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8/3/2019 Project Management of Telecom Project
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Project Management
Assignment
Project Management of Telecom Project
Submitted To: Submitted By:
Prof. O. S. Rao Krishna Chaitanya (19004)
M. Ashok Kumar (19010)
Sneha Suman (19037)
Devesh Soni (19057)
Karan Thawani (19058)
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Project Management
Of Telecom Project
IntroductionIndia is a vibrant market from communications point of view. The subscriber
base in the wireless market in India, the worlds fastest growing telecom market
reached another milestone when it surpassed 200 million subscribers in Aug
2007. The countrys mobile services market is forecast to grow by a compound
annual rate of 28.3% in next five years. At present there are around 54000 cell
sites operated by different GSM/CDMA operators. This number would further
go up to 80.000 in next couple of years. To reach the target the approximate
capital expenditure required in telecom infrastructure alone is expected to be
approximately $20 billion in next three years.
GSM/CDMA project is spread over large areas with work sites located wide
apart, are situated in wilderness with minimal approaches or on roof tops in thick
of urban areas with restricted working space. Thus project management in
general and construction management in particular plays a major role in cost
effective and efficient execution of telecommunication projects. It is needless to
mention that the objective is to ensure that the project does not suffer in terms of
quality, time and cost overruns.
For ease of comprehension, study on the development of passive infrastructure
has been designed to first present the theoretical concepts and then correlating
them to actual applications in the field by applying them into examples. Topics
include scope of work, project planning, contractual terms of conditions,monitoring and controlling of project, quality control, risk management,
warehouse management, operation and maintenance.
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Cell Site
A cell site is a term used primarily for a site where antennas and electronic
communications equipment are placed to create a cell in a mobile phone network
(cellular network). A cell site is composed of a tower or other elevated structure
regular and backup electrical power sources, and sheltering.
A synonym for "cell site" is "cell tower. However, In GSM networks, the
technically correct term is Base Transceiver Station (BTS), and colloquial British
English as "base station". The term "base station site" might better reflect the
increasing co-location of multiple mobile operators, and therefore multiple base
stations, at a single site. Depending on an operator's technology, even a site
hosting just a single mobile operator may house multiple base stations, each to
serve a different air interface technology (CDMA or GSM, for example).
Typical layout of a ground based site is attached at Annexure 1
The working range of a cell site - the range within which mobile devices can
connect to it Reliably is not a fixed figure. It will depend on a number of factors,
including. The type of signal in use (i.e. the underlying technology), similar to
the fact that AM radio waves reach further than FM radio waves.
The transmitter's rated power.
The transmitter's size.
The array setup of panels may cause the transmitter to be directional or
unidirectional.
It may also be limited by local geographical or regulatory factors and weather
conditions.
Tower Site Selection
Cellular tower locations are the result of an engineering field called Radio
Frequency Engineering or RF, for short. RF engineers work closely with the
marketing departments to determine areas where the placement of a new tower
will accomplish one (or more) of three goals:
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Expansion: The tower site provides coverage over areas that do not currentlyhave coverage.
Capacity: The tower site provides additional capacity for the carrier to handle
more calls in areas where existing towers are overloaded.
Quality: The tower fills in a hole or an area where customer calls are frequentlydropped or call service is poor. In either case, the tower must serve a specific
purpose. The majority of the times, that purpose are to increase the number of
minutes that people talk or receive/send data on their phones. The industry refers
to this as Minutes of Use or MOUs. The main way of increasing MOUs is by
placing cell towers or sites in locations that have high daytime working
populations. Most carriers have wireless plans that provide cheap or free "off
time" rates, so the emphasis is daytime calling minutes which are typically the
most expensive. Needless to mention that daytime rates are highest in areas
where people either travel a lot or where they work. Urban and suburban areas
have the highest concentration of cellular sites and towers. To provide coverage
for those people traveling between these particular urban/suburban areas,
highways, state roads, and higher traffic local roads are covered by towers aswell. Placement of towers at strategic intersections of major roads is often
preferred.
Lately, carriers have been adding cell sites in rural areas as well in an attempt to
provide ubiquitous coverage (an unobtainable goal for at least 5 years). Sites are
located near a major roadway. Rarely do wireless carriers build towers in the
middle of nowhere. Cellular sites must meet one or more of the three goals listedabove. Building a tower to cover rural farmland where no people live does not
serve any of these goals. The marketing departments of the wireless carriers are
constantly reviewing potential and uncovered areas to determine where to place
new towers. Because carriers have capital budgets, the marketing departments
and RF engineering departments work together to prioritize those sites that they
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believe will provide the most benefit to the company in terms of MOUs or
quality of service.
Location of Cell Site
Site should be large enough for a cell towernormally (but not always) this isa parcel double the size of the height of the tower. So if a tower is 100 ft tall,
the parcel must be 200' x 200'.
Site must have easy and cheap access from a public road.
Site must be suitable from a zoning perspective.
In many jurisdictions, towers are only allowed on commercially or industrially
zoned parcels. Some areas allow towers on agriculturally zoned sites, and
most do NOT allow towers on residentially/ forest land or restricted areas
Sites must not have conditions that would make constructing a tower unduly
expensive.
These conditions can include wetlands, poor or rocky soil conditions, significant
distance to the cell tower site from the main road, lots of trees, possible
hazardous waste on the property and high voltage power lines. Landowners must
be willing to lease the site at rates acceptable to the wireless carrier. One thing to
note is that, contrary to public belief, the ground elevation is not the most
important factor. Just because you live on the tallest or second tallest hill in the
area or county does not mean that your location is preferred from a wireless
perspective, unless the location is in a "Search Ring." Generally, in areas where
there are enough cell sites to cover a wide area, the range of each one will be set
to:
Ensure there is enough overlap for "handover" to/from other sites (moving thesignal for a mobile device from one cell site to another, for those technologies
that can handle it - e.g. making a GSM phone call while in a car or train).
Ensure that the overlap area is not too large, to minimize interference
problems with other sites.
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In practice, cell sites are grouped in areas of high population density, with the
most potential users. Cell phone traffic through a single cell mast is limited by
the mast's capacity; there is a finite number of calls that a mast can handle at
once. This limitation is another factor affecting the spacing of cell mast sites. In
suburban areas, masts are commonly spaced 1.5-3 kms apart and in dense urban
areas, masts may be as close as 0.5-1 kms apart. Cell masts always reserve part
of their available bandwidth for emergency calls.
The maximum range of a mast (where it is not limited by interference with other
masts nearby) depends on the same circumstances. Some technologies, such as
GSM, have a fixed maximum range of 40km (25 miles), which is imposed by
technical limitation. As a rough guide, based on a tall mast and flat terrain, it is
possible to get between 50 to 70 km (30-45 miles). When the terrain is hilly, the
maximum distance can vary from as little as 5 kms to 8 kilometers .The concept
of "maximum" range is misleading, however, in a cellular network. Cellular
networks are designed to create a mass communication solution from a limited
amount of channels (slices of radio frequency spectrum necessary to make one
conversation) that are licensed to an operator of a cellular service. To overcome
this limitation, it is necessary to repeat and reuse the same channels. Just as a
station on a car radio changes to a completely different local station when youtravel to another city, the same radio channel gets reused on a cell mast only a
few miles away. To do this, the signal of a cell mast is intentionally kept at low
power and many cases tilting downward to limit its area. The area sometimes
needs to be limited when a large number of people live, drive or work near a
particular mast; the range of this mast has to limited so that it covers an area
small enough not to have to support more conversations than the available
channels can carry. It is also important to note that these Search Rings areproprietary and are not available to the public or even to industry experts. They
are not registered or provided to the local, state, or federal governments.
Wireless carriers prefer to locate on existing structures first before building a
new tower. They do this because many zoning jurisdictions require this due
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diligence and because it reduces development costs and time to market. If there
are suitable structures, the carrier will then just lease space on the tower, and no
new tower will be built. A full scale ground based cell site of 60 m length costs
around Rs 30-35 lakh, while roof-top cell sites comes in different denominations
ranging from 24 m to 9 m. A 15 m roof-to cite would cost around Rs 7 lacs.
Site Sharing
The idea is to maximize revenues from the BPO facility by accommodating
various clients at the same facility so that maximum seats can be utilized at the
same time. The sharing of facility also allows accommodating clients involved in
low-end as well as high-end services. It enables earning of higher margins from
different clients based on their end activity and the criticality of the infrastructure
support required.
Project ManagementProject management can well be described as the application of knowledge,
skills, tools and techniques to project activities in order to meet or exceed
customers/clients needs and expectations from the project. Meeting the need of
the client invariably involves balancing competing demands among:
Scope, time & cost
Identified requirements (needs) and unidentified requirements (expectations)
Specific to telecommunication projects, project management consists of
management all the activities of a given project right from Site Survey to Site
Integration. This helps an Operator / Client in having optimum man-power and
relaying on the Project Management in executing the project successfully in
time.
Almost all sites are unique with regard to building process, vagaries of weather,
unforeseen risks, remote area problems, and lack of communications. It entails
basic function of planning, scheduling, monitoring and control. The planning
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function involves listing of all tasks essential in the completion of the project.
Scheduling consists of sequencing of tasks according to their precedent time and
expected times. Monitoring and control is the review and correction of difference
between the schedule and actual work performance of the activity.
Work Breakdown Structure
A work breakdown structure (WBS) in project management and systemsengineering, is a tool used to define and group a project's discrete work elementsin a way that helps organize and define the total work scope of the project.
A work breakdown structure element may be a product, data, a service, or any
combination. A WBS also provides the necessary framework for detailed costestimating and control along with providing guidance for schedule developmentand control. Additionally the WBS is a dynamic tool and can be revised andupdated as needed by the project manager.
Below given is the Work Breakdown Structure of the Tele Communication:
http://en.wikipedia.org/wiki/Project_managementhttp://en.wikipedia.org/wiki/Systems_engineeringhttp://en.wikipedia.org/wiki/Systems_engineeringhttp://en.wikipedia.org/wiki/Projecthttp://en.wikipedia.org/wiki/Product_(business)http://en.wikipedia.org/wiki/Datahttp://en.wikipedia.org/wiki/Service_(economics)http://en.wikipedia.org/wiki/Project_managerhttp://en.wikipedia.org/wiki/Project_managerhttp://en.wikipedia.org/wiki/Service_(economics)http://en.wikipedia.org/wiki/Datahttp://en.wikipedia.org/wiki/Product_(business)http://en.wikipedia.org/wiki/Projecthttp://en.wikipedia.org/wiki/Systems_engineeringhttp://en.wikipedia.org/wiki/Systems_engineeringhttp://en.wikipedia.org/wiki/Project_management8/3/2019 Project Management of Telecom Project
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MONITORING AND CONTROL INVOLVES FOUR STEPS:
Measuring: Tells us the status or the progress of work package during the
construction.
Reviewing: Measuring or progress leads the construction management to plan
again and reschedule to make more efficient action plan
Reporting: The progress report and revised action plan is reported to senior
management for their approval and study. A proper scientific method is adopted
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in reporting, which is popularly known as management information system
(MIS). The success or failure of project largely depends upon the extents of
efficiency of MIS. This is the controlling lever of construction management.
Action: Action is taken as per revised plan by the project office. It controls four
Ms i.e. Money, Manpower, Machinery and Material. Also time and quality
Controlling ToolsNetwork analysis techniques monitors time
Resource schedule charts gives information about logistics and machinery
Organization chart tells about requirement of manpowerSpecifications and drawings bounds the management to quality
Financial planning about funding.
Scope of Work:
Scope of Work consists of following activities:
Organization Structure
The Project Management Team is organized to cater for various activities
covered in the scope of Project Management of Cell Sites as per the Customer
requirements. The PMC general Organization Structure is as follows:
RF & Site Survey
Cellular tower locations are the result of an engineering field called RadioFrequency Engineering or RF, for short. RF engineers at the various wireless
companies such as work closely with their marketing departments to determine
areas where the placement of a new tower will accomplish one (or more) of three
goals:
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1. Expansion: The tower site provides coverage over areas that do not currently
have coverage.
2. Capacity: The tower site provides additional capacity for the carrier to handle
more calls in areas where existing towers are overloaded.
3. Quality: The tower fills in a hole or an area where customer calls are
frequently dropped or call service is poor.
RF Design
RF design consists of the following:
Site survey of search areas, selection of suitable site and evaluation.
Detailed RF site design including site configuration
Site parameter settings
Frequency planning
Continuing post- launch optimization to ensure optimum level performance
level
Contracting and Identifications of Risks
Specific to GSM/CDMA projects wherein the cell sites are spaced wide apart
and located in various types of terrains under different climatic conditions it is
imperative that the contract terms and conditions caters for the site and location
specific conditions. Thus the need to investigate the project in depth by reliable,
committed, financially strong and technically competent construction
consortium:
The project must offer a reasonable rate of return and the client guarantee
proper business environment There must be a proper mechanism to identify extra work done and to pay the
cost of variations.
The client and contractors experience and expertise in executing such types of
contracts are of paramount necessity.
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Certain changes are generally found necessary, varying from the quality and
nature of work from those agreed by the parties. The need is therefore, to resolve
these variations before they manifest into disputes. Effective resolutions of
variations arising out of variations during the execution of project has been an
area of concern as significant number of projects suffer in terms of time, cost and
quality performance due to obstruction in project objectives on account of
conflicting individual interests.
Identification of Risks
Risk management is a systematic process in which risk factors are identified,
evaluated and planned. It is formal approach to set out numerous varied
uncertainties in order to identify critical issues and provide measures for tackling
difficulties that occur. It includes identification and assessment of risks together
with development of strategies to minimize them when they occur, mitigate
adverse effect or take advantage of beneficial ones. Risk is an unforeseen event,
which is abstract in nature and is difficult to measure with precision or accuracy.
It results in loss in terms of time, money, materials, manpower, machinery and
other associated activities. Risk will apply to price, weather, inflation, strikes,
labor problem and other aspects of project. Risk can therefore be defined as
exposure to the possibility of economic and financial loss or gain, physicaldamage or injury or delays as a consequence of uncertainty associated with
perusing particular course of action.
Undertaking GSM/CDMA project is fraught with risks and obstacles owning to
the very nature and terrain of the project. This results in additional cost of
remobilization, reworks, additions and alterations.
DocumentationThe need to specify the type of documents, the format, and acceptance and
certification procedures needs no emphasis. It directly affects the payment terms
and thus the cash flow. GSM/CDMA projects demand considerable outlay of
funds and therefore it is imperative that the revenue generation is expeditious and
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procedure for releasing the payment is documented before commencement of the
project.
Non-Availability of Sites
Non-availability of sites, cancellation, sites on hold and disputed sites has
adverse affect on the roll out plan. Many a timework has stopped after the major
portion has been completed. Remobilization of teams and machinery is not only
time consuming but also results in avoidable expenditure.
Change in Specifications
Due to the very nature of the project changes in specifications occur. The need is
to investigate the project in dept at pre tender stage in order to avoid changes as
repeated changes result in dismantling of existing facilities and executing the
new works causing delay and additional cost both direct and indirect.
Tenancy
During the preliminary survey certain sites are selected based on the anticipated
traffic and location. However during the course of construction priorities or/and
the requirement of the service providers change resulting rescheduling the
project or delay in renting out the cell site, especially in pro active sites.
Integration of supply of material
Diverse kinds of material and equipment are supplied by respective agencies and
their delivery is coordinated with the progress at respective sites. Any delay in
supply of material not only delays the project but also results in idle labor and
increase in both direct and indirect costs. To avoid this it is important that
prequalification of vendors are done after in depth verification of theircapabilities and financial worthiness. The contractor should have reserve funds
to tide over the financial crunch so as to manage working capital cash flow.
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Soil Testing
To undertake field and laboratory investigations to assess the nature of sub-soil,
strata and to evaluate the bearing capacity and other parameters suitable for
construction of foundations at cell sites
Design
Design should be simple, flexible executable on ground, standardized as far as
possible and should cater for site and location specific constraints and
requirements. The commitments and decisions during design phase have a very
high level of influence on the project cost as any alterations results in avoidable
reworks and disruption of work. Some of the features which are recommended to
be considered within the frame work of site constraints are given below:
Standardized the dimensions of beam and columns thereby reducing the
number of set of forms and ease of construction
Reduce number of bars in a given concrete placement to avoid dense
congestion of reinforcement by either using larger bar sizes or increasing the
cross sectional area at critical sections.
Reduce the number of various sizes ofrebars. This will reduce the chances of
errors in erection of reinforcement.It should be practical, executable at site with realistic tolerance.
Avoid wordy and redundant specifications, seeking liability avoidance through
inclusion of excessive requirement and unnecessary standards.
Specify specific clause in the code rather than entire code. It will reduce cost,
availability time and expedite inspection of material.
Avoidance of duplication of specifications and drawings so as to ensure that
there is no conflict between specifications and notes on drawings. Thespecifications and drawings are to guide the physical construction of projects
and therefore there should be no inconsistencies between drawings and
specifications
Specify approved material and components.
Specify clearly the desired standards of quality and performance required at site
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Provide quick response to requests for clarification or changes in design details.Testing of materials for quality level
Bill of Material
Based on technical requirement, past experience, documented site wise
requirement, availability and cost of material bill of material is prepared which
lays down the quantity of each item. This gives a very fair idea of the scope of
work to the vendor and also to the client in monitoring and controlling the cost.
Scheduling of delivery of material and equipment
Delivery schedule of material and equipment is prepared based on the roll out
plan, site wise requirement of equipment and material, planned progress at site,
capabilities of vendors and to cater for reserves against unforeseen contingency.
The warehouse and logistic department is informed accordingly for procurement
and storage.
Networking
Network analysis is a generic term used to signify techniques that use networks
and basic critical path concepts for planning and scheduling and are graphical
numeric in nature. This depends basically upon graphical portrayal of work planin the form of network and then their numerical analysis to yield information. It
requires complete break down of the tasks into its component jobs and
preparation of network showing the sequence as well as the inter-relation ship
between the various operations. However, developing separate networks for each
cell site is time consuming, consisting of voluminous paperwork and difficult to
decipher quickly and objectively. Keeping this in view project planning schedule
customized to the specific requirement of GSM/CDMA projects was designedand developed and is attached at Annexure 4. This schedule lays down the
planned duration of each activity and the delivery of the material was integrated
with the planned progress.
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Daily Progress Reports (DPR)
DPR is customized by individual clients based on essential information required,
terrain and activities. Generally it consists of name/ID of site, planned and actual
completion of site layout, excavations, reinforcement, concreting, bolt casting,
tower delivery and erection, shelter delivery and installation DG installation &
commissioning, AC commissioning, Electrical works, EB connection,
boundary wall and security room. The systems are most effective as at a glance
the management is able to assess the progress of each activity at respective sites,
identify the problems, if any, and take immediate corrective measures.
Tracking Sheet for Civil Works
Civil works is the critical activity in the completion of cell site as erection of
tower; shelter and DG depend on its timely completion. Further the quality of
civil work play a major role in the stability of the structures. With this in view
the tracking of civil work is of paramount importance and accordingly tracking
sheet was designed and developed which lays down the planned and actual
duration of completion of each activity. The progress is monitored, delivery of
the material re-scheduled if required.
Documentation
Documentation helps in standardization of work methods to attain consistency in
operations. It serves as reference to management, site staff and contractors to
create commonality of views and communication between them. It helps in
providing feed back for improvement in practices, techniques, methods and
specification for future projects. Accurate, complete and detailed records can be
invaluable in time of accidents or structure failures.The major types of records to be maintained are:
Site Folders
o Drawings of the location & key plan, structural and as built drawings,
electrical, earthling grid and equipment layout in shelter.
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o Vendor details
o Commissioning reports of AC and DG
o Warranty certificates
o Electrical configuration
o Check lists, pour certificates
o Acceptance testing report
o Cube test results
o Punch points Register
Security guard attendance registers. Verified by respective site engineers
Diesel Consumption Register:: Giving hour and energy meter readings, quantity
of diesel in tank and filled. Verification by security
Material register: Details of receipt and dispatch of material to other site/
warehouse etc
Visitors register: Incorporates details of visits by site engineers, quality teams
and others
Quality Management SystemIn recent years industry has increasingly aware of rising construction cost and
perception of increased quality problems and the way to increase profit is to
reduce the cost of poor quality rather than to increase sales. The need for
structured and formal systems of construction management to address the aspects
of performance, workmanship and quality has arisen as a direct result of
deficiencies and problems in design, construction, materials, and maintenanceoperations. These deficiencies cost the industry a huge amount of money and
many might be alleviated through training, greater care and attention to standards
of performance and quality at design and construction stages.
Explicit as possible, identification and meeting/exceeding the customer
requirements is fundamental basing point of effective quality control. Customer
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satisfaction is of prime importance and it should be a continuous process rather
than one time endeavor. It is ever changing. What is considered quality today
may not be good enough to be considered quality tomorrow.
Achieve the highest standard and expertise through continuously, developing
and improving the quality plans and standards.
Meeting commitments
Monitoring the quality plan in respect of performance vis--vis laid down
quality parameters, cost, time or any other activity.
Human resource development
Stringent quality standards for pre-qualification of vendors.
Documenting punch points and corrective measures undertaken.
Quality Plans and Standards
Specific to GSM/CDMA projects the plan should include the standard for each
activity. Instead of quoting the IS code the relevant features of the code should
be included and the focus should be on practicality and constructivity, For
example incase of civil works instead of quoting IS 456, add the clauses and
standards on water cement ratio, form work, cover, concreting, reinforcement
amongst others. Few of the salient requirements in respect of major equipmentare as under:
Tower
Galvanizing of fabricated steel as per IS 2595 with a minimum thickness of 85
microns
Welding by electrodes conforming to AWS:E6013
All members provided with marking forease of construction Bolts and nuts as per IS 1363 and washers IS 5369
Incase of new customer prototype of tower be got approved before dispatch to
site
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Erection
Verticality of the tower to be ensured and tightening of bolts after proper
alignment and verticality of tower is ensured
Check nuts must be provided as in addition to assistance in achieving
verticality of tower it also provides additional support to the bolts.
Painting of tower with one coat of primer and two coats of approved enamel
paint
Erector to comply with safe erection practices and guard against hazardous and
unsafe working conditions.
Provision of sincom below base plate
DG
Fuel tank with level indicator, filler cap with lock, feed connection to engine
amongst other accessories.
AVM pads of poly pond make
Locking arrangements for canopy
Residential silence
Alarm systems
Neutral for earthing
Shelter
No breakages in walls, roofs, doors of the shelter
No depression in floors
Proper anti static flooring
Locking arrangements for door
Electrical
Earth pits as per drawings
Earth value not exceeding
Provision of insulators, especially below bus bars
Proper crimping of joints and provision of clamps
Proper routing of cables
Use of approved makes and brands
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Civil Works
Layout as per drawing and jointly verified by client, vendor and owner
Approved makes of cement, steel and bricks to be used.
Check date of manufacture and quality cement before use
Bending and laying of steel as per drawing and bar bending schedule
Provision of cover blocks. No bricks/ wooden pieces will be used
Water cement ratio to be maintained
Center to center distances and level of columns to be ensured.
Compaction of earth work ensured
Cube tests forcompressive strength to be undertaken and documented.
Meeting of CommitmentsIn order to gain the confidence of clients it is of paramount importance that
commitments are met within the mutually acceptable time frame. Failure to meet
commitments is due to unrealistic assessment of time, cost and orders in hand.
Commitment should be made after analyzing the following:
Financial resource including capability to raise funds through banks or/ and
financial institutions Availability of experienced and qualified human resource
Order book
Availability of teams
Availability of sub- contractors
Monitoring of Quality
Laying down detailed plans and preparation of check lists are of no value incase
these are not implemented on ground. The quality needs to be checked during the
design phase and thereafter during and after construction at site. In addition to
quality checks it is important that the site staff is trained at site on the quality
measures to be adopted and on immediate corrective actions.
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Human Resource Development
Human resource development is one of the most essential ingredients of
developing customers confidence and meeting commitments made to the
customer. Training plays an important role in developing the knowledge,
methods, techniques and awareness of human resource.
Training method as a change replaces the old view with new tangible, practical
and concrete behaviours and techniques. The curriculum should be need based
and correlated to the engineering operations in the field. Paramount features of
technique are:
Consist of project specific requirement
Project management techniques and methods
Tools and techniques to improve quality and project delivery performance
Identification of risks and remedial measures to overcome them
Changes and trends in customer requirements, business management systems
and practices
Continual improvements in preventive and corrective actions.
Realistic and specific case studies which in addition highlight lessons learnt.
Pre qualification of VendorsVendor pre-qualification analysis is defined as a process used to determine his
competence to meet specific requirement for performance of specific task.
Selection of appropriate vendor is very important in achieving quality
performance failing which multiple problems will be encountered in the project.
Expertise
The selection of vendor for particular work will depend upon his expertise in aparticular sector of operation and business segments. For example electrical
contractor with knowledge of electrification of buildings will not be effective in
executing electrical works at cell sites.
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Financial StabilityDepending upon the liquidity situation in the economy, payment to vendors may
become erratic. The vendor should have reserve funds to tide over the financial
stringency.
Liquidated DamagesAnalysis of the vendors exposure to penalties and liquidated damages is
essential. It indicates its attitude towards commitment to complete the work as
per schedule achieving customer satisfaction
Order Book of the Vendor
The vendors have the tendency to book orders beyond their capability and
resources. This results in delay and poor quality. To avoid facing problems
during the execution of project; need is to analyze the order book of the vendor
with its available resources.
Dispute with ClientsFew vendors have a history of raising claims, enter into disputes and go into
arbitration instead of mutually resolving the issues. Such vendors be avoided.
Documentation of Punch Points
After under taking quality inspections the punch points need to be documented
indicating the name of site, punch points, person who has carried out the
inspection and name of cluster head/site engineer. Corrective action taken and
removal of each point is recorded against respective punch points.
Supervision at site
The main objective of site supervision is to ensure that requirement as defined in
contract documents are correctly interpreted and problems are satisfactorily
resolved. Salient features are:
Define responsibility so that there is no overlapping of activities and
responsibilities
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Define specific functions of personnel and extent of delegation of powers,
responsibilities and authority.
Avoid passing of responsibilities especially incase of failures
Supervisors are thoroughly conversant regarding the scope of work, quality
standard required and resource available to him.
Supervisors possess requisite knowledge
Regular quality and performance checks by managers
Financial And Warehouse Management
Financial Management
Financial management of construction industry in general and
telecommunications in particular are unique as well as complex. Unique because
they are both different from manufacturing industry and complex because there
are many areas where financing is required.
A good accounting system is a sine-qua-non for success of any project. It is no
less for telecommunication projects, which involves execution of diverse tasks in
a tight frame through involvement of many agencies, vendors and person. Thesystem should be transparent and meet the specific requirement of the project.
o In telecommunication projects comprising of diverse types and numbers of
items it is likely that few items are not invoiced, especially when terms of
payments specify invoicing in phases.
o Ensure that double payment is not released to the vendor
o At a glance indicate the respective vendors work loado Indicate the overall expenditure per site.
In order to meet the above requirements the following systems cater for the
specific customized need of capitalization of expenditure site wise, financial
control and cash flow to monitor expenditure.
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Warehouse Management
Scope
o Design, develop the operating and accounting system of all telecom and
passive infrastructure items
o Round the clock security and up keep of warehouse
o Provide adequate fire fighting equipment
o Stock verification every month
o Keep the management informed on the stock position
o Monitor the stock position of equipment and material critical to the project.
o Monitor the unused material in good or non serviceable condition.
MISo Stock position indicating the receipt , issue and balance material
o Site wise distribution of material and equipment
o Correlate the distribution of material to sites with respective invoices.
o Configuration of equipment: Gives details of vendors, make, serial numbers
and capacity
o Warranty and commissioning dates of each equipment
Work Plan
o Staff: It will depend upon the work load, customers requirement and the
quantity and types of materials and equipment handled. Generally the following
are required:
o Ware House Manger One
o Executive/Supervisor One
o Helpers Two
o Security guards 3 on 8 hourly basis
Timings
o Suitable timings for receipt and issue of materials/equipment are fixed
depending upon terrain, location, customers/project requirement
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o In case of emergency the material may be received or/and issued other than
specified timings with specific permission of circle head or project manager.
Stock Reconciliation
It is of paramount importance that reconciliation of stock is carried out every
month, preferably on the last day of the month and the variations, if any, are
resolved at the earliest.
Operation And Management
Scope
To coordinate the entire O&M activities required for as well as warranty
support as per the provision in respective agreements with the vendors andcustomers
Coordinate with State Electricity Boards with regard to supply and
consumption of power
Filling and accounting of diesel for DG sets
Assessing the requirements of running and major spares based on the past
experience
Ensure implementation of repairs and replacement parts covered underrespective warranty clauses.
Lay down response time for repairs and rectification in coordination of vendors
and clients.
Parameters
While designing the system the following to be considered:
o Keeping in view the experienced gained from similar projects, compile thelikely faults and the urgency of repairs.
o The terrain, driving time and transportation system
o Availability of vendors, type and availability of skilled labour and facilities
o Analysis of running spares and repairs.
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Equipment
Generally the following major types of equipment/services are required to be
maintained:
o 15/25 KVA DG sets
o 2x1.5 Ton/2x2ton Air conditionerso 400/330/360 Battery bank
o SMPS
o ACDB/Power Interface Unit
o Commercial mains supply(including energy meter, power cables etc)
o Fire detection system
o Prefab shelter
o Tower/ mast. (MW, GSM antennas if in scope)
o Alarm system
Documentation
Site wise details of commissioning reports of all equipment on sites
Warranty certificates and clauses.
Details of equipment installed giving the vendor, capacity and serial numbers
of each equipment.
Details indicating site wise date and time of receipt and description of
complaint, complaints, completion, spares used duly verified by the
customer/site engineer.
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Network Diagram