President’s Forum November 2015 Hockey – the game for everyone!

President’s ForumNovember 2015

Hockey – the game for everyone!

Agenda


1. Hockey SA achievements 20152. Hockey SA and Club governance3. Code of Conduct & Disciplinary issues 20154. General issues: national initiatives, state initiatives, coaching,

umpiring, HP, schools, marketing/media/comms, etc5. 2016 changes6. 2015 Junior Comp (U14/U18) review7. PL/PLR changes

Hockey SA Changes


2015 Achievements

Zero staff turnover for the past 15 months

Improved filing systems put in place

Emergency evacuation plans on display

Grounds staff now sport & asthma first aid trained

Updated technology, processes and consistency in staffing

Liquor license compliant; re-accredited at Level 3 Good Sports; 20+ staff RSA trained

$350k spent on SHC facilities in 2015

14 new policies + 14 new procedures put in place

New corporate sponsors and ORS SRDIP grants to invest in hockey

Recognised as one of the better governed sports in the state – with particular strength around board gender balance. Chair invited to speak on ORS panel of women leaders in sport.CEO invited to contribute to re-write of ORS resource for new SSO Board members.

Hockey SA governance work


• Cawson 2012 self-assessment against Australian Sports Commission governance principles.

• 2012 ORS 360 degree review survey. To be repeated in 2015.• 2013 BDO governance review (funded by ORS).• Most actions arising from these have been implemented.• 2015/16 External Board Review (funded by ORS) planned.• Re-vamp of Governance section on website completed this

week: Board committee & MCC terms of reference and President Forum presentations added to section with Board minutes, board member profiles, annual reports, AGM info.



Around 10 new policies released to the website last week. Policies that have been prepared or updated this year:• Work Health & Safety• Authority Levels• Finance• Cash Handling• Hot/Extreme Weather• Asthma Friendly• State Team selection• State Team Import players

• Anti-doping (HA)• Integrity/match fixing (HA)• Member Protection (HA) – includes

Childsafe• Alcohol management• Smoke-free• Safe transport• Function management (alcohol)



Current policies under review/development include:

• Umpire Development• Umpire review & appraisal• First Aid Management• Security• Wholistic review of the interactions

between Constitution, Regulations and Metro Rules as it applies to disciplinary hearings

• Risk Management• Childsafe procedure• Social Media• Awards• State Teams• Metro fixturing• Privacy• Inclusion



Operational procedures/work instructions that have been prepared this year:• Liquor license risk assessment and

written management plan • Use of Corporate Credit Card• Expenses & Accounts Payable• Petty Cash• Accounts Receivable• General Ledger & Code of

Accounts

• Pitch 1 electronic scoreboard• Pitch 2 electronic scoreboard• Pitch 1 operating water• Pitch 2 operating water• Pitch 1 operating lights• Pitch 2 operating lights• Flag protocol• PA system

Hockey SA Board


• New Directors this year:– James Blackburn - PWC Partner; Life Member La Trobe University

Hockey Club (Melb)– Annie Fidge – management consultant; Softball Australia board– Ashley Thompson – lawyer, PL Coach, former deputy commissioner

• Board Committee terms of reference are available on the website

• July Board meeting held in Port Lincoln to create regional interaction; another regional board meeting to be scheduled next year with location tba

Club governance - STARCLUB


• 25 questions/criteria covering: ‘well managed’, coaches & officials, volunteers, positive & welcoming and safe for all.

• 15 of 25 questions are required purely for legal compliance.• Looked at by ORS that they look at when evaluating grant

submissions.• Current accreditations (September 2015):

– 1 Recognised STARCLUB – Risdon HC (Port Pirie).– 7 Clubs with Provisional status– 13 other Clubs at >17/25 criteria met

Club governance – Good Sports


• Good Sports accreditation is important external recognition for clubs having processes in place that minimise risk of alcohol related incidents and promote safe drinking – which is an important risk mitigant for club management committees.

• Current accreditations (May 2015):– L3 – Hockey SA, Whyalla HA, Forestville– L2 – 6 regional clubs/associations– L1 – 11 clubs/associations– Overdue or withdrawn – 10 clubs/associations

Strategy


• Hockey SA ‘Strategy 2014’ is on the website.• Mid-2014 review of ‘Strategy 2014’ and a new short-term

Strategic Plan:– Reviewed by Board in Dec 2014– Approved by Board in Feb 2015– Status against strategy tabled in at Board – 72% complete

• New 2015-20 Strategic Plan is presently being developed:– Board strategy day held in June 2015– 4 of 7 (Overarching, Athlete, Coach, Destination Hockey) components

of the strategy reviewed by Board Oct 2015– 1 component (Umpire) to be reviewed Dec 2015 and the balance to

come in 2016

Strategy 2015-20


Strategic Plan 2015-20

Athlete Development

strategy

Coach Development

Strategy

Umpire Development

Strategy

Destination Hockey

Strategy (HA)

Participation Plan (HA) –

under development

State Hockey Centre

Strategy – to be developed

SHC facilities work


• Shelters at pitch 2• Refreshed pitch 1 tech bench – paint,

glass, data, extra power• Refreshed pitch 1 dugouts – seating, bag

hooks, relocated taps• 9 new hot water systems• New PA system• Offices – carpets, blinds and paint• New grandstand seats• External paint job• High Performance meeting room wall• 13 new trees in carpark• New coffee machine in canteen

• Updated First Aid room – floor, ceiling, painted, new cupboards

• Updated grounds office – floor, lights, ceiling,

• Fitted out SASI room – carpet, ceiling, lights, data, power, paint

• Locks to umpire change rooms

• New backstop nets at both pitches

• Wireless internet

• New staff computers

• 30 new chairs in function area

All up over $400k spent

Code of Conduct reminder


• Codes of conduct exist in HA MPP for:– Athletes/Players– Coaches– Officials– Spectators

• Numerous provisions under Constitution, Regulations and Rules to discipline those in breach.

• Social Media policy. Hockey WA fine clubs $3k per breach. Hockey SA policy under review.

• Breaches of CofC have historically had significant impact on staff morale/turnover and umpire retention.

• Now have 3 commissioners to be able to hear matters.

2015 Discipline Examples


• Breach of social media policy• Red card suspensions• One Member protection complaint• Club fines for 3 players who played without being cleared from

previous club• Club taking Association to Court• Club team drinking alcohol in SHC carpark• Abusive emails to CEO/staff; verbal abuse of CEO/staff• Plus other

We will not tolerate these kinds of behaviour.

National Initiatives


• Destination Hockey.• Insurance program under review. Main change will be timing.• High Performance Program 2017-24 review – workshop held in

September involved SASI & Hockey SA.• National Participation workshop held 27-28 October. Hook in 2

Hockey program under review. 2016 pilot. Will take until 2017 to see full results.

• Hockey SA Schools Outreach program under review to consider model/s implemented interstate. 2016 pilot.

• Hockey Vic strong inclusion programs with LGBT, disability and multi-cultural.

• Hockey Qld strong inclusion programs with indigenous.

Destination Hockey


• A collaborative whole-of-sport approach to promoting hockey, engaging with participants and getting more people into the game based around the 2016 Olympic Games and 2018 Commonwealth Games.

• Some components:– Hockey ‘hubs’ – clubs, schools, etc– Resources from Hockey Australia to promote hockey– National Hockey Week around May/June 2016

• To be launched late 2015.

State / ORS initiatives


• STARCLUB accreditation• Inclusion and diversity – to be subject of Hockey SA grant

submission this year. Open to club ideas re initiatives.• Good Sports – Clubs with bar facilities ought to be able to

achieve Level 3 accreditation• RSA training – Hockey SA hosting twice a year and will pay for

up to 2 people per club/assoc. a year to attend. 5 clubs / associations have gone through training with us this year.

• Water & energy efficiency. ORS pilot training course on in Nov.

Umpire Development


• Almost 200 umpire accreditations over the past 2 years.• New Umpire Pathway Strategy 90% complete. For review at December

Board meeting.• Seeking funding under ORS SRDIP grant program to support this new

umpiring structure and implementation.• Expect to appoint around 4 Umpire Coaches for 2016. Umpire

development policy drafted. Umpire allocation procedure prepared. Umpire coaching feedback form in process.

• Focus on developing more senior female umpires.• Planning a calendar of PD nights in 2016 which will be published early

2016.• Survey of PL coaches/panel umpires about umpires will go out this week.

Coach Development


• Over 120 coach accreditations over the past 2 years.• Level 1 accreditation courses being run at clubs on request. 5 completed in

2015: Adelaide, Adelaide Uni, Burnside, Forestville, North East.• Grant received to support travel costs for regional coaches in support of

level 1/2 coach accreditations.• AHL Pathway Coach – Hockey SA paid for Kris Schiller (Port Adelaide) &

Nicole Mentha (North East) to attend AHL training sessions and participate with AHL team for 4 days of tournament.

• Todd Kitto (Seacliff) employed part-time as SASI Pathway coach. Exposure and training provided through Vic Inst Sport sessions; Tas Inst Sport sessions; attending U21 men’s championships.

• Supporting ORS coach development program for 2 sub-elite coaches in 2016.

Coach Development


• Darren Neimke (Seacliff) visit to Perth national training program (2014).• Sportscode training provided to Melody Cooper (Adelaide), Mark Victory (Port

Adelaide), Darren Neimke (Seacliff), Ian Jennings (Adelaide) and Todd Kitto (Seacliff).

• Hockey SA paid for Level 2 coaching course for Cameron Joyce (Port Adelaide), Carly Simms (Port Adelaide), Matt Morton (Seacliff), Todd Kitto (Seacliff), Brodie Gleeson (Grange), Emily Grist (Burnside), Maddi Spano (Burnside).

• PD nights : AHL review; Graham Reid presentation; World Cup review; Toni Cronk GK.

• Focus on developing more senior female coaches.• Rachel Hampton (Woodville) exposure to national program through FHE Cup

2014.• Planning a calendar of PD nights in 2016 to be published early 2016.

High Performance


• Review of Hockey Tas and TIS program completed with learnings being embedded in our SA programs.

• Separation of HP Manager & SASI Pathway Coach roles has provided 0.4FTE greater resourcing focus.

• Substantial grant funds received from ORS and SASI to invest over 3 years in athlete and coach development.

• Increase in number of athletes nationally identified at U16 level from 2 in 2014 to 5 in 2015.

• Cameron White & Cameron Joyce playing in Australian U23 side in Canberra against NZ late November.

2015 Nationally Identified Athletes

AUS U16 School Boys• Simon Wells• Fred Grey

• Damon Leng (TO)• Isaac Whittaker (TO)

AUS U16 School Girls• Hattie Shand

U18 FuturesMimi Blanks

U18 FuturesCooper Powardy

JillaroosMiki Spano

BurrasNil

KookaburrasNil

HockeyroosGeorgie ParkerKarri McMahonJane ClaxtonGabi Nance

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HP – DAP & PAP


• PAP in Metro area - 37 attendees. Top tier state team athletes with future SASI potential.

• Mini-PAP in Sth East & Whyalla - 5 in each. Coached by Tim Kloeden (past AHL coach) & Matt McGregor (past AHL captain).

• Hockey SA paid out almost $4k in travel subsidies to 11 regional athletes to attend Adelaide based PAP training sessions. (funded by a grant)

• DAP rolled out in Metro and 6 Regional areas – 157 attendees.• Hugh attending each regional area DAP.• Pathway Coordinators appointed and being paid to run metro program: Mark

Dedman (Grange) & Brodie Gleeson (Grange).• Jamie Holland appointed as specialist GK coach across program.• Toni Cronk visit early 2015 for specialist GK coaching sessions.

HP – State Teams


• 6 of 10 state teams finished higher this year than last, 2 same and 2 lower.• Strong increase in number of Indoor state teams. 2 in 2014 to 5 in 2015

and planning for 6 in 2016.• High coach retention rate from 2014 to 2015. Focus on developing and

improving these coaches, early appointments and certainty from one year to next.

• Strong numbers in trials (approx. 50+ each age group from 13s, 15s, 18s).• Picked a squad to train 21s for next year given low numbers trialling last

year.• Country Championships were used this year to select State Country

Teams.

HP – Emerging opportunities


• Hockey SA using govt grants to fund intra-regional development squad games between:– Riverland SAP and Sunraysia (Vic)– South East DAP participating in Vic South West Games

• Boys & Girls U17 invitational development teams going to Brisbane in December to compete against Qld, Vic & ACT. Squad to be made up of approx. equal numbers from each regional area (2) and 4 from metro. Virtually none of them have played State previously. Strategic focus is on developing a broader talent base from which to select U18 and future U21 athletes.

• Considering establishing a State Indoor Championships in 2016.• Plan to bring a Kookaburra GK to SA to run specialist GK clinics in 2016.

Schools


• Hockey SA in 30 schools in 2014 and expect a higher number than 2014 due to Sporting Schools

• Current Hockey SA program under review. Meeting with Hockey Vic on 3 Dec.

• Would like 1-2 clubs to volunteer to pilot the Hockey Vic program model in 2016. AE/TG meeting early December to follow up. Woodville?

• School Sports - some meetings completed and others being set up now to build a closer relationship.

• Working with Roma Mitchell school at the moment to partner with them in an Elite Hockey Program from 2016.

• Existing partnership with Henley High School Elite Hockey Program.

Sporting Schools


• 9 coaches presently endorsed by Hockey Australia in SA• Term 3 – 18 schools interested in hockey; 12 programs run• Term 4 – 9 schools interested in hockey; 2 programs run so far

• Overall, 707 participants in terms 3 & 4 so far

Media


• Mainstream TV coverage:– PLFriday Breast Cancer night (Grange & Port Adelaide)– Jackson Tudhope passing – channel 7 & 9

• Higher mainstream newspaper coverage this year, e.g:– Jackson Tudhope passing– PLFriday Grand Final re-match (Seacliff & Adelaide)– Premier League GF preview – Advertiser & Sunday Mail– Sunday Mail – Cameron Joyce Hotshots preview– Inside back page of Sunday Mail – Georgie, Karri & Wells brothers– Port Adelaide Women GF win– Sandy Pisani Hall of Fame announcement– etc

• Channel 44 SA Sports Show – 11 episodes• Melody Cooper (Adelaide) front cover of SA Sports Star magazine

Marketing & Comms


• Facebook following increased from 2,000 to 3,1000 over past 12 months

• Twitter following up significantly but off a small base• Re-branded the SA Suns & SA Hotshots and redesigned

uniforms

• Presently have significant limitations with ways we can effectively communicate to members. Under review over summer.

Awards & Recognition


• New life members – Jim Tolson & Sandy Pisani• Sandy Pisani – inducted to SA Sport Hall of Fame• Plan to submit 3 further applicants for Sport Hall of Fame next year• Memorabilia PLFriday night• Significantly increased the amount of memorabilia on display at State

Hockey Centre• Work in progress with more mounted frames celebrating the contributions

of people with Hockey SA awards named after them and who are recognised around the SHC

• Hockey SA to host reunion of SA Suns 1995 winning team in November

PLFridays


• Overall very positive feedback• Attendance up significantly on last year on Friday nights, particularly early

and late in the season• Increased media interest – Channel 7 on Breast Cancer night in May• Strong attendance in early weeks when no competition from junior

matches.• Crowds generally bigger when men play the second game• Themes have worked and provided a focus, albeit they have been time

consuming to manage• Ipad or other giveaway resulted in higher attendance• 2016 plan to have slightly less games (12 cf. 16) and a few less themed

Metro issues


• Metro Grass & Women’s Masters competitions have fallen in recent years to be only 4 teams per comp now. Needs reviving.

• Promotion & relegation – comments were due 22 Oct; methodology is embedded in the metro rules.

• Multiple teams per division – we aim to minimise the number of grades that have two teams from the same club next year

• Fixturing:– 2015 process addressed 91% of the 128 requests that clubs made; and these

changes unbalanced the home/away balances and created other issues– Considering less club requests in 2016 so that we can improve the balance and

integrity of the fixturing output• Publishing game results in the newspaper – we need confidence in submitted

and compliant match cards by Tuesday morning (latest) in order to achieve this. Presently match cards due Weds.

• Fines – under review in the rules. Vic example re match card submissions.

Hockey SA fees/changes


• Player registration invoicing process continues to have issues the way we are doing it.

• 2016 proposed change to process of collecting player rego. More details to come before Christmas.

• Utility costs represent 47% of pitch hire paid at the State Hockey Centre– power, water & gas.

• Team fees e.g. PL $3300 now vs $3385 in 2010• Value adds to membership in 2016:

– 20% discount on Canterbury products– Sportspass discount card

Hockey SA summer activities


• Policy work as noted earlier• Budget & audit• Finalise & publish strategic plan• Website review & refresh• ORS SRDIP grant applications• New financial system and bar/canteen point of sale system• Review of metro rules and interplay between Rules/Regs/Constitution• Develop draft satellite stadia agreements and affiliation agreements• Develop risk registers• 2-day staff soft skills training in January; re-run sport first aid training

Issues moving in to 2016


• Player registration process change• Satellite stadium agreements for metro pitches• Affiliation agreements with metro clubs & regional associations:

– key issue with childsafe given that Hockey SA annually sign off on the DECD compliance statement on behalf of all affiliated clubs regarding childsafe procedures being in place. This compliance statement is referenced by clubs in grant submissions to ORS.

– Benefits & responsibilities of affiliation to be published as a draft and time to be allowed for feedback

• Destination Hockey & National Hockey week• Olympics in August• Participation initiatives - O35s come n try held in Oct; boards carnival day in

December to trial alternate form of game• PL/PLR changes

Clubs to think about


• What to do differently in 2016 being an Olympic year in order to promote participation

• Current status of STARCLUB & Good Sports Accreditation• Signing up to Destination Hockey when released• Someone to nominate for Hockey SA life member? – due in

Feb

2015 Junior ChangesNovember 2015


Juniors – safety


• No significant safety issues or increase in injuries related to the junior competition changes. Only safety incidents in U14/U18 games are:– U18 Men – not a single injury reported on a match card for the year– U18 Women – friendly fire/own team – injury to head.– U14A Boys – ball to the head.– U14 Girls – stick to the wrist.– U14 Girls – someone hit on the knee.

Juniors – survey


• Junior survey feedback:– PADHC significantly over-represented in survey results (33% respondents vs 13% players

in grades affected)– Adelaide and NE significantly under-represented in survey results (7% vs 21% and 9% vs

15% respectively)

• Some issues:– Relevance of some respondents e.g. Players age 31-45 not identifying themselves as a

parent.– Anecdotal reports of people completing the survey multiple times and saying they were

from a different club each time.– This makes it difficult to draw meaningful statistical analysis from the survey but

comments have been valuable. Tabled with MCC this week.

Juniors


• Move U11 up to U12 for 2017?• Issue 3-4 rounds of fixtures and then reassess grading?• Presently collating data on permits to see how many clubs

made use of provisions to play players down and so on.

• MCC considering these ideas at present.• Junior Coordinator meeting to be scheduled.

2016 PL/PL ReservesNovember 2015


PL/PLR Rule Changes


• Current approved position (Board & MCC) is that PLR will be implemented in 2016.

• Distribute handout. For discussion later with PL Coaches. Based on model from Hockey WA and that Hugh played in the UK.

Club Governance KPIs


PL Club Good Sports (May-15) Star Club (Feb-15) Star Club (Sep-15)

Adelaide HC Not started 32% 88% - significant improvement

Adelaide Uni HC Not started Not started Provisional Status - 100% - significant improvement

Burnside HC Not started 72% 72% - no change since Feb

Forestville HC Level 2; progressing to Level 3

68% 68%- no change since Feb

Grange Royals HC Overdue Not started Not started – no change since Feb

North East HC Level 1 current to Sep-15 80% 80% - no change since Feb

Port Adelaide DHC Withdrawn May-2011 72% 72% - no change since Feb

Seacliff HC Overdue 16% 16% - no change since Feb

Woodville HC Level 1 due 8% 8% - no change since Feb

Timetable for change


Should we consider delaying the PL/PLR rollout from 2016 to 2017 to enable:a) PL Clubs more time to move towards the KPIs around Star Club,

Good Sports and so on – also acknowledging that four of the PL clubs presently are undertaking major work around facilities development;

b) A greater level of discussion on the draft rules before they are implemented.

MCC proposal that clubs sign a resolution agreeing the above to provide a level of commitment to change ahead of Board decision to delay.

Documents

President’s Forum November 2015 Hockey – the game for everyone!