REQUEST FOR ARCHITECTURAL & ENGINEERING PRE-PLANNING SERVICES

University Centers Renovation 2009-2011

December 2007

Project No. 07J1M

TABLE OF CONTENTS PAGE Scope of Services................................................................................................................. 1 Scope of Services not Provided ........................................................................................... 2 Deliverables .......................................................................................................................... 2 Project Schedule................................................................................................................... 3 University of Wisconsin Contacts ......................................................................................... 3 Letter of Interest Submittal Requirements............................................................................ 3 Project Background and Purpose ........................................................................................ 3 Project Description................................................................................................................ 4 Preliminary Maximum Project Budget .................................................................................. 5 Space Tabulation.................................................................................................................. 5 Memorial Student Center Requirements.............................................................................. 6 Merle M. Price Commons Requirements ............................................................................. 8 Special Requirements ........................................................................................................10 Facility Condition Report ....................................................................................................11 Sustainability Requirements...............................................................................................11 Appendix A: Campus Plan .................................................................................................12 Appendix B: Memorial Student Center Floor Plans ...........................................................13 Merle M. Price Commons Floor Plans ..............................................................................16

Scope of Services The consulting team is being asked to conduct pre-planning for improvements to the University Centers: Memorial Student Center and Merle Price Commons. UW-Stout is requesting that up to three (3) options of different scopes and costs be developed, with no option exceeding a project cost of project cost of $15 million. The $15 million budget is based on the maximum amount that is believed to be acceptable to students, who must support a fee increase that would fund the project. The document that the consultant produces will be used to articulate the project scope (program summary, functional block diagrams, budget and schedule) and to seek student approval for funding. After funding is obtained, the document will then be used as a basis to design the project and implement construction. The pre-planning information may also be used to coordinate other projects that could be affected by this project, or to request and implement other projects that may be necessary to support this project. The consultant team should have experience in the design of higher education student center/student union projects. Well-qualified teams will have specific experience in the renovation of student centers. The consultant team should provide for up to three (3) options: • Program Summary Statements • Project Budgets • Project Schedules • Analysis and recommendations for siting and utility needs • Development of block diagrams indicating functional areas, floor plates and building

massing. • Identification of special considerations that will affect budgets, schedules, designs or

approvals. The consulting team should have specialized expertise in food service, including expertise in the retailing and merchandizing of food operations. Experience in sustainable design, including familiarity with use of the LEED™ rating system, is highly desirable. The consultant team should have experience in working with a diverse constituency in a highly interactive design process. Provide the following services and deliverables: • Working with users, develop a summary program statement that encompasses

identified needs, including space tabulations and basic functional requirements for spaces.

• Using the summary program statement, provide a functional analysis of building program components and develop up to three (3) options of different magnitudes of scopes and costs, up to a $15 million project cost. Develop block diagrams for each option that includes floor plans of functional components and massing diagrams. Provide summary program statements for each option. Develop phasing scenarios for each option that best meets the needs of this project.

• Working with users, perform a site analysis of alternative sites identified in this document, and develop a concept site plan of the site recommended as part of this analysis. Include all parking, vehicular access and pedestrian access necessary to serve this building.

• Working with users, identify any zoning or permitting actions that will be necessary to implement the projects.

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• Working with UW System Administration, verify the type of Environmental Impact Assessment (EIA) or Environmental Impact Statement (EIS) that will be required for project implementation.

• Working with information provided by the institution and/or local utilities, perform an analysis of utilities necessary to serve this project. The analysis should include system capacity of existing utilities, location of existing utilities, and extensions to and upgrades of existing utilities necessary to serve this project. Provide a recommendation of utility routing to serve this project.

• Working with information in this document and with users, identify and record any special design issues that will impact the design of this project, and provide recommendations that address these issues.

• Working with information in this document and with users, survey and evaluate the existing building areas, utilities infrastructure and equipment, code compliance, and produce a Facility Condition Report for both buildings.

• Develop a project schedule for each option that is based on the design and program information, and information provided by the stakeholders.

• Develop a project budget estimate for each option that includes construction costs and related project costs as determined by the university and DSF. Provide benchmark data and/or other data that supports the recommended budget estimate.

• Using DSF sustainability guidelines, work with users to develop a list of sustainable design practices that are appropriate for further analysis and development during design and implementation of this project.

• Develop vignettes or similar conceptual sketches that illustrate character/aesthetic changes to key building areas that might be achieved through remodeling work. These sketches will be used for promotional purposes.

Scope of Services not Provided The following services will not be included in the scope of services: • Hazardous materials survey and testing will be contracted separately • Site surveys or geotechnical soils testing will be a reimbursable expense • EIA or EIS will be contracted in the future when the project is implemented.

Deliverables The following deliverables will be required for this project: • Eighteen (18) bound color copies 8-1/2” x 11” of the Pre-Planning report.

Diagrams may either be 8-1/2” x 11”, or 11” x 17”, folded within the bound report. • Six (6) bound copies of the Facilities Condition Report. • Two (2) CD’s of the electronic version of both the Pre-Planning Report and the

Facilities Condition Report in PDF format. The electronic version should be capable of being printed either in color, or in black and white, with full graphic clarity in either format.

• One (1) presentation of the pre-planning report to the University Centers Building Planning Committee

• One (1) presentation of the pre-planning report to the Vice Chancellor of Administrative and Student Life Services and Assistant Vice Chancellor of Student Life Services

• One (1) presentation of the pre-planning report to the Stout Student Association (SSA).

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• Two (2) open forum presentations of the pre-planning report to the UW-Stout campus community.

Project Schedule • Consultant Selection for pre-planning 1/08 • Begin pre-planning work 3/08 • 5/08 • Draft pre-planning document submittal 8/08 • Final pre-planning document complete 10/08 • Stout Student Association approval 11/08 • Final submittal for 09-11 capital budget request 2/09

Contacts UW - Stout George Acker (715) 232-5314 ackerg@uwstout.edu UW - System Admin. Jeff Kosloske (608) 263-4417 jkosloske@uwsa.edu Letter-of-Interest Submittal Requirements The letter-of-interest submitted by the consultant team should include the following information: • A listing of all firms who will be sub-consultants to the prime consultant, and services

that each sub-consultant will be providing. At a minimum, identification of consultants for the following areas of expertise will be required: - architectural design - facilities programming - MEP design, including telecommunications - audio/visual systems design - site planning and landscape design - civil engineering design including transportation - sustainable design - food service space planning - retail space planning - cost estimating

• A listing of key staffers for the consultant and sub-consultants, roles of each key staffer, and a biography/resume for each key staffer.

• A listing of student union/center project experience that includes programming, planning and design of food service facilities, retail spaces, and technology-equipped conference/meeting rooms.

Project Background and Purpose The Memorial Student Center (MSC) was constructed in 1985. It houses several dining venues, bookstore, recreational, conference/meeting rooms and administrative/student organization areas. In 1994 an area that was left unfinished in the original construction was completed to house student organizations and flexible meeting and lounge spaces. The Merle M. Price Commons (PC) was constructed in 1967. It houses the main dining facility for residents on main campus, and student life administrative office areas. It also houses meeting and conference facilities, which are scheduled and operated in conjunction with the MSC. n 1989, a remodeling of the Commons enclosed an outdoor patio on first floor for additional office and meeting rooms; added a passenger elevator;

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replaced deteriorating windows; added public restrooms, and addressed infrastructure issues on the second floor. In 2007, unfinished space on the first floor was converted to offices. Asbestos abatement, MEP infrastructure renovation and programmatic remodeling of most of the second floor will be addressed in a remodeling project scheduled for summer 2009 construction. In 2001, H. David Porter Associates, specializing in college food service, was hired to conduct extensive market research on the campus and develop a master plan for dining service facilities in the MSC and Price Commons. This report will be made available to the selected consultant. In fall 2006, Brailsford & Dunlavey completed a Needs Assessment and Programming Feasibility Study for redevelopment of the Memorial Student Center and the first floor of the Merle M. Price Commons. The findings and recommendations of this report will be the foundation of planning work. The report will be provided to the selected consultant. Project Description The Memorial Student Center contains 59,296 ASF/94,054 GSF on three floors. The first floor of 28,376 ASF provides a convenience store/ grab-and-go food service venue (The Pawn), Underground (billiards, bowling, and lounge), bookstore, lounges (Huff’s), Student Organization Center (SOC) offices, student newspaper (The Stoutonia), conference/meeting space and building support areas. The second floor of 30,628 ASF NSF provides retail food service venues (Grandview Terrace and Heritage Café), kitchen, administrative offices, service desk, lounges, conference/meeting space (Great Hall, Ballrooms A, B and C) and building support areas. The third floor provides building mechanical equipment and support space. The intended outcome of this project will address the needs for space reallocation and redesign for efficiencies of food service, retail, event and meeting space, social lounge space, student organization space. Aesthetically, both buildings require upgrades to reflect the improvements in services and to attract more traffic. Dining service trends require an updated service style and customer amenities. The potential scope of work in the Memorial Student Center includes: • Upgrading of MEP systems to meet current codes and DSF design standards,

including the possible addition of an automatic sprinkler system. • Renovation and/or relocation of food service venues (Grandview Terrace, The Pawn,

Heritage Café) • Relocation of student organization and government functions • Upgrading of architectural finishes and increase natural light

• Additional student lounge space • Additional meeting space • Expansion and/or relocation of existing bookstore • Expansion and/or relocation of service desk • Upgrading of building entrances • Upgrading of public restrooms

The scope of work in the Memorial Student Center does not include: • Renovation and/or relocation of the central kitchen on the second floor, although

some minor remodeling may be necessary to support food service areas.

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• Renovation of the Great Hall and Ballrooms A, B and C The Merle M. Price Commons contains 44,869 ASF/66,072 GSF on three floors. The basement floor of 1,816 ASF provides laundry, mechanical, electrical, storage, recycling, waste disposal and receiving functions. The first floor of 14,961 ASF provides facilities for Student Life Services (SLS) administration, University Housing, Campus Card, meeting and building support areas. The second floor of 28,092 ASF provides facilities for University Dining Services including kitchen, coolers, freezers, dishwashing, dining, office and building support space. The potential scope of work in the Merle M. Price Commons includes: • Upgrading of associated HVAC, electrical, plumbing, telecommunications and fire

alarm systems on the basement and first floors • Additional student lounge space • Additional meeting space • Creation of a convenience store (C-store) • Upgrading of building entrances • Upgrading of architectural finishes • Upgrading of public restrooms • Relocation of administrative offices

The scope of work in the Merle M. Price Commons does not include: • Renovation or remodeling of the University Housing office area • Renovation or remodeling of the second floor

Preliminary Maximum Project Budget

Construction (including demolition) $11,500,000 Contingency (10%) 1,150,000 A/E Design & other fees 978,000 DSF Management (4%) 506,000 Movable & Special Equipment 828,600 Percent for Art (.25% of total project cost) 37,400 Estimated Total Project Cost $15,000,000

Space Tabulation An existing space inventory of both the Memorial Student Center and Merle M. Price Commons will be made available to the successful consultant.

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Memorial Student Center Requirements

Site • The facility sits approximately forty-five degrees off center to the building site. The

four main entrances have artwork and sidewalk entrances which are tied to the main campus perimeter sidewalks and city streets. The city streets are located north (10th avenue) and west (3rd Street East) of the facility. Three of the four entrances are depressed below grade. The landscaping retaining walls are either precast concrete or timber type

• A pedestrian mall is located to the east of the facility. • Access to the building loading dock is from 3rd Street East at the southwest corner of

the facility. • There are no underground storage tanks on the site. • There is no known contamination on the site.

Architectural • The foundation is placed on pilings. Each footing column has a footing cap over

pilings. The major elements are supported on 45-ton capacity piling. The structure consists of a precast double tee structure with a 4” topping or 30” x 30” waffle slab with a 2.5” topping, both with concrete columns in addition to concrete beams. Slab-on-grade concrete on the first floor. The standing seam metal roof has a structural steel framing system. The structure is in good condition.

• The current building is not historic and is not listed on national, state or local registers or inventories.

• Accessibility for those with disabilities met standards at the time of construction. • Most interior finishes date to the time of original construction.

Health & Safety, Hazardous Materials There are no known hazardous building materials in this building.

Plumbing and Fire Protection • The building plumbing system includes domestic hot and cold water, fire protection

via hose cabinets or kitchen hoods, compressed air, and natural gas. • 10” sanitary sewer with ejector pumps, 8” storm sewer, and 4” water main enter the

building on the west side feed from 3rd Street East. City water pressure approximately runs between 90-105 lbs. Building water pressure is 55 lbs.

• The 2” natural gas is supplied from Xcel Energy entering the building from west side at the southwest corner of the building.

• The building currently has a 2” fire protection supply feeding fire hose cabinets within the facility.

• The building has two (2) water softeners which serve the entire facility and three (3) electric water heaters and storage tanks. Replacement of the electric water heaters with more energy-efficient gas-fired units should be investigated.

Heating, Ventilating and Air Conditioning (HVAC) • The building air supply system is a VAV system served by eleven (11) air handling

units, each with heating and cooling coils. The ductwork should be evaluated for repair or replacement. The facility also has unit ventilators, hot water convectors and cabinet hot water unit heaters. Fin tube hot water perimeter heat is throughout the

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facility. Thirty two (32) exhaust fans, six (6) return exhaust fans, and three (3) relief hoods. There are ten (10) kitchen hoods in the facility.

• The campus provides 8” HP steam and 4” condensate to the pit at the southwest corner of the building. From the pit, a ductbank consisting of 3” steam and 1 ½” condensate main supplies steam to the building at 100 psi.

• Two (2) natural gas steam boilers at 1.2M BTU’s capacity provide back-up steam during summer central heating plant steam shut-down.

• At this time, the building has its own 150-ton chiller. A recent project has added sufficient chilled water capacity at the central heating plant to serve the Memorial Student Center. A future project will extend chilled water piping to the Memorial Student Center and at that time the 150 ton chiller will be removed. A future project is in planning to provide chilled water from the campus central chiller water plant.

• The facility is served by a Johnson Controls Metasys building automation system, which was upgraded in the 1990’s. The automation system is connected to the General Services Building via the campus fiber optic backbone. The building system needs to be upgraded with DDC controls and all HVAC equipment should be connected and controlled by this system. It is anticipated that any areas/systems that are remodeled will be upgraded to DDC controls. In addition, the feasibility and cost of upgrading other areas/systems of the building should be investigated.

Electrical • The building is served by the campus electrical primary distribution system. The

4160 volt primary distribution system is fed from the main switchgear located adjacent to the heating plant located two blocks northeast of Price Commons. Feeder number two provides service to this building, Vocational Rehabilitation, McCalmont Hall, Froggatt Hall, Antrim Hall and Curran-Kranzusch-Tustison-Oetting residence halls. Power and signal manholes and duct bank are located on the southwest side of the building.

• The facility service contains a medium voltage switch, transformer and metering. A 500/750 kVA, 208/120 volt transformer and 3000 A switchboard serves this facility. The 5kV switch, transformer and 3000A switchboard are original to building construction and should be evaluated for replacement or upgrade to serve additional loads.

• Lighting systems in general are fluorescent fixtures that have been retrofitted to T8 lamps with electronic ballasts. Incandescent lamps are used in some areas for down lighting and track lighting. Lighting systems in renovated areas shall be as energy efficient as possible.

• The emergency generator is a 55 KW, three phase 60 cycle, 120/208 volts. It is original to the facility and fueled by natural gas. This unit should be evaluated for condition and capacity and may require upgrading or replacement to provide adequate coverage of equipment and life safety systems.

• The fire alarm system was upgraded in 1996. The project provided a multi-zone, low voltage, solid state control panel; pull stations; and audio/visual signal devices. The control panel is connected to the campus automation system and reports trouble and alarm status to the head-end located in the General Service Building. This project should replace the fire alarm system components throughout the facility.

• The facility also has card access for some of its exterior doors.

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Telecommunications • The campus fiber optic backbone extends from the head-end equipment located in

Millennium Hall through the campus underground signal distribution system into the building from the north. The system is a combination of Category 3 and Category 5. This facility should be upgraded to the campus standard.

• Video coaxial cable is installed in the building and is head-ended in Millennium Hall. This system is functional and should be extended as needed.

• The campus central clock is manufactured by American Time and Signal and is located in the General Services Building. A 120 volt AC signal is distributed to each building from this facility. This clock system is functional and should be extended as needed.

• The public address/intercom/music distribution/sound system is functional and should be upgraded.

Merle M. Price Commons Requirements

Site • Vegetation, trees or other plantings must be protected and preserved. The building

has elm trees which are located on the pedestrian mall to the east and south which require protection of trees and root systems.

• State Highway 25 is adjacent to the facility on the west. Access to the building loading dock is from Highway 25 at the southwest corner of the facility. There is a building patio that is located above the building loading dock receiving area. This structure is a membrane roof with patio pavers.

• There are no underground storage tanks on the site. • There is no known contamination on the site.

Architectural • The above-grade structure consists of steel frame that is either encased in concrete

or has sprayed-on fireproofing. The second floor structure consists of a 5” poured concrete slab, air gap, and steel deck with a 3” topping upon it. The air gap originally served as an air distribution system for providing air to the dinning areas but it has been abandoned in place. The walls are concrete masonry. The structure is in good condition.

• The steps of the Sunken Lounge originally extended the length of the space but have been covered except for a narrow entrance. Railings were installed around the perimeter of the Sunken Lounge for safety purposes.

• The current building is not historic and is not listed on national, state or local registers or inventories.

Health & Safety, Hazardous Materials Merle M. Price Commons had a Wisconsin Asbestos and Lead Management System (WALMS) survey conducted in May 2005. This is a comprehensive environmental building scan that documents asbestos and lead containing materials within the building. There are asbestos-containing materials (ACM) throughout the building, such as various thermal pipe insulations, floor tile, ceiling tile and mastic. Although most of these either have been or will soon be abated, small amounts of asbestos-containing materials remain on the first floor

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Plumbing and Fire Protection • The building plumbing system includes domestic hot and cold water, compressed air,

and natural gas. • 6” sanitary sewer, 10” storm sewer, and 4” water main enter the building on the west

side with the city mains running in Highway 25. The building’s grease interceptor located on the northwest exterior of the building is original and should be updated. City water pressure runs between 90-105 lbs.

• The 4 “ natural gas is supplied from Xcel Energy entering the building from the west at the northwest corner of the building with the capability of providing 900,000 BTU’s. Seventy-five to eighty percent of this capacity is currently being used.

• The building does not provide a fire protection sprinkler system except in specific kitchen areas located at the hoods on the second floor. It is not anticipated that an automatic sprinkler system will be added to the building.

Heating, Ventilating and Air Conditioning (HVAC) • The air supply system is a multi-zone constant volume system with no terminal

reheats. The air handlers, air ductwork, multiple exhaust fans and ductwork are of original construction (1967) and should be replaced.

• The campus 3” steam and 1 ½” condensate main distribution system supply the steam to the building at 100 psi. The building steam and condensate is fed from a steam pit located northeast of the building in pit #22.

• The building has its own chiller that serves this facility at this time. A recent project has added sufficient chilled water capacity at the central heating plant to serve Price Commons. A future project will extend chilled water piping to Price Commons and at that time the existing chiller will be removed.

• The facility is served by a Johnson Controls Metasys building automation system, which was upgraded in the 1990’s. The automation system is connected to the General Services Building via the campus fiber optic backbone. The building system needs to be upgraded with DDC controls and all HVAC equipment should be connected and controlled by this system. . All areas/systems that are remodeled will be upgraded to DDC controls. A future project will upgrade remaining areas/ systems to DDC controls

Electrical • The building is served by the campus electrical primary distribution system. The

4160 volt primary distribution system is fed from the main switchgear located adjacent to the Heating Plant located three blocks northeast of Price Commons. Feeder number three provides service to Price Commons, North Hall, South Hall, General Services, University Services, Administration and Harvey Hall. Ductbank with power and signal manholes are located northeast of the building.

• The facility service consists of a medium voltage switch, transformer and switchboard. A 500 kVA, 208Y/120 volt transformer (Sorgel) feeds a 2000A switchboard that serves this facility. This service equipment should be evaluated for replacement or upgrade in order to accommodate additional loads.

• The emergency generator is a15 kW three phase 60 Hz, 120/208 volts and is original to the facility. As part of the second floor remodeling project a transfer switch will be added that will permit a portable generator to be installed and thus provide supplemental emergency power so that this building can be operated as an emergency command center.

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• The fire alarm system (Notifier) was upgraded in 1996. The project provided a multi-zone, low voltage, solid state control panel; pull stations; and audio/visual signal devices. The control panel is connected to the campus automation system and reports trouble and alarm status to the head-end located in the General Service Building. This project should replace the fire alarm system components throughout the facility.

Telecommunications • The campus fiber optic backbone extends from the head-end equipment located in

Millennium Hall through the campus distribution signal system into the building from the north. The fiber optic system must meet current campus technology requirements in both wired and wireless environments. The voice and data copper telecom cable in Price Commons was upgraded as part of a campus-wide project in 1994.

• Video coaxial cable is installed in the building and is head-ended in Millennium Hall. This system is functional and should be extended as needed.

• The campus central clock is manufactured by American Time and Signal and is located in the General Services Building. A 120 volt AC signal is distributed to each building from this facility. This clock system is functional and should be extended as needed.

• The public address/ intercom/ music distribution system and is functional and should be upgraded.

Special Requirements • UW-Stout has an established interior signage standard. This project will include the

cost of installing new interior signs in both the Memorial Student Center and Merle M. Price Commons.

• The Memorial Student Center bookstore is currently operated by the Follett Corporation. Their lease expires in May 2008. While the university will provide a “white box” space that the bookstore operator will fit out, the university would like to have its storefront design be consistent with other storefronts in the building.

• UW-Stout is currently involved in the development of a Campus Master Plan. The university will keep the consultant informed as to its progress and potential impact on this project.

• One facility (Memorial Student Center or Price Commons) must remain operational at all times.

• At least one MSC food service venue/kitchen must be operational at all times. Which venue needs to be kept operational depends on time of year.

• Access to Price Commons second floor and mailboxes must be available during school year.

• Administrative offices of Price Commons must be accessible. • It is anticipated that selective demolition will occur in both the Memorial Student

Center and Price Commons. • Hazardous materials have been identified in the WALMS report. This document will

be made available for review. • There are no historical requirements or other required approvals. • The treatment of exterior and interior architectural elements should complement

and/or augment existing finishes. • Scheduling, phasing, sequencing or continuation of operations requirements.

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• The Memorial Student Center shall remain operational during renovation with the understanding that some functions will be taken off-line to accommodate the renovation. Consideration should be given to implementing the project in phases.

• The second floor of the Merle M. Price Commons shall remain operational during renovation of the first floor with the understanding that building systems affecting the second floor will be taken off-line to accommodate the renovation. Consideration should be given to implementing the project in phases.

Facility Condition Report As noted in Scope of Services, the consultant should produce a Facilities Condition Report for both the Memorial Student Center and Merle M. Price Commons. . Since significant areas of Price Commons either have recently been or will soon be remodeled, the condition assessment for that building can be limited to the exterior envelope and to those areas that have not been recently remodeled. The report should include, but not be limited to: • All MEP systems including HVAC, plumbing, electrical, fire alarm, fire protection,

elevator, emergency generator and telecommunications. • Building envelope including walls, roofs, doors and windows. • ADA requirements.

Sustainability All consultants at a minimum will be required to comply with the DSF Sustainability Guidelines.

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Appendix A – Campus Plan

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Appendix B - Memorial Student Center Floor Plans

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Appendix C – Merle M. Price Commons Floor Plans

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