Project management

What is a project

• A Project is a temporary activity undertaken to create a unique product, process, service etc.TemporaryUniqueTime limited

Project generall

• What do you think is necessary to conduct a successful project

• What do you think are the main reasons project fails or work less well

What are the resources needed in a project

• Personnel (internal)• External experts (CROs)• Equipment, raw material, computer

programs etc• Facilities• Time (Both personnel time and slack time)

ALL THIS COSTS MONEY and ALL THIS NEEDS TO BE MANAGED BY THE PROJECT LEADER

The tasks to consider in projects

• TasksPlanOrganizePerformReportDocumentRethink and re-plan

Plan

• Two ways of setting time framesA set time frame (back scheduling)A estimated end point (forward scheduling)

• Process managementParallel or Serial processesMilestonesDocumentation

Plan –different levelse

Bild: Project workWenell Management AB

Ways to evaluate and plan projects

• PERT• CPM• Gannt chart• Action item report

Activity Description RSP Time Cost/H Cost/Other

Cost/total

1 Start Johan 1*6 h 1500 0 =1500*6

2 Literature review

Lynn 20 h 1500 0 =20*1500

3 Gannt schart Chen 5 h 2000 0 =5*2000

4 Analysis Johan 20 h 1500 10 000 =20*1500+100000

Not only time but also recourse control

Organize- the

project

managers

key

objectives

• To set up a project team• To follow up the resources and time plans• To manage the team during the project• To manage management/clients etc during

the project• To assure documentation

A project team - your task for next time we meet

• What do you think is your own main strength that you bring into a project team

• How should the team be organized to bring about different persons strength

• How should a team work to do there best

Teams in the real world

• Depend on the organization of the company• Usually matrix organisation

Project group with people representing different department

Persons often involved in more than one projectLine and project organization have different

prioritiesThe members in the group has different

ambitions

Different types of Project groups

Bild: Project workWenell Management AB

Teams in the real world cont

• Typical mistakes from a project managerThinks that you have to no it allThinks that every one has the same ambitions

that you haveThinks that every body is updatedDoes not delegate Does not check that tasks are don or checks to

often that tasks are not donDo not address problems at the right level of

the organization

Teams in real wold

• Typical problems and mistakes by project membersThinks that you have all informationDo others work but does not focus on your own

taskDo not respect times for meetings deadlines etcDo not object to suggestions at the meeting but

do complain after wards Do not document what you have don in a way so

that others understand it

Next time you meet me

• Remember your task I want the written reflection by Friday

• I will talk more about groups and about risk management

• I will talk about literature search and library recourses