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FINANCIAL SYSTEM ENHANCEMENTSREPORT FUNDAMENTALS

Please select the interactive polling option you would like to use:

From your laptop: Navigate to PollEv.com/chartofaccou508From your cell: Send a text message to 37607 with the message CHARTOFACCOU508

PresenterPresentation NotesWELCOME!Introductions Bo Richardson, Budget Office

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AGENDA

• OBI Key Terms

• Overview of Finance Lookups Dashboard

• Overview of GL General Dashboard

• Overview of Grants General Dashboard

PresenterPresentation NotesReview agenda and give time commitment

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COURSE OBJECTIVES

By the end of this session, you will be able to:

• Login to OBI and navigate to Dashboards

• Recognize the purpose and uses of: • Finance Lookups Dashboard• GL General Dashboard • Grants General Dashboard

• Utilize Dashboard Functionality

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WHAT IS OBI?

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LESSON OBJECTIVES

By the end of this lesson you will be able to:• Define OBI• Differentiate between a Report and a

Dashboard• Recognize the benefits of a Dashboard• Recognize Hierarchy• Login to OBI and navigate to Dashboards

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• Oracle Business Intelligence (OBI) is a web-based reporting tool used to support the campus community’s academic and administrative offices.

• In OBI, you can pull data in a dashboard or in a prebuilt report • View data within OBI• Export the data in a variety of formats for analysis

• Financial data in OBI is refreshed at 1:00 a.m. each day • PeopleSoft is real time

WHAT IS OBI?

PresenterPresentation NotesOBI has been called several things over the years. Currently we do refer to it as “OBI” in our materials and website. OBI financial data is not “live” – it is essentially one day old.PeopleSoft is real time.

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TRANSITION FROM REPORTS TO DASHBOARDS

• OHIO’s previous roll out of OBI was through reports accessed via folders in the catalog

• Reports are static• You must reselect prompts each time

• In June 2017, the most popular HR reports were moved to an HR Dashboard format

• Institutional Research (IR) and the PeopleSoft team have been using dashboards for years

PresenterPresentation NotesThose of you who are used to using OBI are aware that most reporting is done through the reports catalog (left hand side bar with folder/file structure). This will still be available for some reporting needs, but there are many advantages to moving our reporting into Dashboards.

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OBI DASHBOARDS USES

• Leveraged to simplify reporting and access to data for campus• Each dashboard contains multiple dashboard pages (tabs) to meet

the variety of user needs• Developed “tools” to assist in using the new COA

• Cost Center Lookup• Object Lookup• Conversion Lookup

PresenterPresentation NotesSecurity and access are easier to maintain with dashboards.Everything is in one or two placesPrompts are saved as you move through

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ELEMENTS OF A DASHBOARD

1. Dashboard Name2. Dashboard pages used to access different datasets3. Each dashboard has prompts at the top4. Data is displayed at the bottom after Applied5. Export feature appears below data

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3

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PresenterPresentation NotesEach Dashboard includes dashboard pages or tabs that you can use to access different data.Dashboards are dynamicEach dashboard has prompts at the topDisplays data at the bottom

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THE POWER OF DASHBOARDS

• Dashboards are dynamic• Ability to save a customization• Drilldown: blue text indicates a hyperlinked drilldown for

further detail • Breadcrumbs: allow navigation to the previous screens• Export reports and transactional data in a variety of formats

PresenterPresentation NotesDashboards are dynamic – this means you can prompts without having to start over every timeAbility to save a customization – if you regularly use certain prompt selections, you can save themDrilldown: blue text indicates that you can drilldown for further detail Breadcrumbs: allow navigation to the previous screensExport reports and transactional data in a variety of formats

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WHAT IS A HIERARCHY?

• Hierarchies: structure for summarizing segment values.

• Parent values summarize child values for reporting purposes. Values begin with a letter followed by numbers but length varies depending on segment length.

• These can only be used for reporting

• Child values are used for posting transactions and entering budgets and are always numbers, but length varies depending on segment length.

B Level

C Level

CHILD

CHILD

C Level

CHILD

CHILD

A Level

C Level

PresenterPresentation NotesYou all should have seen slide before in other trainings. We have been talking about hierarchies, and today you are going to see where those can be very powerful in reporting.

Values are individual values assigned to a segmentHierarchies is a big word but summarizing for reporting (look at tuition and fees at a high level or drill deeper). Summary data for reporting purposed. Two things to understand: parent values start with a letter and are only used for reporting purposed, never revenue or expense recorded against parent valueChild value: individual value for the segment, that’s what you use to buy things, pay, record revenue. All numbers (digits in a child value) parent value starts with letter and is followed by either numbers or letters.

Parent values are broader segments, allowing roll-up reporting at different levels. Different ways for executives and admins to slice and dice large amounts of data. By planning unit, funding source, etc.Child values are where specific transactions are charged and stored. Ex: Invoice payments, Journal entries, purchases, billingsReports can be run at the parent level or the child level

Each segment has a hierarchy

ORG level c is Equivalent of org level six for those who do reporting (letter to designate each level in hierarchy). D is defined across institution for extension campus (specific asked by institutional leadership to provide visibility into extension campuses) Org numbers helps facilitate

Hierarchies vary depending on the purpose of the segment and how they need to be summarized �How we summarize revenue is different than how we summarize org

You can pull reports at individual segment value (child) or at parent level all the way through hierarchy. HCOM Athens child value or College of Medicine c levelIn funds available today you can pull at org level, in funds available tomorrow you can pull at org level (it’s a little different)

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HOW IS THE HIERARCHY STRUCTURED?

• Executive/University (A and B level) • Planning Unit (C Level)• Extension Campus (D Level)

• If applicable

• Departments (E level)• Organization values

Aviation (E14020)

Russ College of Engineering (C14000)

Aviation (140200)

Planes (140210)

ISE: Industrial Systems Engineering (E14070)

ISE: Industrial Systems Engineering (140700)

CASTLE: Center for Advanced Systems & Transportation

Logistics Eng. (140710)

Other Departments (E14xxx)

Athens Colleges and Schools (B10000)

PresenterPresentation NotesStart with Level c (org level 6 today)

You don’t have to have every level - this is why you don’t see D here. Not everyone has D

Athens colleges B level in Budget

Hierarchy built to allow you to skip levelsThis is a common example of org an hierarchy: Not the entire hierarchy 3 departments that start at the e level.

Only a partial hierarchy,. Level C is where most of campus will begin as it pertains to the planning unitsAs you move down the hierarchy, the data becomes more granular and detailedSub – Depts – can also be described as a Discipline in academic PU’s or an area within administrative units (General accounting and AP are areas within the Controller’s Office). Child Values at the bottom are the only ones where specific business transactions occur, parent values are for reporting onlyYou don’t have to select every level in the hierarchy in order for a report to work, you could select a level C planning unit and then under that skip a D selection and pick a C or and F level if you wanted to see specific spend or revenue

E defines departments, f further breakdown (sub departments) – most planning units have stopped in F.Then child values are individual segment values that recognize rev and charge expenses, that’s where you pt your deposits

This example has c,d,e,f hierarchy for org values

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SEGMENT HIERARCHY EXAMPLESalaries and Wages at the Planning Unit Level: • ORG Level Parent: C14000 ENGINEERING• OBJ Level Parent: C70000 SALARIES & WAGES

PresenterPresentation NotesToday when looking in FAView, you are forced to select a subset of data based on ranges. This requires you to know or memorize individual segment values. By utilizing hierarchies, we are able simply reporting because you can more easily pull entire groups of data without having to know every segment. As a side note, we have worked really hard to get appropriate ranges established in the hierarchies, but should something need moved, it is much easier now because we can rename levels, or move children, without causing a lot of havoc.

In the example on the screen I am running a query where I want to see all of the Russ College of Engineering, but only the salaries and wages. You will also notice as we move through training that we have defaulted an “R” parent on ENT to be Operating. If this is left alone, queries will only return values for our “Operating” entities – most units should be fine using this.

Say, “You don’t have to select Parent Level C.”

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LOGIN TO OBI

• To login to OBI, using Mozilla Firefox, Google Chrome, or Internet Explorer, visit https://www.ohio.edu/finance

• Click the OBI icon

• Enter your OHIO ID and Password

PresenterPresentation NotesWorks with SSO

https://www.ohio.edu/finance

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LESSON SUMMARY• OBI is a web-based reporting tool

• Data can be viewed within OBI or exported for further analysis• Financial data in OBI is refreshed daily at 1:00 a.m.

• Dashboards are dynamic• Save a Customization• Drilldown to view further detail • Breadcrumbs allow navigation back to the summary level• Export data for further analysis

PresenterPresentation NotesFinancial data is refreshed in OBI at 1:00 a.m. each day. PeopleSoft is real time.

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NAVIGATING OBI

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NAVIGATE TO DASHBOARDS

When you login to OBI, click Dashboards (top right corner).

PresenterPresentation NotesSometimes when you log into OBI, the home screen or the catalog screen could appear depending on where you were working last or if you had to clear cookies, etc… to get to DB, click the dropdown for DB under the search bar in the top right of the screen. We are talking about the DB under “Finance and Administration Dashboards”

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OBI FINANCIAL DASHBOARDS & PAGESFinance Lookups

GL Funds Available

Grants Funds Available

Cost Center Lookup

Segment Lookup

Object Lookup

Conversion Lookup

PO Summary

Payments

Equipment Inventory (formerly Fixed Assets)

GL General

GL Funds Available

Income Statement by Org Level

Monthly Income Statement by Org Level

Transaction Export

Cost Center Lookup

Object Lookup

Conversion Lookup

Reports

Grants General

Grants Funds Available

Summary Reports

Expenditure Inquiry (Transaction Export)

Reports

Available to all Faculty & StaffAccess determined by Planning Unit CFAO

Access determined by Planning Unit CFAO

PresenterPresentation NotesDifferent people will have access to different DB. For example, some people will have access to EM or Bursar DB, others will not. That is 100% OKAY.

Access to GL General and Grants General will follow the existing GL and Projects access. All Faculty and Staff will have access to Finance Lookups. NOTE: Some of the Dashboard Pages are on multiple Dashboards.

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FINANCE LOOKUPS DASHBOARD

PresenterPresentation NotesAt this point I am going to jump out of my presentation and begin a live demonstration. If you brought a laptop, you can follow along but due to time constraints I will not be available to help you log in to the system. If you brought your PPT, please follow along as my examples will follow the PPT.

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OBI FINANCIAL DASHBOARDS & PAGESFinance Lookups

GL Funds Available

Grants Funds Available

Cost Center Lookup

Object Lookup

Conversion Lookup

PO Summary

Payments

Equipment Inventory (formerly Fixed Assets)

GL General

GL Funds Available

Income Statement by Org Level

Monthly Income Statement by Org Level

Transaction Export

Cost Center Lookup

Object Lookup

Conversion Lookup

Reports

Grants General

Grants Funds Available

Summary Reports

Expenditure Inquiry (Transaction Export)

Reports

Available to all Faculty & Staff Access determined by Planning Unit CFAO

Access determined by Planning Unit CFAO

PresenterPresentation NotesFirst, we will be looking that the Finance Lookups DB and the 5 of the 8 DB pages within.

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LESSON OBJECTIVES

By the end of this lesson you will be able to recognize the following Finance Lookups Dashboard pages:

• GL Funds Available

• Grants Funds Available

• Object Lookup

• Conversion Lookup

• Cost Center Lookup

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CONVERSION LOOKUP DEFINED• The Conversion Lookup is a crosswalk from the old Chart of

Accounts to the New Chart of Account using any segment value(s) from either old or new.

• One-to-one conversion of the old to new Cost Center.

• The Conversion Lookup identifies whether the old account string mapped to a GL string or a PTA string.

EXAMPLES: Old to new: GL to GL, GL to PTA & Project to PTA, New to Old, and Hierarchy Summaries

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CONVERSION LOOKUP LAYOUT

PresenterPresentation NotesOn the Left, you will find your old Cost Center detailIn the center, you will find the GL dataOn the right, you will see PTA dataChargeable flag is the last column

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CONVERSION LOOKUP – ENTIRE STRING OLD TO NEW• Old Cost Center and Natural Account for Budget Office Admin Salaries• Return two sets of results:

• Cost Center for Budget Office• Appropriate Object Code

PresenterPresentation Notes010-0000-20015-000000000OBJ 119000

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HC EXAMPLE – PROJECT TO PROJECT-TASK-AWARD (PTA)• HC1200002 – Honors Tutorial Funds• In new COA: HC accounts will be internal awards and set up as PTAs

PresenterPresentation NotesExample Projects:The following accounts Projects in GL are converting to PTA in the new chart:Startup (SU)Research Incentive (RI)Research Challenge (RC)Internal Awards (IA)Honors Tutorial (HC)Graduate Student Senate Travel Research Original Work Awards (UN0301901)

Notice that in the results, there is no new CC information except ORG because this is a PTA

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PROJECT-AWARD TO PROJECT-TASK-AWARD• GR007895A: Grant with current task 01• Conversion only shows new ORG (140000) and PTA

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HIEARCHY: NEW SOURCE BY PLANNING UNIT• New Source by Planning Unit

• 100600 PACE for C15000 FINE ARTS

PresenterPresentation NotesThis example shows New to Old. You can select Org Level 6 or Org Level 2. You can also fill all of the old values. Or all of the new values to see where it came from. The more you enter, the narrower the results. You can fill in as many (or a few) prompts as you want.

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NATURAL ACCOUNT PROMPTS• Will only show old NAC and

Description with New Object Code and Description

PresenterPresentation NotesThere are two sets of prompts in case you are doing things in tandem.

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EXPORTING CONVERSION DATA

• Export link at bottom and middle of all dashboard pages

• Various options • Excel will export what is shown on the screen, with

formatting• .CSV will export raw data with additional hidden fields

without formatting

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OBJECT LOOKUP DEFINED• Object Lookup details available Object Codes, their Description and uses. You may

prompt by Object Code or any part of the Description.• If you search for a word in the Description, it will search the parent values.

PresenterPresentation NotesObject Lookup will replace Natural Account Lookup.

Long Description will eventually come back.

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OBJECT LOOKUP• If you enter a word in the Description, it will search the Object Description and all

parent level Object Descriptions.

PresenterPresentation NotesIf you search for a word in the Description, it will search the parent values.

Object Lookup will replace Natural Account Lookup.

Long Description will eventually come back.

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COST CENTER LOOKUP DEFINED • Shows all utilized Cost Centers

• Does NOT show valid Cost Center if it has not been used

• Prompt by Cost Center segment values or any part of the segment Description to see related Cost Center information.

• Cost Center Lookup does not contain financial data.

PresenterPresentation NotesPlug the account verification tool here

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COST CENTER LOOKUP IN USE • SOURCE: 113600• Shows full Cost Center with value and description for every Cost Center where:

• Source = 113600• There has been financial activity

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SEGMENT LOOKUP DEFINED• Segment values list• Choose one segment at a time• Ability to refine results for each segment

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SEGMENT LOOKUP – NOT TIED TO PLANNING UNITS• Entity, Source, Function, Object, Expenditure Type• Ability to refine results based on ranges, descriptions, etc…

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SEGMENT LOOKUP – TIED TO PLANNING UNITS• Organization and Activity• Ability to refine results based on ORG LVL C

PresenterPresentation NotesThe Activity and Organization value set lookup have a prompt for Planning Unit since there are planning unit specific.

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GL FUNDS AVAILABLE DEFINED

• See Cost Center level summary of Income Statement Activity• See Cost Center level summary of Income Statement Activity compared to

Budget• Allows drilldown to financial activity details

• Examples: Specific String, Segment Ranges, Using the Hierarchy Prompts

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FA: SPECIFIC STRING: REVENUE EXPENSE VIEW• Income statement activity for the Cost Center for the chosen Period

PresenterPresentation NotesRemember from the conversion lookup, I found the new cost center for the budget office. I am going to type it in here

Will not auto-fill fields, but you can tabNote: Period and R-Level parent

Show the view selector

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FA: SPECIFIC STRING: REVENUE EXPENSE VIEW

1. Net Activity: Revenue + Expenses + Transfers

2. Beginning Balance: Beginning Fund Balance

3. Ending Balance: Net result for a Cost Center including Fund Balance

1 2 3

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FA SPECIFIC STRING: TRADITIONAL VIEWNet Income statement activity for a Cost Center for a chosen period compared to budget1. Remaining Balance: Budget - YTD Actuals2. Click blue text (Cost Center) to drilldown

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PresenterPresentation NotesDrilldown is available in the Revenue Expense View and the Traditional View

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FA SPECIFIC STRING: DRILL TO COST CENTER INCOME STATEMENTIncome Statement for Cost Center1. Drilldown to transaction level

detail by clicking blue text2. Use breadcrumbs to navigate back

1

2

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FA: OBJECT SUMMARY• View Encumbrances at Object Level• Drilldown to transaction detail by Object by clicking blue text (Object)• Drilldown to the transaction detail for whole Cost Center by clicking blue text (Cost Center)

PresenterPresentation NotesExplain the PEDS drilldownWill not show this here, but you can drill to PEDS data if you have access to the HR DB in OBIYou can see who is making up salaries and wages for a given month

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TRANSACTION DETAILS

1. Account – Will take user to PEDS data (with permission)2. JE Header Name – Will take user to JE

1 2

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FA: COST CENTER BY ORG RANGE• Can use ranges in any prompt on the left• ORG: 11000-11999 (College of Business) Range• Ability to use the Hierarchies

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FA: HIERARCHY BY PLANNING UNIT• ORG Hierarchy: C11000 Business• Returns same results as using range

PresenterPresentation NotesShow the combination of prompt use, do not need to have the left one filled out, but it makes using the right one easier

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GRANTS FUNDS AVAILABLE DEFINED• Grants Funds Available shows totals by Project, Task and Award (PTA)

combination with drilldowns to Project and Award summaries with additional drilldowns to transaction detail.

• Period is required• Multiple combination options • Drilldown by Project, Task or Award for more details

• Examples: PTA by Project Member, Project with multiple Task Organizations, Project with multiple awards, Utilizing Task ORG Hierarchy

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GRANTS FUNDS AVAILABLE

PresenterPresentation Notes

REVENUE ITD – revenue recon on expense in order to generate invoice

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GRANTS FA: RESULTS• Provides “snapshot” of funds available by PTA for the individual/department.• PTA Start and PTA End – identify the valid expenditure item dates for that PTA• PTA Chargeable – identifies if the PTA is currently able to be charged • Ability to drilldown to Project, Task or Award detail by Expenditure Category

PresenterPresentation NotesBefore I start drilling into the details, I want to show all of some other uses for this report

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GRANTS FA: PROJECT MEMBER• Award/Project Member: Person assigned to ANY role for a project

PresenterPresentation NotesUse Mike as my example. This will pull every PTA where Mike has a role. I am going to show you how to use “Search” on the dropdown prompt.

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SAVING CUSTOM PROMPTS• Ability to save prompts in OBI Dashboards• Period will save as well, and will need to be changed

PresenterPresentation NotesThis is a great way to utilize the ability to save custom prompts. Can do this in ANY OBI DB. Period will save as well.

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GRANTS FA: SINGLE PROJECT WITH MULTIPLE TASK ORGANIZATION• Search for GQ0018638 in Conversion Lookup• PTA Project Value: 11319• Single Project has two Task ORGs

PresenterPresentation NotesI am going to go back over to the Conversion Lookup because I know I used to have a project “GQ0018638”. I find that this new PTA has a project of 11319.

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GRANTS FA: SINGLE PROJECT WITH MULTIPLE AWARDS• PTA Project Value: 11568• Single Project has two Awards

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GRANTS FA: UTILIZING TASK ORG HIERARCHY• Task ORG Parent Level = C• Task ORG Parent #/Desc = C14000 ENGINEERING• Will return every PTA where the Task ORG is under Engineering

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GRANTS FA: UTILIZING TASK ORG HIERARCHY

• Task ORG Parent Level = E• Task ORG Parent #/Desc = E14050 EECS: ELECTRICAL ENGINEERING AND

COMPUTER SCIENCE• Will return every PTA where the Task ORG is EECS: ELECTRICAL

ENGINEERING AND COMPUTER SCIENCE

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GRANTS FA: DRILLDOWN FROM PROJECT• Will return expenditure detail for every Task and Award for the selected Project

PresenterPresentation NotesIn this example, we will drill-down by Project.

I am going to go back to my very first PTA which was Project 11248 “Lights” And I am going to drill on “Project”

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GRANTS FA: DRILLDOWN EXPENDITURE CATEGORY

PresenterPresentation NotesThis is the drill-down for Subcontracts.

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GRANTS FA: DRILLDOWN FROM TASK OR AWARD

• Will return same expenditure detail, but only for selected Task or Award

• Ability to drilldown on Expenditure Category for additional detail

PresenterPresentation NotesIf I use my breadcrumbs, I can go back to the Grants FA view and I see that I can drill on tasks or award

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OTHER DASHBOARD PAGES INCLUDE

• PO Summary• Details Purchase Order (PO) and their associated Invoices• View Information about PO and payment

• Payments• Details for payments made to suppliers

• Equipment Inventory (formerly Fixed Assets)• Details University fixed assets

PresenterPresentation NotesSummarize uses

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LESSON SUMMARY

• Finance Lookups are available to all faculty and staff• Finance Lookups contains multiple Dashboard Pages

• Conversion Tools• Conversion Lookup• Object Lookup• Cost Center Lookup

• Funds Available (GL and Grant)• Current finance dashboards will still exist

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GL GENERAL DASHBOARDAVAILABLE AT GO LIVE

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LESSON OBJECTIVESBy the end of this lesson you will be able to recognize the following GL Dashboard pages:• Income Statement by Org Level• Monthly Income Statement by Org Level• Transaction Export

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OBI FINANCIAL DASHBOARDS & PAGESFinance Lookups

GL Funds Available

Grants Funds Available

Cost Center Lookup

Object Lookup

Conversion Lookup

PO Summary

Payments

Equipment Inventory (formerly Fixed Assets)

GL General

GL Funds Available

Income Statement by Org Level

Monthly Income Statement by Org Level

Transaction Export

Cost Center Lookup

Object Lookup

Conversion Lookup

Reports

Grants General

Grants Funds Available

Summary Reports

Expenditure Inquiry (Transaction Export)

Reports

Available to all Faculty & Staff Access determined by Planning Unit CFAO

Access determined by Planning Unit CFAO

PresenterPresentation NotesWe are now going to move to the GL General DB. There are multiple pages in this DB, and we have already. We already covered 4 of them, so we are going to discuss the remaining 3. Access to this DB is determined by the CFAO of you planning unit

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INCOME STATEMENT BY ORG LEVEL

• Ability to use the same prompts as the GL Funds Available

• Returns the annual income statement activity as of the selected period

PresenterPresentation NotesThis is the actual income statement that you are used to seeing.Need to discuss the custom export option here

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INCOME STATEMENT BY ORG LEVEL• By changing the view selector, it allows you to expand to lower level parents

PresenterPresentation NotesBy changing the view selector, it allows you to expand to lower level parents.

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MONTHLY INCOME STATEMENT BY ORG LEVEL• Ability to use the same prompts as the GL Funds Available• Returns the Current Budget, Total Actuals, and Monthly Income Statements

PresenterPresentation NotesYou can use the view selector, but we do not advise it because some reports will get too big.

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TRANSACTION EXPORT• Shows transaction level detail based on selected prompts• Same prompts as GL Funds Available and Income Statements• Ability to drilldown to PEDS (with permission)• Additional Prompts:

• Examples: Transactions for ORG and OBJ, Transactions by Description, Transactions by Vendor Name

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TRANSACTION EXPORT: ORG & OBJ COMBINATION• ORG Parent #/Desc: C15000 FINE ARTS• OBJ Parent #/Desc: B71000 SUPPLIES AND SERVICES• Returns transactions separated by Period and Cost Center

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TRANSACTION EXPORT: DESCRIPTION• Keep prior prompts• Description contains any: Bobcat Depot• Returns transactions where Description contains the words “Bobcat Depot”

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TRANSACTION EXPORT: VENDOR NAME• Keep prior prompts• Vendor Name contains any: Office Depot• Returns transactions where Vendor Name has OFFICE DEPOT

PresenterPresentation NotesNote on capitalization

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TRANSACTION EXPORT: EXPORTING OPTIONS

• Users can export data in various ways• PDF and Excel

• Export will look just like the screen (formatting and layout)• .CSV

• Raw data for further analysis• Removes formatting

PresenterPresentation NotesNote about .csv file saving

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LESSON SUMMARY

• GL General Dashboard access is determined by Planning Unit CFAO• Income Statement by Org Level

• Returns the YTD Actual Activity • Monthly Income Statement by Org Level

• Returns the Current Budget, Total Actuals, and Monthly Income Statements• Transaction Export

• Shows transaction level detail based on selected prompts• Ability to drilldown to PEDS (with permission)

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GRANTS GENERALDASHBOARDSAVAILABLE AT GO LIVE

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LESSON OBJECTIVESBy the end of this lesson you will be able to recognize and access the following Grants General Dashboard pages:• Summary Reports• Expenditure Inquiry (Transaction Export)

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OBI FINANCIAL DASHBOARDS & PAGESFinance Lookups

GL Funds Available

Grants Funds Available

Cost Center Lookup

Object Lookup

Conversion Lookup

PO Summary

Payments

Equipment Inventory (formerly Fixed Assets)

GL General

GL Funds Available

Income Statement by Org Level

Monthly Income Statement by Org Level

Transaction Export

Cost Center Lookup

Object Lookup

Conversion Lookup

Reports

Grants General

Grants Funds Available

Summary Reports

Expenditure Inquiry (Transaction Export)

Reports

Available to all Faculty & Staff Access determined by Planning Unit CFAO

Access determined by Planning Unit CFAO

PresenterPresentation NotesAlready covered grants FA. Going to look a the other two. Access determined by Unit CFAO

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EXPENDITURE INQUIRY• No required prompts

• Will return every transaction that meets the selected criteria

• Designed for exporting (no drilldown)

PresenterPresentation NotesThis report is designed to be exported with excel or .csvI’m only going to put in 1 criteria – project 11248

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SUMMARY REPORTS• Gives Budget to Actual Report for PTA• Ability to drilldown to details by Expenditure Category, but no further

• Use Grants Funds Available if expenditure type detail is needed

PresenterPresentation NotesCommitment are encumbered fundsREVENUE FYTD should = Expense ITDIA – may not match

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LESSON SUMMARY

• Grants General Dashboard access is determined by Planning Unit CFAO

• Summary Reports• Budget to Actual Report for PTA• Drilldown to Expenditure Category

• Expenditure Inquiry (Transaction Export)• Will return every transaction that meets the selected criteria• Designed for exporting (no drilldown)

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OBI FINANCIAL DASHBOARDS & PAGESFinance Lookups

GL Funds Available

Grants Funds Available

Cost Center Lookup

Object Lookup

Conversion Lookup

PO Summary

Payments

Equipment Inventory (formerly Fixed Assets)

GL General

GL Funds Available

Income Statement by Org Level

Monthly Income Statement by Org Level

Transaction Export

Cost Center Lookup

Object Lookup

Conversion Lookup

Reports

Grants General

Grants Funds Available

Summary Reports

Expenditure Inquiry (Transaction Export)

Reports

Available to all Faculty & Staff Access determined by Planning Unit CFAO

Access determined by Planning Unit CFAO

PresenterPresentation NotesRecap the Dashboard pages…

Different people will have access to different DB. For example, some people will have access to EM or Bursar DB, others will not. That is 100% OKAY.

Access to GL General and Grants General will follow the existing GL and Projects access. All Faculty and Staff will have access to Finance Lookups. NOTE: Some of the Dashboard Pages are on multiple Dashboards.

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QUESTIONS?

• Regarding Oracle Business Intelligence (OBI) contact Finance Customer Care Center, 740-597-6446 or financecustomercare@ohio.edu

• Training materials are available at: https://www.ohio.edu/finance/systems/oracle-business-intelligence

PresenterPresentation NotesFor questions, user’s first point of contact is their CFAO and/or Change Network representative. Additional questions should be routed through Finance Customer Care Center.

mailto:financecustomercare@ohio.eduhttps://www.ohio.edu/finance/systems/oracle-business-intelligence

Financial system enhancements�Report fundamentalsAgendaCourse ObjectivesWhat is OBI?Lesson ObjectivesWhat is OBI?Transition from Reports to DashboardsOBI Dashboards UsesElements of a DashboardThe Power of DashboardsWHAT IS A HIERARCHY?HOW IS THE HIERARCHY STRUCTURED?Segment Hierarchy ExampleLogIn to OBILesson SummaryNavigating OBINavigate to DashboardsOBI Financial Dashboards & PagesFinance Lookups DashboardOBI Financial Dashboards & PagesLesson ObjectivesConversion Lookup DefinedConversion Lookup LayoutConversion Lookup – Entire String Old to NewHC example – project to Project-task-award (pTA)Project-Award to Project-Task-AwardHIEARCHY: New Source by Planning UnitNatural Account PromptsExporting Conversion DataObject Lookup DEFINEDObject LookupCost Center Lookup defined Cost Center Lookup in USE Segment Lookup definedSegment lookup – not tied to planning unitsSegment lookup – tied to planning unitsGL FUNDS AVAILABLE DEFINEDFA: Specific string: Revenue Expense ViewFA: Specific string: Revenue Expense ViewFA Specific string: Traditional ViewFA Specific string: Drill to Cost Center Income StatementFA: Object SummaryTransaction detailsFA: Cost Center by ORG RangeFA: Hierarchy BY Planning Unitgrants FUNDS AVAILABLE DEFINEDGrants Funds AvailableGrants FA: ResultsGrants FA: Project Membersaving custom promptsGrants FA: Single project with Multiple Task OrganizationGrants FA: Single project with Multiple awardsGrants FA: Utilizing task org hierarchyGrants FA: Utilizing task org hierarchyGrants fA: drilldown from projectGrants fA: drilldown expenditure categoryGrants fA: drilldown from task or awardOther Dashboard Pages IncludeLesson SummaryGL General Dashboard�Available at go liveLesson ObjectivesOBI Financial Dashboards & PagesIncome Statement by Org LevelIncome Statement by Org LevelMonthly Income Statement by Org LevelTransaction ExportTransaction Export: ORG & OBJ CombinationTransaction Export: DescriptionTransaction Export: vendor nameTransaction export: exporting optionsLesson SummaryGrants General�Dashboards�Available at go liveLesson ObjectivesOBI Financial Dashboards & PagesExpenditure InquirySummary ReportsLesson SummaryOBI Financial Dashboards & PagesQuestions?