REGULAR MEETING OF THE BOARD OF ... - Hauppauge High …...while adding programs and building on current initiatives. The budget highlights are: $1,278,439 (1.42%) budget to budget

February 28, 2012 Page 1 of 11

REGULAR MEETING OF THE BOARD OF EDUCATION HAUPPAUGE UNION FREE SCHOOL DISTRICT

TOWNS OF SMITHTOWN AND ISLIP, SUFFOLK COUNTY NEW YORK, HELD FEBRUARY 28, 2012

Members Present Mrs. Geri Richter, President; Mrs. Eileen Mass, Vice President; Mrs. Susan Hodosky, Mrs. Pat Lesser, Mrs. Ann Macaluso, Mr. Robert Schnebel

Members Absent Mrs. Ginger Todaro Others Present Mrs. Patricia Sullivan-Kriss, Superintendent of Schools; Mr. James

Stucchio, Assistant Superintendent for Business & Operations; Mrs. Michele Rothfeld, Assistant Superintendent for Personnel and Administration; Dr. Kyrie Siegel, Assistant Superintendent for Curriculum, Instruction and Technology; Mr. Warren Richmond, Attorney; Mrs. Linda Ryczak, District Clerk

Meeting called to order at 7:07 p.m. by President Richter Executive Session Motion to go executive session to discuss a matter involving a particular

student, and the employment history of several individual employees at 7:08 p.m. by Mr. Schnebel, seconded by Mrs. Macaluso carried by vote of 5-0-1. (Mrs. Mass arrived at 7:15 p.m.) The Regular Meeting was reconvened at 8:08 p.m.

Mrs. Richter took a minute to explain how a board meeting works. She said that a board meeting is a meeting of the board that is required to be held in public session. She further explained that an executive session is called when the board is required to discuss matters involving specific employees, contracts being negotiated or pending legal matters and that the Board makes every effort to anticipate matters that will require discussion in closed session. The Board generally comes at 7 PM to discuss those matters without interrupting the meeting to enter executive session. There are times where they are not able to anticipate this need and a board member will make a motion to go into executive session during a meeting. At that time it is the board member who calls the session who knows the specific reason. At the last meeting we were talking about the policy relating to complaints and a board member needed to share a specific example that could not be discussed in public as it involved a specific employee. We had our discussion and came back into public session. From time to time an issue will require that scenario to take place during the body of a meeting.


Recognition and Awards

Mrs. Kriss said she has been asked by NYSSBA to present certificates and lapel pins to three of our board members who are being recognized through the NYSSBA School Board U Training Program. Board members earn points by attending state conferences and workshops. Mrs. Macaluso and Mrs. Mass have received Board Achievement Award and Mrs. Richter has received a Board Excellence Award. Mrs. Kriss said that it is wonderful to work with individuals who educate themselves on issues facing education and added that board members to this on their own time.

2012/13 Budget Mrs. Kriss said that the Board received its copy of the proposed budget

on Friday. She noted that this budget is below the 2% tax levy cap while adding programs and building on current initiatives. The budget highlights are: $1,278,439 (1.42%) budget to budget increase; $2,314,873 (3.10%) tax levy increase; and estimated tax rate increase of 3.13% Islip and 3.14% in Smithtown. We were able to come in as low as this through a combination of cost savings measures and working collaboratively with our bargaining units to develop agreements that benefit the unions, the district and of course, the students. Tonight the Board is being asked to ratify an agreement with the Hauppauge Teachers Association for the next three years. We thank them for working with us. Mrs. Kriss did a summary of the Memorandum of Agreement with the Hauppauge Teachers Association as it is an important part of the budget calculations. In summary, Year one (2011/12) 0% increase and full step; year two (2012/13) 1.25% increase and ½ step; and year three (2013/14) 1.25% increase and ½ step. There will be no increase on other contractual stipends, wrap-around ends with contract on June 30, 2014 and revised criteria for graduate, in-service, and MA 75 renewal. Mrs. Kriss thanked the Board who provided the direction for the negotiation of this agreement. This is an agreement that will benefit everybody and will help immensely in the budget for next year. Goals for this budget were: Comply with parameters of NYS Tax Levy Cap Provide efficiencies and cost savings Expand student programs/district initiatives Continue variety of high school electives Continue co-curricular opportunities Maintain current class size parameters Provide foundation for 2013/14 budget

Included in the budget:


5.0 teachers – Integrated co-teaching model (Special Education) 1.0 teacher – FLES/LOTE 1.0 teacher – Elementary Math Specialist 1.0 teacher – Literacy collaborative support Instructional professional development (Middle School) District Initiatives/Programs (Envision, AP/IB, Common Core) Maintain class size parameters Equipment purchases Capital projects Co-curricular clubs, athletics, fine & performing arts Professional development/conference & travel to meet district

goals Transfer to capital for asbestos floor tile removal and retiling and

asphalt repair/repaving Additional proposition to expend funds in Capital Reserve Fund

for: uninvent replacement with adjoining casework, kindergarten sink replacement (Pines) and asphalt repair/repaving at high school

Board Questions: With regards to loss of properties that will affect our PILOT

payments, what kind of properties are involved and how do we lose them? These are properties that benefited from a tax reduction incentive. The program runs for 10 years. They are a separate revenue source and PILOT payments are a function of the tax cap calculation formula.

If the program is a reduction in taxes wouldn’t we benefit from these properties being fully taxed? It is beneficial when they are fully on the tax rolls. PILOT payments are deducted from the tax cap calculations and therefore when they decrease the tax cap increases.

This is a great budget when we were anticipating a dire straits budget. The cost saving measurers’ that the district has undertaken put us in a great position financially. One program that is so important to me is the inclusion program. We have strived for the success of that program. Having a full time special education and full time regular teacher in the classroom will be a significant improvement. Next it would be nice to see added staff in guidance. As a parent it is easy to see the tremendous loss we have seen in services in the Guidance Department with staff reductions in the past. If we can add a guidance position, and anticipate being able to sustain that position, it would be great to pump up that department.

This year’s budget is a reflection of the hard work that was done in the last few years. It is phenomenal. With regards to capital


projects (Pines kindergarten sinks) can that work be done this summer if it is approved? We may be able to begin mid-year but we would not have SED approval of plans in time to complete this in the summer.

Congratulations on putting together a great budget. It is confusing for many in the community to grasp the 2% tax cap. Can we put something on our website to explain what it means and how it is calculated? Yes, there is a sheet to explain but it is complicated. We can put this up for people who feel comfortable trying to decipher this. The next Horizons will have the lead article on this subject. Newsday has also had an article that explains the 2% cap. We hope to publish our calculations on the website when they are final.

People have received their tax bills and are irate because they exceed the 2% and the tax cap wasn’t even in effect.

We are going to Albany to advocate for schools. Our intent is to target areas where we could see relief and are realistic. We recently met with Senator Flanagan and tax cap was one of the things that we discussed.

Community Questions and Comments on the following topics: It is great about the five teachers. Will that reduce class size?

No but you will have two teachers to the same number of students. There will be two full time teachers in these classrooms.

Will self-contained remain the same? Yes. Can we get an estimate on how much we actually saved on the

HTA contract? We can put something together. Am I promised that there will be no bond in the next three years?

We shouldn’t need a bond. We have funded capital in our last three years budget. Additionally we have funded the Capital Reserve Fund which has served as a “savings account” for needed construction projects.

Can you explain the integrated co-teaching change? We have calculated the program assuming that we will have one inclusion class in every grade level in each school.

The integrated co-teaching model is just for elementary? Are there any changes in the middle school program? Mr. Joanne Morgan is working specifically with our middle school teachers as is Dr. Nancy Doda. The changes to the elementary program will benefit the middle school especially in the transition from elementary to middle school.

How are we able to do the Pines sink replacements now and we couldn’t do it before? There are a number of projects that were in the original bond issue that failed. These projects were


postponed until we saved money in our reserve fund. This was one of those projects.

It is fortunate that our students will be able to select from AP and IB. Some of our students will need greater guidance and support to be successful. The students who are taking IB this year will benefit most from additional guidance from trained teachers.

As a parent, I feel that students might struggle. Please keep that in mind when the program begins.

We do need to strengthen our guidance program. Are you reducing 15 TA positions? Yes Regarding the FLES program, is it meeting or exceeding your

expectations? Do you anticipate students will want to stay with Spanish in the middle school? Do you anticipate any possibility of the district undertaking any other languages, Latin or Mandarin for example? Not at this time.

When will we see the line by line budget and when will the Board discuss each increase or decrease?

Will the Board consider smaller classes? The math program is commendable, so good in fact it is a shame

kids have to wait for 3rd grade to be in that program. Thank you for this budget. There are several classes in Forest

Brook that are large. Can you consider adding a teaching assistant or aide for the largest classes?

Superintendent’s Update

Mrs. Kriss mentioned the following topics in her update: We have had a confirmed case of pertussis in the middle school.

We used “shout-out” to notify parents. The resurgence of pertussis has been a trend that we are seeing across the country. If you have a child who exhibits some of the symptoms take them to your doctor.

Congratulations to Ann Macaluso, Josephine Gallarello, Kathy Meehan, Michele Cloke, Mark McLeod and Lynne Cahill who are being recognized at the SCOPE 11th Annual School District Awards Dinner on March 26, 2012.

On February 16, 2012 I, along with Mrs. Richter, Mrs. Mass and Mr. Stucchio met with Senator Flanagan in the first of our legislative lobbying efforts. He gave us more time than we anticipated. We addressed unfunded mandates and issues effecting school districts in the area.

Mrs. Richter wrote to the governor to ask him to meet with us in Albany. Although it is remote, we are trying every avenue to get our message heard.

I will be attending the NYSCOSS Conference/Lobby Day in Albany. As a member of the executive board there will be an opportunity to meet with people outside of our regular realm.


Consent Agenda

Sever Item 9.1A Motion made by Mrs. Lesser, seconded by Mrs. Hodosky as follows: Administrative Matters

B. Comprehensive Educational Plan

BE IT RESOLVED THAT, upon recommendation of the Middle School Leadership Team, the Comprehensive Educational Plan is approved, as per attached.

C. Pursuant to Board Policy 6831, the Board authorizes the purchase of food for the June 22, 2012 Distinguished Alumni Reception, as per attached.

D. Pursuant to Board Policy 6831, the Board authorizes the purchase of food for the April 4, 2012 Superintendent’s Conference Day, as per attached.

E. Pursuant to Board Policy 6831, the Board authorizes the purchase of food for the March 6, 2012 SOAR breakfast, as per attached.

F. Adoption of Policies

1) 2120.2 Voting Procedures- Revised

2) 2210 Board Organizational Meeting- Revised

3) 2230 Appointed Board Officials- Revised

4) 4010 Equivalence of Instructional Staff and Materials- Revised

5) 4316 Physical Education- Revised

6) 5420 Student Health Services- Revised

7) 8635 and 8835-R Information Security Breach and Notification – New

G. Deletion of Policies

1) 2440 Administration in Policy Absence

2) 3111 and 3111-R Recruitment of the Superintendent

3) 3160 Evaluation of Superintendent

4) 4322 Gifted and Talented

Personnel Matters BE IT RESOLVED THAT, upon recommendation of the

Superintendent of Schools, the following personnel actions report be


accepted as per attached.

A. Personnel Action Report - Certified Staff 1) Temporary Employment 2) Retirements/Resignations/Terminations/Leaves of Absence 3) Appointment of Substitutes

B. Personnel Action Report - Civil Service Staff

1) Retirements/Resignations/Terminations/Leaves of Absence

C. Curriculum and Instructional Appointments

1) Additional 2011/12 Coaching Staff (HS) 2) Additional 2011/12 Coaching Staff (MS) 3) Additional 2011/12 Coaching Staff (MS)

Business Matters BE IT RESOLVED THAT, upon recommendation of the

Superintendent of Schools, the following be approved:

A. Special Education Contracts 1) Little Flower Children and Family Services of NY 2) IDEA flow-through SEDCAR contract with Brookville Center for Children’s Services, Inc.

B. Health Service Contracts – Uniondale Union Free School District

C. Other Contracts 1) Classic Coach 2) NYS Supplemental Educational Service Providers

a. ATS Project Success b. Club Z! c. Islip Tutoring d. Kinetic Potential Services e. King’s Kings Resources f. Learner First g. Opportunities Industrialization Center h. Huntington Sylvan

D. Disposal of Obsolete Equipment – Brite Laptop 27100 (Haup. # 014601)

E. Award of Bid

BE IT RESOLVED THAT, based up formal bidding process, the following bids be awarded:

1) Hi-Lume Corporation, Contract No. 1, ceiling


replacement (2011/12 Capital Improvement-SED No.: 58-05-06-03-0-007-019, Bretton Woods Elementary) in the amount of $23,700, as per attached.

2) MMJ Electrical, Inc. Contract No. 2, lighting replacement (2011/12 Capital Improvement – SED No.: 58-05-06-03-0-007-019, Bretton Woods Elementary) in the amount of $25,455, as per attached.

F. BE IT RESOLVED THAT, in addition to depositories approved at the July 12, 2012 organizational meeting, the funds of the District may be deposited in Flushing National Bank.

BE IT FURTHER RESOLVED THAT any idle funds, that is, funds which are not expected to be expended immediately, may, at the discretion of the Superintendent of the District or his designee, be deposited for investment in any of the following banks: Chase, TD Bank, State Bank of LI and Flushing National Bank

BE IT RESOLVED THAT, upon recommendation of the Superintendent of Schools, the following be received:

G. Financial Reports

1) Treasurer's Report – January 2012 2) Appropriations Status Reports– January 2012 3) Revenue Status Reports– January 2012 4) Budget Transfers – January 2012 5) Trial Balance– January 2012 6) Collateralization– January 2012 7) Claims Audit Reports – January 2012 8) Management Response– January 2012 9) Fund Balance – January 2012

10) Investment Report – February 2012 Curriculum and Instruction Matters

BE IT RESOLVED THAT, upon recommendation of the Superintendent of Schools, the following be approved:

A. Field Trips 1) Overnight field trip to Rochester, NY, March 6-9, 2012

for DECA State Career Conference, as per attached. 2) Overnight field trip to Baltimore, MD (change in venue)

for Robotics Convention March 7-10, 2012 (previously approved by the Board on 12/6/11 for Worchester


Polytechnic in Massachusetts.), as per attached. 3) Overnight field trip to Camp Alvernia, August 27-29,

2012 for Natural Helpers training, as per attached.

B. Committee on Special Education Recommendations 1) CSE 2) CPSE 3) 504

Board Discussion:

Page 25 of the Comprehensive Education Plan refers to NCLB, Requirement # 1, is that increase in time for Title I students who did not make AYP? These interventions are for all students.

How do we fund these services? We must use part of our Title I funds to pay for the students who did not make AYP.

A lot of these vendors are not local, why were they selected? They come from a list of agencies willing to participate. Mrs. Fletcher and the teachers associated with these students will be helping parents make selections.

Consent Agenda motion carried by vote of 6-0. Severed Item 9.1A Motion made by Mrs. Mass, seconded by Mr. Schnebel as follows:

Administrative Matters

BE IT RESOLVED, that upon recommendation of the Superintendent of Schools, the following be approved:

A. Memorandum of Agreement with Hauppauge Teachers Association (HTA)

Mrs. Macaluso said she will be abstaining but thanks the Hauppauge Teachers Association for working with our negotiating team to make this happen.

Mrs. Kriss said that quire frequently when administrators and educators get together good things happen. It was through hard work that this agreement was reached. This was good for the community and the children of Hauppauge Schools. Thank you.

Motion carried by vote of 5-0-1. (Mrs. Macaluso abstained.)

Correspondence Mrs. Richter said that the Board received three letters from students,

Samantha Nodar, Lexi Manuel and Samantha Suazo.

Discussion Matters Mrs. Richter said that the Board is required to review the Investment Policy once yearly. The Board chose this meeting as they are also


accepting the annual investment report. There are no recommended revisions at this time.

New Business Mrs. Mass asked if we could send the budget calendar via email blast as the redundant dialer only goes to the student community but email blast is available to the entire community.

Questions and Comments

Community members asked questions or made comments on the following topics:

The student health policy that was discussed by the board in January. It states that if it is reported that a student has a life threatening allergy the district will assemble a team that will be charged with developing an individual health care plan. Who is responsible to set up the team for the student with a health issue? It is generally the school.

If you have a child with a life threatening issue but he/she has an IEP, the parent’s sits with the nurse and teachers. The Board just adopted that policy tonight.

Is that policy effective tomorrow? Yes.

I would like to have a team assemble tomorrow for my child. Will the administrators be aware of the policy? Yes, we will make sure.

Recently some of our school teachers have had extra help before school. There was an issue and music teachers complained because extra help was interfering with chorus and band. Now they are limiting extra help because of those complaints. We are not saying that music doesn’t have value but some accommodation needs to be made so students can get the extra help that I needed.

Mrs. Gallarello said that the problem is that chorus is twice in six days with random extra help for tests were being held in the morning. There were days when 17-19 students were getting up from chorus or band halfway through to go to extra help. It was causing a big disruption in the class.

Do you have adaptive PE in the middle school? Yes, we do when it is dictated in a student’s IEP.

The parent of a handicapped student in Forest Brook said that her child has spoken to other students to explain what it is like to have a disability and that it would be great to have a hands-on experience to sensitize other students. A program like this would lend itself to part of any anti-bullying program as a preventative measure.


Motion to go into executive session to discuss the employment history of a particular staff member at 10:22 p.m., made by Mrs. Hodosky, seconded by Mrs. Lesser carried by vote of 6-0.

The Regular Meeting reconvened at 11:44 p.m.

Motion to adjourn made by Mrs. Macaluso, seconded by Mrs. Mass at 11:45 p.m. carried by vote of 6-0.

Respectfully submitted,

/s/ Linda Ryczak

District Clerk

Item 9.2

Schedules A - C

February 28, 2012

9.2.A CERTIFIED STAFF

IN ACCORDANCE WITH THE PROVISIONS OF SECTION 3013 OF THE EDUCATION LAW, THE SUPERINTENDENT OF SCHOOLS RECOMMENDS ACCEPTANCE OF THE FOLLOWING:

1. Temporary Employment

Tenure Area Certification Education Dates of A ointment Social Studies Perm. Social Studies 7-12 MA 3/05/12 - 6/30/12

Name Position Ellen Robbins Professional Develo ment - Usin Castle Learnin to Individualize Instruction

*Based on 2010/11 salaries; 2011/12 salaries to be determined

2. ResignationlTermination/Leave of Absence/Retirement/Excessed

Name Effective Dates Reason Kim Cutrone 2/17/12 Resi nation

3. Appointment of Substitutes

3.1 The following are appointed, conditioned upon fingerprint clearance, as Substitute Teachers and Substitute Nurses for the 2011-2012 school year at the rate approved by the Board of Education at its Organizational Meeting:

Bates, Kyle Spinks, Jennifer Smith, Gerald

Hours 12

3.2 The following are appointed, conditioned upon fingerprint clearance, as Substitute Teacher Assistants for the 2011-2012 school year at the rate approved by the Board of Education at its Organizational Meeting:

Pereca, Jamie

Board Meeting Date: February 28, 2012 9.2A 1

3.3 Approval of Extended Substitutes:

Please Note: Section 3.3 has been added to the Personnel Action Report for approval of regular sUbstitutes as per the Ancillary Rates Schedule.

• Steven Wade is approved as a regular substitute teacher (.4) effective 3/06/12 through 6/30/12 for Felicia Cono.

Date Submitted to Board of Education: February 28,2012 I 001) ('(\~~~

9.2.A 2

9.2.B CIVIL SERVICE STAFF

IN ACCORDANCE WITH THE PROVISIONS OF THE CIVIL SERVICE LAW, THE SUPERINTENDENT RECOMMENDS ACCEPTANCE OF THE FOLLOWING:

1. RetirementiResignationlTermination/Leave of Absence (LOA)

Name Position Effective Date Reason Brewster Philli s Custodial Worker I 3/01/12 Retirement

Date Submitted to Board of Education: iJ/

February 28, 2012 ~ .

",\ ~ ,,\\\\'

NAME

I T.J. BrockinR

BOARD OF EDUCATION, HAUPPAUGE UNION FREE SCHOOL DISTRICT THE SUPERINTENDENT OF SCHOOLS RECOMMENDS THE APPPOINTMENT OF THE

FOLLOWING COACHING STAFF 2011-2012: SCHOOL POSITION SALARY STARTING

DATE

I HS JV Baseball $6,153.00 I 3/5/2012 I Jennifer Mooney I HS Vars!ty Girls' Spring Track Assistant 6,153.00 I 3/512012

Date submitted to the Board of Education: February 28, 2012

I I

BOARD OF EDUCATION, HAUPPAUGE UNION FREE SCHOOL DISTRICT THE SUPERINTENDENT OF SCHOOLS RECOMMENDS THE APPPOINTMENT OF THE

FOLLOWING COACHING STAFF 2011-2012: NAME SCHOOL POSITION SALARY STARTING

DATE

William Malloy MS 7tn & 8tn Grade Baseball $4,735.00 3/26/2012 Amanda Hemp MS 7tn & 8tn Grade Gymnastics 4,735.00 3/26/2012 Thomas Druckenmiller MS 7tn & 8tn Grade Boys' Lacrosse 4,735.00 3/26/2012 Rob Kinnear MS 7tn & 8tn Grade Boys' Lacrosse 4,735.00 3/26/2012 Lauren Hanlon MS in & 8tn Grade Girls' Lacrosse 4,735.00 3/26/2012 Meagan Osipowich MS 7th & 8th Grade Girls' Lacrosse 4,735.00 3/26/2012 Morgan Milleisen MS ih & 8th Grade Softball 4,735.00 3/26/2012 J esseca Kulesa MS 7tn & 8th Grade Girls' Tennis 4,735.00 3/26/2012 Robert Lingner MS 7tn & 8tn Grade Co-Ed Spring Track 4,735.00 3/26/2012 Erik Clark MS 7m & 8tn Grade Co-Ed Spring Track 4,735.00 3/26/2012 Jennifer Scott MS in & 8tn Grade Co-Ed Swim 4,735.00 3/26/2012 Brandon Modrov MS 7th & 8m Grade Co-Ed Swim 4,735.00 3/2612012

Date submitted to the Board of E February 28, 2012

NAME

Michael Messina Matthew Lichter Christine Loffredo

BOARD OF EDUCATION, HAUPPAUGE UNION FREE SCHOOL DISTRICT THE SUPERINTENDENT OF SCHOOLS ACCEPTS THE RESIGNATION OF THE

FOLLOWING COACHING STAFF 2011-2012:

SCHOOL POSITION SALARY DATE

MS 7th & 8th Grade Wrestlin~ $4,735.00 1123/12 MS th & 8th Grade Wrestling $4,735.00 1123/12 MS 7th & 8th Grade Boys Volleyball $4,735.00 1/23/12

Date submitted to the Board of Education:

Documents

REGULAR MEETING OF THE BOARD OF ... - Hauppauge High …...while adding programs and building on current initiatives. The budget highlights are: $1,278,439 (1.42%) budget to budget