Purchasing Directors’ Meeting December 17, 2009. 2 Agenda Introduction to Electronic Business Case Tool Commodity Sourcing and Contracting Bureau Technology,

Purchasing Directors’ MeetingDecember 17, 2009

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• Agenda

• Introduction to Electronic Business Case Tool

• Commodity Sourcing and Contracting Bureau

• Technology, Office Equipment and Special Programs Sourcing and Contracting Bureau

• MFMP

• Training & Certification

• Reminder About Next Meeting Date


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• Agenda




• MFMP




Council on Efficient Government

Web-Enabled Business Case Toolkit

December 17, 2009

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Features

Online Capabilities:• Everything is managed through your Web browser.

• No software is required to be installed on any computer.

• Functionality: One-stop Process for BC Development and Submission Increased Transparency and Accountability Increased Governance Ease of use by Management, End Users, Administrators Paperless

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Current Project Status

• Developed a working prototype.• Functionality includes the submission of an online business

case.• Future enhancements include:

Detailed cost analysis and risk mitigation tools Data warehouse Queries and data mining Documentation User training Analytics

• Includes all the elements of the Schedule XII reports agencies send to the Governor’s Office of Policy and Budget for outsourced services.

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Section 1 – BC Overview

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Section 2 – Evaluation of Options

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• Agenda




• MFMP




Commodity Sourcing & Contracting BureauActivity Updates

Team 1 – Energy & Transportation

• Motor Vehicles– New contract effective 11/01. No service lapse.

• Boat Motors– New product /price lists for Yamaha and Mercury products

• Solicitations in Development/Review– Fuel Card– Construction, Industrial, Agricultural & Lawn Equipment

• Personnel– Jim Den Bleyker retires on December 31. Purchasing Specialist

position (Career Service) has been advertised in People First.

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Team 2 – Furnishings & Institutional Supplies

• Educational/Institutional Furniture– Solicitation closed December 16– Target March 1, 2010, effective date

• Floor Maintenance Machines– Renewed through November 24, 2010

• Solicitations in Development– Carpet

• Contracts in Analysis– Office Furniture (expires March 2010)

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Team 3 – MRO & Law Enforcement

• Drug Test Devices– STC expires January 25, 2010

• Body Armor– Added products meeting new federal standards

• MRO Electrical and Safety Equipment– Renewed electrical equipment (Mayer Electric) for three years,

through November 13, 2012– Allowed the safety equipment award (Medical & Safety Supplies) to

expire. Safety equipment items are now available on the WSCA MRO (Grainger) contract.

• Can Liners– STC expires December 31, 2009. Renewal in process.

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Team 7 – SPAs and Special Projects

• Security Officer Services (Armed & Unarmed)– Huge thanks to DOC, DOT and DMA for providing evaluation

assistance– Posted award to three vendors on December 8

• Office Paper– Customer group meeting on December 11

• SPA for Reclaiming Mercury– Current agreement expires January 6, 2010. Replacement SPA is in

process.

• ACS for Defibrillators– Expires December 31. Source contract is in renewal process.

• Universal and Hazardous Waste Survey13

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• Agenda




• MFMP




Technology, Office Equipment and Special Programs Sourcing and Contracting Bureau - Contract Updates

Team 4 – Information Technology

• Mainframe Software ITN– Since last PD meeting, Compuware was awarded. Awards still pending.

Currently on contract:• Compuware, Allen Systems Group, Information Builders, Unisys

• Implemented ACS under Federal Acquisition Services BPA Situational Awareness Incident Response (SAIR) Software. Same

program as data at rest software. Lori Potts, 487-4198

• Solicitations in Development/Review– Printers and Multi-Function Copiers – Need focus group development

specs. Still need evaluators.– IT Disaster Recovery – SunGard renewal approved for another year.

Focus group to convene with commitment from AEIT and PDCs.

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Team 5 – Office Equipment, Travel and Support Services

• Launched Mail Services ITN

• Evaluating Renewal for Mail Processing Equipment STC

• Planning for Replacement of Courier Service STC (August 2010)

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Team 6 – Special Programs and Services

• RESPECT Provided Drug Test Kits – Current state contract will end January 31, 2010. The same product

specifications as existing STC as well as additional test kits will be provided by RESPECT thereafter. Meets all federal and state specifications. RESPECT is available now for orders.

• Property Insurance Program– Crime Insurance Policy is currently under ITB– Aviation Policy Renewed – Fine Art – Outdoor Renewed

• P-Card Platform ITN– No award was made directly with a platform.

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• Agenda




• MFMP




MyFloridaMarketPlace

• VIP Discussion– Bid addenda issue– Current challenge with VPTo Customers may receive VPT survey requests but be

unable to complete the survey

• Reluctant Vendor Process Discussion

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• Agenda




• MFMP




Training Update

• 2010 Procurement Training– Sourcing in the Public Sector – January 13-15, 2010– Negotiation Strategies & Techniques – February 1-4, 2010– Negotiation in Florida – February 5, 2010– Contract Administration – February 22-24, 2010– Contract Management in Florida – February 25, 2010– Best Practices for Contract & Grant Management –

February 26, 2010– Planning, Scheduling & Requirement Analysis –

March 24-26, 2010– Legal Aspects – April 7-9, 2010– Developing & Managing RFP’s – April 28-30, 2010

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Training Update

• 2010 Project Management Professional Certification Exam Training

– PMP Exam Prep – February 9-11, 2010– PMP Exam Prep – April 12-14, 2010

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• Agenda




• MFMP




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Next Meeting

January 21, 2010

2:00 – 4:00 pm


Documents

Purchasing Directors’ Meeting December 17, 2009. 2 Agenda Introduction to Electronic Business Case Tool Commodity Sourcing and Contracting Bureau Technology,