RedAngusAssociationofAmericaGuidetoDataEntryinREDSPro

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TologintoREDSPro

Gotoredangus.orgClickonREDSProLogin,atthetoprighthand

corner

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EnteryourLoginandPassword,thenpressLogIn.

Note:Ifyouhavenotspecifiedaparticularlogin,itwasdefaultedtoyourMembernumber.

Ifyouhaveforgottenyourpassword,clickIforgotmypassword.

Anewpasswordwillbeforwardedtoyouremailaddressthatisonfile.Ifyoudonothaveanemailaddressonfileoritisnotcurrent,pleaseemailthe

RAAAofficeforassistance.

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Announcements

Onceloggedin,youwillbetakendirectlytotheAnnouncementspage.Thisisan

informationalpage.Youcanviewthevideotutorialsforaclickbyclickinstructiontoenterdatainto

REDSPro,orseeupcomingeventsandhappenings.

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MyAccount

Thistabgivesyoudirectaccesstoviewand/orupdateyourpersonal

information,payyouraccountbalance,andtoviewyourstatements.Individualinvoicesareaccessiblefromyourstatement,justclickontheInvoicenumber.

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AssociationBusiness

ThistabisforMembersonly,toviewtheBoardMinutes,BylawsandStrategicPlan.

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DataEntryOnline

IncompleteJobs

Ifyouhavejobsthatyousaved,orstartedandthendidnotcomplete,pleasereviewthesejobsandeither,complete,ordeletethem.

Resume=enterthejobtoadd,updateorremovedataDelete=toremovetheentirejobfromyourlist

Printable=thisisthereporttoshowthedatathatyouhaveentered

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ManualJob

Thisistocreateajobtoenternewcalves,makechangestoexistinganimals,ortotransferanimalsonentryorasindividuals.

YoumustenteraTitleforeachjob,thenchoosetheJobType,selectthegroupofanimalsyouarereportingon,nextwhethertheyaretobeloadedasanimals

orasdams,thenStartnewjob.

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TransferFortransferringofexistinganimalsfromyourinventory.

Transfershaveaseparateinstructionoptiontoguideyouthroughsubmittingatransferofanexistinganimal.Pleaseseethoseifyouaresubmittingtransfers

onexistinganimals.

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TotalHerdReportingThisscreenliststhePerformanceandnumberofanimalsreportedon,and

allowsfordirectaccessforentryofTHR.

StartJobsfor:(currentyear,chosenseason)CowInvThisisanoptiontoviewyourcurrentfemaleinventoryforSpringorFall,to

disposeofdamsthathavedied,beensoldbutnottransferredorreasoncodestogetthefemalesinthecorrectseason.

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StartJobsfor:(currentyear,chosenseason)Calves

Thisistheoptiontoreportacalfrecordorareasonfornocalf,foreachdamlistedintheseason.Arecordmustbereportedforeverydam,noexceptions.

CompleteJobs

Thistabliststhemostrecentcompletedjobs.YoucanreviewtheInvoiceortheprintable,listingthedatasubmitted.

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DataEntryUpload

Thisisutilizedforuploadingexceltemplates,thatyouhavebeenutilizingoffline.ItisalsotheuploadpointforMemberswhoareCowsenseusers.

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BarnSheets

ForthosewhoUltrasoundtheiranimals,youcan

createabarnsheet,fortheultrasound

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DataSearch

AnimalSearch

Thisistheoptiontosearchforspecificanimals,byregistrationnumber,animalidandherdprefix,orbyname.Oryoucansetaspecificsetofparametersto

accesstheinformationyouneed.

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EPDSearch

ThisscreenallowsyoutolookforanimalswithacertainEPDcriteria.

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MemberSearch

Youcansearchforothermember’scontactinformation.

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ASVTagSearch

Ifyouarelookingforinformationregardingaparticularanimalthatisinthe

taggingprogramyoucansearchbythecriterialisted.

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PlannedMating

TogettheestimatedEPDsofaparticulardamandsire.

BulkPlannedMating

TogettheestimatedEPDsofmultipledamsandsires.

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EPDStats

TakesyoudirectlytotheEPDAveragesandRanges

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Reports/Downloads

MyReports

ReportsandgroupshavebeendesignedwiththeMemberinmind,forinformationthatyoumightwanttoreview.

Chooseaparticulargroupofanimalsinthegroupcolumn,orcreateyourownquickgroup,thenchoosewhatreportyouwouldliketosee,nextgeneratethereport.Itwilloutputintoan.csvfileoryoucanchoosetheoptionforan.xls

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CreateReport

Ifyoudonotfindthereportyouarelookingfor,onthepulldownyouhaveanoptiontocreateacustomreport.Besureyounamethereport.Youhave

availablefieldsofinformationtochoosefrom,clicktheinformationfromtheleftcolumnitwillappearintherightcolumn.Youalsohavetheoptiontoorderthemorrenamethefields.Whenallischosenthensavethereport.Thiswill

thenpopulateintheReportscolumnofMyReportsasaCustomReportoption.

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MyGroups

Whenagroupiscreateditisstoredhere.Youcanviewthegrouporeditthe

group.

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CreateaGroup

Thisistheoptiontocreateaspecificgroupofanimals.Eachsectionexpandssothatthegroupcanbenamedandyoucansetthecriteriaforthegroup.Onceyouclickpreviewanimalsthegroupiscreatedandwillappearingroupoptions

inyouraccount.

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GeneticTrends

ThisisagraphproducedfromyourherdtocomparewiththeRedAngusHerd.Youcanchoosedifferentoptionstoview.

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FileDownload

Thisistopulltemplatesintoanexcelspreadsheet,thisisusefultoanyonewhowantstoworkondataofflineandthenbringthetemplatebacktoREDSProfor

upload.ThisisalsoforCowsenseuserswhoneedtogetextractsforuploadintotheir

program.(SeeDataEntry,uploads)

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DownloadForms

Memberswhowanttoentertheirdataonpaper,haveaccesstopre-printedforms.Ortorequestindividualcertificatestobeprintedandmailedfromthe

NationalOffice.

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REDSProWindows

ThefirstrowofthiswindowliststheJobnumber,Membershipnumber,HerdPrefixofaccountholder,Titlelistedforeachjob,andtheTypeofjobcreated.

Secondrowhasyouroptionbuttons,toSave/Exitthejob,(toresumeatalaterdate).ThisoptionplacesthejobintheIncompletejobsection.Refreshbutton,istorefreshthescreenwhenchangesaremade.NextistheOptionsbutton,itisfordifferentfunctionswithinthespreadsheet.(seenextexample)ThelastbuttononthisrowistheSubmitDataandnexttoittheApproveWarningsBeforeSubmit,theSubmitDataisnotaccessiblewhentherearewarnings,untilyouacknowledgeyouseethewarnings.Onceyoumarkacknowledgedthenthesubmitbuttonwillgofromgoldincolortomaroonandthenyoucanpressforward.

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OptionsButton

Sort

Choosehowyouwouldliketoviewyourdata.

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AutoFillColumnsIfallofyourdamsarelistedinthesheet,youcanutilizetheautofilltoenterallthedataofthatis

thesame.

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Search

Thisisthesearchoptionthatallowsyoutosearchthroughthesheetforindividualinformation.

ViewandPrintErrorsandWarnings

Ifyouhaveerrorsorwarnings,youcanviewthemandprintthem.

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Animal

Whentheanimaltabishighlightedyouareentering/lookingatdatafortheanimal/calfyouareneedingtoaddorupdate.

DamRegNbr=thedamofthecalfDamPrefix=thedamsprefixshewasregisteredunder

DamId=theuniqueanimalidthedamwasregisteredunderRegNumber=theanimalregistrationnumberyouarecorrecting,orthe

registrationisblankandyouareapplyingforanewcalfSireRegNumber=thecalf’ssireregistrationnumber

AnmDisp=thedisposalcodefortheanimalRegNumberCalfPrfx=thefirstowneronrecordsherdprefix

BirthDate=birthdateofRegNumberBirthYear=theyeartheRegNumberwasborn

Sex=thesexoftheRegNumberBirthWt=TheactualweightoftheRegNumber

CE=CalvingeaseoftheRegNumberContempBrdr=theaccountnumberofthepersonwhoissubmittingthecalf

ManagementgroupsBirthGrp=the1or2-digitmanagementcodedesignation

Twin=singleormultiplebirthMtg=whetheritwasnatural,AIorET

Color=whatcolorthecalfisHPS=istheanimalhorned,polledorscurred

Reg=thestatusoftheRegNumberPrint=printacertificateyesorno

Name=ifnonameentereditwilldefaulttoanimalidandherdprefixCalfYear=theyearthecalfislisted(45-daywindowcalves)

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BirthDamTheleftportionofthescreenwillalwaysremainthesame,listingDamRegNbr,DamPrfx,DamID,RegNumber,ID,thesecondportionofthescreenwillchangewitheachtab.ThisindicatesthebirthDamsname,sirebirthdateandbreedcodes.(itemsthatareinthepeach/orangesectionscannotbeaccessed).

DispCode=dam’sdisposalcodesReasCode=reasoncodeforwhythedamdidnotcalveReasCodeYr=theyearthatthereasoncoderepresents

DamWt=theweightofthedamatweaningtimeDamHipHt=theheightofthedamatweaningtime

DamBodyCond=thewaythedaylooksatthetimeyouweanSusp=theratingofthesuspensionofthebagatweaning

Teat=theratingoftheteats

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DonorDamTabThistabisusedtoenterthedonordaminformationifyourcalfistheresultofanembryotransplant.

DnrDamRegNbr=thedonordam’sregistrationnumberDonorDamId=thedam’suniqueanimalid

Name=donordamsnameBreedCodes=damsbreedpercent

DnrDamBrthDate=donordamsbirthdateDnrDamSireNbr=donordamssireregistrationnumber

DnrDamFlushDate=dateofflush

WeanTab WeanWt=theactualweaningweight

WeanDate=theactualdateweaningistakenFeedCode=codeindicateswhethercalfhadsupplementsWeanGrp=the1or2-digitmanagementcodedesignation

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YearTab

YearWt=actualyearlingweightYearlingDate=actualdateyearlingistaken

YearGroup=the1or2-digitmanagementcodedesignationYrSex=thesexoftheanimalatyearling

HipHt=heighttakenatyearlingScrotal=thescrotalcircumferencetakenatyearling

PelvHt=thepelvicheighttakenatyearlingPelvwd=thewidthofthepelvictakenatyearling

LeaseTab

Leasee=accountnumberofpersonleasingRegNumberStartDate=thebeginningdateofthelease

EndDate=thelastdateofthelease

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OtherSires

1-14=thesireregistrationnumbersofamultiplesirebreeding

TransferTab

ThistabistotransfertheRegNumberanimaltoanewowner.BuyerAccount=AccountnumberofBuyer(youmusthaveanaccountnumberhere).Tofindorcreateabuyeraccountnumberpleaseseenextsection.Whentheaccountnumberisenteredthefollowingcolumnswillfillinwhereapplicable.BusinessName,FirstName,LastName,Address,City,BuyerState,BuyerZip,Phone

TransferSaleDate=thedaythattheanimalwassold(dayofsale)Mail=mailanewcertificatetotheBuyer

Pct=percentofanimalthatnewownerisreceiving(100unlessmorethanoneowneroryouarekeepingapercentageforyourself)

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FindMembers/BuyersorCreateNewBuyers

GototheDataentrytab,chooseTransfer,thenclickonEnterTransferInformation.

Thetransferentryportwillappear,chooseStep1:Find/EnterBuyer

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Intheappropriatefieldsbegintoenterdata,asyoutabaftereachentryifanydatainthedatabasematchestheinformationyouhaveentered,thepossibilitieswillappearbelow,themoreinformationenteredthemoreaccuratethesearch.Ifanaccountnumbermatchesyourcriterialisted,thenusethataccountnumberforyourtransferjob.

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IfyoudonotfindtheaccountyouaresearchingforyouwillneedtocreateaBuyeraccount.Basedonthecompleteinformationyouentered,clicktheAddBuyeraccount.Youwillgetapopuptoverifytheinformationenterediscorrectandifyouhaveaphonenumberand/oremailaddressyoucanaddthosenow,onceallinformationisenteredclickok.

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Atthispointthesystemwillcheckonemoretimetoseeifthereisapossiblematch,ifonegetscloseitwillgiveyouapopuptocomparetoyourinformation.Ifitmatchesyourinformationyoucanusethelistedaccountnumber,(don’tforgettocopythenumber)clickcancel,clickcancelagainandyouaredonetoreturntotransferjob.Ifthisisnotamatchyouwillwanttocontinuetocreateyournewbuyeraccount.

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ByclickingOK,youwillthenreceiveanotherpopupindicatingthenewAddedBuyeraccountnumber.(don’tforgettocopythenumber)NowyoucanclickOKandreturntoyourtransferjobwithyournewaccountnumber.

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TsfrBreedingTab

Thistabistoenterbreedinginformationonafemalebeingsoldbred.

AISire1RegNbr=registrationnumberof1stAisireAISire1BrdDate=Thedateofthe1stAImating

AISire2RegNbr=registrationnumberof2ndAisireAISire2BrdDt=thedateofthe2ndAimating

PasSire1RegNbr=registrationnumberofpasturesirePasSire1inDt=thedatethepasturesirewasplacedwiththedam

PasSire1OutDt=thedatethepasturesirewasremovedfromthedamPasSire2RegNbr=registrationnumberofpasturesire

PasSire2inDt=thedatethepasturesirewasplacedwiththedamPasSire2OutDt=thedatethepasturesirewasremovedfromthedam

Ownerstab

Ifananimalismultiplyowned,1-6=eachownerwillbelistedhereandthepercenttheyown.

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OtherBuyersTab

2-6,Pct,Mail=whentransferringananimaltomultipleowners,listeachownersaccountnumber,thepercentbeingtransferredtothemandyesornoto

printcertificates.

ErrorsTab

UndertheDamRegNbrheading,andleftoftheactualdamregistrationnumber

isabox,ifinthatboxisaRedtriangleintheupperleftcorner,youhaveanerrorthatmustbecorrected,thedescriptionofthiserrorwillbelistedunder

theerrortab.

WarningsTab

UndertheDamRegNbrheading,andleftoftheactualdamregistrationnumberisabox,ifinthatboxisaPinktriangleinthelowerrighthandcorner,youhaveawarning.Thesewarningsarelistedforyoutoreviewandiftheyareaccurate,

youcanchecktheApproveWarningsboxandSubmitdata.

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ProceedtoBilling

OnceyouclickedSubmitData,thenextpageisrunningerrorchecks,iftherearenoerrorsaProceedtobillingbuttonwillappear.Ifthisbuttondoesnotappear,clickEditJobtoviewandcorrectyourerrors.Errorsmustbecorrectedinordertosubmitdata.

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FinalSubmit

ThisistheInvoicedetail.Itwillindicateanybillingthatmayhavetranspired,youcansubmitthepaymentbyclickingtheaddPaymentscreenandfollowingtheinstructions.OnceyouarecompletehitFinalSubmit.Onceitisdone,the

IncompleteStatusontherighthandsidewillchangetoComplete,andyourdataisavailableforreview.