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The Nation’s Combat Support Logistics Agency
WARFIGHTER ALWAYS
Pre-Award and Post-Award Tips for
Success
Myra Shelton and Ashley WilkinsSmall Business Analysts
Small Business ProgramsDLA Aviation
16 Aug 2020
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WARFIGHTER ALWAYS
Pre Award
Ashley Wilkins
Small Business Analyst
DLA Aviation
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Subcontracting
3Source: Director’s Office DLA Slide TemplateAs of August 26,
2020
Subcontracting can be a great way for small businesses to get
started in federal contracting.
To promote small business participation in larger contracts,
Congress enacted Public Law 95-507 requiring all contractors, other
than small businesses, receiving federal contract awards over
$700,000 ($1,500,000 for construction) to submit acceptable
subcontracting plans prior to contract award.
Subcontracting plans must specify goals and demonstrate
contractors' best efforts to subcontract to small, small
disadvantaged, HUBZone, service-disabled veteran-owned, and
women-owned small businesses. The subcontracting program creates
real opportunities for small firms.
Explore the Department of Defense (DoD) Prime Contractor
Directory that identifies large prime contractors that are required
to establish subcontracting plans with goals. The list includes
company names, prime contract numbers, contract periods of
performance, NAICS codes, company points of contact (POCs), POC
phone numbers and POC email addresses.
https://business.defense.gov/Acquisition/Subcontracting/Subcontracting-For-Small-Business/
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Aviation Subcontracting Opportunities
Aviation Strategic Subcontracting Opportunities:
//www.dla.mil/SmallBusiness/VendorOpportunities/
– Downloadable, dated, Excel spreadsheet
– For buys over Subcontracting Plan threshold ($700K)
– Aviation POCs
– 17 Original Equipment Manufacturers (OEMs)
– Visit listed OEM website before contacting OEM POC
FOR OFFICIAL USE ONLY
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Prime Contracting Opportunities
Website
• The Prime Strategic Contracting Opportunities spreadsheet
details some of our small business solicitations.
• //www.dla.mil/SmallBusiness/VendorOpportunities/
• You can filter by NSN and nomenclature. If interested in a
particular solicitation, the DIBBS link can be opened to see the
solicitation.
• High dollar value procurements valued over 500K
• List is not all inclusive and is a snapshot of a few small
business opportunities. You should still use DIBBS for searches
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Advanced DIBBS Searches
• DIBBS Search: Three new ICONs have been added to the Show Only
and Text Filter sections on the RFQ Search page. They are Woman
Owned, EDWOSB and Unrestricted.
• DIBBS Quote Form: The Woman-Owned Small Business box located
in the Small Business and Other Business Type Representations
section has been updated to allow the selection of Woman Owned
Small Business OR Economically Disadvantaged Woman Owned Small
Business.
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DIBBS Tip
• If you do not log into your DIBBS account within 35 days your
DIBBS account will automatically lock.
• If you do not log into DIBBS account within 60 days, your
DIBBS account may be terminated
• Log into your DIBBS account every 30 days to avoid your DIBBS
account being locked or terminated!
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Pre Award Tips
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WARFIGHTER ALWAYS
Post Award
Myra Shelton
Small Business Analyst
DLA Aviation
9
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Post Award Debriefing Rights
• When providing a post award debriefing of offerors,
contracting officers shall include in the briefing information
provided to unsuccessful offerors an opportunity to submit
additional questions related to the debriefing within 2 business
days after receiving the debriefing.
• Agency will respond in writing to the unsuccessful offeror
within 5 business days after receipt of questions.
• Post award debriefing is not concluded until agency delivers
its written responses to unsuccessful offeror.
In accordance with FAR
15.506(d)
FOR OFFICIAL USE ONLY
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Post Award Requests
• DLA Aviation is requiring requests for post award action to be
submitted through the PAR feature.
• A job aid entitled "Post Award Requests (PAR) in DIBBS -2018"
is located at:
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http://www.dla.mil/HQ/InformationOperations/Business/EBSSupplierResources.aspx.
• When the supplier submits a PAR for a post award action, the
request is automatically displayed in the contract administrator’s
workload, along with any attached documents. The supplier can then
use the feature to track the progress of your request. It
eliminates having multiple communication avenues, such as email and
phone calls, for the contract administrator and the supplier to
monitor.
• We are still here to help if needed:
[email protected]
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COVID and PARs
• DLA has created a new PAR reason code --VR 14 COVID-19 --to
highlight any contracts where problems may exist due to coronavirus
impacts.
• PAR reason code VR 14 shall only be used if performance is
directly impacted/delayed based on an employee’s or employees’
Confirmed cases of COVID-19 and/or local, state, or federal
government imposed restrictions.
• Supporting documentation should be submitted with the PAR so
an excusable delay determination can be made by a DLA contract
administrator. The supporting documentation should be as thorough
as possible to support an excusable delay, and should include
mitigation efforts to overcome disruptions in the supplier’s supply
chain..
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Progress Payments
• The Government will make progress payments to the Contractor
when requested as work progresses
• Contract must be over SAT ($250,000) with longer lead
times
• Clause must be in contract to enforce
• Advanced Payments are not allowable
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Payment
• As part of the planned PIEE migration from DISA hosting to the
Amazon Web Services (AWS) cloud-hosting environment, the PIEE/WAWF
URL updated from https://wawf.eb.mil to https://piee.eb.mil
effective July 1, 2020.
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Post Award Tips
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