QuickBooks

What is ?

• A way to store scanned documents with the transactions they reference

• A way to share documents with accountants and other financial advisors

• A way to keep sensitive documents secure

• A way to access documents anytime, anywhere an internet connection is available

• A way to remotely backup documents

How does work?

1. Scan a document to PDF format and save it to a local hard drive

2. Open the SmartVault desktop client (InBox)

3. Open the folder in which you stored your document(s) and drag & drop them to the InBox

4. Find the transaction in QuickBooks to which the scanned document refers

5. Attach the document from the InBox

Payment Example

Bank e-Pay Confirmation

+Approved Invoice

scanned as asingle document

to a folder onlocal hard drive

Naming conventionVendor-YYMMDD-amount

AndersonAirport-100506-12856.pdf

Deposit Example

HandwrittenDeposit Slip

+Bank Receipt

Naming conventionDepositWGxxx-YYMMDD-amountDepositSC074-110105-19052.pdf

Open the SmartVault

desktop client

(Inbox)

Open the folder in which you stored your document(s) and drag & drop them to the Inbox

Anderson Airport - paid $128.56 on

5/6/10

Find the QuickBooks register transaction to which an Inbox document refers. Notice there are no

documents attached to this transaction.

Anderson Airport - paid $128.56 on

5/6/10

Click the “Attach” paperclip on the right, thenchoose the “Inbox” option.

Double-click the appropriate documentfrom the Inbox

Anderson Airport - paid $128.56 on

5/6/10

The document is attached. You can access it by clicking on the folder. The number below the folders shows how

many documents are attached to the transaction.

The folder shows (1) document attached. Open the document by double-clicking on the name.

But WAIT…there’s MORE!

Sharing transaction

documents is great, but what

else can you do?

Attach non-transaction documentation

Fiscal year documentatio

n