Reduce, Reuse and Recycle with Content Types by Patrick Tucker - SPTechCon

Patrick [email protected]

Reduce, Reuse and Recycle

with Content Types

2 | SPTechCon San Francisco 2013

Bio Patrick Tucker

Strategic Data Systems, MS Gold Partner Principal Consultant, SharePoint MCT, MCTS, MCPD, MCITP, MCSD, MCAD, MCDBA [email protected] Blog: www.tuckersnet.com Twitter: @TuckersNet

http://www.tuckersnet.com/


Reduce Reuse and Recycle with Content Types


Three Rs Reduce business

requirements and definitions into types

Reuse those types across lists and libraries consistently

Recycle the content


Defining Content Types

Content types are all about metadata – another tasty layer of information on top of the data contained in the list item

This metadata can be surfaced in the SharePoint UI, Document Information Panel, workflows, pages and InfoPath forms

REDUCE


Content Type Usage OTB Content Types

Custom Content Types• Site Settings…Site Collection

Administration…Site Content Types gallery• Created using site columns, which may be

created on their own


Create and Edit Content Types Can be done in SharePoint Designer


Create and Edit Content Types Visual Studio Declarative Code

Content Type IDs are designed to be recursive – Parent Content Type ID +

For reference – see http://msdn.microsoft.com/en-us/library/gg295290.aspx http://msdn.microsoft.com/en-us/library/aa543822(v=office.14).aspx

http://msdn.microsoft.com/en-us/library/gg295290.aspx



http://msdn.microsoft.com/en-us/library/aa543822(v=office.14).aspx

http://msdn.microsoft.com/en-us/library/aa543822(v=office.14).aspx


Using Content Types Content Type Scope

Site Collection, Library or Enterprise Associated with Lists and Libraries

Must first be enabled to break “out of the box”

One library can support many content types


Document Sets Document Sets are Content Types and can

contain content types

• Document Sets are Content Types and can contain/limit content types


Page Layouts Pages are documents too and are built

from content types Content Types are the basis for page

layouts Metadata can be displayed on the page Can be created in SharePoint Designer or

indirectly in Visual Studio

REUSE


REUSE Content Types support inheritance for

Reuse Content Types hubs allow reuse across site

collections Reusable workflows in SharePoint Designer

can be applied to content types Managed Metadata allows reuse of values

across list columns


Reusing Content Types Reuse the definition by building on it

through inheritance Document Specialized Document List Item Specialized List Item

Reuse content types across the enterprise with Content Type Syndication Relies on Managed Metadata Service One site creates and shares Content

Types Other sites are subscribers to those

types


Content Type Syndication MMS Properties is the place to start

Create and publish content types in the “hub” site and consume in sites within the web application

2 Timer jobs control availability – “Content Type Hub” and “Content Type Subscriber”

Beware blank sites and hidden features


Reusable Workflows SharePoint 2010 allows

reusable workflows to be applied to a content type which is reusable across lists and libraries


Event Receivers Event receivers may be created as well on

Site Columns Not supported on list columns – the Parent

List property must be empty Allows reuse of code across list instances

that use the same content types

RECYCLE


RECYCLE Relocate content via Content Organizer

Rules Find your content over and over by adding

a Content Type Refinement to Search


Content Organizer The Content Organizer feature lets you

automatically route submitted content based on Content Type

Content Organizer Rules are created to route documents to a drop off library or other configured Send To location

Content Organizer settings allow configuration


Content Type Refinement 1. Create a new managed property mapped to

ows_ContentType2. Run a full crawl on your content source3. Edit the Refinement Panel web part on your

search results page, add XML to the Filter Category Definition property

<Category Title="Content Type" Description=“ct description” Type="Microsoft.Office.Server.Search.WebControls.ManagedPropertyFilterGenerator" MetadataThreshold="5" NumberOfFiltersToDisplay="4" MaxNumberOfFilters="0" SortBy="Frequency" SortDirection="Descending" SortByForMoreFilters="Name" SortDirectionForMoreFilters="Ascending" ShowMoreLink="True" MappedProperty="ContentTypeRefinement" MoreLinkText="show more" LessLinkText="show fewer"/>


Questions

Thanks!

Documents

Reduce, Reuse and Recycle with Content Types by Patrick Tucker - SPTechCon