 8

9 10 11 12 13 14 15 10th

Inservice Day 9 10 11 12 13 14 15 End of 5

th Six Weeks – 29 days

14th


16 17 18 19 20 21 22 16 17 18 19 20 21 22 17th

Inservice/Make-up day

23 24 25 26 27 28 29 23 24 25 26 27 28 29

30 31 30

November 2016 17 days May 2017 22 days S M T W T F S S M T W T F S

1 2 3 4 5 1 2 3 4 5 6

6 7 8 9 10 11 12 End of 2nd

6 weeks – 29 days 7 8 9 10 11 12 13

13 14 15 16 17 18 19 14 15 16 17 18 19 20

20 21 22 23 24 25 26 21st

-25th

Student/Staff Holidays 21 22 23 24 25 26 27

27 28 29 30 28 29 30 31 29th


December 2016 12 days June 2017 1 day S M T W T F S S M T W T F S

1 2 3 1 2 3 1

st Last Student Day/ Graduation

& End of 6th

6 Weeks

4 5 6 7 8 9 10 4 5 6 7 8 9 10 2nd

Last Teacher Workday

11 12 13 14 15 16 17 11 12 13 14 15 16 17

18 19 20 21 22 23 24 19th

-30th

Student/Staff Holidays 18 19 20 21 22 23 24

25 26 27 28 29 30 31 25 26 27 28 29 30

Early Release Days:

Elementary only: 10/4, All Levels: 10/5,12/16, 6/1

www.pngisd.org 409-722-4244

620 Ave. C

Port Neches, TX 77651

Total School (Student) Days = 175 Staff Preparation/In-Service Days = 12

Total Days = 187

Meet the Teacher Nights Tuesday, August 16 WGELC ……….3:30 pm – 5:00 pm

Wednesday, August 17 K-3

rd grade (Ridgewood, Taft, Van Buren, Woodcrest)…..…3:30 pm – 5:00 pm

4th -5

th grade (Groves E., PNE)………………………………. 5:00 pm – 6:30 pm

Thursday, August 18 Middle Schools (PNMS, GMS)…………. 3:30 pm – 5:00 pm PN-G High School……………………….. 5:00 pm – 7:00 pm 7:00 pm Fire Up Pep Rally (stadium)

Fire Up Pep Rally

95

http://www.pngisd.org/

West Groves Early Learning Center Bell Schedule 2015-2016

Morning Classes 8:30-11:30 Afternoon Classes 12:30-3:30

West Groves Early Learning Center Bell Schedule 2016-2017

Morning Classes 8:30-11:30 Afternoon Classes 12:30-3:30

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Board Document


AGENDA ITEM: Nominate a Replacement for Jefferson County Appraisal District

Board of Directors

Due to the resignation of Mr. C. L. Sherman from the JCAD Board of Directors (effective March

14, 2016), nominations are being accepted to fill the vacancy.

At the April 11, 2016 PN-GISD Board meeting, PN-G Board of Directors nominated Mr. Bert

Lamson to fill the position. We have since been informed that Mr. Lamson is ineligible because

he works for Port Arthur ISD and employees of taxing entities cannot serve on JCAD’s Board.

Mr. Lamson is aware of this problem.

Therefore, another nomination is needed.

Recommendation: It is recommended that another nomination be made to fill the Jefferson

County Appraisal District’s Board of Directors vacancy.

Resource Personnel: Dr. Rodney Cavness, Superintendent

97

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100


Board Document

AGENDA ITEM: Board Member Requests for Future Agenda Items Board members will be given an opportunity to request items they would like considered for placement on a future board meeting agenda.

Resource Personnel: Board Members

101


Board Document

At this time the Board will adjourn into closed session pursuant to Texas Government Code Sec. 551 to discuss matters as specifically listed or authorized by law.

1) Consultation with Attorney – Texas Government Code, Chapter 551.071;

2) Student/Employee Information - Texas Government Code, Chapter 551.082;

3) Student Information - Texas Government Code, Chapter 551.0821;

4) Personnel Matters – Texas Government Code, Chapter 551.074

The time is __________.

Recommendations: Discussion only.

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Documents

Port Neches-Groves ISD - PNGISDsupport.pngisd.org/admin/thatswhattheysaid2013/Board Agendas/2016... · Closed Session If, during the course of the meeting, discussion of any item